HomeMy WebLinkAboutR-92-0697J-92-746
10/26/92
RESOLUTION NO.9 2 - 697
A RESOLUTION ACCEPTING THE BID OF INNOVATIVE
COMPUTER DESIGNS, INC. FOR THE FURNISHING OF
_ A COLOR GRAPHIC PRINTER FOR THE OFFICE OF
THE CITY CLERIC AT A TOTAL PROPOSED AMOUNT OF
$7,690.69; ALLOCATING FUNDS THEREFOR FROM
ACCOUNT CODE 220101-907; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDERS FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received August 12, 1992 for the furnishing of one (1) color
graphic printer to the Office of the City Clerk; and
WHEREAS, invitations were mailed to seventy-seven (77)
bidders and ten (10) bids were received; and
WHEREAS, funds for this equipment are available from
Account Code No. 220101-907; and
WHEREAS, the City's GIS is presently being used by the
Departments of Police, Fire, Rescue and Inspection Services,
Planning, Building and Zoning, General Services Administration
and Solid Waste, Development and Housing for crime analysis, fire
and emergency response modeling, code enforcement tracking,
census data anlysis and housing estimates, Office of the City
Clerk for election projections and analysis; and
WHEREAS, the City Manager and the City Clerk recommend that
the bid received from Innovative Computer Designs, Inc.be
accepted as the most responsible and responsive bid;
CITY COMMMION
NZMNG OF
NOV 12 W2
Ptmiuuon No.
92- 697
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
a
thereto and incorporated herein as if fully set forth in this
t.
Section.
'M
Section 2. The August 12, 1992 bid of Innovative Computer
L
Designs, Inc. for the furnishing of a color graphic computer for
the City Clerk's Office at a total proposed amount of $7,690.69
is hereby accepted with funds therefor hereby allocated from
Account No. 220101-907.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for this equipment.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 12th day of Novewper 1992.
ATT
MATTY HIRAI, CITY CLERK
PREPARED ��PROVED BY:
RAFAEL 0. DIAZ
DEPUTY CITY
Z-�
VIER L S AREZ, AAYOR
CITY OF MIAMI, FLORIDA
r �
INTER -OFFICE MEMORANDUM CA
TO: honorable Mayor and Members
of the City Commission
DATE : 6 FILE
t L6
SUBJECT : Resolution Authorizing
award of Bid No. 91-
92-087, Color Graphics
FROM : REFERENCES : printer for City's GIS
Cesar H. Odio Equipment x
City Manager
ENCLOSURES:
y
Y
$E QMMEjjDATION
It is respectfully recommended that the City Commission adopt the
attached resolution for the acquisition of one Cal Comp Color
Master plus Thermal Transfer Printer for the City's Geographic
Information System (GIS) to be awarded to Innovative Computer
Designs, Inc., a non-minority/Dade County vendor located at 19501
NE loth Avenue, North Miami Beach, Florida, as the lowest most
responsible and responsive bidder in accordance with Bid No. 91-
92-087. The total cost, including maintenance and installation,
.for this equipment is $7,609.69, wherein funds are available from
the Account Code No. 220101-907.
The City Clerk's Office has analyzed bids received pursuant to
Bid No. 91-92-087, for the furnishing of one (1) Cal Comp Color
Master plus Thermal Transfer Printer for the City's Geographic
Information System (GIS). This equipment is necessary in order to
expand the operation of the GIS and create an additional user
department, namely the City Clerk's Office. Ten (10) bids were
received: four (4) Black, one (1) Hispanic, and five (5) Non -
Minority. The bid of Innovative Computer Designs, Inc., was
considered the lowest responsible and responsive bid at
$7,609.69. Funding for this purpose is available from Account
Code No. 220101-907.
A_4• $7,609.6t
,-QU&CE OF FUNDS Account Code No. 220101-907.
MINQRITY PARTICIPATION Four (4) Black, and one (1) Hispanic
Attachments
92-- 697
Gi4y QF MIAMI. rLC$010A
INTER -OFFICE MEMORANUUM
—.�.......�.i.w�r+.�.•.�. .,.•.+..r�.ar.ra+.+. •.r.r.....r__ .ra _ _.....rr-..w+/r.•.-r.r�r�.w••..w•v...r.. .w...��.�..r...► -. �......... �.. ...w
FIG .
�°' JUDY So CAKTEA DATE September 29, T99x
Chief Procurement Officer sUPI,ECt .
Bid NO, 01-09-087
(printer) Approvals
NEFeper+:.es � '
Fl�a►a MALTY HIRAI
City Clerk ENMOSURtS .
