HomeMy WebLinkAboutR-92-0634A RESOLUTION, WITH ATTACHMENT(S), AUTHORIZING
THE CITY MANAGER TO EXECUTE AMENDMENT NO. 8,
IN SUBSTANTIALLY THE ATTACHED FORM, TO AN
AGREEMENT BETWEEN THE CITY OF MIAMI AND
DELOITTE & TOUCHE, CERTIFIED PUBLIC
ACCOUNTANTS, IN ASSOCIATION WITH SHARPTON,
BRUNSON & COMPANY, P.A., VERDEJA, IRIONDO &
GRAVIER, AND WATSON & COMPANY, P.A. FOR
EXTERNAL AUDITING SERVICES RELATED TO THE
COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR
FISCAL YEAR ENDING SEPTEMBER 30, 1992;
PREPARATION OF ANNUAL COMPLIANCE REPORTS
REQUIRED BY BOND INDENTURES FOR THE MIAMI
CONVENTION CENTER AND THE GOVERNMENT CENTER
PARKING GARAGE FINANCINGS, AND PREPARATION OF
A SEPARATE AUDIT REPORT FOR THE SOUTHEAST
OVERTOWN/PARKWEST REDEVELOPMENT TRUST;
ALLOCATING FUNDS THEREFOR, IN AN AMOUNT NOT
TO EXCEED $330,000, FROM THE FISCAL YEAR 1993
OPERATING BUDGETS OF THE DEPARTMENT OF
CONFERENCES, CONVENTIONS, AND PUBLIC
FACILITIES, THE GOVERNMENT CENTER PARKING
GARAGE ENTERPRISE FUND, THE SOUTHEAST
OVERTOWN/PARKWEST REDEVELOPMENT TRUST FUND,
THE DEPARTMENT OF FINANCE, AND THE COMMUNITY
DEVELOPMENT BLOCK GRANT FUND, AS FOLLOWS:
$7,500 FROM ACCOUNT NO. 350119-340, $7,500
FROM ACCOUNT NO. 260221-340, $5,000 FROM
ACCOUNT NO. 550108-340, $248,000 FROM ACCOUNT
NO. 260201-280, AND $62,000 FROM ACCOUNT
NO. 450806-280.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The City Manager is hereby authorized to
execute Amendment No. 8, in substantially the attached form, to
an agreement between the City of Miami and Deloitte & Touche,
CITY COMMISSION
MEETING OF
ATTACHMENT (S] 0 C T 0 8 1992
CONTAINED Resolution No.
92- 634
Certified Public Accountants, in association with Sharpton,
Brunson & Company, P.A., Verdeja, Iriondo & Graviert and Watson &
Company, P.A., for external auditing services related to the
Comprehensive Annual Financial Report for Fiscal Year ending
September 30, 1992- preparation of annual compliance reports
required by bond indentures for the Miami Convention Center and
the Government Center Parking Garage financings, and preparation
of a separate audit report for the Southeast Overtown/Parkwest
Redevelopment Trust, with funds, in an amount not to exceed
$330,000, therefor hereby allocated from the Fiscal Year 1993
Operating Budgets of the Department of Conferences, Conventions,
and Public Facilities, the Government Center Parking Garage
Enterprise Fund, the Southeast Overtown/Parkwest Redevelopment
Trust Fund, the Department of Finance, and the Community
Development Block Grant Fund, as follows: $7,500 from Account
No. 350119-340, $7,500 from Account No. 260221-340, $5,000 from
Account No. 550108-340f $248,000 from Account No. 260201-280, and
$62,000 from Account No. 450806-280.
Section 2. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 8th day of Octabere=:1, 1992.
z /110,
ATTE
MA HIRAI
CITY CLERK
VIER L. 4UAREZ,JMAYOR
92- 634
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AMENDMENT NO. .8..
This is an Amendment to the Professional Services Agreement
hereinafter ("Agreement") dated lot of December, 1989 by and
between the City of Miami, a municipal corporation of the State
of Florida (hereinafter "CITY"), and Deloitte Haskins & Sells,
predecessor to firm to Deloitte & Touches, Certified Public
Aecountantat Sharpton, Brunson & Company, P.A.; Vardeja, Iriondo
& Gravier; and Watson & Company, P.A. (hereinafter
✓✓CONSULTANTS").
'C: 'i'_i
WHEREAS, Resolution No. 89--533 authorized the City Manager
to execute an agreement with the CONSULTANTS to provide external
auditing services for fiscal year ending September 30, 1989, with
a series of four one-year options for first consideration to
renegotiate the Agreement, subject to review and approval of the
Audit Advisory Committee and the City Commission.
WHEREAS, the Audit Advisory Committee reviewed and approved
the Agreement for fiscal year ending September 30, 1991 at a cost
not to exceed $310,000.
WHEREAS, the bond indentures for the Special obligation
Bonds issued by the City to finance the Miami. Convention Center
and the Government Center Parking. Garage require annual
compliance reports.
WHEREAS, Florida statutes require an annual audit to be
conducted of the Southeast Overtown/Parkwest Redevelopment Trust.
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WHEREAS, the Agreement with the CONSULTANTS allow for the
performance of extra work.
