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Home My WebLink AboutR-92-0700J-92-750 10/16/92 RESOLUTION NO.9 2i " 700 A RESOLUTION ACCEPTING THE BID OF GREATER MIAMI CATERING, INC. FOR FURNISHING DAILY HOT MEALS TO PARTICIPANTS IN THE CITY'S DAY CARE AND PRE-SCHOOL PROGRAMS FOR THE DEPARTMENT OF PARKS AND RECREATION ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD AT A TOTAL PROPOSED FIRST YEAR COST OF $92,025.36; ALLOCATING FUNDS THEREFOR FROM THE UNITED STATES DEPARTMENT OF AGRICULTURE THROUGH THE FLORIDA DEPARTMENT OF EDUCATION, ACCOUNT CODE NO. 058001-274; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE AND THEREAFTER TO EXTEND THIS CONTRACT FOR AN ADDITIONAL ONE (1) YEAR PERIOD, AT THE SAME PRICE, TERMS AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received September 16, 1992 for furnishing daily hot meals to participants in the City's Day Care and Pre -School Programs on a contract basis for one (1) year with the option to extend for an additional one (1) year period for the Department of Parks and Recreation; and WHEREAS, invitations were mailed to five (5) potential suppliers and four (4) bids were received; and WHEREAS, funds for this purchase are available from the United States Department of Agriculture through the Florida Department of Education, Account Code No. 058001-274; and MY COMUSSION ISETING OF NOV 12 1-992 ALIN t WHEREAS, this service will be used by the Department of Parks & Recreation for the purpose of providing daily hot meals at seven (7) Day Care and Pre -School Centers; and WHEREAS, the City Manager and• the Director of the Department of Parks and Recreation recommend that the bid received from Greater Miami Catering, Inc. be accepted as the lowest most responsible and responsive bid; f i NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The September 16, 1992 bid of Greater Miami Catering, Inc. for furnishing daily hot meals to participants in the City's Day Care and Pre -School Programs on a contract basis for one (1) year with the option to extend for an additional one (1) year period for the Department of Parks and Recreation at a total proposed first year cost of $92,025.36 is hereby accepted, with funds therefor hereby allocated from the United States Department of Agriculture through the Florida Department of Education, Account Code No. 058001-274. - 2 - 92_ 700 Section 3. The City Manager is hereby authorizedl to instruct the Chief Procurement Officer to issue a Purchase Order for this service and thereafter to extend this contract for an additional one (1) year period, at the same price, terms and conditions, subject to the availability.of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 12th day of No CtIM-640 ATTEST MATTY H RAI, CITY CLERK PREPARED AND APPROVED BY: RAFAEL 01 DIAZ CHIEF ASSISTANT CI ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: , 1991. I The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 3 92- 700 m CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA 9 TO Honorable Mayor and Members of the City Commission FROM Cesar H. Odio City Manager DATE : NOV - 3 1,992 FILE SUBJECT: Award of Bid/Day Bare Food Service Program REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached resolution accepting the bid of Greater Miami Catering, Inc. at a total estimated cost of $92,025 for the provision of hot meals to seven (7) City child care centers on a contract basis for (1) year, with the option to extend the contract for an additional period subject to funding availability. The resolution also authorizes the City Manager to execute and/or issue the necessary documents for this purpose. Funds for this program are available from the FY193 General Fund operating budget of the Parks and Recreation Department, Day Care Division and in the Special Revenue Fund entitled "Preschool Program - Consolidated" (line -items: U.S. Department of Agriculture grant through the Florida Department of Education). The Department of Parks and Recreation has analyzed the four (4) bids received pursuant to public notice (Bid No. 92-93-001) for the service of meals to participants in the City's Day Care and Pre -School Programs during