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Home My WebLink AboutR-92-0372J•-92--37b - 5/20/92 R`" RESOLUTION NO. 9 2- 372 A RESOLUTION ACCEPTING THE PROPOSAL OF KRONOS SYSTEMS, INC., FOR FURNISHING TWO AUTOMATED TIME AND ATTENDANCE SYSTEMS, SAID PROPOSAL CONTAINING THE MOST ADVANTAGEOUS COMBINATION OF PRICE, GREATEST FLEXIBILITY AND BEST FEATURES MEETING THE NEEDS OF THE CITY AT A TOTAL PROPOSED AMOUNT OF $11,000.00 FOR THE GENERAL SERVICES ADMINISTRATION AND SOLID WASTE DEPARTMENT; ALLOCATING FUNDS THEREFOR FROM PROJECT NO. 422001, ACCOUNT CODE NO. 421101-880. WHEREAS, pursuant to public notice, sealed proposals were received April 29, 1992 for furnishing two (2) Automated Time and Attendance Systems to the Department of General Services Administration and Solid Waste; and WHEREAS, invitations were mailed to twenty-seven (27) potential suppliers and four (4) proposals were received; and WHEREAS, funds for this purchase are available from Project No. 422001, Account Code No. 421101-880; and WHEREAS, the selected system is deemed to be in the best, long term, interest of the City on the basis of system adaptability, interfacing enhancements and long range technological updates of software packages as developed, thus enabling system expansion, if necessary, to accommodate the department's growing needs; and WHEREAS, it has been recommended by the City Manager, and the Administrator of the General Services Administration and Solid Waste Department that the proposal from Kronos Systems, Inc., contained the most advantageous combination of price, flexibility and best features meeting the needs of the Citv: CITY COMMISSION MEETING OF J U N 1 1 1992 Resolution No. 92- 372 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: t Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The April 29, 1992 proposal of Kronos Systems, Inc., for furnishing two (2) Automated Time and Attendance Systems to the Department of General Services Administration and Solid Waste, at a total proposed cost of $11,000.00 is hereby accepted, with funds therefor hereby allocated from Project No. 422001, Account Code No. 421101-880. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for said equipment . Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this llth day of ne , 1992 XAVIER L UAREZ, YOR ATTE 40 MATTY HIRAI, CITY CLERK PREPARED -AND APPROVED BY: RAFAEL U. DIAZ DEPUTY CITY ierTORNEY APPROVED AS TO FORM AND CORRECTNESS: QU JO , III ITY ATTORr/ 2 - 92- 372 t 4� 'ID_93CURITT_LIST S ID TTRK s ]AID fi0. sREP 91-92-058 DATE BIDS) OPENED$ APRIL 22_-19921_0:30Ma.m - N----------- MN___—_ P — TOTAL DID_SOND_12EI ]BIDDER BID —AMOUNT CASHNi 8 CHECK ALLIED TIME AUTOMATED BUSINESS MACHINES 'DATA INDUSTRIES, LTD. N—s_--�— SIGNACON CONTROLSt INC. COCONUT CODE INC. w—wMw�wNN ---- FROAOS SYST%i19, INC. THE EQUIPi=LENT OF MIAMI, INC. — NATIONAL TII4E SYSTEMS, INC. NO HARE,.--- ---N --N---N—N--�---N------w--- —N_NN—NNN—�N-- _---N_N---� _----_NN---_LN------------ NN-------- N--M�—_—w--- — ---------------- --- --- ------ ------- ----��—N----- I//�c//`—/�--- /N/^J♦111�MNN—N/✓N�l .�/�.-----`_N—�—N -----------N— --------N—NNN— ---------------- ------NNw-- -------w--NNN —N—_-- NN— NN---_NNw— --N—•-- �wN--N--- N-- --- --- w-- N---N-- N—M---M -wY-----N-- w--w--w--NM— M�wMN—NwNN —� w.w-----N--N ----�•----N—N -- N-------- N--- -------- ------N—N---- -- —w—Mi--wN---NN--M ------N---N— --N---- ----N----N—NN-------�Iw_----N--N—NM— as s •i4110beid '.'._... - 4kate--Procurement Division on { _* f t ut�. CiL C1• �,r F 3 f5 a$ w+� c x r�,�.