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HomeMy WebLinkAboutR-92-0588.2' J-92-603 9/9/92 92 RESOLUTION NO. A RESOLUTION ACCEPTING THE BIDS OF COMPUTER RESOLUTIONS IN THE AMOUNT OF $12,225.00 AND W. E. COLEMAN AND ASSOCIATES IN THE AMOUNT OF $950.00 FOR THE FURNISHING OF COMPUTER TERMINALS AND PRINTERS TO THE POLICE DEPARTMENT FOR A TOTAL PROPOSED AMOUNT OF $13,175.00; ALLOCATING FUNDS THEREFOR FROM THE E911 SPECIAL REVENUE FUND, PROJECT NO. 506001, ACCOUNT NO. 420604-850; rf AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were — received March 2, 1992 for the furnishing of fifteen (15) computer terminals and two printers for the Department of Police; and WHEREAS, invitations were mailed to nineteen (19) bidders and eight (8) bids were received; and WHEREAS, funds for this equipment are available from the - E911 Special Revenue Fund, Project No. 506001, Account No. 420604-850; and WHEREAS, the City Manager and the Chief of Police recommend that the bids received from Computer Resolutions and W. E. Coleman and Associates as the most responsible and responsive bids; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY COMMSSION MEETING OF S E P 2 4 1992 Resolution No. 92-- 5ss-z Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bids of Computer Resolutions, in the amount of $12,225.00, and W. E. Coleman and Associates, in the amount of $950.00, for the furnishing of computer terminals and printers to the Police Department, for a total proposed amount of $13,175.00, are hereby accepted with funds therefor hereby allocated from E911 Special Revenue Fund, Project No. 506001, Account No. 420604-850. Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 24th day of ,� embe , 1992. ATTES / MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: i CARMEN L. LEON ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: QU J E , III CITY ATTO E CLL:csk: :M3127 -2- XAVIER,L.\SUAREZ, MAYOR 92- 588•z `4 j 4 CITY OF MIAMI, FLORIDA 22 r' INTER -OFFICE MEMORANDUM To. The Honorable Mayor and Members of the City Commission FROM : Cesar H. Odi , City Manager DATE : SEP 1992 FILE SLIEWECT : Bid Approval, Bid No. 91-92- 048, E911 Computer 'terminals and Printers REFERENCES: ENCLOSURES: It is respectfully recommended that an award be made and a resolution be passed accepting the bids of Computer. Resolutions, a non -minority, Florida corporation, located at 1126 Seaspray Avenue, Delray Beach, Florida, and W.E. Coleman and Associates, a black vendor, located at 20510 Southwest 122nd Court, Dade County, Florida, for the provision of computer terminals and printers for the E911 calltaker positions at a cost of $12,225 and $950, respectively. Funding is to be provided from the E911 Special Revenue Fund, Project No. 506001, Index Code 420604-850. Pursuant to public notice, the Police Department evaluated sealed bids received March 2, 1992, for the furnishing of computer terminals and printers for the E911 calltaker positions. Six vendors submitted bids and two vendors submitted a "no bid". Of the six vendors submitting bids, Computer Resolutions provided the lowest responsive bid on the computer terminals. W.E. Coleman and Associates submitted the lowest responsive bid on the printers. It is therefore recommended that the award of bid be made to Computer Resolutions, in the amount of $12,225, and W.E. Coleman and Associates, in the amount of S950- The total amount of $13,175 is available through the E911 Special Revenue Fund, Project No. 506001, Index Code 420604-850. 