FY'93. Bid packages were also mailed to four (4) local food service companies that were pre -approved by the State of Florida Department of Education. The City receives funds from this agency, on a 100% reimbursement basis, to provide the meals program under a contract with the United States Department of Agriculture. Greater Miami Caterers, Inc., a Female. -owned firm located within the City limits at 4001 NW 31st Avenue, was the low bidder overall at total estimated cost of $92,025.36 for all required breakfasts, lunches, and afternoon snacks. These are to be provided on a contract basis for one (1) year and, as provided under City bid conditions and the State grant agreement, this term may be extended at the City's option under the same prices, terms and conditions for an additional period subject to funding availability. This company will provide an estimated two hundred seventy-four (274) hot meals per day to Eaton, Lemon City, Moore, Shenandoah, West End, Grapeland, and Douglas Child Care Centers. The cost for meals will be $1.63 per child per day, and prices are inclusive of all supplies. 92 700 0.49-/ Honorable Mayor and Members of the City Commission page 2 budgeted Amount: $98,000 in the Parks and Recreation Department's General Fund Revenue for FY1931 Account Code #058001-274. Amount of Bid: $0.35 per breakfast, $1.00 per lunch and $0.28 per afternoon supplement. Total amount is estimated at $92425.36, based 252 service days. Source of Funds: Grant reimbursements from U.S. Department of Agriculture through the Florida Department of Education, appropriated into the Department's FY'93 General Fund operating budget for the Day Care Division and into the ongoing Special Revenue Fund entitled "Preschool Program - Consolidated". Minority Participation: Bids were received from one (1) Hispanic -owned firm,. one (1) black -owned firm and two (2) female -owned firms. Public Hearings/Notice• one (1) public notice (legal advertisement) Assessable Project; not applicable x 92 TUB 0 P L;ITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM 10 Judy S. Carter, nATE October 9, 1992 Chief Procurement Officer GSA/Solid Waste SUB.IECT :Bid #92-93-'001/Darr Caro Food service Program Available Funds Fn0k4 - .i2 "--"`- ALFEIIENCES ; Alberto Ruder, Director ENCLOSURE3 Parka and Recreation Department ._ _.._..-- �_` -•- - - This department has verified with the departments of Budget and Finance, as applicable, that funds are available /t�ocover the cost of the subject bid in the amount of $ 92RA2-J from the General Fund revenue lino item, Account. Code Number 01--279_,_ Note that eaid revenues are a grant from the U.S. Department of Agriculture, paid through the Florida Department of Education to the City on a reimbursement basis. Based on anticipated attendance and enrollment, expenditure lane items are as followai ACCOUNT CODE General Fund/nay Caro Divi9ion 580201-710 Special Revenue Fund/Pro j . #1100 3 "Preschool program Consolidated" �#580326-'710 r'` II GE' s � ' BUDGETARY REVIEW AND APPROVAL: noAma�-Surana, piraator- Depa:: tment of Budget AMOUNT $50,067 $26,703 92- 700 111D SKEET (Continued) .IMPOR__ TANT., BID SHEET ZLTTI CHMENTS MUST RM I"E NED IN TRIPLICATE IN T!!G ATTACHED ENVELOPE IDENTIFYI2D BY BID NUMBED, TIME AND DAI'E OF BID OPENINr.,. IF SECURITY IS REQUIRED`, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT' Oil BOND IS SUBMITTED IN THIS ENVELOPE. Terms:115-T 14Q (include cash discount for prompt payment, if any) Additional discount of 0 % if awarded all items. Warranty and/or guarantee: S Y Delivery: calendar days required upon receipt of Purchase Order or Notice of Award. �t Number of calendar days required to complete work after start.. Delivery Points): AJ 1NC71Cq-CED Ir1 -T41E SF1L—c1l:1_ (.,,bN>( 0w.) ?1r= In accordance with the Invitation to Bid, the Specifications, General conditions, Special conditions, and General Information to Bidders, we agree to furnish the Items) at Prices Indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER( NAMES OF COMPANY OFFICER.!$): ,,�ICC[ '#Q_AW- F_ )M V R _ jam_ E 55 ,1 )ON 0tUW0 , YIGE.