The URL can be used to link to this page

Home My WebLink AboutR-92-0375J-92-369 = 6/3/92 RESOLUTION 170. A RESOLUTION ACCEPTING THE BID OF MOTOROLA, INC. FOR THE PURCHASE OF 1000 STX RADIO BATTERIES FOR THE DEPARTMENT OF POLICE AT THE PROPOSED AMOUNT OF $21,420.00; ALLOCATING — FUNDS THEREFOR FROM THE POLICE DEPARTMENT _- GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 290201-701; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO -_ ISSUE A PURCHASE ORDER FOR SAID ACQUISITION. WHEREAS, pursuant to public notice, sealed bids were received February 10, 1992 for the furnishing of 1000 STX Radio Batteries for the Police Department; and WHEREAS, invitations were mailed to thirty-two (32) potential suppliers and five (5) bids were received; and WHEREAS, funds for said purchase are available from the Police Department General Operating Budget, Account Code No. 290201-701; and WHEREAS, the Police Department utilizes hand held radios to maintain continuous contact with personnel out in the field and said radios require rechargeable replacement batteries to insure that said contract is uninterrupted; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Motorola, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY COMMISSION MEETING OF juca > > r.-1gz Resolution No. 92- 375 r� Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Seotion 2. The February 10, 1992 bid of Motorola, Inc. for the furnishing of 1000 STX Radio Batteries to the Department of Police at a total proposed cost of $21,420.00 is hereby accepted with funds therefor hereby allocated from the Police Department General Operating Budget, A000unt Code No. 290201 -701. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for said acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 11th day of XAVIER ATT RATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: RAF O. DIAZ DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: A.QtfNN-J,NES, III CITY AT�ggNEY ROD:osk:X298S -2- 1992. AREZ ,-ifAYOR 92- 375 DID _SICURITY_LIST 2ID ITENt BATTERIES FOR STX PORTABLES wRADIOS -www-iw-f-i-f w rw.if --f---N--lw---------- DID •0. s 91-92-036 r—w—�i—w fNYfwN—N----lw—wNNNIwwNO�—w�—w— DATE DID(S) OPBNBDs FEBRUARY 10,1992w w-�.-------_--!_- TOTAL SID_'ORD_Sos� BIDDER DID AWOUNT CASHIER'S CHICK —ww---w—w——lw�.wlswf—!l wf--N COMMUNICATION I�,INC• �r� See attached gym Nf--.-w— �_M MIAMI ELECTRONIC CENTER,INC. of " N •MOTOROLA INC. w-www.-aN to New—wlwr—wY—N�IwN MIRAMAR ELECTRIC N---rw if if N----wN ALEXANDER BATTERY CO. S.E. w—w " if w'rM►Nwrw— —iN—Nw— N--.�—�---Nw— wN—ww----w—N---N -f-w--wwa -fN N—ww—w--N------N NO BID: COMMUNITECH INC. fw-----fw— — INEERING CONSULTANTS www----------w ---------- ---------------N—w DAME -- ------ --L------------- ------- ------ ----------- cira -- --� —w—ww—w—wir—iw— iw-------------- --i Nam►--wN—®�. ------w----- s�www—wNlwwi•w—w-- N1�i—www—iw ------NN--N--N—�.— --Nw—wwMN-- -----------NNN—N —Mw---M—iN —wNw—A—ww wNrw—w--p—w —w—M—wM----iNNN wNN—NNM— —N—rN—Y---- wM ww-----NN--�wwN--w—N—wN Nil---w—Niw ww0 M— ---------_�seaeived ( j envelop*& on beb&lf of _ ar oA s*oeiVInd bids) _ GS ssolid , Taste -procurement Division 1Da �..... { �-- a- ' _ �. k—*�''��—�•a -+www--------w—N—w ww.�►--w s—�r_wwwww--www—ww—wM'Mw�� 00-0`o� AY k W.1 p►tT City.0 eri�y ( 1 i 4k. fix i k- ,�� a LEGAL ADVERTISEMENT C,77 !_ r, Sealed bids will be received by the City of Ni l�-'City' .Clerk at her office located at City Hall, 3500 Pan American DtIV4!,-Miami, Florida 33133 not later than 2:30 p.m. February 10, 1992 for the furnishing of approximately one thousand (1000) batteries for STX portable radios for the Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the Cityis total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. k Local preference may be applied to those vendors whose primary office is located in the City of Miami, provided the amount of the bid or proposal is not more than ten percent (10%) in excess 1= of the lowest other responsible bidder or proposer. - F Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. $265) Cesar H. Odio City Manager t ^ REQUISITION FOR ADVERTISEMENT ' This number must appear In the advertisement. DEPT/DIV. P.rocbroment• (fur Police) sement. -- ACCOUNT CODE 290201-287 - DATE 11fi/94; PHONE 57555174 APPARVEDBY P01 PARED BY r' mi Za Rages I • i DI TOR OF AS DEPARTMENT - Publish the attached advertisement - one (1 ! times. } (number of times) — t i Tjipe 6f advamsement: " legal X classified _ display iCheti One) 8ize:' Legal Starting date 1/ 2 7/ 9 2 First four words ofadve�tisement: Bid No. 91--92-036: Sealed bids will be.... Remarks:;' Ba aeries for STX Portable Radios 4 i (open 2/10192.