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Home My WebLink AboutR-92-0811J--92--021 11/30/92 RESOLUTION NO. ei 2— 811 A RESOLUTION AUTHORIZING AN INCREASE IN AN AMOUNT NOT TO EXCEED $70,000, FOR THE CONTRACT BETWEEN THE CITY OF MIAMI, FLORIDA AND CENTRAL FLORIDA EQUIPMENT RENTAL OF DADE COUNTY, INC., DATED JUNE 10, 1991, FROM $1,363,211.90 TO $1,433,211.90, FOR THE LAWRENCE WATERWAY HIGHWAY IMPROVEMENT/LAWRENCE WATERWAY RETROFITTING PROJECT, B-4536/B-5542, CAPITAL IMPROVEMENT PROJECT NO. 352194, WITH SAID FUNDS TO BE PROVIDED FROM THE CAPITAL IMPROVEMENTS ORDINANCE NO. 10938 FROM FUNDS ALREADY APPROPRIATED TO THE PROJECT; FURTHER RATIFYING THE CITY MANAGER'S WRITTEN FINDING THAT THE HEREIN INCREASE RESULTED FROM EMERGENCY CIRCUMSTANCES BY AN AFFIRMATIVE VOTE OF FOUR -FIFTHS OF THE MEMBERS OF THE CITY COMMISSION. WHEREAS, there exists a contract dated June 10, 1991, between the City of Miami, Florida and Central Florida Equipment Rental of Dade County, Inc., for the construction of Lawrence Waterway Highway Improvement/Lawrence Waterway Retrofitting Project B-4536/B-5542, Capital Improvement Project No. 352194; and WHEREAS, an increase in the amount of the contract not to exceed $70,000 is required to cover the cost of necessary extra work involving the removal and disposal of unsuitable subgrade material encountered during roadway construction, removal and disposal of additional dredged material from the waterway, and an increase in dumping fees collected by Dade County for disposal of the subgrade and dredged material at the South Dade landfill; and I CITY C0101ISSIO14 iv"EETIIJG OF DEC 1 0 19,92 �t rS9jUIlGri lVJ. - N go WHEREAS, the Director of Fu. recommend the increase in the amount of the contract to cover the additional costs; and WHEREAS, the City Manager has made a written finding that a valid emergency existed for the work to continue to protect the health, safety and welfare of the citizens of the City; and WHEREAS, funds to cover the increase are avarlanle zrom monies already appropriated to the project; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. After a properly advertised Public Hearing, the findings of the City Manager set forth in the preamble to this Resolution are hereby ratified by an affirmative vote of four - fifths of the City Commission, and are hereby incorporated by = reference thereto and adopted as if fully set forth in this Section. Section 2. The contract between Central Florida Equipment Rental of Dade County, Inc. and the City of Miami, Florida, dated June 10, 1991, for construction of Lawrence Waterway Highway Improvement/Lawrence Waterway Retrofitting Project B-4536/B-5542, Capital Improvement Project No. 352194, is hereby increased in an - amount not to exceed $70,000, from $1,363,211.90 to $1,433,211.90, with funds for the increase to be provided from monies already appropriated to the project. -2- WHEREAS, the Director of Public Works and the City Manager recommend the increase in the amount of the contract to cover the additional costs; and WHEREAS, the City Manager has made a written finding that a valid emergency existed for the work to continue to protect the health, safety and welfare of the citizens of the City; and WHEREAS, funds to cover the increase are available from monies already appropriated to the project; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. After a properly advertised Public Hearing, the findings of the City Manager_ set forth in the preamble to this Resolution are hereby ratified by an affirmative vote of four - fifths of the City Commission, and are hereby incorporated by reference thereto and adopted as if fully set forth in this Section. Section 2. The contract between Central Florida Equipment Rental of Dade County, Inc. and the City of Miami, Florida, dated June 10, 1991, for construction of Lawrence Waterway Highway Improvement/Lawrence Waterway Retrofitting Project B-4536/B-5542, Capital Improvement Project No. 352194, is hereby increased in an amount not to exceed $70,000, from $1,363,211.90 to $1,433,211.90, with funds for the increase to be provided from monies already appropriated to the project. 92 811 ARM- VON - Section 3. This Resolution immediately upon its adoption. PASSED AND ADOPTED THIS loth DAY OF AT T E MANY—Y H IRA I CITY CLERK LEGAL REVIEW BY: IRMA M. ABELA �,' ASSISTANT CITY ATTORNEY shall become effective. December f 1992. fOR CAPITAL PROJECT REVIEW: EDUA 0 ROD IGU CAPITAL IM ROVEMENT MANAGER SUBMITTED BY: WALDEMAR E. LEE ACTING DIRECTOR OF PUBLIC WORKS APPROVED AS TO FORM AND CORRECTNESS: M3303/IMA/bjr -3- 92- 811 au,'fic�a.* t,...,.,..: ,d'. n. .. " :'.., srw <.r •L:, ., ry ..yrn"'Y' S.;' err ... 6 %T+' 9 'SiZAiF�1,iiM}3 - .,yi ,..., Ems•:. .xy. - c 4 "�+� .'c .. ,. . `2�i ;IT1 OI w11��F;;l. FL.�_��rif?n IIATFF1-OFFICE ME MORANI)UM TO Honorable Mayor and Members 13-4536 of the City Commission ��' `� c •y' H-5542 Lawrence Waterway Highway Improvement/Lawrence Waterway Retrofitting �r+or,, ��/(i-� rarFrFEr Es INCREASE IN CONTRACT Cesar H. Odio City Manager E ,coo u�Es RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution authorizing an increase in the contract not to exceed $70,000, in the contract between the City of Miami and Central Florida Equipment Rental of Dade County, Inc. for the Lawrence Waterway Highway Improvement/Lawrence Waterway Retrofitting Project; and further ratifying the City Manager's written finding that the increase resulted form emergency circumstances. BACKGROUND The Department of Public Works in an effort to serve all residents of the City of Miami, has determined that it is now appropriate and in order for the City Commission to ratify the City Manager's decision to increase the existing contract dated June 10, 1991, between the City and Central Florida Equipment Rental of Dade County, Inc. for construction of Lawrence Waterway Highway Improvement/Lawrence Waterway Retrofitting Project in an amount not to exceed $70,000 for necessary extra work, and to ratify the City Manager's emergency finding that allowed the extra work to continue. The City Commission awarded a contract to Central Florida Equipment Rental of Dade County, Inc. for the construction of Lawrence Waterway Highway Improvement/Lawrence Waterway Retrofitting Project, project no. 352194, in the amount of $1,363,211.90 on March 14, 1991. Generally, the project consisted of rebuilding the public streets adjacent to the Lawrence Waterway at N.W. 7th Street and 17th Place, retrofitting the existing drainage system in the area to conform with current environmental regulations, and dredging the waterway to remove many years of accumulated sediment. 