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Home My WebLink AboutR-92-0698J-92-748 10/13/92 9 tom, �►� RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF CHARLIE'S AUTO GLASS, INC. FOR FURNISHING GLASS REPAIRS ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS AT A PROPOSED ANNUAL AMOUNT OF $14,000.00 FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE/FLEET MANAGEMENT DIVISION; ALLOCATING FUNDS THEREFOR FROM THE FY'92-93 ACCOUNT CODE NO. 420901-670; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE AND THEREAFTER TO EXTEND THIS CONTRACT FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, AT THE SAME TERMS, PRICE AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received August 12, 1992 for the furnishing of auto glass repairs to the Department of General Services Administration and Solid _. Waste/Fleet Management Division; and WHEREAS, invitations were mailed to seventeen (17) potential bidders and three (3) bids were received; and WHEREAS, funds for this purchase are available from the FY'92-93 Account Code No. 420901-670; and WHEREAS, this service will be used by the Department of General Services Administration and Solid Waste/Fleet management Division to furnish and install all auto and truck glass needing repair; and CRT COMUSSION W—TTING OF NOV 12 111? 92- 698 W WHEREAS, the City Manager and the Assistant City Manager in charge of the Department of General Services Administration and Solid Waste/Fleet Management Division recommend that the bid received from Charlie's Auto Glass, Inc. be accepted as the lowest most responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The August 12, 1992 bid of Charlie's Auto Glass, Inc. for the furnishing of glass repairs on a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods for the Department of General Services Administration and Solid Waste/Fleet Management Division at a proposed amount of $14,000.00, is hereby accepted with funds therefor hereby allocated from FY'92-93, Account Code No. 420901-670. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue Purchase Orders for this service and thereafter to extend this contract for two (2) one year periods, at the same terms, price and conditions, subject to the availability of funds. I/ The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. _ 2 _ -92- 698 ow Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 12th day ofNa._, 1992. VIER L.(,MAREZ, ATTES : ' RATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: RAF EL O. DINT016rEY DEPUTY CITY APPROVED AS TO FORM AND CORRECTNESS: n It It 111 / CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Honorable Mayor and Members To: of the City Commission A�� FROM : Cesar H. Odio City Manager CA-7 DATE :�` FILE Resolution Authorizing sua,Ecr : award of Bid No. 91- 92-099 Auto and Truck Glass Repairs REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached resolution for the acquisition of annual Auto and Truck Glass Repair on a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods, to be awarded to Charlie's Auto Glass, Inc. a Female/Dade County vendor located at 7051 N.W. 12th Street, Miami, Florida, as the lowest responsible and responsive bidder in accordance with Bid No. 91- 92-099. The total annual cost for this service is estimated to be $14,000.00 annually, wherein funds are available from the Department of General Services Administration and Solid Waste/Fleet Management Division FYI 92-93 Operating Budget Account Code No. 