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Home My WebLink AboutR-92-0484J-92-525 - 7/l/92 RESOLUTION NO. A RESOLUTION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE AGREEMENT DATED JUNE 27, 1989, IN SUBSTANTIALLY THE ATTACHED FORM, BETWEEN THE CITY OF MIAMI AND URBAN ARCHITECTS, INC., THEREBY INCREASING THE PROJECT ALLOWANCE BY $150,000 TO COVER FUTURE COSTS FOR ADDITIONAL DESIGN SERVICES, SPECIAL CONSULTANT'S REIMBURSABLE EXPENSES AND OTHER PROJECT COSTS FOR THE ORANGE BOWL MODERNIZATION PROJECT NO. 404238, USING FUNDS AS PREVIOUSLY APPROPRIATED BY CAPITAL IMPROVEMENT PROJECT ORDINANCE NO. 10938. WHEREAS, pursuant to applioable City Code provisions, the City Commission by Resolution No. 89-393, adopted April 27, 1989, authorized the City Manager to execute an Agreement with Urban Aroh1teots, Ino. (the "CONSULTANT") to provide professional and teohnioal design servioes for the Orange Bowl Modernization Projeot - Phase II, hereinafter referred to as "PROJECT"; and WHEREAS, an Agreement dated June 27, 1989 was duly executed �! by the parties; and s WHEREAS, during the initial phase of work performed under _; said Agreement, the Investigative Analysis and Program Phase, it was determined by appropriate City offioials, the City Manager, and the CONSULTANT, that an alternative program was required for the PROJECT to more aoourately ref leot the renovation needs of the Orange Bowl Stadium and said its major users; and CITY COMMISSION �:� �� ; MEETING OF ` �'� e i 0 a J U L 1 6 i°92 Resolution No. ,n ij sot WHEREAS, based on said findings, the City Manager directed modifications to the program for the PROJECT, primarily affecting the scope of improvements and renovations within available funding for the PROJECT; and WHEREAS, the City Commission by Resolution No. 90-451, adopted June 7, 1990, directed that certain work contained in the program and scope of work for the PROJECT, namely specified structural repairs and improvements, be conducted on an emergency basis for the 1990 college football season; and WHEREAS, the City Manager, in a letter to the CONSULTANT dated July 21, 1990, directed the CONSULTANT to proceed with the design for the PROJECT in order to meet the renovation needs of the Stadium's major users; and WHEREAS, the City Commission, by Resolution No. 90-894, adopted July 26, 1990, accepted the CONSULTANT's findings and reports from the initial Investigative Analysis and Program Phase of Design, and ratified the City Manager's action in authorizing the CONSULTANT to proceed with design; and WHEREAS, said Resolution No. 90-894 along with Resolution No. 91-867, adopted July 28, 1991, further authorized the City Manager to execute an amendment to the agreement to reflect the modified scope of the PROJECT and the fee to the CONSULTANT; and WHEREAS, Amendment No. 1 to the Professional Services Agreement dated August 20, 1991 was duly executed by the parties; and - 2 - 92 - 484 WHEREAS, the City Commission by Ordinance No. 10938 adopted December 5, 1991, increased the appropriation for Capital Improvement Project No. 404238, entitled "Orange Bowl Modernization - Phase II"; and WHEREAS, the increase is intended for the funding of the necessary replacement of the concrete joists and related concrete decking of the Orange Bowl Stadium; and WHEREAS, Amendment No. 1 provided for a $335,000 allocation for PROJECT allowance; and WHEREAS, the PROJECT allowance has largely been spent and should be increased to cover future cost for any additional new work for any special consultant that may be required and for the annual certification cost of the structural conditions of the Stadium; and WHEREAS, based on the extent of emergency work required, the City's need to meet the requirements of the major stadium users, and the amount of funding available, the scope of CONSULTANT's work was subsequently modified and increased; and WHEREAS, the representative of the City Manager and the CONSULTANT have determined that the following revised fees are appropriate for the current scope of work: a PROJECT allowance of $488.000 to cover future costs for additional design services, special oonsultant's reimbursable expenses and other project costs; - 3 - 92-- 484 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager is hereby authorized to execute an Amendment to the Agreement, dated June 27, 1989, in substantially the attached form, between the City of Miami and Urban Architects, Inc., increasing