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Home My WebLink AboutR-92-0617I J-92-675 08/10/92 RESOLUTION NO. 9 2 - 617 A RESOLUTION AUTHORIZING THE PURCHASE OF A COMPUTERIZED PHOTOGRAPHIC MINI -LAB, AND ALLOCATING FUNDS THEREFOR, IN AN AMOUNT NOT TO EXCEED $76,020, FROM THE LAW ENFORCEMENT TRUST FUND, PROJECT NO. 690001, INDEX CODE 029002-247, SUCH EXPENDITURE HAVING BEEN APPROVED BY THE CHIEF OF POLICE AND BEING SUBJECT TO APPLICABLE CITY CODE PROCUREMENT PROVISIONS. WHEREAS, Florida State Statute 932.704(3)(a), as amended, authorizes the expenditure of forfeiture proceeds for law enforcement purposes not considered normal operating expenses; and WHEREAS, the Miami Police Department Identification Unit develops photographs of crime scenes and criminal offenders; and WHEREAS, the Identification Unit also sells photographs pursuant to public records requests, and generates significant revenue; and WHEREAS, the presentation of photographs is very persuasive in courtroom proceedings; and WHEREAS, funds to cover the purchase are available in the City of Miami Law Enforcement Trust Fund, Project No. 690001, Index Code 029002-247; } i � ! CITY COIi+II�IISS1OIf MEETING OF OCT 0 8 1992 Remolution No. 92_ 617 Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The purchase of a computerized photographic mini -lab, is hereby authorized with funds therefor, in an amount not to exceed $76,020, being hereby allocated from the Law Enforcement Trust Fund, Project No. 690001, Index Code 029002- 247, such expenditure having been approved by the Chief of Police, and being subject to compliance with applicable City Code procurement provisions. Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 8th day Oe�EbberN , 1992. ATTE MATTY HIRAI, CITY CLERK BUDGETARY REVIEW: MANOHAR S. ORAXAA ASSISTANT CITY AGER PREPARED AND APPROVED BY: ALBERTINE B. SMITH CHIEF ASSISTANT CITY ATTORNEY M3175/ABS/sls -2- XAVIER Ll SUAREZ, MAYOR APPROVED AS TO FORM AND CORRECTNESS: CITY A 92- 617 C CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The honorable Mayor and of t City Commission FROM : Cesar H. Odio City Manager Members DATE - SEA � -- suaJEcr : Computerized Mini -Lab REFERENCES :• ENCLOSURES: CA-1 FILE : Photographic It is respectfully requested that a Resolution authorizing the purchase of a computerized photographic mini -lab, at a cost not to exceed $76,020, and allocating funds therefor from the Law Enforcement Trust Fund, Project No. 690001, Index Code 029002- 247, be approved. The Police Department Identification Unit develops the photographs taken at crime scenes, and of offenders. This is done at a cost savings and also provides the department with a more reliable chain of custody. The unit also sells photographs pursuant to public records requests. Sales of photographs have generated revenues in excess of $100,000. The equipment to be purchased is state-of-the-art and is anticipated to produce and maintain high quality products. It is, therefore, recommended that the purchase of a computerized mini -lab, at a cost not to exceed $76,020, and allocating funds therefor from the Law Enforcement Trust Fund, Project No. 690001, Index Code 029002-247, be approved. i a AFFIDAVIT STATE Or FLORWA s : SS COUNTY OF BADE : Before me this day personally appeared Calvin Ross, who being duly sworn, deposes and says that: I, Calvin Ross, Chief of Police, City of Miami, do hereby certify that this request for expenditure from the City of Miami Law Enforcement Trust Fund, for the purchase of a Computerized Photographic Mini -Lab, at a cost not to exceed S76.020, complies with the provisions of Section 932.704, Florida tes. Calvi Ross Chi of Police C y of Miami Police Department Subscribed and sworn to before me this _!�z day of 1992, by Calvin Ross, who is personally known to me. NOTARY PUBLIC`""'4, LUIS F.ALBUEANE COMM. NO. W commesm own May 22, 1993 4,,; �� ,`..