420901-670. The Department of General Services Administration and Solid Waste has analyzed bids received pursuant to Bid No. 91-92-099, for the furnishing of Auto and Truck Glass Repair to the Fleet Management Division. Three (3) bids were received: two (2) Non -Minority and one (1) Female firms. The bid of Charlie's Auto Glass, Inc., was considered the lowest responsible and responsive bid at a proposed amount of $14,000.00 annually. Funding for this purpose is available from the FYI 92-93 operating budget of the Department of General Services Administration and Solid Waste/Fleet Management Division, Account Code No. 420901-670. 5QURCE OF FUNDS Department of General Services Administration and Solid Waste, Fleet Management Division, Operating Budget, Account Code No. 420901-670. MINORITY PARTICIPATION Invitations to Bid were sent to thirteen (13) Minority and Female Vendors. One Female Vendor responded. Attachments P� 92 698 0 LI I ► (A MIAMI, VWHIL A INTER -OFFICE MEMORANDUM Judy S, Carter Chief Prov..u:r:emont Of f 1cer Bid No. 91-92.099 Auto and Truck GIASS Repair FN1N.1 Zion Z. Wil.liamS Assistant: City Manage r.r+vr0SV9FS lei 11his Department has verified available funding with the Department', of Budget that funds are available to cover the cost of the subject bid in the amount Of 51.4,000.00, Department of General Sorvices Admini s t.rat ion and Solid Waste/Fleet Management Division Account Codo No. 420901.-670, FY'92-91 Oparat:ing Budget. BUDGETARY REVIEW & APPROVED BYc <:31�%� Xanohar Surana, Director Department of Budget 92- 698 3 MIAMI, FLORIDA i BID N0. 91-92-099 ;! ,ET (Continued) : BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN TliC `* :jHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR ' BOND IS SUBMITTED IN THIS ENVELOPE. Termss 2% Vi30days (Include cash discount for prompt payment, if any) .dditional discount of 10 $ if awarded all items. 3rranty and/or guarantee: All work unconditionally guaranteed for the life of h .urs the vehicle. �!lvery: 4 x:&jxx%VmXk9pwrequired upon receipt of Purchase Order or Notice f Award. ,i:m.e day Number of calendar days required to complete work after start. V' As per the City s Special Conditions.. of Bid, all repairs shall . %�.i % ti♦ �.� .i� �l � •ormotor ��III �' ii i' ii. L L rC•L jc-rj,•.s sea' poo ocation, Dept GSA or the fire garage, Dept. accordance with A9 Rg �f iAT&a'Cguto aph,I�,Begaj)j. i 9trivAreesGeneral conditions, Special editions, and General Information to Bidders, we agree to furnish the Items) at Prices .3icated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): Miriam Marks Steven M. Marks, Vice President/C E.O. Miriam Marks, Secretary/Treasurer List principal business address: (street address) 7051 SW 12 Street, Miami, Florida 33144 List all other offices located in the State of Florida: (street address) harlie's Auto Glass at Homestead, 1982 NE 8 Street, Homestead, FL 33033 harlie's Auto Glass at Hollywood, 215 No State Road 7 Hollywood. FL 33021 ,lease use the back of this page if more space is necessary) -- see back pg. MINORITY PROCUREMENT COMPLIANCE undersigned bidder acknowledges that (s)he has received a copy of ordinance #10062 as ended, the Minority Procurement ordinance of the city of Miami and agrees to comply with all plicable substantive and procedural provisions therein, including any �nendments thereto. dder: Charlie's Auto Glass, Inc. Signature:��-- (company name) te: August 11, 1992 Print Name: Steven M. Marks Vice President/C.E.O. .dicate if Business is 51% Minority -owned: (Check Sze box only) ] BLACK [ J HISPANIC [x] FEMALE 100% Owned AFFIRMATIVE , CTION PLAN firm has an existing plan, effective date of implementation: January 1, 1976 firm does not have an existing plan, the Successful Bidder(s) shall be required .to ablish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix for sample. 