HomeMy WebLinkAboutR-92-0588.2' J-92-603
9/9/92
92
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BIDS OF COMPUTER
RESOLUTIONS IN THE AMOUNT OF $12,225.00 AND
W. E. COLEMAN AND ASSOCIATES IN THE AMOUNT OF
$950.00 FOR THE FURNISHING OF COMPUTER
TERMINALS AND PRINTERS TO THE POLICE
DEPARTMENT FOR A TOTAL PROPOSED AMOUNT OF
$13,175.00; ALLOCATING FUNDS THEREFOR FROM
THE E911 SPECIAL REVENUE FUND, PROJECT
NO. 506001, ACCOUNT NO. 420604-850;
rf
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE
ORDERS FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were —
received
March 2, 1992 for the furnishing of fifteen (15)
computer
terminals and two printers for the Department of Police;
and
WHEREAS, invitations were mailed to nineteen (19) bidders
and eight (8) bids were received; and
WHEREAS, funds for this equipment are available from the -
E911 Special Revenue Fund, Project No. 506001, Account
No. 420604-850; and
WHEREAS, the City Manager and the Chief of Police recommend
that the bids received from Computer Resolutions and W. E.
Coleman and Associates as the most responsible and responsive
bids;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
CITY COMMSSION
MEETING OF
S E P 2 4 1992
Resolution No.
92-- 5ss-z
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The bids of Computer Resolutions, in the
amount of $12,225.00, and W. E. Coleman and Associates, in the
amount of $950.00, for the furnishing of computer terminals and
printers to the Police Department, for a total proposed amount of
$13,175.00, are hereby accepted with funds therefor hereby
allocated from E911 Special Revenue Fund, Project No. 506001,
Account No. 420604-850.
Section 3. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 24th day of ,� embe , 1992.
ATTES /
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
i
CARMEN L. LEON
ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
QU J E , III
CITY ATTO E
CLL:csk: :M3127
-2-
XAVIER,L.\SUAREZ, MAYOR
92- 588•z
`4 j
4
CITY OF MIAMI, FLORIDA
22
r'
INTER -OFFICE MEMORANDUM
To. The Honorable Mayor and Members
of the City Commission
FROM : Cesar H. Odi ,
City Manager
DATE : SEP 1992 FILE
SLIEWECT : Bid Approval, Bid No. 91-92-
048, E911 Computer 'terminals
and Printers
REFERENCES:
ENCLOSURES:
It is respectfully recommended that an award be made and a
resolution be passed accepting the bids of Computer. Resolutions,
a non -minority, Florida corporation, located at 1126 Seaspray
Avenue, Delray Beach, Florida, and W.E. Coleman and Associates, a
black vendor, located at 20510 Southwest 122nd Court, Dade
County, Florida, for the provision of computer terminals and
printers for the E911 calltaker positions at a cost of $12,225
and $950, respectively. Funding is to be provided from the E911
Special Revenue Fund, Project No. 506001, Index Code 420604-850.
Pursuant to public notice, the Police Department evaluated sealed
bids received March 2, 1992, for the furnishing of computer
terminals and printers for the E911 calltaker positions. Six
vendors submitted bids and two vendors submitted a "no bid".
Of the six vendors submitting bids, Computer Resolutions provided
the lowest responsive bid on the computer terminals. W.E.
Coleman and Associates submitted the lowest responsive bid on the
printers.
It is therefore recommended that the award of bid be made to
Computer Resolutions, in the amount of $12,225, and W.E. Coleman
and Associates, in the amount of S950- The total amount of
$13,175 is available through the E911 Special Revenue Fund,
Project No. 506001, Index Code 420604-850.
92- 588-z
Z:z_- t
I
Z---
The Honorable Mayor and Members
of the City Commission
Page 2
Bid No.