• 801.DED THRU NOTARY PUSLK WURWItlW My Commission Expires: CITY OF MIAMI. FLOAIDA too- t..r/ INTER -OFFICE MEMORANDUM to: Major Donald Warshaw DATE: 6 May 1992 F'LEFIN 26-2 -:: Commander t'" p�- 9 '�t *:.;" IN 4 Bus i Hess Managemen t ct I onsJa+Ect :� LITER 1 P OTO APH l C (Through Channel M--LAg JUG 1 FRO ' REFERENCES : Y 0nberger T i� I.D./ nleai Services Super �a Crime Scene Investigation DeMKINIS A The Miami Police Department acquired a comp let color photographic laboratory in 1976. Since that time, few Cap, al Improvements have been made to the facility. During this pert d, the photographic laboratory has produced and maintained a igh quality output. However, recently the system has been straine and the quality has declined. Maintenance has become more labo intensive and costly. The machinery needs to be replaced due to us and age. The recommendation is to seek bids on a computerized photographi, mini -lab. This will be two systems. One system to develop the negatives, and another system to print the negatives and produce the finished photographs. Our previous estimate of $61,000.00 for the computerized photographic mini -lab is no longer valid. That estimate. ., was obtained In May of 1990. Additionally, the cost factor for "site. ; preparation" had not been factored into the 1990 proposal. �J ly The estimated cost for this mini -lab system will be $69,200.00. This is to include Installation, one year warranty on par ts/90 days on labor, and an option for a maintenance contract on a quarterly basis. Also, to be.included Is training for two persons, plus transportation and lodging If training is not provided locally. The current photographic laboratory floor plan configuration will accommodate the new system with a few minor adjustments in plumbing, electric hookup, and air conditioning. :This should not exceed $3.200.00. The funding necessary for this project will be $72,400.00. It should be noted at this time that the expenditure of $72.400.00 for a complete new computerized photographic mini -lab will bt recovered. The Miami Police Department's Photographic Laboratory has generated in excess of $100,000:00 In revenue to the City of Miami by the sale of photographs pursuant to public record requests. Attached are the bid specifications for the computerized photographic mini - lab. MFS : dm �� /\ EC FINE : 0� /V RJUN 12 1992 0 V 9 2 _ 617 ASSISTANT CHIEF INVESTIGATIONS DIVISIOIr Bib SPECIFICATIONS FOR THE CITY OF MIAMI POLICE DEPARTMENT'S COMPUTERIZED PHOTOGRAPHIC MINI -LAB HOPS, G 050ey 5" C-41 RANP FILM PROCESSOR OR ECUIVALENT SYSTEM WITH THE -FOLLOWING: 1. Unit must be capable of processing film up to 4X5 out sheet in size. 2. Unit must be free of leader belts or tabs as a method of transporting film. 3. Unit must not exceed a height of 49", length of 73" width of 1S 1/2 inches. 4. Unit must process 30 rolls of film or more per hour. 5. Unit must have complete microprocessor control of all functions to include, replenishment, rate, temperature, and variable transport speed. 6. Unit must be capable of push-pull operation. 7. Unit must have long roll feed capability. S. One rack carrier tray HOPE RA 2500 COLOR PRINTER PROCESSOR OR EQUIVALENT SYSTEM WITH THE FOLLOWING: 1. Unit must be capable of printing all size negatives from 110mm to 4X5 out sheet. 2. Unit must be capable of handling roll paper in daylight feed magazine of 1150' for maximum cost savings. 3. Unit must contain 200 print channels or more to accommodate all types of .papers and films. 4. Unit must have a print density range of plus or minus 19 for highest print accuracy. 5. Unit must have an automatic print counter for orders up to 999 in number or greater. 6. Unit must be capable of producing,print sizes up to 8 1/2 X 12. 7. Unit must have a production print rate of at least 570 SX10 per hour or greater. 92-- 617 M PAGE 1 ♦ 9. Unit must have built in densitometer for direct input of data to insure accurate quality control and printer balance. 9. Unit must accommodate a modem interface for remote control of service diagnosis and correction. 10. Unit must have back printer for order and exposure information, 11. Unit should be capable of accepting a VCNA for highest quality Professional enlargements. 12. Unit must be capable of processing prints in 4 minutes or less. 13. System will also include 1 Each of the following components: Extra Paper Magazine - Rack Carrier Tray 135 mm set up to Wallet 2 up & Wallet 4 up 135 mm set up to 3 1/2 x 5 & S x 10 GENERAL SPECIFICATIONS 1. Bidder must include cost of trair:ing to include air travel, food, lodging and any other related expenses for two people, IF TRAINING IS NOT PROVIDED LOCALLY. 2. Bidder must have local parts and service available to insure minimum down time. 3. Bidder must be capable of providing local maintenance service contract. 4. Bidder must be able to meet any and all of the general bidder requirements that the city may require. S/1", PAGE 2 92- 617