HomeMy WebLinkAboutR-92-0438J-92-507
6/29/92
RESOLUTION NO.
A RESOLUTION ACCEPTING THE PROPOSAL OF VISTA
BUILDING MAINTENANCE FOR THE FURNISHING OF
CUSTODIAL MAINTENANCE SERVICES TO THE DON
HICKMAN ADMINISTRATION BUILDING AND FIRE
TRAINING CENTER ON A CONTRACT BASIS FOR A
PERIOD OF ONE (1) YEAR WITH THE OPTION TO
EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD
FOR THE DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION AND SOLID WASTE/PROPERTY
MAINTENANCE DIVISION AT A PROPOSED ANNUAL
AMOUNT OF $60,460.60; ALLOCATING FUNDS
THEREFOR FROM THE 1992-93 OPERATING BUDGET,
ACCOUNT CODE NO. 421001-340; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS
FOR THIS SERVICE AND THEREAFTER TO EXTEND
THIS CONTRACT, IN A FORM ACCEPTABLE TO THE
CITY ATTORNEY, FOR AN ADDITIONAL ONE (1) YEAR
PERIOD AT THE SAME PRICE, TERMS AND
CONDITIONS, SUBJECT TO THE AVAILABILITY OF
FUNDS.
WHEREAS, pursuant to public notice, sealed proposals were
received February 12, 1992 for the furnishing of custodial
maintenance services on a contract basis for a period of one (1)
year with the option to extend for an additional one (1) year
period to the Don Hickman Administration Building and Fire
Training Center for the Department of General Services
Administration and Solid Waste/Property Maintenance Division; and
WHEREAS, invitations were mailed to ninety-eight (98)
potential suppliers and twenty-four (24) proposals were received;
and;
CITY COINIVIISSION
E:EETI.NG OF
.Ifl!. 0 9 1992
Resolution Ida.
92- 438
r
WHEREAS, furiMs for this service are vailable from the
1992-93 Operating Budget, Account No. 421001-340; and
WHEREAS, this service is needed to provide daily custodial =
maintenance services to the Don Hickman Administration Building
and Fire Training Center; and
1
WHEREAS, the City Manager and the Administrator of the
ZZ
General Services Administration and Solid Waste s e -
Department/Property Maintenance Division recommend that the
proposal received from Vista Building Maintenance be accepted as _
the most responsible and responsive proposal;_
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY -
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The February 12, 1992 proposal of Vista
Building Maintenance, Inc. for the furnishing of custodial
maintenance services to the Don Hickman Administration Building
and Fire Training Center for the Department of General Services
Administration and Solid Waste/Property Maintenance Division at a
total proposed annual cost of $60,460.80 is hereby accepted, with
funds therefor hereby allocated from the 1992-93 Operating
Budget, Account No. 421001-340.
-2-
92- 438
(It r2k
Section 3. The City Manager is hereby authorized`/ to
instruct the Chief Procurement Officer to issue Purchase Orders
for this service and thereafter to extend this contract, in a
form acceptable to the City Attorney, for an additional one (1)
year period at the same price, terms and conditions, subject to
the availability of funds.
Section 2. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 9th day of -Jul
ATT T
et- 4-,
MAT Y HIRAI
CITY CLERK
PREPARED AND APPROVED BY:
CARMEN L. LEON
ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
, 1992.
XAVI,ER IL . SOAiI'$Z , MAYOR
CLL:csk:MWO51
The herein authorization is further subject to compliance
with all requirements that may be imposed by the City
Attorney, including but not limited to those prescribed by
applicable City Charter and Code provisions.
0
INTER -OFFICE f4Erv1ORk.NUUrv1
Honorable Mayor and Members
of the City Commission
A'1�
`ROM Cesar H. radio
City Manager
C �JP_1CrT Resolution Authorizing
award of RFP No. 91-
92-033, Custodial
Maintenance Services
REFERPjCES
ENCLOSURES
It is respectfully recommended that the City Commission adopt the
attached resolution for the furnishing of annual custodial
maintenance services at the Don Hickman Administration Building
and Fire Training Center, to be awarded to Vista Building
Services, a Hispanic/Dade County vendor, located at 8200 Coral
Way, Miami, as the most responsible and responsive proposer in
accordance with RFP No. 91-92-033. The total annual cost for
these services is estimated to be $60,460.80, wherein funds are
available from the Department of General Services Administration
and Solid Waste.