92- 588-z Z:z_- t I Z--- The Honorable Mayor and Members of the City Commission Page 2 Bid No. 91-92-048 Amount of Bid of Cost Estimate: S13,175 100% Cost estimatefBudgeted Amount: $13,175 Source of Funds: E911 Special Revenue Fund Project No. 506001, Index Code 420604-850 Minority Representation: Minority - Black Public Hearings/Notices N/A Assessable Project: N/A CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Judy S . Carter DATE : Chief Pro ,4r t Officer SUBJECT FROM! alvhf Ross REFERENCES: Chief of Police ENCLOSURES: FILE : Bid Approval, Bid No. 91-92- 048, E911 Computer Terminals and Printers This department has verified that funds are available with the Capital Program Manager to cover the cost of furnishing the Police Department with computer terminals and printers for E911 calltaker positions, at a cost of $13,175. Funding is to be from the E911 Special Revenue Fund, Project No. 506001, Index Code 42.0604-850. FINANCE REVIEW & APPROVED BY: Carlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: Manohar Surana, Director Department of Budget ADDITIONAL APPROVALS (IF REQUIRED) 7// Cl L Ed rdo Rod guez CIP Manager City Manager's 0 fice (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) - 92-- 588•� a s _ 14iN /AMI, FLORIDA �4?,,8ET (Continued) IM.f�tTA_NT: BID SHEET AND ATTACHMENTS MUST BE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, IF SECURITY IS REQUIREDf A BID WILL NOT BE BOND IS SUBMITTED IN THIS ENVELOPE. 131D _ 140. .. 91Y-_92-049 RETURNED IN TRIPLICATE IN THE. TIME AND DATE OF RID OPENING. ACCEPTED UNLESS THE DEPOSIT OR Permss6110 L.Wr So (Include cash discount for prompt payment, if any) additional discount of 0 % if awarded all items. Iarranty and/or guarantee: q0 'DWS (OEtA wAaOAArT` ) ►elivery: 14 calendar days required upon receipt of Purchase Order or Notice of Award. N/A Number of calendar days required to complete work after start. )elivery Point (s) : MIAM1 n accordance with the Invitation to Bid, the Specifications, General Conditions, special onditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices ndicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S)s WILLIAM E.. CO1._r-_MA4 SQ WILLIAM £. c0LJ_= 4At1 SQZ. List principal business address: (street address) 20510 Sw as K40 COU27 � Mi AMI I FL_ 331-77 List all other offices located in the State of Florida: (street address) V'a14 Please use the back of this page more space is necessary HTNO TTY PR CE -ie undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as vended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all 3plicable substantive and procedural provisions therein, including any amendments thereto. idder: W.E.. CDL.EMAti] 4 ASSOCIA'VES Signature: �42-4�_ company name) ate: 3%1 /�92 Print Name: WiLjkm E. COLSMAN -SQ. ndicate if Business is 51% Minority -owned: (Check nne box only) BLACK [ J HISPANIC [ J FEMALE "FTRMAXXME ACTTCM E�-M firm has an existing plan, effective date of implementation: 1/ 1492._ firm does not have an existing plan, the Successful Bidder(s) shall be required to ;tablish an Affirmative Action Policy, pursuant to Ordinance #10062 an amended. see Appendix for sample. idder: W.E. CoLEMA,0 A ASS=AM. S signature: (company name) ' 92- 588•.L 41 L URF TO COMPLETE SIGN.,- AND RETURN THIS FORM MAY DISQUALIFY THIS BID-. Je .1, FLORIDA 3 ( Continued ) . 0 fill ,T s BID SHEET AND ATTACHMENTS MUST BE s E IDENTIFIED BY BID NUMBER ,ATTACHED ENVELOP , •-,,,�. IF 'SECURITY IS REQUIRED, A BID WILL NOT BE BOND IS SUBMITTED IN THIS ENVELOPE. 