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Home My WebLink AboutR-91-0888y. J�§1�951 — 11/21/91`00 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO :— ACCEPT'THE LOWEST RESPONSIVE AND RESPONSIBLE RIDS RECEIVED PURSUANT TO PUBLIC NOTICE AND IN ACCORDANCE WITH FORMAL COMPETITIVE SEALED BID PROCEDURES, AND TO AWARD AND EXECUTE THE 4, NECESSARY DOCUMENTS , IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH SAID BIDDERS FOR SPECIFIED RENOVATIONS TO WILLIAMS PARK; WITH FUNDS THEREFOR ALLOCATED FROM THE FOLLOWING CAPITAL IMPROVEMENT PROJECTS: NO. 331351 �z "WILLIAMS PARK RENOVATIONS" IN THE AMOUNT OF 7 $352,000, NO. 331318 "CITY-WIDE COURT i RENOVATIONS" IN THE AMOUNT OF $17,000 ANDk. FROM NO. 331099 "CITY-WIDE POOL RENOVATIONS" IN THE AMOUNT OF $2511000, FOR A TOTAL OF> $620,000, TO COVER THE ESTIMATED CONSTRUCTION 4 CONTRACT COST OF $517,000, POOL ENGINEERING COST OF $4,500, ESTIMATED CITY EXPENSES, OF i,- $91,807, AND $6,693 AS AN OVERALL PROJECT CONTINGENCY. WHEREAS, under the City-wide Neighborhood Park Renovations Program, funds were identified in different projects for the construction of new basketball courts and for the replacement of the swimming pool at Williams Park, located at 1717 Northwest ' Fifth Avenue in Overtown; and 3 9 WHEREAS, the City of appropriations grant from through the Department of Natural $400,000 for additional improvements WHEREAS, comprehensive of the recreation building Miami later received a line -item the State of Florida, administered Resources, in the amount of to this park; and improvements will include renovation - and bathhouse, the pool replacement, Sk Freet 4P 1; ij - AT Y t .,; 3ahrY: 5 ii for p tt��: Brigsnearing $83, 16b f P61is Worlds sxpehbb (e it it�eering $�'ld architectural design, duplioation�b .ueprints y ,�: 4y a ertis3:it �-�oonotruetibn aftinistration, and ' irispeotiona) r. : rF 88 64" for the indirect Cost allocation, leaving an overall' _ Orr jest tontingenoy of ' $6 693 to bb used for recreation egdiptttent and furnishings if` not otherwise required; and WHEREAS, funds for this work, including Public Works' `fees and administrative expenses, are available in the Capital ~- Improvement Program as follows: $352,000 in Project No. 331351` "Williams ParkRenovations", $ 17,000 in Project No. 331318' "City-wide Court Renovations" and $251,000 in Project No. 331099 "City-wide Pool Renovations", for a total of $620,000; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals contained in the Preamble to this Resolution -are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager is hereby authorized to accept the lowest responsive and responsible bids received pursuant to public notice` and in accordance with formal competitive sealed bid procedures for specified renovations to Williams Park, and to F award said bids and to -execute the necessary documents, in a form t acceptable to. the, City. Attorney, subject to compliance with all requirements that may be prescribed by applicable City Charter and Code provisions. Section 3. The total estimated project ,cost, in an amount s not to exceed $620,000 is hereby allocated from the, following c 3 r ty OF MIAMI, FLOAIOA INTER -OFFICE MEM+OAANDWM td Honorable Mayor and onr€ FILE Members of the City Commission SUE,IEct resolution for Award of :bids by the City Manager for: Williams park Renovations FAOM A,. REFERENCES Cesar M. Od C+i ty' Man�+ge L ENCLOSURES ; z E is it is'respectfully recommended that the City Commission adopt the attached "resolution which 'would authori2e the City Manager ,to accept and'"award" formal competitive sealed bids and to I execute the necessary contracts for specified renovations to 'Williams, Park. Funds for these improvements and related design- and - administrative fees are 'available in the Capital improvement -- Program as follows: Project No. 331351 "Williams Park Renovations" in an amount not to -exceed $352,000, from No. 33131&, ,City-wide Court Reno .tions" in an amount not'ty exceed $17-,,000i` and from No. 331099 r_ity-wide Swimming Pool Re•ovations in an. i amount'not`to-exceed $251,000' for a total of $620-,000. The of Parks and Recreation has prepared the=,attached". legislation, with the°assistance of the`Public"'Works Departments:-. The 'purpose of;� this- t=`resolution is, to hasten the' award Hof ::. bid: process - for improvements . ,to.,Williams Park, :so ; as < to .provide asa.. much time as' -possible for actual constructionandcompletion of:.. the work prior to the start of; the summer program. under.