HomeMy WebLinkAboutR-92-0570J-92-580
9/22/92
RESOLUTION NO. 9 2— 570
A RESOLUTION, WITH ATTACHMENT, AUTHORIZING
THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1,
IN SUBSTANTIALLY THE ATTACHED FORM, TO THE -_
AGREEMENT BETWEEN THE CITY OF MIAMI AND THE
RUSSELL PARTNERSHIP, INC., THEREBY PROVIDING
FOR AN INCREASE OF $5,000 FOR PROFESSIONAL _
DESIGN SERVICES FOR THE CONSTRUCTION OF A NEW
RECREATION BUILDING IN MORNINGSIDE PARK;
ALLOCATING FUNDS THEREFOR FROM CAPITAL
IMPROVEMENT PROJECT NO. 331313 "MORNINGSIbE
PARK RENOVATIONS".
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WHEREAS, as provided under the Citywide Neighborhood Parks
Renovations Program, a competitive selection process was conducted
in accordance with Section 18-52.3 of the City Code to obtain
needed design services from qualified consultants in the fields of
architecture, engineering and landscape architecture for the
construction of a new recreation building in Morningside Park; and x
WHEREAS, the design team headed by the Russell Partnership,
Inc., was identified as the most qualified and the City Commission
subsequently adopted Resolution No. 89-240 on March 3, 1989,
authorizing the City Manager to execute an Agreement with said
firm to provide professional and technical design services for
said project; and
a 11 hl'la K?
(ON TAIN1EAD
CITY COMMISSION
MEETING OF
SEP 2 4 1992
Resolution No.
9 2 — 570
WHEREAS, an Agreement dated May 24, 1989 was duly executed by
the parties; and
WHEREAS, during the design development phase of work under
said Agreement, test borings were conducted in the Park which
revealed that existing soil conditions necessitated unforseen
modifications to the plans, specifically, the provision of
extensive fill to attain the finish floor elevation and a deep
founding scheme requiring 10" precast concrete driven piles to a
I depth of 15 to 20 feet to eliminate differential settling of the
new building; and
f-
WHEREAS, it was recommended by staff of. the Parks and
Recreation Department and the Public Works Department that funds
should be identified for said unforeseen modifications rather than
reducing the overall size of the building or quality of the
materials; and
i
�- WHEREAS, funds in the amount of $431,700 are available for
this project under Capital Improvement Program Project No. 331313
entitled "Morningside Park Renovations"; and
WHEREAS, said funding is now sufficient to cover the costs
;s
of said as follows: project $350,000 for the original building
construction plan plus the proposed modifications and a parking
lot, a $5,000 increase in the fee to the design consultant for a
total fee of $42,100 plus $1,500 for reimbursable expenses, $5,250
r
for art work as required under "Art in Public Places" ordinances,
a
- 2 - 92- 570
and all administrative, incidental and inspection expenses as may
be incurred by the Public Works Department in amount not to exceed
$32,850;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The City Manager is hereby authorized to
execute Amendment No. 1, in substantially the attached form, to
the Agreement dated May 24, 1989 between the City and the Russell
Partnership, Inc., thereby providing for an increase of $5,000
for professional design services for the construction of a new
recreation building in Morningside Park, with funds therefor
hereby allocated from the Capital Improvement Project No. 331313
"Morningside Park Renovations".
Section 3. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 24 th day of 96T)tP X , 1992.
ATTE
MATTY IRAI
CITY CLERK
min
XAVIER 16. IS
" MAYOR
92- 570
C"tTAL IMPROVEMENT PROGRAM REVIEW:
DUARDO DRI EZ
C.I.P. ADMINISTRATOR
PREPARED AND APPROVED BY!
CARMEN L. LEON
}:
t
ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
. QUI NN J , III
CITY ATTO
CLL:ra:M 4
- 4 - 92� 5'70
This Amendment made this day of , 1992 by and
between the City of Miami, a municipal corporation of the State
of Florida, hereinafter referred to as the "CITY", and Russell
Partnership, Inc., a for -profit corporation of the State of
Florida, hereinafter referred to as the "CONSULTANT".
RECITAL
WHEREAS, the City Commission by Resolution No. 89-240
adopted March 3, 1989, authorized the City Manager to execute an
Agreement with the CONSULTANT to provide professional and
technical design services for the construction of a new
Morningside Park Recreation Building, hereinafter referred to as
"PROJECT"; and
WHEREAS, an Agreement dated May 24, 1989 was duly executed
by the parties; and
WHEREAS, during the Design Development phase of work
performed under said Agreement, test borings were conducted in
the Park and revealed that existing soil conditions necessitated
unforeseen modifications to the plans, namely, the provision of
extensive fill to attain the finish floor elevation and a deep
founding scheme requiring 10" precast concrete driven piles to a
depth of 15 to 20 feet to eliminate differential settling of the
new building; and
WHEREAS, it was recommended by staff of the Parks and
Recreation Department and the Public Works Department that funds
(a-) 1 92- 570
should be identified for said unforeseen modifications rather
than reducing the overall size of the building or quality of the
materials; and
WHEREAS, funds in the amount of $431,700"are available for
this PROJECT under the Capital Improvement Program Project No. _
331313 entitled "Morningside Park Renovations", as provided by
Y.
