HomeMy WebLinkAboutR-92-05880
0
J-92-610
9/9/92
RESOLUTION NO. 9 2- 588
A RESOLUTION AUTHORIZING THE PURCHASE OF 35
CALL CHECK RECORDERS UNDER EXISTING STATE OF
FLORIDA CONTRACT NO. 725-630-90-1 FROM THE
DICTAPHONE CORPORATION AT A PROPOSED AMOUNT
OF $84,770.00, FOR THE DEPARTMENT OF POLICE;
ALLOCATING FUNDS THEREFOR FROM THE E911
SPECIAL REVENUE FUND, PROJECT NO. 506001,
ACCOUNT CODE NO. 420604-840; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR SAID EQUIPMENT.
WHEREAS, the Miami Police Department needs to purchase 35
call check recorders to be placed in the Police Communications
Center, Fire Communications Center and at the remote backup site,
said equipment is available under existing State of Florida
Contract No. 725-630-90-1 from the Dictaphone Corporation; and
WHEREAS, this equipment allows for immediate retrieval of
communications for up to one hour periods; and
WHEREAS, funds for said purchase are available from the E911
Special Revenue Fund, Project No. 506001, Account Code No.
420604-840; and
WHEREAS, the City Manager and the Chief of Police recommend
that the purchase of said equipment from Dictaphone Corporation
under existing State of Florida Contract No. 725-630-90-1, for a
total proposed amount of $84,770.00, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
CITY COMMISSION
MEETING OF
5EP 2 4 1992
Resolution No.
92- 588
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Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
!' thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The purchase of 35 call check recorders,
under existing State of Florida Contract No. 725-630-90-1, from
the Dictaphone Corporation at a proposed amount of $84,770.00,
for the Department of Police, is hereby approved with funds
therefor hereby allocated from the E911 Special Revenue Fund,
Project No. 506001, Account Code No. 420604-840.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for said equipment.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 24th day of /Ae ber 1992.
CITY CLERK
PREPARED AND APPROVED BY:
CARMEN L. LEON
ASSISTANT CITY ATTORNEY
CLL:csk:bss:M3ll6
XAVIER L.\SUAREZ, MAYOR
APPROVED AS TO FORM AND
CORRECTNESS:
-2- 92-- 588
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CITY OF MIAMI, FLORIDA
INTER-OMCK MEMORANDUM
to. The Honorable Mayor and Members
of the City Commission
PROM: Cesar H . Od
City Manage
DATE: SC P - 21992 "":
20
SUBJECT: Resolution for the Purchase of
Call Check Recorders from State
Contract No. 725-630-90-1
REFERENCES:
ENCLOSURES:
It is respectfully recommended that a resolution be passed
authorizing the purchase of 35 call check recorders from the
Dictaphone Corporation, a non -minority vendor, located at 3191
Broadbridge Avenue, Stratford, CT, 06497-2559, in the amount of
$84,770, from State Contract No. 725-630-90-1. The funding
source will be the E911 Special Revenue Fund, Project No. 506001,
Index Code 420604-840.
The Police Department is in need of 35 call check recorders.
Eleven recorders will be placed in the Police Communications
Center, nine will be placed in the Fire Communications Center,
and fifteen will be placed in the remote backup site. This
equipment allows for immediate retrieval of communications for up
to a one hour period.
Dictaphone Corporation has been awarded State Contract No. 725-
630-90-1, for the provision of this equipment, and meets the
department's requirements and specifications.
It is, therefore, recommended that the purchase be made from
Dictaphone Corporation, in the amount of $84,770. The funding
source will be the E911 Special Revenue Fund, Project No. 506001,
Index Code 420604-840.
92- 588
i
C
the Nonorable Mayor and Members
of the City Commiemion
Page 2
Amount of Bid % of Cost Estimate:
$84, 770 - 100%
Cost estimate/Budgeted Amounts
$04,770
Source of Funds:
E-911 Fund, Project No. 506001, Index Code 420604-840
,MinorityRepresentation:
Non -minor
Public He
N/A
Assessab]
N/A
71
CM OF MIAMI. FLORIOA
INTER -OFFICE MEMORANDUM
t° Judy S . Carter DAM JUL 2 7 1992 FILE:
e P ent Officer :ul�.lEcr:
Purchase of Call Check
Recorders from State
Contract No. 725-630-90-1
"OK Alvin RO93B REFERENCES:
Chief of Police
ENCLOSURES:
This department has verified that funds are available with the
E911 Project Manager to cover the cost of purchasing 35 Call
Check Recorders, at a cost of $84,770. Funding is to be from the
E911 Special Revenue Fund, Project No. 506001, Index Code 420604-
840.
FINANCE REVIEW & APPROVED BY:
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
Manohar Surana, Director
Department of Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
Eduaefdo RodrJ4ue9, CIP Manager
City Ma 's Office
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
92- 588
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AWARD SHEET
STATE CONTRACT NO. 725-630-90-1
Purchase of 35 call check recorders;
DEPARTMENT: Police
TYPE OF PURCHASE: Single
These call check recorders .are to be
placed in the Police Communications
Center, Fire communications Center and
the remote backup site. This equipment
allows for immediate retrieval of
communications for up to a one hour
period.
IT IS RECOMMENDED THAT THE AWARD BE MADE
TO DICTAPHONE CORPORATION AT A TOTAL
PROPOSED AMOUNT OF $84,770.00.
92- 588
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