91-92-048
Amount of Bid of Cost Estimate:
S13,175 100%
Cost estimatefBudgeted Amount:
$13,175
Source of Funds:
E911 Special Revenue Fund
Project No. 506001, Index Code 420604-850
Minority Representation:
Minority - Black
Public Hearings/Notices
N/A
Assessable Project:
N/A
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Judy S . Carter DATE :
Chief Pro ,4r t Officer
SUBJECT
FROM! alvhf Ross REFERENCES:
Chief of Police
ENCLOSURES:
FILE :
Bid Approval, Bid No. 91-92-
048, E911 Computer Terminals
and Printers
This department has verified that funds are available with the
Capital Program Manager to cover the cost of furnishing the
Police Department with computer terminals and printers for E911
calltaker positions, at a cost of $13,175. Funding is to be from
the E911 Special Revenue Fund, Project No. 506001, Index Code
42.0604-850.
FINANCE REVIEW & APPROVED BY:
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
Manohar Surana, Director
Department of Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
7//
Cl L
Ed rdo Rod guez CIP Manager
City Manager's 0 fice
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.) -
92-- 588•�
a
s _ 14iN
/AMI, FLORIDA
�4?,,8ET (Continued)
IM.f�tTA_NT: BID SHEET AND ATTACHMENTS MUST BE
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER,
IF SECURITY IS REQUIREDf A BID WILL NOT BE
BOND IS SUBMITTED IN THIS ENVELOPE.
131D _ 140. .. 91Y-_92-049
RETURNED IN TRIPLICATE IN THE.
TIME AND DATE OF RID OPENING.
ACCEPTED UNLESS THE DEPOSIT OR
Permss6110 L.Wr So (Include cash discount for prompt payment, if any)
additional discount of 0 % if awarded all items.
Iarranty and/or guarantee: q0 'DWS (OEtA wAaOAArT` )
►elivery: 14 calendar days required upon receipt of Purchase Order or Notice
of Award.
N/A Number of calendar days required to complete work after start.
)elivery Point (s) : MIAM1
n accordance with the Invitation to Bid, the Specifications, General Conditions, special
onditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices
ndicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S)s
WILLIAM E.. CO1._r-_MA4 SQ WILLIAM £. c0LJ_= 4At1 SQZ.
List principal business address: (street address)
20510 Sw as K40 COU27 � Mi AMI I FL_ 331-77
List all other offices located in the State of Florida: (street address)
V'a14
Please use the back of this page
more space is necessary
HTNO TTY PR CE
-ie undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as
vended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all
3plicable substantive and procedural provisions therein, including any amendments thereto.
idder: W.E.. CDL.EMAti] 4 ASSOCIA'VES Signature: �42-4�_
company name)
ate: 3%1 /�92 Print Name: WiLjkm E. COLSMAN -SQ.
ndicate if Business is 51% Minority -owned: (Check nne box only)
BLACK [ J HISPANIC [ J FEMALE
"FTRMAXXME ACTTCM E�-M
firm has an existing plan, effective date of implementation: 1/ 1492._
firm does not have an existing plan, the Successful Bidder(s) shall be required to
;tablish an Affirmative Action Policy, pursuant to Ordinance #10062 an amended. see Appendix
for sample.
idder: W.E. CoLEMA,0 A ASS=AM. S signature:
(company name) '
92- 588•.L
41 L URF TO COMPLETE SIGN.,- AND RETURN THIS FORM MAY DISQUALIFY THIS BID-.
Je
.1, FLORIDA 3 ( Continued ) .
0
fill ,T s BID SHEET AND ATTACHMENTS MUST BE
s E IDENTIFIED BY BID NUMBER
,ATTACHED ENVELOP ,
•-,,,�. IF 'SECURITY IS REQUIRED, A BID WILL NOT BE
BOND IS SUBMITTED IN THIS ENVELOPE.
40 BID NO. _91-92.p4j,
RETURNED IN TRIPLICATE IN T.1+
TIME AND DATE OF BID OPENING
ACCEPTED UNLESS THE DEPOSIT 0
Terms: W67— lfl (Include cash discount for prompt payment, if any)
Additional discount of 04_,*X% if awarded all items.