the project allowanoe by $150,000 to cover future costs for additional design services, special consultant's reimbursable expenses and other project costs for the Orange Bowl Modernization Project - Phase II, Capital Improvement Project No. 404238, using funds therefor previously allocated from said Capital Improvement Project. Section 3. This Resolution shall become effeotive immediately upon its adoption. PASSED AND ADOPTED this 16th day of ,rJu ATTE MAT HIRAI CITY CLERK - 4 - XAVIER 0 , 1992. ,YOR 92-- 484 J SUBM/ITTED B Lo WALDEMAR E. LEE ACTING DIRECTOR OF PUBLIC WORKS CAPITAL PROJECT REVIEW: 5e� /5F7)- EDUA ROD GU Z CAPITAL IMPROVEMENT MANAGER PREPARED AND APPROVED BY: CARMEN L. LEON ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: Q S, III CITY AP-bss:M3056 EY CLL:rm MEN-= 92- 484 I *2 TO IGN ,SSIONAL SERVICE! BOWL MODERNIZATI AGREEMENT E II This Amendment made this day of , 1992 by and between the City of Miami, a municipal corporation of. the State of Florida, hereinafter referred to as the "CITY", and Urban Architects, Inc., a for -profit corporation of the State of Florida, hereinafter referred to as the "CONSULTANT". RECITAL WHEREAS, the City Commission by Resolution No. 89-393 adopted April 27, 1989, authorized the City Manager to execute an Agreement with the CONSULTANT to provide professional and technical design services for the Orange Bowl Modernization Project - Phase II, hereinafter referred to as "PROJECT"; and WHEREAS, an Agreement dated June 27, 1989 was duly executed by the parties; and WHEREAS, during the initial phase of work performed under said Agreement, the Investigative Analysis and Program Phase, it was determined by appropriate City officials, the City Manager, and the CONSULTANT, that an alternative program was required for the PROJECT to more accurately reflect the renovation needs of the Orange Bowl Stadium and its major users; and WHEREAS, based on said findings, the City Manager directed modifications to the program for the PROJECT, primarily affecting the scope of improvements and renovations within available funding for the PROJECT; and 92-- 484 WHEREAS, the City Commission by Resolution No. 90-451 adopted June 7, 1990 directed that certain work contained in the program and scope of work for the PROJECT, namely specific structural repairs and improvements, be conducted on a fast track or emergency basis for the 1990 college football season; and WHEREAS, the City Manager, in a letter to the CONSULTANT dated July 21, 1990, directed the CONSULTANT to proceed with the design for the PROJECT in order to meet the renovation needs of the Stadium's major users; and WHEREAS, the City Commission, by Resolution 90-594, adopted July 26, 1989, accepted the CONSULTANT'S findings and reports from the initial Investigative Analysis and Program Phase of Design, and ratified the City Manager's action in authorizing the CONSULTANT to proceed with design; and WHEREAS, Resolution No. 90-594, along with Resolution No. 91-567 adopted July 25, 1991, further authorized the City Manager to execute an amendment to the agreement dated June 27, 1990 with CONSULTANT, said amendment to reflect the modified scope of the PROJECT and the fee to the CONSULTANT; and WHEREAS, Amendment #1 to the Professional Services Agreement dated August 20, 1991 was duly executed by the parties; and WHEREAS, the City Commission by Ordinance No. 10938 adopted December 1, 1991, increased the appropriation for the Capital Improvement Project No. 404238, entitled "Orange Bowl Modernization - Phase II" in the amount of $7,000,000. The - 2 - I increase is intended for the funding of the necessary replacement of the concrete joists and related concrete decking of the Orange { `. Bowl Stadium; and WHEREAS, Amendment #1 provided for a $335,000 allocation for Project Allowance; and WHEREAS, the Project Allowance has largely been spent and should be increased to cover future cost for any additional new work for any special consultant that may be required and for the annual certification cost of the structural conditions of the Stadium; NOW, THEREFORE, CITY and CONSULTANT, for the considerations hereinafter set forth, agree to further amend the Agreement in the following particulars: I I. Subsection C of Section II "GENERAL" shall be modified as follows: "C. The CITY has proposed an amount not to exceed $16,950,000.00 for the cost of the PROJECT as follows: ry 2. , �485,000.00 allowance for the following to be used on the basis of actual expenditures for: a. An estimated $250,000 $395,000.00 for fees of SPECIAL CONSULTANTS and/or for fees relating to Additional Services requested by the CITY and provided by the CONSULTANT on this PROJECT. 