1
r�r�..1 t..r.J..+. ���... ..rW J,rf._.._ ...mow-•�_ _ _ • ..nlr+V ��..••.�
This department has verified available funding with the
Department of Management 6 Budget and the Capital improvement$
Administration th'st funds are available to cover th• Cost of the
subject bid in the amount of $7,609.69 (account code 220101-907),
BUDGETARY REVVEW 6 APPROVED BY:
�EXCept for items funded through
appal Improvement Program)
ANA^-OTTe a 10 F___�.-_.�._
4RLi-
partme at iudget
REViEWtAND pAPPAOM ;ENT FUNDING
N/A
Capital Prografi Manager
This form, properly signed, 13 part of, the Bid' gvaluation And
Recommendation package to be placed on the aga.bda and most be
attached to the resolution cover memorandum.
MW;WFsvg
92- 697
L U,
- I FLORIDA BID NO, 91-92-0137
_,,r,hT (Continued)
IMPORTANT., BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN TEtt
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING.
IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT Or
BOND ISS SUBMITTED IN THIS ENVELOPE.
Terms: N 6 30 (Include cash discount for prompt payment, if any)
Additional discount of % if awarded all items.
warranty and/or guarantee:
Delivery: i'10 calendar days required upon receipt of Purchase Order or Notic(-''>
of Award.
Number of calendar days required to complete work after start_.
Delivery Point(s): f
In accordance with the Invitation to Bid, the Specifications, General conditions, special`F
3onditions, and General Information to Bidders, we agree to furnish the Item(s) at Price:
indicated on the attached bid sheet(s).
NAMES Z COMPANY OWNER(S)O. NAMES gF COMPANY OFFICER(S):
.1) List principal business address: (street address)
I A s-b l me- to -A 1-1 4 ve S � ��c � 31
0 U � l`l . n�i ia�m,t..f�E� �� c ti . �• ..� 31 -7 q
D) List all other offices located in the State of Florida: (street address)
Please use the back of this page if more space is necessary)
MINORITY PROCHERMRNT COMPLIANCE
he undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as
;Wended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all
pplicable substantive and procedural provisions therein, including any amendments thereto.
3idder: NtJ a 've &njpy'�K ClejuS Signature:
(comppLny n me)
)ate: (ej 7 Print Name:
ndicate if Business is 51% Minority -owned: (Check one box only)
] BLACK [ ] HISPANIC [ ] FEMALE
AFFIRMATIVE ACTION PLAN �
f firm has an existing plan, effective date of implementation•
f firm does not have an existing plan, the Successfu id r(s) shal be required tc
stablish an Affirmative Action Policy, pursuant to Ordinance Al 062 as amended. See Appendix
for sample.
idder : N fv ovti4 W u`lrer bPciNS Signatur
i (company name) ..
i
1 AILUR . TO__CQI hEIE.,_MGN. AND RETlIRI THIS-E.QB �ALIFY__IIiM_JIT� --
4
4
r
AWARD OF BID
-
Bid
No.-.91-92-.087
Color Graphic Printer
DEPARTMENTS Office of the City
Clerk
TYPE -OF -PURCHASE: Single Purchase
REA5ON: To expand the operation
of
the Geographic
Information System
in the City
of Miami .
POTENTIAL BIDDERS: 77
BIDS RECEIVED: 10
-A=
TABULATION: See Attached
FUNDS: Account Code No. 220101-907.x
F
BID EVALUATION:
Bid
Invitations
Mailed Responses
Bid
ALLVENDORS ............................
77
10
MINORITY/FEMALE (M/F) VENDORS..........
32
5
Within City limits ..................
3
0
j Registered with City ................
32
5
Black (B) Vendors ......................
14
4
Located within City limits.. .......
1
0
j Registered with City ................
14
4
i Female (F) Vendors .....................
t'
8
0
{ Located within City limits..........
0
0
Registered with City ................
i
8
0
Hispanic (H) Vendors ...................
10
1
Located within City limits..........
2
0
Registered with City ................
10
1
NON MINORITY (NM) VENDORS ..............
45
5
Located within City limits..........
0
0
"No Bids.. ..............................
0
10
W
r-�
Reason for "No Bids were as follows:
1. Corporate Teleprinter Service
2. Veytec, Inc.
3. MicroWarehouse
4. International Computer Tech.
5. Altek Corporation
6. GTSI
7. The User Connection, Inc.
8. Phoenix Worldwide Ind.
9. Grumman System Support
10. Compadd Corp.
No Reason
No Reason
Does Not Carry Product
No Reason
Unable to bid
Unable to Provide onsite Warranty
No Reason
Work Schedule does not permit
Does not sell this type of
printer
Does not carry this product
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO
INNOVATIVE COMPUTER DESIGNS, INC. AT A TOTAL
PROPOSED AMOUNT OF $7,690.69.