1 -- g2-- �1� Hc norahle Mayor :and Mcniher s of the City Commission 1'age if ) During the project, the need for additional work beyond the original project scope became apparent. The additional work and expenses are outlined below: During construction of the roadways and bulkhead adjacent to the waterway, the contractor encountered poor subgrade material unsuitable for proper pavement construction. This unsuitable material had to be removed and replaced with stable subgrade material. 2. Approximately 1,000 additional cubic yards of sediment had to be dredged from the bottom of the waterway to improve the flow characteristics and allow normal tidal action in the waterway. Proper flow will prevent the stagnant conditions and accompanying foul odors that existed prior to the dredging operations. 3. The dredged material and unsuitable subgrade material had to be disposed of at the Dade County (South Dade) landfill site as required by Dade County D.E.R.M. After the City received bids on this project in February 1991, Dade County increased their dumping fees by $12.00 per ton adding approximately $50,000 to the project cost. None of the items described above were included in the original scope of work. Failure to correct or address these problems could have endangered the health, safety and welfare of our citizens. It was decided that the most cost effective and expeditious manner to address all of these problems was to allow the contractor already working on the project, Central Florida Equipment Rental of Dade County, Inc., to accomplish the extra work. The increase in contract to cover the aforementioned extra work will not exceed $70,000. Funds for the increase are available from monies already appropriated to the project in the City's Capital Improvement Appropriations Ordinance, project no. 352194. 92- 811 Y iNT�J10FFic:r MF1rt OCIANDUM. 7C� Fi.le November_ 19, 1992 B.-44536 B.-554 2 EMERGENCY FINDING 01T Lawrence Waterway Highway Improvement and Lawrence Waterway Retrofitting Project R0M PCFERE:rICEI NCR EASE IN PROJECT SCOPE Cesar H. Odin City Manager ;:ci_osuF�Es Based on information supplied to me by the Director of the Department of Public Works, I have found that an emergency existed justifying the authorization for Central Florida Equipment Rental of Dade County, Inc. to undertake additional work in the Lawrence Waterway Highway improvement/Lawrence Waterway Retrofitting Project beyond the original scope of their contract. The reasons for the emergency need and subsequent authorization to perform additional work are as follows: The City Commission awarded a contract to Central Florida Equipment Rental of Dade County, Inc. for the construction of Lawrence Waterway Highway Improvement/Lawrence Waterway Retrofitting Project, project no. 352194, in the amount of $1,363,211.90 on March 14, 1991. Generally, the project consisted of rebuilding the public streets adjacent to the Lawrence Waterway at N.W. 7th Street and 17th Place, retrofitting - the existing drainage system in the area to conform with current environmental regulations, and dredging the waterway to remove many years of accumulated sediment. During the project, the need for additional work beyond the original project scope became apparent. The additional work and expenses are outlined below: 1. During construction of the roadways and bulkhead adjacent to the waterway, the contractor encountered poor subgrade material unsuitable for proper pavement construction. This unsuitable material had to be removed and replaced with stable subgrade material. C(,s;,I r H. Odic, City Ilanaf;er 2. Approximat:eIy 1,000 additional cubic yards of sediment had to be dredged from the bottom of the waterway to improve the flow characteristics and allow normal tidal action in the waterway. Proper flow will prevent the stagnant conditions and accompanying foul odors that existed prior to the dredging operations. 3. The dredged material and unsuitable subgrade material had to be disposed of at the Dade County (South Dade) landfill site as required by Dade County D.E. R.M. After the City received bids on this project in February 1991, Dade County increased their dumping fees by $12.00 per ton adding approximately $50,000 to the project cost. None of the items described above were included in the original scope of work. Failure to correct or address these problems could have endangered the health, safety and welfare of our citizens. It was decided that the most cost effective and expeditious manner to address all of these problems was to allow the contractor already working on the project, Central Florida Equipment Rental of Dade County, In_., to accomplish the extra work. The increase in contract to cover the aforementioned extra work will not exceed $70,000. Funds for the increase are available from monies already appropriated to the project in the City's Capital Improvement Appropriations Ordinance, project no. 352194. 92- 811