The Department of General Services Administration and Solid Waste
has analyzed proposals received pursuant to RFP No. 91-92-033,
for the furnishing of custodial maintenance services at the Don
Hickman Administration Building and Fire Training Center. A
total of twenty-four (24) proposals were received. As a result
of the proposal evaluation process, it was determined that Vista
Building Services was the most responsible and responsive
proposer meeting all the City's requirements. The total annual
cost for both facilities is $60,460.80, wherein funds are
available from the operating budget of the Department of General
Services Administration and Solid Waste.
AMOUNT OF PROPOSAL $5,038.40 monthly/$60,460.80 annually
SOURCE OF FUNDS Department of General Services Administration
and Solid Waste, Property Maintenance
Division, Account Code No. 421001-340.
MINORITY PARTICIPATION Thirteen (13) Black, eight (8) Hispanic
and three (3) women -owned firms
responded Award is to a Hispanic -
owned firm,
Attachments
9-2- 438
SBT BY.PROCL'REMW KNA0EWNT 12-52 : 2:00P9 CITY Of I � I 90567860e1 �� 2/ 9
CITY OF MiAMI. FLAHIDA
INTER -OFFICE MEMORANDUM
TO Judy S. urger DATE June 12, 1992 FILE .
Chief Procurement Officox
1UL61*1 RFP Vo . 91-92,-033
Custodial Services for
the Don Hickman Admn.
MUM : F!£FEq(TCES : Bldg,* a rLre TrainingKen C. W llama, Administrator Center
Departtant of General Servi.cou Et�oulNUAEs .
and Solid waste
ThLe department hae verified available funding with the
Department of Budget that funds are available to cover the coact
of the subject proposal in the amount of $60.460.90, Department
of Genera Services Administration and Solid Waste/ ►�!
aeerrt m Divf.si.on Account Code No. 421001-340. C'astdff'& co',-AJ07 jti�s YP?PhC'VY r. /-I- - Y. C? 2- - 473
BUDGETARY REVIXW & APPROVED BYt
a r urana, rector
Oe artment of Budget
92-- 438
JUN-17-92 WED 8:34
305 575 5180 .P.02 3
.,tAMI, FLORID RFP iJO. 91-92-033
odEET (Continued)
j=jU&K: RFP SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN I
ATTACHED ENVELOPE IDENTIFIED BY RFP NUMBER, TIME AND DATE OF RFP OPENIh-
IF SECURITY IS REQUIRED, A PROPOSAL WILL NOT BE ACCEPTED UNLESS THE DEPOS
OR BOND IS SUBMITTED IN THIS ENVELOPE.
Terms:_ YaL (Include cash discount for prompt payment, if any)
Additional discount of % if awarded all items.
Warranty and/or guarantee:
Delivery: calendar days required upon receipt of Purchase Order or Notic
of Award.
Delivery Point(s):
In accordance with the Request for Proposal, the Specifications, General Conditions, Specia
Conditions, and General Information to Proposers, we agree to furnish the Items) at Price
Indicated on the attached RFP Sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S):
JAllES Ii.I1ALEY PRESIDENT
FRANK HALEY VICE. PitLSII)ENT
a) List principal business address: (street address)
;9(10 r0lt Al UAY, rITANST FT, 33195 -
b) List all other offices located in the State of Florida: (street address)
none
(Please use the back of this page if more space is necessary)
13THOETTY PROCUB=HT MMPL.TAHC�
The undersigned proposer acknowledges that (s)he has received a copy of Ordinance #10062 as
amended, the Minority Procurement ordinance of the City of Miami and agrees to comply with all
applicable substantive and procedural provisions thereinjinc4d ng an amendments thereto.