Ordinance No. 10938, adopted December 5, 1991; and C'
z.
WHEREAS, said funding is now sufficient to cover the costs
of the original building construction plan plus the modifications
described hereinabove and a parking lot, as well as a $5,000
increase to the fee to the CONSULTANT, and all administrative,
incidental and inspection expenses incurred by the Public Works
Department; and
WHEREAS, the City Commission, by Resolution No. 92-
adopted , 1992, has authorized the City Manager to
execute this Amendment to the agreement dated May 24, 1989 with
the CONSULTANT, said amendment to reflect the required
modifications, including and increases to the overall PROJECT,
the Construction Cost and fee to the CONSULTANT;
NOW, THEREFORE, CITY and CONSULTANT, for the considerations
hereinafter set forth, agree to amend the Agreement in the
following particulars:
1. Subsection J of SECTION I "DEFINITIONS" shall be deleted in
its entirety and replaced with following:
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2- 00
"I. PROJECT is hereby defined as the design and
r construction of a new Recreation Building and an
ancillary parking lot in Morningside Park, located at
750 NE 55th Terrace, Miami, Florida." '
2. Subsections C and E of SECTION II "GENERAL" shall be deleted
in their entirety and replaced with following:
"C. The CITY has budgeted an amount not to exceed
$431,700 for the cost of the PROJECT as follows:
1. $ 43,600
for design services, including:
a. $ 42,100
as the FEE to the CONSULTANT.
b. $ 1,500
as the CONSULTANT'S allowance for
Reimbursable Expenses
2. $ 32,850
Allowance for PROJECT costs to be
used by CITY on the basis of
actual expenditures for:
a. $ 3,100
cost of Site Survey
_ b. $ 14,000
costs incurred by the Public
Works Department for Project and
Construction Administration
c. $ 10,500
costs incurred by the Public
Works Department for Construction
Inspections for the Project
d. $ 5,250
costs for Incidental Expenses for
testing, advertisement, printing,
and the like.
3. $350,000
for all Construction as follows:
a. $319,500
for the CONSTRUCTION COST of the
PROJECT
b. $30,500
for Construction Contingencies at
approximately 9.5% of the
CONSTRUCTION COST which may be
used as the cash allowance during
construction.
4. $ 5,250
for ART WORK at 1.5% of the
CONSTRUCTION COST.
D. The CITY agrees to pay and the CONSULTANT agrees
to accept as payment in full for all professional
and technical services rendered, as outlined in
SECTION III - PROFESSIONAL SERVICES hereof, the
FEE of Forty-two Thousand One Hundred Dollars and
00/100 ($421100)."
3. Subsections A, B and C of SECTION VI "COMPENSATION" shall be
deleted in their entirety and replaced with the following:
3 -
92- 570
"A.- Basic Professional and Technical Services Fees:
For all professional and technical services required to
complete the PROJECT, as outlined in Section III
hereof, the CITY agrees to pay, and the CONSULTANT
agrees to accept as full payment for its services, the
FEE of Forty-two Thousand One Hundred Dollars and
00/100 ($42,100).
B. Invoicing and Payment:
CONSULTANT shall submit itemized invoices to CITY
indicating the type and percentage of services
performed, and the amount due. In the case of
incomplete Phases, CONSULTANT invoices shall further
indicate personnel responsible and number of hours
worked, if requested by CITY. Payment may be made
monthly in proportion to the services performed so that
the compensation at the completion of each design phase
shall equal the following percentages and amounts of
the total FEE.
Percentage of Progress Accumulated
Phase Fee Payment Payments
1. Schematic Design Phase 13% $ 5,565 $ 5,565
2. Design Development 22% $ 9,275 $14,840
3. Construction Documents 40% $ 16,750 $31,590
4. Bidding 5% $ 2,100 $33,690
5. Construction 20% S 8,410 $42,100
TOM 100% $ 42,100
C. Reimbursable Expense
The CONSULTANT shall be compensated on a reimbursement
basis for certain PROJECT -related expenditures not
convered by the FEE, provided that such expenditures
have the advance authorization of the PROJECT MANAGER.