(,vi-Chief Procurement 0 icer
nat _
Q
01 BID TABULATION SHEET
No. 91-92-087
Purchase of Color Graphics Printer for City Clerk
1. Innovative Computer Designs RECOMMENDED VENDOR
19501 NE loth Ave., Suite 200
N. Miami Beach, FL 33179
(305) 654-0990
contact: Wayne Suess, President
Non -Minority firm
Delivery 7-10 calendar days
CalComp ColorMaster Plus PS- Model No. 6613
1 yr, on -site warranty included
Additional 2 yr. maintenance
Total Cost
2. 21st Century Computers, Inc.
7267 NW 12th St.
Miami, FL 33126
(305) 594-3355
contact: Caroline Mohan, Manager
Black firm
Delivery 10 calendar days
CalComp ColorMaster Plus PS- Model No. 6613
1 yr. on -site warranty included
Additional 2 yr. maintenance
$ 6,645.25
$ 1,045.44
$ 7,690.69
$ 6,575.00
$ 1,420.00
Total Cost $ 7,995 00
�n.
92 697
i
-1
3. CARD Centers of Florida
2003 Cypress Creek Road
Ft. Lauderdale, FL 33309
(305) 772-7300 groward; fax (305) 491-8570 groward
contact: Richard Neiman, President
Non -Minority firm
Deliver 10-14 calendar days
CalComp ColorMaster Plus PS- Model No. 6613 $ .61695.00
i
1 yr. on -site warranty included
i
Additional 2 yr. maintenance- $ 1,560.00
Total Cost
4. SECAD Inc.
7236 SW 42nd Terrace
Miami, FL 33355
(305) 266-4434
contact: Dale Smalley, Secretary/Treasurer
Non -Minority firm
Delivery 30 calendar days
CalComp ColorMaster Plus PS- Model No. 6613
1 yr. on -site warranty included
Additional 2 yr. maintenance.
Total Cost
$ $,255.00
$ 6,785.00
$ 1,550.00
$ 81335.00
•
i
S. Environmental Systems Research Institute, Inc.
380 New York St.
Redlands, CA 92373
(714) 793-2853 fax (714) 793-5953 '
contact: Jo -Ann Brown
Non -Minority firm
Delivery 30 calendar days
CalComp ColorMaster Plus PS- Model No. 6613 $ •71000.00
1 yr. on -site warranty included
Additional 2 yr. maintenance' $ 1,600.00
Total Cost $ 8,600.00
6. PROMPT TECH, Inc.
3932 NW 167th St.
Miami, FL 33054
(305) 628-2655 fax (305) 628-3678
contact: Donald F. Cook, President
Black firm
Delivery 5 calendar days
CalComp ColorMaster Plus PS- Model No. 6613 $ 7,745.16
1 yr. on -site warranty included
Additional 2 yr. maintenance. $ 2,010.00
Total Cost $ 9,755.16
7. COMPUCARE Sales and Service Center
2724 NW North River Or.
Miami, FL 33142
(305) 633-7777 fax (305) 634-7449
contact: Jerry Gomez, Sales Coordinator
Hispanic firm
Delivery 6 calendar days
CalComp ColorMaster Plus PS- Model No. 6613
1 yr. on -site warranty included
Additional 2 yr. maintenannce '
Total Cost
8. International Computer Technology, Inc.
11175 Reading Rd.
Cincinnati, Ohio 45241
(513) 769-5333
contact: Amer B. Rawas
Non -Minority firm
Delivery 10 calendar days
CalComp Color aster Plus PS- Model No. 6613
$ -7,888.00
$ 1,938.00
$ 9,826.16
S 8,899.00
1 yr. on -site warranty included
Additional 2 yr. maintenance. $ 1,608.00
Total Cost
9. QMS, Inc.
1000 West McNab
Pompano Beach, FL 33069
(305) 785-4304 '
contact: Kate Bunnell, District Administrator
Non -Minority firm
Delivery 10 calendar days
QMS ColorScript 100 Model 30si $ •91891.75
1 yr. on -site warranty included
Additional 2 yr. maintenance. $ 2,900.30
Total Cost $ 12,792.05
10.CAScade Development Company
7144 SW 103 Court Circle
Miami, FL 33173
(305) 691-7475
contact: David Thompson, CEO
Black firm
Delivery 5 calendar days
CalComp ColorMaster Plus PS- Model No. 6613 $ 7,046.95
1 yr. on -site warranty included
Additional 2 yr. maintenance ( not available )
Total Cost BID NON -RESPONSIVE --
s/bt/CC6613PS 090492
92 s�7
P f
Ub-i�UQRtT AM
PRINTER / ONE CAL COMP COLOR MASTER PLUS TRANSFER PRINTER
210 trams =-��__._.. .�__.....� .......