— E,:), _ a) List principal business address: (street address) - ACCA � � 31 _ Ate- , -. FYI i--c. A . b) List all other offices located in the State of Florida: (street address) N 1A, (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 a amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with al applicable substantive and procedural provisions therein, including any amendments thereto. Bidder: CReh RA IATAt CATL.RER`�. Signature: ;. �,� (colnany M12— �t�Date : 3e Print Name J �� 1�� (.,�: Stu 15(RLE, R e Indicate if Business is 51% Minority -owned: (Check nn$ box only) ( ] BLACK [ ] HISPANIC] FEMALE AFFIRMATIVE ACTION P AN CC,,�� If firm has an existing plan, effective date of implementation j ��.Y- 2 U ;t ?817 - If firm does not have an existing plan, the successful Bidder(o) shall be required establish an Affirmative Action Policy, pursuant to ordinance 110062 as amended. See Appendi I for sample. Bidder:C _REt-r.C'NIA1}At CATCREE2IN uSignature: (company name) l rA/1111)r Tn rnMPi FTF CTGN. ANTI RFTIIRN TNTC FnRM MAY nisn11A1 IFY THIS RID. a 9�- 700 ti"tu" lit . b 1 U Bid No, 92-93-001 TE1K: Child Care Food program f DEPARTMENT: TYPE OF PURCHASE: •y 4:4 WOW : 1ma r TABULATION: Parks and Recreation Contract for one (1) year with the option to extend for an additional one (1) year period. To furnish daily hot meals to participants in the City's Day Care and Pre -School Programs. 5 4 Attached United States Department of Agriculture through the Florida Department of Education, Account Code No. 058001-274. BID EVALUATION: Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 5 4 MINORITY/FEMALE (M/F) VENDORS.......... 4 4, Within City limits .................. 2 2 Registered with City ................ 1 2 Black (B) Vendors..... ............ 1 1 Located within City limits.......... 0 1 Registered with City ................ 1 0 Female (F) Vendors.... .............. 2 2 Located within City limits.......... 1 1 Registered with City.. ...... s ....... 1 1 Hispanic (H) Vendors ................... 1 1 Located within City li.mits.......... 1 1 Registered with City ................ 1 1 NON MINORITY (NM) VENDORS .............. 1 0 Located within City limits.......... 1 0 "No Bids"..... ......................... - 0 RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO GREATER` MIAMI CATERING, INS. AT A TOTAL PROPOSED AMOUNT OF $92,025.36. cu MA0 e er B I D T A B U L A T I O N CITY OF MIAMI BID NO. 92-93-001: CHILD DAY CARE FOOD SERVICE CONTRACT DEPARTMENT OF PARKS AND RECREATION opened on September 16, 1992 at 11:00 a.m. by the Office of the City Clerk Construction BIDDER NAME: Catering, Inc. 2472 NW 21 Ter. BIDDER ADDRESS: MIAMI j LOCATION: j RISPANIC ORITY STATUS: # OF M MEALS tjNO.DES:C:R:1P:TION OF DAYS UNIT PRICETOTAL 130 252 $0.40 $13104.00 I Breakfasts I 255 252 $1.03 $66187.80 2 Lunches 3 P.M. Supplement 255 252 $0.28 $16299.36 1 I _ --------- I TOTAL PER CHILD PER DAY $1.71 $95591.16 TOTAL EXTENSION APPROVED REQUIRED SAMPLES Submitted 9/16/92 a9 � i d1 Masters Pipin&-, Flavor 1 Greater Miami Caterers, Inc. Caterers, Inc. Food Emporium 130 NE 40 St. 19541 NW 57 Av£ 4001 NW 31 Ave. MIAMI DADE MIAMI BLACK FEMALE FEMALE UNIT UNIT UNIT TOTAL PRICE TOTAL PRICE TOTAL PRICE $0.35 $11466.00 $0.34 I$11138.40 $0.37 $12121.: $1.00 $64260.00 $1.05 `4,$67263.00 $1.10 $70686.0 $0.28 $16299.36 $0.27 $15717.24 $0.28 $162 99 -_ ----------- $1 $1 ----- -------- .-- .75 $1.63 94118.64 99106.` $92025.36 NOT NOT APPROVED Submitted 9/16/92 Submitted 9/16/92 Submitted 9/16, a aacunrrT,�LY�r DID * FOOD FOR CHILD DAY CARE CEIjx$�.___,,,___,,,__-___.,__ 311 D N A . it 9 2-9 3- DATE SrD(i) OPINEDt SEPTEMBER-16,-1992 AT 11LQQ_ I, t-------_„--___,,,,,_,,, -- IOTAL D2B10ND,�o:� c�- BIDDER 1I2-LL12U T C�ffiBIiR'D_CIiECR FLAVOR MASTER CONSTRUCTION CATERIN„Ci GREATERI _--_ ------------_�------- PIPING HOT ------------- - ----------------- -------------------------- -------- I---- -- ----------------- ------------_/_•'.. ---------------- ------------- ----------- ------ .�. 15t C..)ri --------v----�a�e - - - - - - - - - - - - - - - - - - - - - - -------------•--------------- �; -- receiv0d (,i envelopes on behalf of arson race!• t b s) olid Waste -Procurement _Division _ (City Department) - 0 titT Cc tf Ci