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Home My WebLink AboutR-92-0491J-92-382 6/1/92 RESOLUTION NO. A RESOLUTION AUTHORIZING AN INCREASE IN THE CONTRACT AMOUNT NOT TO EXCEED $25,000, IN THE CONTRACT BETWEEN THE CITY OF MIAMI, FLORIDA AND URBAN CONSTRUCTORS, INC., DATED DECEMBER 179 1991, FROM $4659000.00 TO $490,,000.009 FOR THE CURTIS PARK REDEVELOPMENT -FIELDWORK PROJECT (SECOND BIDDING) B- 2983-H, CAPITAL IMPROVEMENT PROJECT NO. 331353, WITH SAID FUNDS TO BE PROVIDED FROM THE CAPITAL IMPROVEMENTS ORDINANCE NO. 10938,USINa. FUNDS ALREADY APPROPRIATED TO THE PROJECT; FURTHER RATIFYING THE CITY MANAGER'S WRITTEN FINDING THAT THE HEREIN INCREASE RESULTED FROM EMERGENCY CIRCUMSTANCES BY AN AFFIRMATIVE VOTE OF FOUR -FIFTHS OF THE MEMBERS OF THE CITY COMMISSION. WHEREAS, there exists a contract dated December 17, 1991, between the City of Miami, Florida and Urban Constructors, Inc. for Curtis Park Redevelopment -Fieldwork Project (Second Bidding) B-2983-H, Capital Improvement Project No. 331353; and the WHEREAS, an increase in /contract not to exceed $25,000 is required to cover the cost of necessary extra work involving the installation of temporary protective fencing, additional compacted fill material including grading adjacent to the new bleacher and walkway areas, construction of concrete supports for future public address system control panels, additional heavy equipment rental costs, and payment of "premium time" labor rates for overtime and weekend work to accelerate the project schedule; and DENIED BY, 9 2 - 49 MOTION NO F WHEREAS, the Director of Public Works, the Director of Parks and Recreation and the City Manager recommend the increase in contract to cover the additional costs; and WHEREAS, the City Manager has made a written finding that a valid emergency existed for the work to continue to protect the health, safety and welfare of the citizens of the City; and WHEREAS, funds to cover the increase are available from monies already appropriated to the project; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,FLORIDA: Section 1. After a properly advertised Public Hearing, the findings of the City Manager set forth in the preamble to this Resolution are hereby ratified by an affirmative vote of four - fifths of the City Commission, and are hereby incorporated by reference thereto and adopted as if fully set forth in this Section. - Section 2. The contract between Urban Constructors, Inc. and the City of Miami, Florida, dated December 17, 1991, for Curtis Park Redevelopment -Fieldwork Project (Second Bidding) B- 2983-H, Capital Improvement Project No. 3313539 is hereby increased in an amount not to exceed $25,000, from $465,000.00 to $490,000.00, with funds for the increase to be provided from monies already appropriated to the project. Section 3. This resolution shall become effective immediately upon its adoption. -2- 92- 491 �1 PASSED AND ADOPTED THIS DAY OF. , 1992. ATTEST: SUBMITTED BY: RAVIER L. SUAREZ, MWYOR CAPITAL PROJECT REVIEW: V_/ �j - E. 6,_ MBEMAR R. EEE 4CAP RO R E ACTING DIRECTOR OF PUBLIC WORKS PR VEMENT MANAGER LEGAL REVIEW BY: om.NL CHIEF ASSISTANT CITY ATTORNEY -3- APPROVED AS TO FORM AND CORRECTNESS: 92- 491 s INTER -OFFICE rv1EMORA1Q;_'t:, Honorable Mayor and Members -,�-_ E.�' �? B-2983-� of the City Commission Cesar H. Odio City Manager RECOMMENDATION It is respectfully recommended that attached Resolution authorizing an to exceed $25,000, in the contract Urban Constructors, Inc. for the Fieldwork Project B-2983-H; and Manager's written finding that emergency circumstances. BACKGROUND Curtis Park Redevelopment - Fieldwork Project INCREASE IN CONTRACT P.::L'�5.,=_- the City Commission adopt the increase in the contract not be ;weep the City of Miami and Curtis Park Redevelopment - further ratifying the City the increase resulted from The Department of Public Works and the Department of Parks and Recreation, in an effort to serve all residents of the City of Miami, have determined that it is now appropriate and in order for the City Commission to ratify the City Manager's decision to increase the existing contract dated December 17, 1991, between the City and Urban Constructors, Inc. for Curtis Park Redevelopment -Fieldwork Project (Second Bidding) in an amount not to exceed $25,000 for necessary extra work, and to ratify the City Manager's emergency finding that allowed the extra work to continue. The City Commission awarded a contract to Urban Constructors, Inc. for the construction of Curtis Park Redevelopment -Fieldwork Project (Second Bidding) , Project No.331353, on October 39 1991. Generally, the project consisted of the construction of track and field event amenities including miscellaneous park improvements. As the project progressed,... the need for additional work beyond the original scope of the project became apparent. The additional work is outlined below: 1. Installation of a temporary chain link fence around the perimeter of the running track was needed to protect the new track surface from vandals and other construction activity until the facility was officially turned over to the City. 92- 491 C: Honorable Mayor and Members of the City Commission c 2. Extra compacted fill material and grading were needed under the east (home side) bleachers and at the site of the new restroom facility on the visitors' side. 3. Additional compacted fill material and grading were needed at the southeast corner of the park to accommodate the proposed walkway area leading from N. River Drive to the new sports field. 