°the city-wide Neighborhood,: Park Renovations -; Program ,;,fundw were' iftntified in "city=wide" projects'. ,for' the construetion_:of-.. new ° =basketball' courts. and . for -- the, replacement of the "`,swimming ,` pool t at Williams . Park,' located- # at 1717. "Northwest : 5th Avenue e. in`. ` Overtow ' : The City -later received . a : `line- tem ' ..:'appropriations': grant from the ,State of Florida, administer ed° through the: Department :of Natural, Resources, in the amount of $400,000 for r additional'improvements:to this park. Comprehensive improvements will include renovation;, of the recreation.. building and bathhouse, the pool replacement, new basketball' courts;" security lighting, parking lots -improvements, ballfield upgrades, and, irrigation, at a total estimated cost of $620,000." `Additionally, site furnishings, a vita course "and a play structure have already been completed at a cost of $47,500. IF j c i Y �c - --- ; Hontsrable Mayor and Members of the City commission . iage tfi- rt 3 2 total construction cost for the uncompleted work 3sstirnateds The c Works fee public I at $517000, with anticipated expenses for duplication and- {- (design, engineering, administration, inspections) pool engineering at $4,500 and the at $83,160, fo between., they r indirect cost allocation at $8,G47. The difference , $613,307 and the total funds availaIle current cost estimate of s will be retained, as an overall ($620 00d $613,307 $6 693), be used by project contingency, and if not needed as such, will.. to indoor recreation-equipment.and the Parks Department purchase furnishings for the park office, Detail of the proposed work and: and 1 cost distribution -is contained in the attached cost estimate ; fact sheet. The terms` of the state grant agreementrequire the Adm listration 30, 1992 an designated improvements by June to have the Park open and functioning for the start ;of desires , the ,summer season. Public Works has, prepared -plansi and bids to be advertised in specifications for this work with '1991. Due to the lengthy scheduling requirements..for, is December, Commission agendas and to the interruption of the holidays,it work be -awarded and.,executed recommended'_that contracts for this immediately upon their receipt., All:,,other i by the city Manager requirements.for.formal.competitive sealed bids will be followed of general -.circulation and; ' including advertisement in a newspaper award to the lowest responsive and responsible bidders. Funds .for this work, inclusive of construction, design .fees and available the Capital Improvement administrative-expenses,.are .in Program follows: $352,000 in Project No. ..331351- "Williams. Park: "City-wide;= Court, -'as. " 17 000 in Project No. 331318 Renovations., $ in'Project No. 331099 "City-wide Pooh: Renovations"'and,$2.51000 Renovations for a total of $620000. z, 9 - 888 a } WILLIAMS PARK REDIVELOPHNNTt Public Works Job #8-2981 CONTRACTOR FACT SHEET ADV9RTISE1 December 6, 1991 !k9C8TV9 tIbSt December 23, 1991 AWARD/EXECUTION OF CONTRACTS January 6, 1991 CONSTRUCTION t January 16 - May 15 , 1992 (12 0 working days) , I. CONTRACTOR NAMEt to be determined 2. Principals: to be determined 3. CONTRACTOR(S) WILL BE PROPERLY LICENSED AND INSURED. { 4. SUSCONTRACTOR(S): to be determined 5.. EXPERIENCE: to be determined 6. MINORITY PARTICIPATIONS to be determined 7. PROJECT AND -SCOPE: Comprehensive improvements include renovation of the recreation building and bathhouse, the pool replacement, new lighted basketball courts, security lighting, parking lot 1 improvements, ballfield upgrades, and irrigation. Williams Park is located at 1717 NW Fifth Avenue. Construction' Time: 120 working days 8. FUNDS -ALLOCATED: - Contractor Contract/Bid Price $ 517000 DESIGN/Pool Consultant 4,500 City_%Public Works Estimated :Project -Expense -Design: Engineering & Architecture $ 31,460 'Blueprint/Duplication/Advertising 101,340 - `Contract:Administration 20,680' Inspections 20,680, s Subtotal/Public Works Expense $ 83,160 Subtotal/Construction-Design-Administration $ 6.04';66.0 Citj/General Indirect Cost Allocation 8, 64i" Total CostEstimate $ 613`, 307 ' t* f Overall`Project Contingency 6',693 GRAND TOTAL PROJECT S 620.000 tt f ~ t a WILLIAMS PAM AIDEV"ELOPMEN T i COST ESTIXATS Public Works Job #9 -2 9 81 ESTIMATED COST PHASE. .1 (COMPLETE) A - Park Survey. t D - Now Playground 22,373 p °y C - Park Furnishings 10,819 D Vita Course 7,285 e E Exterior Drinking Fountains 2 440 $ 4 6 , 417 <- Advertising Administration 339_ Indirect Cost Allocation 668 TOTAL PHASE I. $ 47,424 FUNDED FROM THE WILLIAMS RENOVATION PROJECT #331351, LEAVING ROUGHLY A BALANCE OF $352,500 PHASE II - POOL AND BUILDING RENOVATIONS A - New (replacement) Pool $ 157,000 1 B Pool House Renovations 98t000 C - Recreation Building Renovation & Addition 112.000 Estimated Base Construction Cost $ 367,000 Contingencies 18.000 Total Phase II CONSTRUCTION $ 385,000 w Design/Engineering Fees 33,100 Construction Administration & Inspections ==30800. SUBTOTAL $ 448,900 Indirect Cost Allocation°(1.43%) 6.419 l TOTAL,'PHASE IT PHASE III - SITE IMPROVEMENTS A - New Basketball Courts $ 215,000 B`- Security/Sports Lighting�47,000 C - New Parking Lot 14,000 D:- Ballfield Renovations 13,000 K l E - Irrigation System 25,000; Estimated!Base:Construction Cost 124000 Contingencies 8.000 Total PhaseIII-CONSTRUCTION $ 132;000 fi Design/Engineering Fees 13,200 Construction Administration & Inspections _ 10.560 SUBTOTAY, $ 155760 Indirect'Cost Allocation`(1.43%) _ _ "2.228 r� � TOTAL PHASE III $ 157. 988. � n_aznaa�an , TOTAL PHASE.II AND III $ 613,307 k } OVERALL CONTINGENCY i to be used for Recreation furnishings • equipment, if not needed above' TOTAL FUNDS AVAILABLE for Phase II and 111 $„620,000.. {�j