Warranty and/or guarantee:
Delivery 1-5 calendar days required upon receipt of Purchase Order or Notic
of Award.
//.5 Number of calendar days required to complete work after start.
Delivery Point(s):
In accordance with the Invitation to Bid, the Specifications, General Conditions, Specia
Conditions, and General information to Bidders, we agree to furnish the Items) at Price
indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S):
a) List principal business address: tregt addres )
b) List all other offices located in the St a of Florida: (street address)
(Please use the back of this page if more space is necessary)
MINORITY PROCt1tlRM1lNT CQ�Lp32f►��
The undersigned bidder acknowledges that (s)he has received a copy of ordinance 110062 a:
amended, the Minority Procurement ordinance of the City of Miami and agrees to comply with al
applicable substantive and procedural provisions therein, nluding an artiendments thereto.
Bidder:647o � r/ M i 55OZq k i�_lakure
: P
( company name) 7eUo2Date: L �' / 3 -iy" Print Name`
Indicate if Business is 51% Minority -owned: (Check 2= box only)
[ ] BLACK [ ] HISPANIC [ ] FEMALE
AFFTT.I VF ACTTON PLAN
If'firm has an existing plan, effective date of implementation:
if firm does not have an existing plan, the Successful Bidder(s) shall be required t
establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendi
_I for sample .��
Bidder: / 4X f ��/ ��4�
'
Signature:
( company name) 5 2_ 8 8• Z
EAiLURE TO COMPLETE. SIGN, AND R TURN'THIS FORM MAY DISQUALIFY THIS BID.
Is
AWARD .OF BID
Bid No. _ 9242-048
E911 Computer Terminals and Printers
DEPARTMENT: Police
TYPE OP PURC_HASSE: Single
POTENTIAL BIDQ$: 19
BIDS_RRCEIVEDt 6
TABULATION: Attached
FUNDS: B911 Special Revenue Fund, Project No. 506001,
Account Code No. 420604-850
Bid
Invitations
Mailed
Bid
Res2onses
ALL VENDORS ............................
19
6
MINORITY/FEMALE (M/F) VENDORS..........
6
1
Within City limits ..................
2
0
Registered with City ................
4
0
Black (B) Vendors. ......................
4
1
Located within City limits..........
1
0
Registered with City ................
2
0
Female (F) Vendors .....................
0
0
Located within City limits..........
0
0
Registered with City ................
0
0
Hispanic (H) Vendors ...................
2
0
Located within City limits..........
1
0
Registered with City ................
2
0
NOW MINORITY (NM) VENDORS ..............
13
5
Located within City limits..........
0
0
"No Bids"...... ..... o ..................
-
7
Reasons for "No Bids" were as follows:
1. Qualified Technology - Does not -meet specifications.
2 Proven Technolo N i
gy - on-responO ve. Could not hold prices.
4
RECOMMENDATIONS IT IS RECOMMENDED THAT THE AWARD 13E MADE TO
W.E. COLEMAN AND ASSOCIATES IN THE AMOUNT OF
$950.00 AND COMPUTER RESOLUTIONS IN THE AMOUNT
OF $12,225.00 FOR A TOTAL PROPOSED AMOUNT OF
$13,175.00.
�- _. •sue .� ». - - � •- � 't - •
TABULATION OF I9IDS FOR
t ll�Lw,�►I1rrT TE. lr✓,l1�s .rfrr✓✓y /'i�/.�'i?`�•S1'�
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TABULATION OF 131D5
FOR
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ti.s.t..i M cM C+tt C.+-ssio., Cis,, of
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IRREGULARITIES LEGEND.
♦ _ !i. P.......I. Ass.tw.r
0 . W /ULJe.if we s. C.rit.l & $—Vt..a.1 8.d.q C..WP v
L....ct.J L.I n .wc
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IT IS RECOMMEIMED THAT
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AIDtT" t PiiT R TFRMT1tAT�+" Ai�h _P_ TWnyli2..S"_ ra.rrrw.rlrr�rr�rwrir�
DID W0. t 9 1 - 9 2- 0 4 8 ... N..r....�.r...�...........b..r�.�..