These Reimbursable Expenses shall include the purchase
of mylar sepias used on this PROJECT and the SPECIAL
CONSULTANTS ALLOWANCE to be used specifically for a
testing laboratory to conduct preliminary soil
investigations (core borings)."
4. The Agreement entered into between CITY and CONSULTANT dated
May 24, 1989 shall remain in full force and effect and shall not
be deemed to be modified except as modified herein.
92-- 570
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IN WITNESS WHEREOF the parties hereto have, through their proper
corporate officials, executed this Amendment #1 the day and year
first above written.
ATTEST: THE CITY OF MIAMI', a municipal
corporation of the State of
Florida
Matty Hirai, City Clerk
ATTEST:
Corporate Secretary
Federal Employer I.D. Number:
APPROVED AS TO CONTENT:
By,
Cesar H. Odio, City Manager
CONSULTANT: Russell Partnership, Inc.
a Florida for -profit Corporation
By:
Walter Martinez, President
CORPORATE SEAL
APPROVED AS TO FORM AND CORRECTNESS:
A. Quinn Jones, III, City Attorney C ��
APPROVED AS TO INSURANCE
REQUIREMENTS:
Sujan Chaabra, Director
Risk Management Department
92- 570
TO :
FROM
CITY OF MIAMI, FLORIDA
INTEn-Or- ICE MEMOnANDUM CAw4
Honorable Mayor and Members
of the City Commission
Cesar H. Odl ` t.'.1
City Manager
RECOMMENDATION:
DATE /�+y';� ^ FILE
1�J
SULiJECT Resolution to Amend Consultant
Contract: Design for Morningside
Park Recreation Building
REFERENCES
Ef ICLOSURES
It is respectfully recommended that the City Commission adopt the
attached Resolution authorizing the City Manager to execute the
attached Amendment No. 1 to the agreement with Russell
Partnership, Inc. thereby providing for an increase of $5,000 for
professional design services required for the construction of a
new recreation building in Morningside Park, with funds therefor
being allocated from the Capital Improvement Project No. 331313,
"Morningside Park Renovation".
The attached legislation was prepared by the Parks and Recreation
Department regarding the Morningside Park Recreation Building
Project.
As provided under the Citywide Neighborhood Parks Renovations
Program, a new recreation building is to be constructed in
Morningside Park on the site of the existing recreation building
which has deteriorated beyond feasible repair. As the result of
a competitive selection process, the design team headed by the
Russell Partnership, Inc. was identified as the most qualified to
provide architectural, engineering and landscape architectural
services for this project. The City Commission subsequently
adopted Resolution No. 89-240 on March 3, 1989, authorizing the
City Manager to execute an Agreement with that firm for the
required design of the Morningside project. An agreement. was
duly executed May 24, 1989.
During the design development phase of work, test borings were
conducted in the Park which revealed that existing soil
conditions necessitated substantial modifications to the plans,
specifically, the need to provide extensive fill to attain the
finish floor elevation and the need for a deep founding scheme
requiring 10" precast concrete driven piles to a depth of 15 to
20 feet to eliminate differential settling of the new building.
It was recommended by staff of the Parks and Recreation
Department and the Public Works Department that funds should be
identified for these modifications rather than reducing the
overall size of the building or quality of the construction
materials.
92- 570
CA`f-1
Honorable Mayor and Members
of the City Commission
page 2
Funds in the total amount of $431,700 are available for this
expanded project under C.I.P. Project No. 331313 entitled
"Morningside Park Renovations". Funding is now sufficient to
cover anticipated costs including increases to the construction
budget for the proposed modifications and a parking lot, a $5,000
increase in the fee to the design consultant, and an increase to
cover administrative, incidental and inspection expenses as may
be incurred by the Public Works Department, as detailed below.
The attached amendment to the agreement reflects the increased
fee to the consultant. The Russell Partnership is a Hispanic -
owned firm located within the City of Miami at 2733 SW 3 Avenue.
i
0
MORNINGSIDE BARK RECREATION BUILDING
COMPARISON OF PROJECT BUDGETS
UNDER CONSULTANT AGREEMENT
Item/Description
Consultant Fee
Reimbursement Allowance
Public Works Fees for
Adminstration, Inspec-
tions, Incidentals
Construction
Artwork
Overall Contingency
TOTAL PROJECT
ORIGINAL
AGREEMENT AMENDMENT DIFFERENCE
$37,100 $42,100 $51,000
$1,500 $1,500 $0
$16,700 $32,850 $16,150
$273,730
$4,170
$16,800
$350,000
$350,000
$5,250
$0
$431,700
prepared by Parks and Recreation Department 7/30/92
$76,270
$1,080
($16,800)
$81,700
92- 5'70
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