HomeMy WebLinkAboutR-92-0374J-92-372
6/3/92
92--"1
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF P.O.G. HAY
AND FEED FOR FURNISHING FEED AND SUPPLEMENTS
FOR POLICE HORSES ON A CONTRACT BASIS FOR ONE
(1) YEAR WITH THE OPTION TO EXTEND FOR AN
ADDITIONAL ONE (1) YEAR PERIOD FOR THE
DEPARTMENT OF POLICE AT AN ESTIMATED FIRST
YEAR COST OF $25,219.00; ALLOCATING FUNDS
THEREFOR FROM THE POLICE DEPARTMENT GENERAL
OPERATING BUDGET, ACCOUNT CODE NO.
290201-710; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR SAID SUPPLIES AND
THEREAFTER TO EXTEND THIS CONTRACT FOR AN
ADDITIONAL ONE (1) YEAR PERIOD AT THE SAME
PRICE, TERMS AND CONDITIONS, SUBJECT TO THE
AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received February 24, 1992 for furnishing feed and supplements
for police horses on a oontraot basis for one (1) year with the
option to extend for an additional one (1) year period for the
Department of Police; and
WHEREAS, invitations were mailed to nine (9) potential
suppliers and one (1) bid was received; and
WHEREAS, funds for this purchase are available from the
Police Department General Operating Budget, A000unt Code
No. 290201-710; and
WHEREAS, these supplies are needed to meet the dietary needs
of police horses; and
CITY COMMISSION
MEETING OF
J U N 1 1 1992
Resolution No.
92- 374
WHEREAS, the City Manager and the Chief of Police recommend
that the bid received from P.O.G. Hay and Feed be accepted as the
only responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The February 24, 1992 bid of P.O.G. Hay and
Feed for furnishing feed and supplements for police horses to the
Department of Police at an estimated first year cost of
$25,219.00 is hereby accepted with funds therefor hereby
allocated from the Police Department General Operating Budget,
A000unt Code No. 290201-710.
Section 3. The City Manager is hereby authorizedl/ to
instruct the Chief Procurement Officer to issue a Purchase Order
for said supplies, and thereafter to extend this contract for an
additional one (1) year period at the same price, terms and
conditions, subject to the availability of funds.
Section 4. This Resolution shall become effective
immediately upon its adoption.
The herein authorization is further subject to compliance
with all requirements that may be imposed by the City
Attorney, including but not limited to those prescribed by
applicable City Charter and Code provisions.
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92- 374
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PASSED AND ADOPTED this . _l lth day of June y �, 1992.
XAVIER L<�.PREZ,-MAYOR
ATTE
Lu'O.,
MATTY HIRAI
CITY CLERK
PREPARED AND APPROVED BY:
G-
RAFA O. DIAZ
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
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DID $SCURITT LIST
______________
DID ITENt FEED AND SUPPLEMENTS FOR POLICE HORSES
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DID No. c 91-92-042
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DATE DID (S) OPENED: F E B RU A RY 24, 1992 ww�-- 2_ 3 Opp_::--l—w----�.._w
fr
TOTAL DID SOttD_SorZ
BIDDER IDID AMOUNT CASKIRR I S_CHICR_�
P .'O . G . HAY & FEED
GRIFS WESTERN,•INC.
We received'inly one copy of the Bid
%V "7-d- .
.
LEGAL ADVERTISEMENT
DID N0. 91-92-042 R�
Sealed bids will be received by the City of Miami City Clerk at
her office located at City Hall, 3500 Pan American Drive, Miami,
Florida 33133 not later than _2:3 p.m. February 24, 1992 .for the
furnishing of feed and supplements for police horses as needed,
on a contract basis for one (1) year for the Department of
Police.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No, 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
Local preference may be applied to those vendors whose primary
office is located in the City of Miami, provided the amount of
the bid or bid is not more than ten percent (10% ) in excess of
the lowest other responsible bidder or bidder.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 8272)
Cesar H. Odio
City Manager
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1,
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REQUISITION FOR ADVERTISEMENT This number must appear
DEPT/DIV. I'LO�urememt (for Police) in the advertisement.