NOW, THEREFORE, the parties agree to amend the Agreement as
follows:
Article 1, shall read:
"This Agreement shall commence June 1,
1989 for the purpose of auditing the
financial statements of the, City for the
fiscal years ending September 30, 1989,
1990, 1991 and 1992, with a one-year
option for first consideration to
renegotiate a contract, subject to review
and approval of the Audit Advisory
Committee and the City commission, up to a
maximu,- of one (1) additional year."
Article V, Sections A, J, and K, shall read:
A. "The CITY shall pay the CONSULTANTS, as
compensation for the services required
pursuant to Paragraph II hereof, a fee not
to exceed $295,00o for fiscal year ending
September 30, 1989, $298,000 for fiscal
year ending September 30, 1990, and
$310,000 for fiscal years ending September
30, 1991 and 1992, of which $75,000 will
be allocated annually to the Single Audit
requirement."
J. "Compensation to the CONSULTANTS for the
fiscal years 1991 and 1992 bompliance
reports required by the bond indentures of
the Special obligation Bonds issued to
finance. the Miami Convention Center and
the Government Center Parking Garage will
not exceed $15,000 annually."
K. "Compensation to the CONSULTANTS for the
fiscal years 1991 and 1992, separate audit
reports for the Southeast
Overtown/Parkwest Redevelopment Trust will
not exceed $5,000 annually."
It is further understood that all conditions outlined under
the original Agreement dated 1st of December, 1989, as amended,
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shall remain in full Force and effect without modification eXCept
to the extent modified herein.
Witness our hands and seals this __ day of
1992.
CITY OF MIAMI, a municipal
ATTEST: corporation of the State
of Florida
MATTY HIRAI,'CITY CLERK
ATTEST:
CORPORATE 3ECRETARV
APPROVED BY:
CARMEN L' LEON
ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM
AND CORRECTNESS:
A. QUINNJONES, III
CITY ATTORNEY
BY: _.
CESAR H. ODIO
CITY MANAGER
CONSULTANTS:
BY: .—
DF.LOITTE & TOUCHE
CERTIFIED PUBLIC ACCOUNTANTS
BY:
SINAPTON, BRUNSON & CO., P.A.
BY:
VERDEJA; IRIONDO & GRAVIER
BY:
WATSON & COMPANY
92- 634
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WCITY OF MIAMI, FLORIDA
INTEROFFICE MEMORANDUM
To: Honorable Mayor and Members
of the City Commission
FRonn : Cesar H. Od j�
City ManagefQ
DATE : SEP 1 @92 FILE
SUBJECT . Agenda Item -•
Amendment to Agreement
with External Auditors
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the attached resolution be
approved authorizing the City Manager to execute Amendment No. 8,
in substantially the form attached, to an agreement between the
City of Miami and Deloitte & Touche, Certified Public
Accountants, in association with Sharpton, Brunson & Company,
P.A.; Verdeja, Iriondo & Gravier; and Watson & Company, P.A., for
external auditing services related to the Comprehensive Annual
Financial Report for the fiscal year ending September.30, 1992;
preparation of annual compliance reports required by Bond
Indentures for the Miami Convention Center and the Government
Center Parking Garage financings, and preparation of a separate
audit report for the Southeast Overtown/Parkwest Redevelopment
Trust with funds in an amount not to exceed $330,000, therefor
allocated from the fiscal year 1993 operating budgets of the
Department of Conferences, Conventions, and Public Facilities;
the Government Center Parking Garage Enterprise Fund; the
Southeast Overtown/Parkwest Redevelopment Trust Fund; the
Department of Finance, and the Community Development Block Grant
Fund, as follows: $7,500 from Account No. 350119-340, $7,500
from Account No. 260221-340, $5,000 from Account No. 550108-340,
$248,000 from Account No. 260201-280,,,and $62,000 from Account
No. 450806-280.
BACKGROUND:
The City Commission by Resolution No. 89-533 adopted the
recommendation of the City's Audit Advisory Committee to enter
into an agreement with the accounting firm of Deloitte and
Touche, Certified Public Accountants, formerly known as Deloitte,
Haskins & Sells, in association with Sharpton, Brunson & Company,
P.A.; Verdeja, Iriondo & Gravier; and Watson & Company, P.A., to
provide external auditing services beginning in fiscal year 1989
with a series of four one-year renewals, subject to the review
and approval of the Audit Advisory Committee and the City
Commission.
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Agenda Item
Page -2--
The Audit Advisory Committee has reviewed and approved an
agreement for fiscal year ending September 30, 1992 at a cost not
to exceed $310,000 for external auditing services related to the
City's 1991 Comprehensive Annual Financial Report.
In addition, the bond indentures for the Special Obligation Bonds
issued to finance the Miami Convention Center and the Government
Center Parking Garage require annual compliance reports to be
submitted to the Trustees for those bond issues. These reports
incorporate compliance testing to audited financial information.
A separate report is also required by Florida Statutes for
Community Redevelopment Agencies, such as the Southeast
Overtown/Parkwest Redevelopment Trust. The preparation of these
three reports will cost $20,000.
The Department of Finance recommends adoption of the attached
resolution authorizing the City Manager to execute an amendment
to the agreement with the City's external auditors, Deloitte &
Touche, Certified Public Accountants, in association with
Sharpton, Brunson & Company, P.A.; Verdeja, Iriondo & Gravier,
and Watson & Company, P.A., to cover the services explained above
at a cost not to exceed $330,000.
92- 634
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