1 • �Proposer . VZTA �.t�G. 1IAINIIi`h1CF SERVICES TIT S ignature
(company name)
Date: FaiIdM 6/92 Print Name: JAES M. IiAUY
Indicate if Business is 51% Minority -owned: (Check nnp box only)
( ] BLACK [j HISPANIC [ J FEMALE
APFTRHATTVE &=TON PLA
'f firm has an existing plan, effective date of implementation:
Fehnrary 24, 1934
f firm does not have an existing plan, the Successful Proposer(s) shall be
stablish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended.
for sample. r, „ / f (1 61
Iroposer:VISTA BUJG. '--"15;WC'E ST NVICES DC
Signature:
required to
See Appendix
(company came)
AWARD OF RFP
• RFP No. 91 _.2-033
ITEM: Custodial Maintenance Services at the Don
i Hickman Administration Building and Fire
3 Training Center
DEPARTMENT: General Services Administration and Solid
Waste/Property Maintenance Division
TYPE OF Contract for one ( 1) year with the option to
extend for an additional one (1) year period.
REASON: To provide custodial maintenance services to
the above mentioned facilities on a daily
basis.
POTENTIAL PROPOSERS: 98
REPS RECEIVED: 24
TABULATION: Attached
FUNDS: General Services Administration and Solid
Waste/Property Maintenance Division Account
Code No. 421001-340.
RFP
Invitations RFP
Mailed Responses
ALL VENDORS ............................ 98 24
MINORITY/FEMALE (M/F) VENDORS..........
Within City limits ..................
Registered with City ................
Black (B) Vendors ......................
Located within City limits..........
Registered with City ................
Female (F) Vendors ..... ...............
Located within City limits..........
Registered with City ................
Hispanic(H) Vendors ...................
Located within City limits..........
Registered with City ................
92
-
24
18
7
66
19
52
13
11
5
37
11
14
3
1
0
15
3
26
8
6
2
14
5
92-- 438
pm:
rr
■m
NON MINORITY (NM) VENDORS .............. 6 0
Located within City limits.......... 1 0
"No RFPs"................ I............. - 0
IT IS RECOMMENDED THAT THE AWARD BE MADE TO
VISTA BUILDING MAINTENANCE AT A TOTAL PROPOSED
AMOUNT OF $60,460.80.
thief Procurement Opficer
c
G� /S
Date
CITY OF MIAMI
TABULATION OF RFPS FOR CUSTODIAL SERVICES RFP NO. 91-92-033
r P NED ont ! 6i92 AT 2:
� 30 P-M. RY iNp f xTv Pi rn�r-
—ESCRIP-T N
$ 4, 416. 67 mo.
$ 4,250.00mo
$ 6,404.00 mo.
$ 4,568.42
Don Rickman Adm. Bldg.
275NN2St,
$53,000.00 yr.
$51,000.00yr
$76,848.00 yr.
mo. ?
$54,821.04
yr.
Fire Training Center
3425 Jefferson St.
$ 1,925.00 00 mo.
$23,100. 00
$ 2, 420. 00mo
$ 1,450.00 mo.
$ 1,943.00 mo.
yr.
$29, 040. 00yr
----lNon-Responsivl
$17, 400. 00 r,
Y
$23,316.00 yr.
Nan -Responsive
0
' LOCATED WITHIN CITY LIMITS
W
CITY OF MIAMI
TABULATION OF RFPS FOR CUSTODIAL SERVICES RFP NO. 91-92-033
OPENED ON /26/92 AT 2;30 P.M.BY THE CITY CLERK'S OFFICE AT CITY HAL
Iet cr..d►— Gnnveroe iGl
Suoerior Unlimit d Hl -Sunshin
Avenue-N.W.
EnvIronm. It Ieryise
10 Ct
n
.w. 175 St_j2AQ_gy_jjj_U.46
n.� �v•, -
_ _-__
N.W. 105 S-t.
Miami FL 0
Miami
iami FL 33L
Miami,FL 33167
Miami FL 33150
DESCRIPTION
Don Hickman Adm. Bldg.