40 BID NO. _91-92.p4j, RETURNED IN TRIPLICATE IN T.1+ TIME AND DATE OF BID OPENING ACCEPTED UNLESS THE DEPOSIT 0 Terms: W67— lfl (Include cash discount for prompt payment, if any) Additional discount of 04_,*X% if awarded all items. Warranty and/or guarantee: Delivery 1-5 calendar days required upon receipt of Purchase Order or Notic of Award. //.5 Number of calendar days required to complete work after start. Delivery Point(s): In accordance with the Invitation to Bid, the Specifications, General Conditions, Specia Conditions, and General information to Bidders, we agree to furnish the Items) at Price indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): a) List principal business address: tregt addres ) b) List all other offices located in the St a of Florida: (street address) (Please use the back of this page if more space is necessary) MINORITY PROCt1tlRM1lNT CQ�Lp32f►�� The undersigned bidder acknowledges that (s)he has received a copy of ordinance 110062 a: amended, the Minority Procurement ordinance of the City of Miami and agrees to comply with al applicable substantive and procedural provisions therein, nluding an artiendments thereto. Bidder:647o � r/ M i 55OZq k i�_lakure : P ( company name) 7eUo2Date: L �' / 3 -iy" Print Name` Indicate if Business is 51% Minority -owned: (Check 2= box only) [ ] BLACK [ ] HISPANIC [ ] FEMALE AFFTT.I VF ACTTON PLAN If'firm has an existing plan, effective date of implementation: if firm does not have an existing plan, the Successful Bidder(s) shall be required t establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendi _I for sample .�� Bidder: / 4X f ��/ ��4� ' Signature: ( company name) 5 2_ 8 8• Z EAiLURE TO COMPLETE. SIGN, AND R TURN'THIS FORM MAY DISQUALIFY THIS BID. Is AWARD .OF BID Bid No. _ 9242-048 E911 Computer Terminals and Printers DEPARTMENT: Police TYPE OP PURC_HASSE: Single POTENTIAL BIDQ$: 19 BIDS_RRCEIVEDt 6 TABULATION: Attached FUNDS: B911 Special Revenue Fund, Project No. 506001, Account Code No. 420604-850 Bid Invitations Mailed Bid Res2onses ALL VENDORS ............................ 19 6 MINORITY/FEMALE (M/F) VENDORS.......... 6 1 Within City limits .................. 2 0 Registered with City ................ 4 0 Black (B) Vendors. ...................... 4 1 Located within City limits.......... 1 0 Registered with City ................ 2 0 Female (F) Vendors ..................... 0 0 Located within City limits.......... 0 0 Registered with City ................ 0 0 Hispanic (H) Vendors ................... 2 0 Located within City limits.......... 1 0 Registered with City ................ 2 0 NOW MINORITY (NM) VENDORS .............. 13 5 Located within City limits.......... 0 0 "No Bids"...... ..... o .................. - 7 Reasons for "No Bids" were as follows: 1. Qualified Technology - Does not -meet specifications. 2 Proven Technolo N i gy - on-responO ve. Could not hold prices. 4 RECOMMENDATIONS IT IS RECOMMENDED THAT THE AWARD 13E MADE TO W.E. COLEMAN AND ASSOCIATES IN THE AMOUNT OF $950.00 AND COMPUTER RESOLUTIONS IN THE AMOUNT OF $12,225.00 FOR A TOTAL PROPOSED AMOUNT OF $13,175.00. �- _. •sue .� ». - - � •- � 't - • TABULATION OF I9IDS FOR t ll�Lw,�►I1rrT TE. lr✓,l1�s .rfrr✓✓y /'i�/.�'i?