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DATT STD(S) OPH1z8D: _ -
TOTAL D Y n BOND
TOTAL(� -
- D D—BON D
BIDDER AID ♦UOUNT CASH--- CHICK
----BOOB-- -------
See
received ( . ) envelop*$ on *halt of
(Parson receiving bids)
GSA/Solid Waste -Procurement Division
—N!l—NTDD—.�}111.I...Ir9!l-----l--N--!!�� — lrb !►— — Nr .
(City Departsaat)
FDty
ENT BY : MOCLiRBMENT MANAGENME T �j-11-92 : $ 36AM
of
kON E. WILLIAMS rlw� Jet
Administrator
ADDENDUM
a.
THIS ADDENDUM IS TO CORRECT ITEM NO. 1 TO READ AS FOLLOWSt
UNISYS T-27, 15" COMPUTER TERMINAL WITH KEYBOARD NEW.
THIS EQUIPMENT IS TO INTERFACE WITH EXISTING UNISYS EQUIPMENT NOW
IN USE AT THE POLICE DEPARTMENT COMMUNICATIONS DIVISION..
THE —NEW DID OPENING QATE IS WWI
IN THE EVENT YOU HAVE SUBMITTED A "BID" OR A "NO DID" AND YOU
WISH TO CHANGE IT IN RESPONSE TO THIS ADDENDUM, YOU CAN COMPLETE
THE PRICE BID SHEET PROVIDED ATTACHED AND THIS WILT., SUPERSEDE'
ANY PREVIOUS INFORMATION YOU HAVE SUBMITTED FOR THIS BID. NEW
RETURN ENVELOPES ALSO ARE BEING SUPPLIED.
ALL OTHER INFORMATION AND REQUIREMENTS REMAINS THE SAME.
SINCERELY,
J S. C
C I F PRO JREMEN OF zCER ,
Attachment
DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTF/procurement ManaKc- s ivisior,
1390 N.W. 20th Street/Miami, Florida 33142/(305) 575.5174/FAX: (305) 57S-S1HO
MAR-11-92 THU 8:40 305 575 5180 F.02
SENT BY : PROCUREMENT MANAGM' 1-11-92 : 8 : 36V : C I TY OF W.AM 1-
0-M C.ity of Miami
Department of Genera{ Services Administration
and Solid Waste
F X'
To:
From:
� AkA
Comments:
Departmental Fax Numbers:
Administrator's Office - 575-5187
1 Communication Services - 575-5192
I Graphic Reproductions - 575-5187
Lb GS/AD 007 Rev. 01/92��
MAR-1 1-92 THU
8 : 3 9
wwwwww .
This is page 1 of:
Date: j1
'
11
Ii there Are any questions or It you
did not receive all documents or
readable copy, please call:
Fleet Management - 575-5187
Procurement Management - 575-5180
1 Property Maintenance - 575-51 d6
1 Solid Waste - 326-1114
305 575 5180 V.01
LEGAL ADVERTISEMENT
linanomi1 S
Sealed bids will be received by the City of Miami City Clerk at
her office located at City Hall, 3500 Pan American Drive, Miami,
Florida 33133 not later than 3a00 p.m. March 2, 1992 for the
purchase of new Unisys computer terminals and printers for the
Department of Police.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
Local preference may be applied to those vendors whose primary
office is located in the City of Miami, provided the amount of
the bid or bid is not more than ten percent (10%) in excess of
the lowest other responsible bidder or bidder.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 2 )
Cesar H. Odio
City Manager
LEGAL ADVERTISEMENT
Sealed bids will be received by the City of Miami City Clerk at
her office located at City Hall, 3500 Pan American Drive, Miami,
Florida 33133 not later than 3:00 p.m. March 2. 1992 for the
purchase of new Unisys computer terminals and printers for the
Department of Police.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
Local preference may be applied to those vendors whose primary
office is located in the City of Miami, provided the amount of
the bid or bid is not more than ten percent (10%) in excess of
the lowest other responsible bidder or bidder.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 8277)
Cesar H. Odio
City Manager
J ' 1
01
_1
_ ..�� .•Cyq:'WM'�Y'"1°�e'�` 1 MW�i% ii.r'++t�.S: '.Y"",,-'�'Y..1..T .' t
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REQUISITION FOR ADVERTISEMENT I This number must bNear
t ill the ad0rtisetneflt,
Produrement (for Police) - +
f
\
Af�LOUN 1vODE i2902,91f2817
2111/92 `s' r PHONE 575-5174 __._. EbBY
4
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RI1:A(E� EY
DI 'i R (7F 1 ING DEIP
a
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one (1) times.