275 NW 2 St.
$ 5,028.33 mo.
$60, 340.00 yr.
$ 6,666.67 mo.
$80, 000.00 yr.
S 5, 328.00 mo
$63,963.00 yr
$ 3,780.00
$45, 360.00
$ 4,660.75 mo.
$55, 929.00 yr.
Fire Training Center
3425 Jefferson St.
$ 3,146. 66 mo.
$37, 760.00 yr.
$ 4,166. 67 mo.
$50, 000.00 yr.
3,038.40 mo
$36,460.80 yr
$ 2,453.00
$29, 436.00
$ 3,219.00 ma.
$38, 628.00 yr.
* LOCATEO WITHIN CITY LIMITS
C
E
w
I
^�._ 00
CITY OF MIAMI
TABULATION OF RFPS FOR CUSTODIAL SERVICES RFP NO. 91-92-033
OPENED ON 2126I92 AT 2:30 P.M. BY THE CITY CLERK'S OFFICE AT CITY HALL
. ..tc n t
11clUcuca tvu41 V1101
rctctmt a rful. 101
nu u Lludllftlu irnij
u. rtuiiva nntnt. 1"_I
a n
N
R..E.. 46 St.
444 Brickel Ave.
5801 S.W. 8th 5t.
i i F
am' F
Miami FL 33137Miami
FL 33131Miami
FL 33144
DESCRIPTI01l
$ 4,928.00 mo.
$ 7,756.00 mo
—
$ 6, 232.00 mo
$ 6,951.75 mo,
Don Hickman Adm. Bldg.
275 NW 2 St.
$59,136.00 yr.
$93, 072.00 yr.
—
$74, 784.00 yr
$83, 421.00 yr.
Fire Training Center
$ 2,280.00 mo.
—
$ 1,295.00 mo
$ 2, 771.00 mo
$ 2,910.08 mo.
3425 Jefferson St.
$27, 360.00 yr.
—
$15, 540.00 yr
$33, 252.00 yr
$34, 921.00 yr.
NON —RESPONSIVE
NON —RESPONSIBLE
* LOCATED WHIM CITY LIMITS
CITY OF MIAMI
TABULATION OF RFPS FOR. CUSTODIAL SERVICES RFP NO. 91-92-033
OPENEDON 16 AT P•M• HY THE CITY CLERK'S -OFFICE -AT ITY HALL
...- lul
*AjA Laloyment
Ave4
Best ntna
H.W. 34 St.
-kooerc brow a
1301 N.W, 51 St.
wa„ayc a
102Q N.E.
oral Way
niami.,FL 33141Miami
FL 33138 —__Mianti.
FL 33155
DESCki NN
Don Hickman Adm. Bldg.
275 NV 2 St.
$ 3,495.99 mo.
$41,951.90 yr.
$ 3, 360.00 mo
$40,320.00 yr
$ 4,000-OOMC
$48,000.00 y
$ 4,128. 44 mo.
$49,541.31 yr.
$ 3,454.65 mo.
$41,455.80 yr.
$ 2, 385. 00 mo
$28, 620.00 yr
$ 2,100.00MO
$25, 200.00yr
$ 1, 611. 30 Mo.
$19, 335.63 yr.
$ 1,583.75 mo.
$19, 005.00 yr.
Fire Training Center
3425 Jefferson St.
$ 2,451.73 mo.
$27, 420.76 yr.
NON—RESPO
NON —RESPONSIBLE
SIVE
RECOMMENDED VENDC
* LOCATED WITHIN CITY LIMITS
0
2
011
CITY OF MIAMI
TABULATION OF RFPS FOR CUSTODIAL SERVICES RFP NO. 91-92-033
-OPENED ON 2 AT 9-in P.-- BY THE
CITY CLERK'S OFFICE AT CITY WALL
4 3ervicesim
Crown Ocean (8)
Low,Cost Janitorial (H
The Work Force (9)
1323 KV 42 Street
3011 SW 19 Terr
1031NW 202 St.
--Z450,SfW 137th Ave.