� ! 30 i DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. ' ! DATE(S) OF , PUBLICATION ADVERTISEMENT INVOICE AMOUNT • v 0 Miami Review 7 .' J "'i ".0 �V 7 A4 f iami Times 1 - E-5 F3 F4 ;F5 F7 F8 F� F10 -: F11 F2 LINE TRANS VgUCHER YYU MM TDD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 19." 1711 34 39 42 45 50 51 56 57 62 63 65 86 71; 0111 2; 4 1 -V P i 2 0 2 218 7 1 2 3 4,'` .'7 8 V Pj 12 314 15 DESCRIPTION 36 64DISCOUNTBS 72 AMOUNT :': 60 5 21616191011, 7= a - i Approved for Payment Yellow - Finance Pink -Department s Miriam Par.ra, City Clerk's Office Maritxa, Procurement Management ' i C;TI' OF M-Itk .11 FLORIDA. INTER -OFFICE MEMORANDUM To The Honorable Mayor and Members of t! City Commission FROM Cesar 11. Odio City Manager CA=1 1 GATE jj A r ,.) '? rQQ2 FILE t u L/ SUWECT Recommendation for Resolution h Award of Bid No. 91-92-036, 1000 STX Radio Batteries REFERENCES ENCLOSURES It is respectfully recommended that an award be made and a resolution be passed accepting the bid of Motorola, Inc., a non - minority vendor, located at 7715 Northwest 62nd Street, Miami, Florida 33166, in the amount of. $21,420, for the furnishing of 1000 STX radio Batteries, to the Miami Police Department. The funding source will be the Police Department General Operating Budget, Index Code 290201-701. The Police Department utilizes hand held radios to maintain continuous contact with personnel out in the field. These radios require rechargeable replacement batteries to insure that this contact is uninterrupted. On January 24, 1992 an invitation for formal. bids was sent to prospective vendors. Five (5) vendors submitted bids and three vendors submitted "no bids." Alexander Battery Co. submitted the -? lowest bid, however, Alexander substituted an unacceptable battery which utilizes welded strappings in its internal construction, does not last as long as the Motorola battery and does not offer as good a warranty on its product. Motorola, Inc., submitted the second lowest bid and met the department's requirements and specifications. Miramar Electric and Miami Electronics Center, Inc., are Hispanic vendors, and. Miami _ Electronics is also a local vendor. However, both bids are significantly higher with Miami Electronics being almost twice as much as Motorola's bid. It is, therefore, recommended that an award of bid be made to Motorola, Inc., in the amount of $21,420. The funding source will be the Police Department General Operating Budget, Index { -i Code 290201-701. I -! 92- 375 =r 0 The Honorable Mayor and Members Bid No. of the City Commission 91-92-036 Page 2 Amount_ of Bid % gf-Cost Estimate: $21,420 100% Cost estimate/Budgeted Amount...=. $21,420 ,Source of Funds General Operating Budget, Index Code 290201-701 Minority Representation; Non -minority Public HearingsfNotices N/A Assessable Project: N/A 92- 375 PAR C, r'r" OF M1IA1:1: FL0R:Dt, -- INTER-OFFICE MEMORANDUM f. ". 'p DATE .� ! _ PLE Judy S. Carter - Chief Procurement Officer SUBJECT — Bid Approval, Bid No. 91-92-036, 1000 STX Radio Batteries = FR ' v 40' Ro s gEFERENCES =_ hief of Police ENCLOSURES This department has verified that funds are available with the Department of Budget to cover the cost of furnishing the Police - DeparLment with 1000 STX radio batteries, at a cost of $21,420. Funding is to be from the Police Department General Operating Budget, Index Code 290201.