i
t�ubllkh the attached advertisement
(number of times)
of advertisement: legal X- classified display
:(Oheok'Orie)
1
Starting date 2 / 13 / 9 2
Size -
I Bid No. 91 92 048: Sealed bids will be.... -
1#1rit four w6rds & advekisement: Bid
f
4
remarks c8m uter Terminals & Printer
(open 3/2/92 — 3.00
j DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
l
i
_
DATES) OF
ADVERTISEMENT
INVOICE
a, AMOUNT
s
;.
LINE
PUBLICATION
s —
Miami Review—
;•AMi
mi limes-
9-2
Diario lLas Americas .
-
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F3
F4
iF5
F7 F8 F9
F10 ! F11 F12
V gUCHER
DUE DATE Adv. Doc. Reference VENDOR INDEX
YY MM DD
CODE OBJECT . PROJECT
'
UNE
TRANS.
�`
11
13 17
16 i �25
34 - 39 42 45 50 51 56 57
62 63' 65
0, a
71
I
0 T24
41 V P
i 7 8 V
5 6 1 2 0 1
15 DESCRIPTION
Yellow - Finance Pink — Department
Miriam Parra, City Clerk's Office
Maritza, Procurement Management
t-
�t�„ll1�CVAx'Y'T,,.LYST
DID tmt POLICE�.----�—.nE-911 CALLTAKER WORKSTATIONS
. .�.r�r.i—i.►-rrrr_ r—rrr—iY:►�r�.r/YiwfYr.�IraliifY�ir--
$in Do.s 91-92-084
�iM.IY��►iw�!!�•—�11Mri•r�.11�lWl.w�—r�r—..��.riW N.i—�ibfl►l—il�riiw►�11�ilil.
31i?E s rn (S) OPENED: JU Y 220, 1992 rw 0 : 33 0 a.
m.---r---
]OTT
AID ♦tlOQN2ram N_--
A I D-101tDl10 t2
CASHIER'S RICK
COIZE C014CEPTS SEl-- INC.
See attached
Bid
!N!w!w
N!
r—r—llwNw
r,Nl.--mil—!
wN
&0 BID: '
SOUTH FLORIDA BUILDERS INC.
---rr!
THE RICHARD PLUMER CO.
LVR SYSTEMS CORPORATION
THOMAS W. RUFF & CO
HASTEC
NY—!_r--
_�
J.C. WHITE OFFICE FURNITURE
ROBERT W. MARCUS !!—Lell.,
--N-----r----
--------------
-----
p
SECO SUPPLIES, INC.
---lN_
----------------
CORPORATE TECHNOLOGIES INC. `
CORPORATE LOGIC, INC.
OFFICE SYSTEMS OF FLORIDA
!—NNrr--r—l--
-----------!!
..�
!_l--INM--
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wNI—N—
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N—I—INY--
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r.--_—l—l---ll—N—
--N_!-- --!
---------- NM_--lN
`�--__-_----__„�roeoived (!) envelopes on behalf of
(Zeta 0R; sdceivind bias)
�G� Solid Waste -Procurement Division os �-
1..■ ---------------.�— —+.� �---�� ...F�.7i—i--.l.rwr•w--w�
(City nep+�st�aent)
iI6NEDs -
D� s�tp Cite 01OrIgY