698 dder: Charlie's Auto Glass, Inc. Signature: " (company name) Vice President/C.E.O. IRt"` COMxPLETE . SIGN .Afiln TURN THIS FORM MAY "SQUALIFY�iIS__�LA 'S POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: FUNDS: BID EVALUATION: Auto and 'ruck Glass Repair General Services Administration and Solid Waste/Fleet Management Division Contract for one (1) with the option to extend for two (2) additional one (1) year periods. To repair auto and truck glass windshields and windows. 17 3 Attached FY 92-93 Account Code No. 420901-670 ALL VENDORS . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 2INORITY/FEMALE (M/F) VENDORS......... Within City limits ................. "No Bids'. .............................. #11 ' 4t . ii 1 92-� 698 7 Reasons for "No Bid were as followst 1. Glaaco, Industries Inc. "We Do Not Carry Windshields" RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO CHARLIE'S AUTO GLASS, INC FOR A TOTAL PROPOSED AMOUNT OF $14r000-00-.1 Chief Procurement ,;,Dff4ber fr to GENERAL SERVICES ADMINISTRATION/SOLID WASTE FLEET MANAGEMENT DIVISION TABULATIONTABULATION OF BIDS AUTO & TRUCK GLASS REPAIR CONTRACT BID #91-92-099, JULY 18, 1992 AVERAGE ITEM VENDOR DISCOUNT MANUFACTURER WARRANTY LABOR CHARGE JOB TIME COMMENTS 1. Auto Glass Charlie's Auto 63% PPG, LOF, Safe- Uncon- N/A 4 Hrs. 2% Discount on prompt Additional 10% if Windshield Glass Inc. guard, Carlite ditional payment. awarded all items. Female 7051 S.W. 12th Street Miami, Fla 33144 A & A/U.S. Auto Glass 65.5% Satelite, LOF, N/A 1 Day Net 30. Non -Minority Centers, Inc. PPG, Carlite 2757 S.W. Sth Street Miami, Fla 33135 Safelite Glass Corp. 67% LOF, PPG, Safelite 1 Day it if awarded all items. Non -Minority 1105 Schrock Road Columbus, Ohio 43229 Char ie s Auto G ass, 663& .. ..... ... PPG, LOF, Sale- Uncon- 1:!11 A 4 Hrs 2% Discount on prompt Additional 10% if, Au o G ass Tempered Inc. guard, Carlite ditional payment. awarded all items. Female Door Window A & A/U.S. Auto Glass 60% Satelite, LOF, N/A I Day Net 30 Centers, Inc. PPG, Carlite CC) Safelite Glass Corp. 52.1% LOF, PPG, Safelite I Day it if awarded all items T7X`u-f:5r_fa—ss jrs--Auto -G-rass, --60% --PPG Uncon- N/A 4 rs. 2% Discount on prompt payment. Additional 101, if = Tempered Inc. guard, Carlite ditional awarded all items. Female 4W Rear Window on fl-I,ss 60% Satelite, LOF N/A I Day Net 30 A &. Alu-b- Au - Centers, Inc. PPG, Carlite Safelite Glass Corp- 52% LOP, PPG, Saf--Lite I Day Charlie's Auto Glass will be the lowest bidder with the additional 10Z discount 1% if awarded all items Page 2 ,(cont'd) AVERAGE ER WARRANTY LABOR JOB TIME COMMENTS CHARGE VENDOR DISCOUNT MANUFACTURER ITEK -4. 