I
ACCOUNT CODE i 290201-287
DATE- 1/31/924, - PHONE 575-5174
AP V D13
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PRtPARElJBY_ M4rktza Pages
DIAECfOR OF IS6UXG DEPARWIW,,
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Publl.s'h the attached ad ertisement one 11times.
(number 0 times)
TVI* of advertisement: 1 legal X classified display
T ` -(Cho(* one)
Iza g Leal Starting date 2/6/92
,First I four - words of adverisement: Bid 1�o. 91-92-042: Sealed bids will be....
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Aemarks:, Fed &Supplements for Police Horses
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
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DATE(S) OF
U F_
PUBLICATION
ADVERTISEMENT
INVOICE
AMOUNT'
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1175
F7
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VqUCHER
UE DATE
YDY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT.
113 1 :117
18 1 -134
39,42
1 45 60
1 51 56
57 162
63 65 1
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CITY nF ',IiAt:?; r.oR
INTER -OFFICE MEMORANDUM
To
The Honorable Mayor and Members
of the ity Commission
FROM Cesar H. Odio
City Manager
• M._ _ 1.�.. •
DATE 4� FILE
�� r• . ... i•.1 V
SUBJECT Recommendation for Resolution
Award of Bid r1o. 91-92-042,
Horse Feed and Supplements
REFERENCES
ENCLOSURES
It is respectfully recommended that an award be made and a
resolution be passed accepting the bid of P.O.G. Hay and Feed, a
Hispanic vendor, located at 2001 Southwest 101 Avenue, Miramar,
Florida, in the amount of $25,219, for the furnishing of horse
feed and supplements. The funding source will be the Police
Department General Operating Budget, Index Code 290201-710.
On February 5, 1992, invitations for sealed bids were sent to
prospective vendors. Bids were opened on February 24, 1992, with
one (1) vendor submitting a bid and one (1) vendor submitting a
"no -bid." The bid of P.O.G. Hay and Feed, meets the department's
requirements and specifications, and is the only bid.
Ms. Anne Whittaker was contacted with reference to Minority
Participation and she concurs with the Department's
recommendation.
It is, therefore, recommended that an award of bid be made to
P.O.G. May and Feed, in the amount of $25,219. The Department's
specifications have been met, and the funding source will be the
Police Department General Operating Budget, Index Code 290201-
710.
" -N
The Honorable Mayor and Members
of the City Commission
Page 2
Bid No.
91-92-042
Amount of Bid V of Cost Estimate:
$25,219 100%
Cost estimate/Budgeted Amount:.
$25,219
Source of Funds:
Police Department General Operating Budget
Index Code 290201-710.
Minority Representation:
Hispanic vendor
Public Hearings./Notices
N/A
Assessable Protect:
N/A
du
Ci T Y OF MIA';;? FLORIDA
INTER -OFFICE MEMORANDUM
TO Judy S . Carter
Chief Procurement officer
FROM alvi►YRoss
Chief of Police
DATE
SUBJECT
REFERENCES
ENCLOSURES.
FILE
Bid Approval, Bid No. 91-92
042, Horse Feed and Supplements
This department has verified that funds are available with the
Department of Budget to cover the cost of furnishing the Police
Department with Horse Feed and Supplements, at a cost of $25,219.
Funding is to be from the Police Department General Operating
Budget, Project No. 690001, Index Codes 290201-710.
FINANCE REVIEW & APPROVED BY:
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
Manoh r Surana, Director
D,epa tment of Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
Eduardo Rodriguez, CIP Manager
City Manager's Office
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
92- 3'74
3 -I
CITY OF MIAMI, FLORIDA BI
13ID SHEET (Continued)
�JPORTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN'"'- ,
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING.".
IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR
BOND IS SUBMITTED IN THIS ENVELOPE.
Terms: (Include cash discount for prompt payment, if any)
Additional discount of
warranty and/or guarantee:
% if awarded all items.
Delivery:_calendar days required upon receipt of Purchase Order or Notice
of Award.
Number of calendar days required to complete work after start.
Delivery Point(s): As indicated in the Special Conditions
In accordance with the Invitation to Bid, the Specifications, General Conditions, Special
-onditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices
indicated on the attached bid sheet(s).
NAMES
OF
COMPANY OWNER(S):
NAMES OF
COMPANY OFFICER(S):
i) List principal business address: (street address)
�) List all other offices located in the State of Florida: (street address)
;Please use the back of this page if more space is necessary)
MINORITY PROCURF.M .HT COMPLTANCK
'he undersigned bidder acknowledges that (s)he has received a copy of ordinance #10062 as
mended, the Minority Procurement Ordinance of the City f Miami and agrees ,to co ply with all
.pplicable substantive and proceditv;%l provisions therein, ncluding any am d s the eto.
Iidder: Pr) , ZZA �}� FED P Signature: /
(company name)
gate: Print NamsV.J<
ndicate if :Bus* ess is 51% Minority -owned: (Check f= box only)
BLACK [) HISPANIC [ ] FEMALE
f firm has an existing plan, effective date of implementation:
f firm does not have an existing plan, the successfu Bi1idders) shall be required ~_o
stablish an Affirmative Action Policy, pursuant to Ordinan 0062 as amended. See Appenrtix
for sample.
Bidder:_ �%. ��1,/�cs /F c' Signature:
(company name)
.....__ _- -----• --- - - - - - - -- - - J
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JCa 1 D 1- rKVLL IlL!tL. i 1 ji-i.1auL u- N j �1' ' i!c v- u 1 L .,, 1 1 1 vi 1 nr..
AWARD OF DID �
V
UR •
Bid No. 91-92--047,
Horse Feed and Supplements
Police
Contract for one (1) year with the option to
extend for an additional one (1) year period.
Needed to meet the dietary needs of police
horses.
1
Police Department General Operating Budgett
Account Code NO. 290201-710.
Bid
Invitations
Mailed
ALL VENDORS .......................... 0. 9
Bid
RegpongRs
1
MINORITY/FEMALE (M/F) VENDORS..........
3 0
Within City limits ..................
0 0
Registered with City................
0 0
Black (B) Vendors......... .............
0 0
Located within City limits..........
0 0
Registered with City ................
0 0
Female (F) Vendora.....................
2 0
Located within City limits..........
0 0
Registered with City ................
0 0
Hispanic (H) Vendors ...................
1 1
Located within City limits..........
0 0
Registered with City ................
0 0
NON MINORITY (NM) VENDORS ..............
6 0
1 Located within City limits..........
0 0
"No Bids"••••........a - 1
Reason for "No Bid" was as follows:
1. Gr1f5 Weatern, Inc. •- "We cannot supply these items at this time".
RECOMMENDATION= IT IS RECOMMENDED THAT THE AWARD BE MADE TO
P.O.G. HAY AND FEED AT A TOTAL ESTIMATED rIRST
YEAR COS7-QF $25, 219.00 . ,.-�-
er
to
92- 3'79
--- -- -.-- - - --
.1
BID NO. 91-92-042
FEED & SUPPLEMENTS FOB: POLICE HORSES
REASONS FOR NOT RESPONDING TO BID
' --
OK FEED STORE
COUNTRY WESTERN STORE
STANLEY PENN
SUNSET FEED & SEED
SPROUTS, INC.
REASON:
They don't carry some of the brands
requested and we wanted no
substitutions.
Did not receive the bid package,
although we have their correct address.
Left message on recorder (5/6/92 and
6/7/92)
Left message (5/6/92). No answer on
6/7/92.
Telephone has been disconnected.
92- 374
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