-701. FINANCE REVIEW & APPROVED BY: Carlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: (A�C_ Man har Surana, Director De rtment of Budget ADDITIONAL APPROVALS (IF REQUIRED) K)/4— Eduardo Rodriguez, CIP Manager City Manager"s Office (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) 92- 375 .•��-.. �av' o� ``�gyp.r►,a ..� . tIID NO. 91-92-036 00 \ BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ..i1`ACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. _ IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: NET 10 DAYS (Include cash discount for prompt payment, if any) Additional discount of 0 % if awarded all items.' - Warranty and/or guarantee:]R MONTHS Delivery: 15 calendar days required upon receipt of Purchase Order or Notice of Award. 15 Number of calendar days required to complete work after start. Delivery Point(s): As indicated in the Special Conditions - In accordance with the Invitation to Bid, the Specifications, General conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): PUBLIC CORPORATION PICHARD G. DAY BOB BIGONY a) List principal business address: (street address) 7715 N, W. 62 ST. MIAMI, FLORIDA 33166 b) List all other offices located in the State of Florida: (street address) SEE ENCLOSED LIST. (Please use the back of this page if more space is necessary) MINORITY PROM RMRNT COMPLIANCE The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, 7z!:� any en onto thereto. Bidder: MOTOROLA, INC. Signature:- c (company name) Date: 2-7-92 Print Name: ANDRES UNEZ Indicate if Business is 51% Minority -owned: (Check C= box only) [ j BLACK [ j HISPANIC [ ] FEMALE VA If firm has an existing plan, AFFTRHATTVZ effective date ACTION PLAN of implementation: SEE ENCLOSED DOCUMENT If firm does not have an existing plan, the Successful Bidder(s) shall be required to establish an Affirmative Action Policy, pursuant to Ordinance i10062 as amended. See Appendix I for sample. Bidder:_MOTOROLA, INC. Signature: - (company name) e P' Ago ..Rr TA Aw.. w. .��w �.. ..� __ _ _ Cif ITEM: DEPARTMENT: TYPE OF PURCHASE: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: FJLRU—.* BID EVALUATION: '0" AWARD OF BID Bid No. 91-92-036 1000 STX Radio Batteries Police Single Purchase 32 5 Attached Police Department General Operating Budget, Account Code No. 290201-701. Bid Invitations Bid Mailed _ Responses ALL VENDORS ............................ 32 5 MINORITY/FEMALE (M/F) VENDORS.......... 16 3 Within City limits .................. 2 2 Registered with City ................ 9 2 Black (B) Vendors ...................... 2 0 Located within City limits.......... 0 0 Registered with City ................ 1 0 Female (F) Vendors........ 3 0 Located within City limits.......... 0 0 Registered with City ................ 1 0 Hispanic (H) Vendors ................... 11 3 Located within City limits.......... 2 2 Registered with City ................ 6 2 NON MINORITY (NM) VENDORS .............. 16 2 Located within City limits.......... 2 0 ..No Bids.. .............................. - 3 92- 375 Reasons for "No Bid" were as follows: 1. Telecom Engineering Consultants, Inc. - "Our services or product - lines do not encompass your requirements". 2. Communitech, Inc. - "We do not distribute this particular commodity". 3. Dave Joynes & Associates - "Unable to meet product category at this time". RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO MOTOROLA, INC. AT A. TOTAL PROPOSED AMOUNT OF $21,420.00. BID NO. 91-92-036 RMCER *Ca►rtauiications IC, Inc. *Miami. Electronic center, Inc. Motorola, Inc. Miramar Electric Alexander Battery Co ** 3423 Sly 8 Street 201 E. Flagler Street 7715 NW 62 Ave. 6300 NW 77 Ct. 6965 Ccffzv=ial Dr. Miami, Florida 33135 Miami, Florida 33131 Miami, FL 33166 Miami, EL 33166 Morrow, Q 30260 Hispanic Hispanic Non -Minority Hispanic Nan -Minority DESCRIPTION OF ITEM UNIT PRICE $35.25 TOTAL $35,250.00 UNIT PRICE $40.00 'LUPAL $40,000.00 UNIT PRICE $21.42 TOTAL $21,420.00 UNIT PRICE $33.00 TOTAL $33,000.00 UNIT PRICE TOTAL $21,200.00 1000 ST% Radio Batteries { 521.20 *vendor located within City limits **Does not meet specifications I , C" U