2% Discount On prompt payment. Additional 10% if awarded all items- Female 4. Auto Glass Charlie's Auto Glass, 60% PPG, LOF, Safe- guard, Carlite Uncon- ditional Tempered Glass Inc. Vent Window A & A/U-S- Auto Glass 60% Satelite, LOF Centers, Inc. ppG, Carlite Safelite Glass Corp. 52.1% LOF, PPG, Safelite Truck G ass Is Auto C ar PPG* F, Sa e- guard, Carlite Uncon- ditional Windshield Glass, Inc - A & A/U.S. Auto 65.5% Satelite, LOF Glass Centers, Inc. PPG, Carlite Safelite Glass Corp. 67.1% LOF, PPG, Safelite 6. Truck Glass Ce harli'IAuto 60% PPG, LOF, Safe- guard, Carlite Uncon- ditional Tempered Glass, nc. window N/A 4 Hrs. N/A I Day 1 Day ,7A 4 Hrs N/A I Day 1 Day N/A poor A & A/U.S. Auto 60% Satelite, LOF N/A Glass Centers, Inc. PPG, Carlite Safelite Glass Corp. 52.1 LOF, PPG, Safelite e- Uncon- A guard, Carlite ditional Tempered Inc. Rear Window 60% Satelite, LOF N/A A & A/U.S. Auto PPG, Carlite Glass Centers, Inc. Safelite Glass Corp- 52.1 LOF, PPG, Safelite Net 30 1% if awarded all items payment. Additional 10% if awarded all items. Female Net 30 11 if awarded all items 4 Hrs- 2% Discount on Prompt payment. Additional 10% if awarded all items- Female I Day Net 30 I Day 1% if awarded ail items 4 Hrs. 28—Discount -6-6-prompt payment. Additional 10% if awarded all items. Female 1 Day Net 30 1 Day it if awarded all items Page 3 (cont ' d) AVERAGE WARRANTY LABOR JOB TIME COMMENTS ITEM VENDOR DISCOUNT MANUFACTURER CHARGE B. Truck Glass Tempered Vent window Charlie's Auto Glass Inc. A & A/U.S. Auto Glass Centers, Inc. Safelite Glass Corp. 9. installation Charlie's Auto Glass Auto Windshield Inc. A & A/U.S. Auto Glass Centers, Inc. 60% PPG, LOF# Safe- Uncon- N/A 4 Hrs. 2% Discount on prompt guard, Carlite ditional payment. Additional 101 if awarded all items. Female 60% satelite, LOP N/A I Day Net 30 PPG, Carlite 52.1 LOF, PPG, Safelite 1 Day 1% if awarded all items N/A N/A Uncon- No labor 4 Hrs. 2% Discount on prompt ditional payment. Additional 10% if awarded all items. Female NIA N/A $18.00 1 Day Net 30 Safelite Glass Corp. N/A NIA $20-00 1 Day 1% if awarded all items s Auto Glass, N/tli, N /rA Uncon- 3 101 . 00 4 His. N Wi—s—count on prompt f 0-7. I—n—s t—a-1. I Fa ff 0 _nCharlie '' ditional payment. Additional 10% if Auto Door/Glass Inc. awarded all items. Female Manual & Auto Door Glass A & A/U.S. Auto Glass, $18-00 1 Day Net 30 Electric Centers, Inc. N/A N/A N/A NIA $20-00 1 Day 1% if awarded all items Safelite Glass Corp. I-, ion rlie'g Auto R /A Uncon—$_30.00 ditional __T Hrs. '2% D-Iscounr on prompt payment. Additional 10% if Auto Rear Glass Inc. awarded all items. Female A & A/U.S. Auto Glass N/A N/A $18.00 1 Day Net 30 Centers, Inc. S10.00 1 nAv 1% if awarded aLl items :eLita Glass Corp- N A N A I Page 4 (cont'd) AVERAGE ITEM VENDOR DISCOUNT MANUFACTURER WARRANTY LABOR JOB TIME COMMENTS CHARGE 12. installation Charlie's Auto Glass N/A N/A Uncon- $10-00 4 Hrs. 2% Discount on prompt ditional payment. Additional 10% if Auto Vent Glass Inc. awarded all items. Female Glass A & A/U.S. Auto Glass N/A N/A $ 8.00 1 Day Net 30 Centers, Inc. Safelite Glass Corp. N/A N/A $10-00 1 Day 11 if awarded all items . ...... . .... .. . .... ... t ji:'17 I S Auto s U111--an o labor 4 Hrs. 2% Discount on prompt. 13. Installarion .;ndK-3 N A NIA ditional payment. Additional 10% it Truck Wind- Inc. awarded all items. Female shield A & A/U.S. Auto Glass N/A N/A $18.00 1 Day Net 30 Centers, Inc. Safelite Glass Corp. N/A N/A $20-00 1 Day 11 if awarded all items — 4 Hrs. 2% Discount on prompt --f ra- N N TA_ Uncon- $25-00 1-4. Insta tjxon Charlie's Auto G ass ditional payment. Additional 10% if Truck Door awarded all items. Female Glass A & S/U.S. Auto Glass N/A NIA $18-00 1 Day Net 30 Centers, Inc. Safelite Glass Corp. N/A N/A $20-00 1 Day 11 if awarded all items 7---irWf 15fnqtallaE2on Charlies AO Glass N AN1A Uncon--s3o.os--f —4rs2i-1sc'6t—_on prompt payment. Additional 101 if Truck