`�•S1'� • Cloy It•weyv. City Cte.L . A. {I- R•e•i.e� IK IM .Ceef Cow —sole", City C{N`. Cloy •$ Mleww/. F10e101e •e P. ee. D' S�'`7'%7risy3 1�*%T•ti„�trw.oror7•Gr!:26 TF;c I 122 G 200 a c 1911 Dr. 11175 Repdi++�= a Ave 400 0 e A � 11wte (MM) Pe{e• Ae•{ slake Gle lea VAC a FL ai3ahase6e ELNM logo DESCRIPT1011 a Pelee T•Id Uwie Peke (M)// twist Pelee (NH) T#e•1 Uwie Pelee Tn•{ Pit" •tieil' Ne. "Z-7o yata �e f ° S'L.De 2s*s '2,so !2 7sF'7;sd 1"luoc..yz t S; fe tee Y7S.e `3SO. oe � ttipaa l a.w. s. 5-0 G z / L L Sr. A� �'. /.1.. � n fir..!', •�. • teaeaantel xR{TtL5 LE[SEi:D. A —No r#.....•t.Aee.ew•r b Ne Al1iJ•.0 we 4 t.e*11.) L Swet•e #i 11e.J.we Gwq•we C — C«e•ee•J E•e.w•nw• p Pe.p.#•{ 11walMeJ N Saprep.dp S.ewe+l N its Cerper•le Seal I! -QAo. tl ltelllinIre Wit FF111r l tbst F.' G ..'#rr.w.ewe itiJ !s•wJ i{.. u•ee#etrJ 1{ii . t .. ,., r / ,,4.ky+j i- IT IS RECOMMENDED THAT "0 GG>e9Tf L/7 •�^ rL /Z/� +yrL?L t/7 .�P//t/'j .017"o" 00267i 7-0 1••• F. Cdr.�rr.- �✓ _.._ lQe_0. i r i TABULATION OF 131D5 FOR f CUB JiewNst, Clit C3014 C.L. Clsr Ilie A Al P. AL ti.s.t..i M cM C+tt C.+-ssio., Cis,, of vHt///F O 5421 Superior Dr. ! 3800 pip Ave Baton Roue LA Unit Ptls• Told uAll Paige legal {Jell Plies •tell i �l (MM) losel Un11 ON) Total Unit P.Ies Te1ta ss DESCiUPTJOH � pike Prise 5 Y Go�,�dTis.�l. T i y✓pL ii� f.A► raa IRREGULARITIES LEGEND. ♦ _ !i. P.......I. Ass.tw.r 0 . W /ULJe.if we s. C.rit.l & $—Vt..a.1 8.d.q C..WP v L....ct.J L.I n .wc D fwtpo►el JJwsip..J et iwr..r••i, Sq••'I ., lie C..Psr.0 S..1 --tj�w•:a it+uuai rr. Ilnt t'i l lid Uul F� Ir...ctea aid I_ 1� . r... n.. IT IS RECOMMEIMED THAT 1 If A BID rq r, AIDtT" t PiiT R TFRMT1tAT�+" Ai�h _P_ TWnyli2..S"_ ra.rrrw.rlrr�rr�rwrir� DID W0. t 9 1 - 9 2- 0 4 8 ... N..r....�.r...�...........b..r�.�.. ——IrrrrNr—lr..`rlNi�b—l�liYrb Nr!!!! t j MARC'iT �� ] A9 - rrw —------r-----r�.Nrrra�+i DATT STD(S) OPH1z8D: _ - TOTAL D Y n BOND TOTAL(� - - D D—BON D BIDDER AID ♦UOUNT CASH--- CHICK ----BOOB-- ------- See received ( . ) envelop*$ on *halt of (Parson receiving bids) GSA/Solid Waste -Procurement Division —N!l—NTDD—.�}111.I...Ir9!l-----l--N--!!�� — lrb !►— — Nr . (City Departsaat) FDty ENT BY : MOCLiRBMENT MANAGENME T �j-11-92 : $ 36AM of kON E. WILLIAMS rlw� Jet Administrator ADDENDUM a. THIS ADDENDUM IS TO CORRECT ITEM NO. 1 TO READ AS FOLLOWSt UNISYS T-27, 15" COMPUTER TERMINAL WITH KEYBOARD NEW. THIS EQUIPMENT IS TO INTERFACE WITH EXISTING UNISYS EQUIPMENT NOW IN USE AT THE POLICE DEPARTMENT COMMUNICATIONS DIVISION.. THE —NEW DID OPENING QATE IS WWI IN THE EVENT YOU HAVE SUBMITTED A "BID" OR A "NO DID" AND YOU WISH TO CHANGE IT IN RESPONSE TO THIS ADDENDUM, YOU CAN COMPLETE THE PRICE BID SHEET PROVIDED ATTACHED AND THIS WILT., SUPERSEDE' ANY PREVIOUS INFORMATION YOU HAVE SUBMITTED FOR THIS BID. NEW RETURN ENVELOPES ALSO ARE BEING SUPPLIED. ALL OTHER INFORMATION AND REQUIREMENTS REMAINS THE SAME. SINCERELY, J S. C C I F PRO JREMEN OF zCER , Attachment DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTF/procurement ManaKc- s ivisior, 1390 N.W. 20th Street/Miami, Florida 33142/(305) 575.5174/FAX: (305) 57S-S1HO MAR-11-92 THU 8:40 305 575 5180 F.02 SENT BY : PROCUREMENT MANAGM' 1-11-92 : 8 : 36V : C I TY OF W.AM 1- 0-M C.ity of Miami Department of Genera{ Services Administration and Solid Waste F X' To: From: � AkA Comments: Departmental Fax Numbers: Administrator's Office - 575-5187 1 Communication Services - 575-5192 I Graphic Reproductions - 575-5187 Lb GS/AD 007 Rev. 01/92�� MAR-1 1-92 THU 8 : 3 9 wwwwww . This is page 1 of: Date: j1 ' 11 Ii there Are any questions or It you did not receive all documents or readable copy, please call: Fleet Management - 575-5187 Procurement Management - 575-5180 1 Property Maintenance - 575-51 d6 1 Solid Waste - 326-1114 305 575 5180 V.01 LEGAL ADVERTISEMENT linanomi1 S Sealed bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 3a00 p.m. March 2, 1992 for the purchase of new Unisys computer terminals and printers for the Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Local preference may be applied to those vendors whose primary office is located in the City of Miami, provided the amount of the bid or bid is not more than ten percent (10%) in excess of the lowest other responsible bidder or bidder. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 2 ) Cesar H. Odio City Manager LEGAL ADVERTISEMENT Sealed bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 3:00 p.m. March 2. 1992 for the purchase of new Unisys computer terminals and printers for the Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Local preference may be applied to those vendors whose primary office is located in the City of Miami, provided the amount of the bid or bid is not more than ten percent (10%) in excess of the lowest other responsible bidder or bidder. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 8277) Cesar H. Odio City Manager J ' 1 01 _1 _ ..�� .•Cyq:'WM'�Y'"1°�e'�` 1 MW�i% ii.r'++t�.S: '.Y"",,-'�'Y..1..T .' t r a � , @x- Hum REQUISITION FOR ADVERTISEMENT I This number must bNear t ill the ad0rtisetneflt, Produrement (for Police) - + f \ Af�LOUN 1vODE i2902,91f2817 2111/92 `s' r PHONE 575-5174 __._. EbBY 4 ji( RI1:A(E� EY DI 'i R (7F 1 ING DEIP a i f one (1) times. i t�ubllkh the attached advertisement (number of times) of advertisement: legal X- classified display :(Oheok'Orie) 1 Starting date 2 / 13 / 9 2 Size - I Bid No. 91 92 048: Sealed bids will be.... - 1#1rit four w6rds & advekisement: Bid f 4 remarks c8m uter Terminals & Printer (open 3/2/92 — 3.00 j DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. l i _ DATES) OF ADVERTISEMENT INVOICE a, AMOUNT s ;. LINE PUBLICATION s — Miami Review— ;•AMi mi limes- 9-2 Diario lLas Americas . - k a F3 F4 iF5 F7 F8 F9 F10 ! F11 F12 V gUCHER DUE DATE Adv. Doc. Reference VENDOR INDEX YY MM DD CODE OBJECT . PROJECT ' UNE TRANS. �` 11 13 17 16 i �25 34 - 39 42 45 50 51 56 57 62 63' 65 0, a 71 I 0 T24 41 V P i 7 8 V 5 6 1 2 0 1 15 DESCRIPTION Yellow - Finance Pink — Department Miriam Parra, City Clerk's Office Maritza, Procurement Management t- �t�„ll1�CVAx'Y'T,,.LYST DID tmt POLICE�.----�—.nE-911 CALLTAKER WORKSTATIONS . .�.r�r.i—i.►-rrrr_ r—rrr—iY:►�r�.r/YiwfYr.�IraliifY�ir-- $in Do.s 91-92-084 �iM.IY��►iw�!!�•—�11Mri•r�.11�lWl.w�—r�r—..��.riW N.i—�ibfl►l—il�riiw►�11�ilil. 31i?E s rn (S) OPENED: JU Y 220, 1992 rw 0 : 33 0 a. m.---r--- ]OTT AID ♦tlOQN2ram N_-- A I D-101tDl10 t2 CASHIER'S RICK COIZE C014CEPTS SEl-- INC. See attached Bid !N!w!w N! r—r—llwNw r,Nl.--mil—! wN &0 BID: ' SOUTH FLORIDA BUILDERS INC. ---rr! THE RICHARD PLUMER CO. LVR SYSTEMS CORPORATION THOMAS W. RUFF & CO HASTEC NY—!_r-- _� J.C. WHITE OFFICE FURNITURE ROBERT W. MARCUS !!—Lell., --N-----r---- -------------- ----- p SECO SUPPLIES, INC. ---lN_ ---------------- CORPORATE TECHNOLOGIES INC. ` CORPORATE LOGIC, INC. OFFICE SYSTEMS OF FLORIDA !—NNrr--r—l-- -----------!! ..� !_l--INM-- --l—w—�--N wNI—N— —lM----N—N—N! N—I—INY-- l--wIN—NN— I--MNM—I—IMIM—� r.--_—l—l---ll—N— --N_!-- --! ---------- NM_--lN `�--__-_----__„�roeoived (!) envelopes on behalf of (Zeta 0R; sdceivind bias) �G� Solid Waste -Procurement Division os �- 1..■ ---------------.�— —+.� �---�� ...F�.7i—i--.l.rwr•w--w� (City nep+�st�aent) iI6NEDs - D� s�tp Cite 01OrIgY