4. Construction of two concrete walls and footings were added to the contract to accommodate the F.,blic address control panels which will be installed by others at a future date. 5. In order to accelerate completion of the project - that the dedication ceremony scheduled by the Cc:nmissio could be held, the contractor was paid "premium time" labor rates for overtime and weekend work. 6. The cost of renting a crane was authorized to lift new sod across the running track for the January 16, 1992 dedication ceremony. The new track surface was curing concurrent with the placement of the sod. Heavy vehicles required to transport the sod could not be driven across the track until the surface had cured completely. None of the items described above were included in the original scope of work. Failure to correct these problems could have endangered the health, safety and welfare of our citizens. It was decided that the most cost effective and expeditious manner to address all of these problems was to allow the contractor already working on the project, Urban Constructors, Inc., to accomplish the extra work. The increase in contract to covey all of the aforementioned extra work will not exceed $25,000. Funds for the increase are available from monies already appropriated to the project in the City's Capital Improvement Appropriation Ordinance No. 10938, Project No. 331353. - 2 - 92- 491 6 File r-1 CITY OF tJ;AV i LOPi[)A INTER -OFFICE MEMORANDUM PATE April 27, 1992 : _=B-2983-H 5U6JEC' EMERGENCY FINDING Curtis Park Redevelopment - Fieldwork Project REcERENCES Increase In Project Scope Cesar H . Od i o ENCLOSURES City Manager Based on information supplied to me by the Director of the Department of Public Works, I have found that an emergency existed justifying the authorization for Urban Constructors, Inc. to undertake additional work at the Curtis Park Redevelopment - Fieldwork Project beyond the original scope of their contract. The reasons for the emergency need and subsequent authorization to perform additional work are follows: The City Commission awarded a contract to Urban Constructors, Inca for the construction of Curtis Park Redevelopment -Fieldwork Project (Second Bidding), Project No. 331353, on October 3, 1991. Generally, the project consisted of the construction of track and field event amenities including miscellaneous park improvements. As the project progressed, the need for additional work beyond the original scope of the project became apparent. The additional work is outlined below. 1. Installation of a temporary chain link fence around the perimeter of the running track was needed to protect the new track surface from vandals and other construction activity until the facility was officially turned over to the City. 2. Extra' compacted fill material and grading was needed under the east (home side) bleachers and at the site of the new restroom facility on the visitors, side. 3. Additional compacted fill material and grading was needed at the southeast corner of the park to accommodate the proposed walkway area leading from N. River Drive to the new sports field. - 1 - 92- 491 3 1. File 4. Construction of two concrete walls and footings were added to the contract to accommodate the public address control panels which will be installed by others at a future date. 5. In order to accelerate completion of the project so that the dedication ceremony scheduled by the Commission could be held, the contractor was paid "premium time" labor rates for overtime and weekend work. 6. The cost of renting a crane was authorized to lift new sod across the running track for the January 16, 1992 dedication ceremony. The new track surface was curing concurrent with the placement of the sod. Heavy vehicles required to transport the sod could not be driven across the track until the surface had cured completely. None of the items described above were included in the original scope of work. Failure to correct or address these problems could have endangered the health, safety and welfare of our citizens. It was decided that the most cost effective and expeditious manner to address all of these problems was to allow the contractor already working on the project, Urban Constructors, Inc., to accomplish the extra work. The increase in contract to cover all of the aforementioned extra work will not exceed $25,000. Funds for the increase are available from monies already appropriated to the project in the City's Capital Improvement Appropriation Ordinance No. 10938, Project No. 331353. cc: Eduardo Rodriguez, CIP - 2 — 92- 491