1� Words in figures struck through type are deletions from the existing Agreement, as amended; words underlined are additions. 3 ' 92- 484 b. An estimated 9;9U8 $15,000 for CONSULTANT'S reimbursable expenses. Fa 3. $8,400,000.00 $ 10,072,524.00 for estimated construction as follows: a. $8,0091000.00 $9,592,880.00 for estimated CONSTRUCTION COST of the PROJECT. b. $409;08000 $479,644.00 for estimated construction contingencies to be used as the cash allowance during construction. 2. The Agreement entered into between CITY and CONSULTANT dated June 27, 1989 as amended by Amendment #1 dated August 20, 1991 shall remain in full force and effect and shall not be deemed to be modified except as modified herein. IN WITNESS WHEREOF, the parties hereto have, through their proper corporate officials, executed this Amendment #2 the day and year first above written. ATTEST: The City of Miami, a municipal corporation of the State of Florida MATTY HIRAI, CITY CLERK ATTEST: CORPORATE SECRETARY APPROVED AS TO LEGAL FORM AND CORRECTNESS: A. QUINN JONES, III CITY ATTORNEY CLL:ra:M341 By: CESAR H. ODIO, CITY MANAGER CONSULTANT: Urban Architects, Inc. PRESIDENT 92- 484 - 4 - CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM Cesar H. Odio City Manager RECOMMENDATION � 31 DATE : JUNI 2 3 1992 FILE SUBJECT: Resolution Approving an Amendment to Agreement for Professional Design Services for Orange Bowl Project REFERENCES: ENCLOSURES. It is respectfully recommended that the City Commission adopt the attached resolution autho sizing the City Manager to execute an amendment (in substantially the attached form) to the Agreement with Urban Architects, Inc. (and Heery Architects and Engineers, Inc.) for the professional architectural and engineering services required for the Orange Bowl Modernization Project. BACKGROUND Upon the conclusion of the competitive selection process, and approval of the City Commission by Resolution No. 89-393, the City entered into an agreement with Urban Architects, Inc. on April 27, 1989. As the Consultant for the Orange Bowl Modernization Project - Phase II, this firm, along with its subconsultants including Heery Architects and Engineers, Inc., are providing professional design services for comprehensive renovations to the stadium, consisting of structural improvements, electrical and emergency system upgrades, sanitary and restroom facilities improvements, and other amenities required by the City and major stadium users. During the initial investigative phase of design, it was determined by staff and the Consultants that modifications to the program of work was required, with greater emphasis on structural, health and safety features. It was also recommended that certain structural repairs and other improvements be conducted on an emergency basis prior to the 1990 college football season. The Commission approved these findings and authorized the emergency work by Resolution Nos. 90-594 and 90- 451, respectively. 92-- 484 3l -1 E2 Honorable Mayor and Members Of the City Commission Page 2 To accommodate modifications to the scope of work required as a result of the above factors, and coupled with the contractual obligations of the City to the University of Miami and Orange Bowl Committee, amendment #1 to the Professional Services Agreement dated August 20, 1991, was executed. The City Commission by Ordinance No. 10938 adopted December 1, 1991, increased the appropriation for the Capital Improvement Project No. 404238 in the amount of $7.000,000. The increase is intended for the funding of the necessary replacement of the concrete joists and related concrete decking of the Orange Bowl Stadium, therefore the attached amendment to the Consultant's contract has been prepared which reflects the following modifications: estimated construction budget has changed from $8,000,000 to $9,592,880 excluding costs for additional work and that being designed by Public Works. The project Allowance has changed from $335,000 to $485,000 to cover future cost for any additional new work for any special consultant that may be required and for the annual certification cost of the structural conditions of the stadium. Resolution attached 92-- 484 r