MODEL #6613PS OR EQUAL
%In ro. 91-92-087
M.NNi-_r-YY.M�-`i.�i�-��•��-_N_.�-.�.-�rY_r. i_�ir-�11.��
DOSE BTUM OPENED: AUGUST 12, 1992 N� 10:30 A.M.--__-__-,,,�-.,,r„r
IOTA DID BOND ..iorl .
BIDDER DID AVOVXT C�SHISR_B-CHECK
(See attached .
QMS, Inc.
21st Century Computer
"
.Environmental Systems Research
"
We received on
y one copy of -the
CompuCare Center
(See attached
Intn'l Computer Tech
Innovative Computer Designs,Inc
--
Cascade Dev. Co.
"•
Prompt Tech, Inc
(See attched
SeCad, Inc.
(See attached kid
with addendum)
CADD Centers of FL.
--_-------------
---------------
NOBID: ------------------
---M-- ----
•--L-=---=--i-
Corporate Teleprinter Service
L ��,
2%_0r At
MicroWarehouse
-
ALTER Corporation
____-_!MN_-
The User Connection, Inc.
jj2.d-
Grumman System Support
--------- N-_-_-_-----
-- r----------------received (J a) envelopes on behalf o!
(Ratios seceiVisj bias)
GSA/Solid Waste -procurement Division t3, �a
(City Dopertmen
W
RECEIVED ,
1992 AUC 12 M N) 30
MATTY HIRAI
CITY CLERK
CITY OF NIAMI, FLA
ni City Clerk at
an Drive, Miami,
fot-, the
'er i�r'�:�'1' 'k --. del
ted to any other
live and will be
goal of Awarding
anditures for All
Kinority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
M y as minority or women
and who are not registered with the City
vendors are advised to contact the
lephone 575 5174nt Office,
N.W. 20th Street, Second Floor,
rimer
reference may be applied to those vendors whose primary
Local p provided the amount of
office is located in the City of Miam ercnt 10%) in excess of
the bid or bids are not more than ten p
the lowest other responsible bidder(s)• request
Detailed specifications for the bids are available upon
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. U)
Cesar H. Odio
City Manager
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LEGAL ADVERTISEMENT
Sealed bids will be received by the City of Miami City Clerk at
her office located at City Hall, 3500 Pan American Drive, Miami,
Florida 33133 not later than 10: 30 1k,a,Aucrust.1.9,19,122 for the
purchase of one Cal Comp Color Master Plus Transfer Printor Mdel
{ No. 6613PS or equal for the City Clerk's Office.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
a rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
i
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
i
N.W. 20th Street, Second Floor, Telephone 575-5174.
i
Local preference may be applied to those vendors whose primary
office is located in the City of Miami, provided the amount of
the bid or bids are not more than ten percent (10%) in excess of
the lowest other responsible bidder(s).
i
Detailed specifications for the bids are available upon request
at the City Procurement Office.
i
The City Manager may reject all bids and readvertise.
(Ad No. 8299)
Cesar H. Odio
City Manager
RECEIVED
1992 AUG 12 AN 0 30
MATTY 111RAI
CITY CLERK
CITY OF NIAMI, FLA.
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REQUISITION FOR ADVERTISEMENT
DEI� ![SIV. Pr8curement ( for city, Clerks Oifice)
AOiOUNTCODE �7t�101-287
DATE ,_ 7 /24J 91 PHONE 575-5214 APPROVED BY:
PFiePAAED BY !Maritzat Pages �_.._.`..
�a
't 9 number must appear
In the advertisement.
8ti 9
OF ISSUIN(k)EPAR ENfi _
Pubflsh the attached advertisement one (1) times.
I (number of times) (((
Type of advertisement: legal x classified. display {
(Check One) j
f
Slie• = "Leer A l Starting date 7/ 2 9/ 9 2
First four words ofadvehisement: Bid No. 91-92--087• Sealed bids will be
N
Remarks: Printer
-
(open 8/12/92'- 10:30 a.m.)
i DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. G ;�
1
DATE(S) OF
i
LINE
PUBLICATION
ADVERTISEMENT
INV019k
AMOUNT
0
Miami Reviewr-
A-1
Mi
-< -�
co
$-2
!
m
Y
C-3
_
' D=4%
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F4
f5
F7
F8
F9
F10
F11
F12s
LINE
TRANS
VOUCHER
YDUMM TOD
Adv. Doc. Reference
VENDOR
INDEX CODE
BJE
PROJECT
11
113
1
11718
1 125134
39142
45 50151
56
57 62
63 65
66
0
1
1214111
VIPVIPI
17?
1
1
1
1
1
1
1 1
1
2
0
2
i
I
I
I I
FM
I
I
I
I
2
8
7
1
1
21314
;
7
8 V P 121314
15 DESCRIPTION
36
64DISCOUNT 6
72
AMOUNT .. '.80
.3
a� 1
{
White - Purchasind
Yellow copy:
Pink copy : i