Rear ditional awarded all items. Female window Glass A & SJU.S. Auto Glass N/A NIA $18-00 1 Day Net. 30 $20-00 1 Day 1% if awarded all items ---------------------- — ------ ------------- Page 5 (cont I d) AVERAGE ITEM VENDOR DISCOUNT MANUFACTURER WARRANTY LABOR JOB TIME COMMENTS CHARGE 16. Installation Charlie's Auto Glass N/A N/A Uncon- $10-00 4 Hrs. 2% Discount on prompt Truck Vent Inc. Glass ditional payment. Additional 10% if awarded all items. Female A & S/U.S. Auto Glass N/A N/A 8.00 1 Day Net 30 Centers, Inc. Safelite Glass Corp. N/A N/A $10.00 1 Day 1% if awarded all items WARRANTY: WORKMANSHIP & MATERIAL DEFECTS FOR AS LONG AS THE CITY OF MIAMI OWNS THE VEHICLE. See -above) � Ib SECC�t2TT LIST i sit M8lt = ALM MC7TIVE GLASS REPAIR / WINDSHIELDS i _ �-Y.-Na-i��. -_�-rra--aw.-a�-�U.�II► 91-92-099 BID xo' ..a..---__-.--..�..�_-NW�YA/M---a.�--a�r►_i M-_��a.IMY.�i�1�Y � DiTENIb 3) OPENEbs AUGUST 12, 1992-�«.....-..�...._11 A.M.__.........�....,_-..........a..,.� TOTAL �In_�OttD,r,Sg�r2 Privu PID ♦!l2 T CASNIBR I i CHICR N_. -__ __-��------a------- - U,S. Auto Glass Centers,Inc. (See attached MFa_i__--.�► l�MM-DIY_ • - Charlie's Auto Glass, Inc. " " _ - r,aw�_rr►�.-MarM�ai�... •Safelite Glass Corp " " i L--------------- --------_----N--M. Glasco Industires, Inc. ___-_---_------w---------w--..- ---------- ----- �- �. ----------MNM- MA,1�Y �� AI ------a_N--_- CL . GrTY OF f LA. received (� envelopes on behalf of (per seaeivia� bias ' GSA/Solid Waste -Procurement Division oa Tf - t 3- 9 a �..r w..�w-..---w.+_-,-_..w_w_.�r-w----_'-_-__--�._- r__-�.-�.r_.►-.�.w �.w..�_-w+ra-awl-� ;i (City Fsps►ttmenij ;n so raj LEGAL ADVERTISEMENT RECEIVED 1992 JUL 30 AM 0 58 MATTY HIRAI CITY CIRK OiTY OF WAR. FLA. Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida, 33133 not later than 1100AM, Auvuit 12, 12,92 for the furnishing of all labor and materials required for repairs of Auto Glass Windshields on a contract basis for one (1)year to the Department of General Services Administration and Solid Waste. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, Dupont Plaza Center, 300 Biscayne Boulevard Way, Suite 400, Telephone 579-3366. Local preference may be applied to those vendors whose primary office is located in the City of Miami, provided the amount of the bid or bids are not more than ten percent (10%) in excess of the lowest other responsible bidder(s). Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. (Ad No. D3 1) Cesar H. Odio City Manager i- 01 r .A City of Miami 0851 this number must 'err V REQUISITION FOR ADVERTISEMENT epodar in the advertisement NOW— this reaulsitioni__ 1. Department. 2. 'Division: procurement (for GSA/SW .y: Fie t Mgmt. ) Account Code number: 4. Is this a oonftrntation: 5. Prepared, by: 420911-287 ❑ Yes 11 No Maritza Page b. 6. Size of advertisement: 7. Starting date: 8. telephone number: Legal 7/29 92 75-51 .4 9. Number --of times this advertisement is to be 10. Type of advertisement published. �. one (1), . 13 L al ❑ Classified ❑ Dislay 11. Remarks: ,,-•:bid No. 91--92--0§0 Automotive Glass Repairs 12. - . Publication Date(s) of Advertisement tnvotce No. Amount Yay Miali Review Miami Tames Diario La's Anericas � C= r 1' CS ' _,.. =-� -r- 'C is r .,.. s ao 13. ❑ Approved ❑ Disapprovet Department Director/Qesign�e* Date Approved for Payment Date' C GS/PC 503 Rev. 12/89 1 Routing._ Forward_ White and Canary to G.SA. (Procurement Management) and retain Pink Copy, ww i nnaw i rvn; wnnq wnnry - veparunenr • 'r