P. Q., Box 680516
Mini. FL 33142
La_qjEL_33l45
Miami, FL 33169
Miami, F.1-33175 --Miami,
Fl j2jq__
DESCRIPTION
3,875.00 mo.
4,144.88 mo
$ 3,050.00mo
$ 3,640.00 mo.
$ 7,550.00 mo
Don Hickman Adm. Bldg.
275 NW 2 St.
$46,500.00 yr.
$49,738.56 yr
$36,600.00yr
$43,680.00 yr.
$ 1,218.00 MO.
$14,616. 00 yr.
$90,000.00 yr
Fire Training Center
3425 Jefferson St.
$ 2t375.00 mo.
$28,500.00 yr.
$ 1,857.66 mo.$
$22,291.92 yr.
1,250.00mo
$15, 000. 00yr
$ 3,500.00 mo
$43,000.00 yr
NON—RESPCNSIBLE
NON_RIEESPQNSIVE
. ... ... ... ... ... ... ... ..
* LOCATED WITHIN CITY LIMITS
"-I- W
LAJ 00
iu
Z
It
DID SECURITY LIST
311) ITENt CUS-TODIAL SERVOCES A,��� _QQjjr,j � C j��i-SLOG AND THE -
7-
FIRE TRAINING C E N T E E _----------�
DID 110. s 91-92-033-
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OATH RID(S) OPSltBDt FEBRUAR_I_261w1992! lw2:30 ---w-w--`r-�--r
?OTAL DID 30ND Sar2
SIDDHR BID_A140UPT CASHIHR ° S_CHSCRN!
SQUTH FLORIDA MAINTEEN N-CEN_,w
See attached $
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PERDUE'S CLEANING
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AFTER HOURS CLEANING SERVICES
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BEST'S MAINTENANCE
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4_arsos ssceiviag bidsy
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RON E. WILLIAMS
Administrator
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P�
STUM 'ITf �taw*
ADDENDUM N0, 1
RFP NO. 91-92-033 February 7,
H. ODIO
too Cig Manager
FM 10
1,",
1992 �✓
THIS ADDENDUM IS TO PROVIDE YOU WITH THE FOLLOWING ADDITIONAL
INFORMATION, PURSUANT TO DISCUSSIONS HELD DURING THE SCHEDULED
SITE VISIT.
IT IS NECESSARY THAT BIDDERS BASE THEIR MATERIAL COST FOR 2-PLY
TOILET TISSUE AND APPROPRIATE HAND TOWELS THAT FIT THE
DISPENSERS AT EACH RESPECTIVE FACILITY.
ENERAL AREAS
15. CUSTODIAL PERSONNEL SHALL, IF ASKED, EMPTY SMALL RECYCLING
(PAPER) BOXES INTO A LARGE BIN HOUSED ON EACH FLOOR - MINIMUM
ONCE PER WEEK.
CLARIFICATION:
1. HICKMAN ADMINISTRATION BUILDING
STH FLOOR ALARM OFFICE REQUIRES VACUUMING WITH SPECIAL BUILT IN
SYSTEM WHICH IS IN PLACE AND AVAILABLE FOR USE BY CONTRACTOR.
5TH FLOOR ALARM OFFICE IS A 24 HOURS OPERATION, AND NECESSARY
PAPER GOOD LEVELS MUST BE CONSIDERED IN DETERMINING COST
(INCLUDING LEAVING EXTRA PAPER FOR WEEKEND USE).
TRASH CAN DINERS MUST BE SIZED ACCORDINGLY TO FIT EACH
CONTAINER ON THE PREMISES.
2. BELOW FIGURES ARE THE ESTIMATED SQUARE FOOTAGE FOR THE
FOLLOWING FACILITES:
1ST FLOOR = 10,935 SQ. FT.
2-4 FLOOR = 46,386 SQ. FT. (15,462 EACH FLOOR)
5 FLOOR = 16,262 SQ. FT.
TOTAL = 73,583 SQ. FT.
DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE/Procurement Management Division
13% N W 7A#6 ct...;A1 33142/(305) 575-5174/FAX: (305) 575.5180
-received (0) envelopes on behalf of
ton..2Lllls------------------
ADDENDUM NO. 1 (CONTINUED) FEBRUARY 7, 1992
—i
s
FIRE TRAINING CENTER
APPROXIMA ELY 75% WILL REQUIRE CUSTODIAL SERVICES
1ST
FLOOR =
8,376
SQ.
FT.
2ND
FLOOR =
1,932
SQ.
FT.
!' 3RD
FLOOR =
7,297
SQ.
FT.
4TH
FLOOR =
4,258
SQ.
FT.
— 5TH
FLOOR =
4,800
SQ.
FT.
6TH
FLOOR =
__6.262
SQ.
FT.
—
TOTAL =
33,927
SQ.
FT.
3. NUMBER OF EMPLOYEES HOUSED AT THE HICKMAN ADMINISTRATION
BUILDING — 245
4. CLEANERS AND/OR DISINFECTANTS USED FOR RESTROOM FACILITIES
MUST —BE SUCH THAT EVERYTHING IS PROPERLY "SANITIZED."
ALL OTHER INFORMATION AND REQUIREMENTS REMAINS THE SAME.
INCER LY,
J S. CAR
CH 1 F PROCUREMENT OFFICER
PLEASE SIGN AND RETURN THIS ADDENDUM TOGETHER WITH YOUR PROPOSAL
SHEETS AS ACKNOWLEDGEMENT OF RECEIPT. FAILURE TO DO SO MAY _
DISQUALIFY YOUR PROPOSAL.
SIGNATURE COMPANY NAME
LEGAL ADVERTISEMENT-�
REP NO. 91-92-0.33
Sealed proposals will be received by the City of Miami City Clerk
at her office located at City Hall, 3500 Pan American Drive,
Miami, Florida 33133 not later than 2:30 p.m. February 12, 1992
for the furnishing of all labor, materials and equipment as
required for custodial services maintenance at the Don Hickman
Administration Building and the Fire Training Center on a
contract basis for one (1) year for the Department of General
Services Administration and Solid Waste, Property Maintenance
Division.
MANDATORY SITE VISIT WILL TAKE PLACE ON FEBRUARY 3, 1992 AT THE
TIMES AND LOCATIONS LISTED ON THE PROPOSAL'S SPECIAL CONDITIONS,
PAGE 2. FAILURE TO ATTEND WILL DISQUALIFY YOUR PROPOSAL.
Proposals submitted past such deadline and/or submitted to any
other location or office shall be deemed not responsive and will
be --ejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting
proposals and who are not registered with the City as minority or
women vendors are advised to contact the City Procurement Office,
1390 N.W. 20th Street, Second Floor, Telephone 575-5174.
Ordinance #10032 established a "First Source Hiring Agreement"
program to stimulate the creation of employment for City of Miami
residents. For details of the program's requirements, contact
the Neighborhood Jobs Program at 579-2468,
Detailed specifications for the proposals are available upon
request at the City Procurement Office.
The City Manager may rejact all proposals and readvertise.
(Ad No. 8262)
Cesar H. Odio
City Manager
.{2
'ti
':i i
i
t
f', " .
C awomm
s REQUISITION FOR ADVERTISEMENT
I)EPT/D(V Krocurement (for GSA/SW-Property Mairit. )
ACCOUNT CODE 42 0 4 01- 2 8 7
DATE IT 2 / 31 / 9'1 PHONE 5 7 5- 5l 7 4 APPR'0 .EBY:
PREPARED BY Pfaritza Pages `
DI
r This number must appear -_
in the advertisement. -_
Ud U
w {
one (l)
Publish the attached advertisement times.
(number of times)
Type of advertisement• i legal X classified display
(Check One)
E i —
Size: Lega 1i Starting date 1 z 2 7/ 9 2
` RkP proposals
First four words ofadveisement: i3 No. 91--92-033: Seaiecii{c will be
1 d
Remarks: (%stodiaZ Services at the Don Hickman Bldg- aii
the Fire Training Center --
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