� `� ��t? - �" r { r' .s•s t l � t r z { '�'' �,�' .. LEGAL ADVERTISEMENT $FP HOP Of — s Sealed proposals will be received by the City of Miami City`blerk at her office located at 3500 Pan American Drive, Miami, Florida 33133 not later than April 22, 1992 at 10:,$0 a.M. for the furnishing and installation of an Automated Time and Attendance System. Proposals submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting proposals and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone (305) 575-5174. Local preference may be applied to. -those vendors whose primary office is located in the City of Miami, provided the amount of the bid or proposal is not more than ten percent (10%) in excess of the lowest other responsible bidder or proposer. Detailed specifications for the proposal are available upon request at the City Procurement Office. The City Manager may reject all proposals and readvertise. (Ad No. 8281) Cesar H. Odio City Manager M .. -M7111- i VU Mo f3EQU1S1Ttl?,N FOR,�ADVERTISEMENT ' this number must appear - -uy cm�=r1 � X •� •' :X f�� X Pic Xr A X)5 in the advertisement, Hon 290201-267 _ o f CODE e 3 3/ y 2 PHONE 5 7 5 517 4 APPR'6 i J aura White �„^ �.✓ t� - iEpAFIEDBY_ 0RECTORrF SSU G DEPARTM - Publish the attached advertisement (1 one: times. (number of times) Type of advertisement: ! legal X classified display (Check One) f - Size:. , Leda Starting date 3 / 25/ 92 First four words ofadvartisement: Bid No. 91--92-058: Sealed kids will be. ....... ' Rerriarks Automated Time & Attendance System -1 DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. ' jj► DATE(S) OF _ LINE �� PUBLICATION ADVERTISEMENT IWOICE AMOUNT ' '0 V Miami ?Review A-1 Miami �TImes I =a71 t2 Diaries Las Americas 771 E5 F3 F4 F5 .1 F7 F8 F9 F10 ; 1 ��,, F12 ; y t DUE DATE { LINE. .':T IANS VO4CHER ' YY MM DD Adv. Doc. Reference VENDOR INDEX CODE BJE PROJECT . f 11 i3 ;: 17 18 5 34 39 42 45 50 51 56 S7 82 63 6S 6ti . `. 71` 0 11214111 VIPVIPI i 1'r FT-ff2TO121 2 8171 1 2 3 4 ::. ' 7 8 V F; , 12 314 15 DESCRIPTION 36 64 DISCOUNT 72 AMOUNT r 5 21010121011 tITFITI, I White — Purchasing Yellow Copy; Pink copy:' i ApprovedforPayment Yellow - Finance Pink— Department Miriam Parra, City Clerk's Oiiice Laura -Procurement ' ns1 - CAw8 INTER -OFFICE MEMORANDUM Honorable Mayor and Members of the City Commission DATE M A2 2 I99 2 FiIE SUBJECT Resolution Authorizing the purchase of Two (2) Automated Time and a. pi•, REcERENCES Attendance Systems Cesar H . Od 'o; City Manager. ENCLOSURES RECOMMENDATION ,1 It is respectfully recommended that the City Commission adopt the attached resolution authorizing the purchase of two (2) Automated Time and Attendance Systems to accurately record the time and attendance of the entire work force employed at the City of Miami _ Solid Waste Division. It is .recommended that this proposal be awarded to Kronos Systems, Inc., a non -minority, Dade County vendor, headquartered in Miami Lakes, Florida. These time clocks will provide an efficient time/attendance payroll process for the division which has over 450 employees. The total proposed cost for this purchase has been identified and will not exceed $11,000.00. BA K ED-VIND It is recommended that this proposal be awarded to Kronos Systems, Inc., located at 14750 NW 77 Court, Miami Lakes, Florida, a non -minority vendor, as the most responsive and responsible vendor. The selected system is deemed to be in -the best, long term, interest of the City on the basis of system adaptability, interfacing enhancements and long-range technological updates of software packages as they are developed for future needs, thus enabling system expansion, if necessary, to accommodate the department's growing needs. SOURCE OF FUNDS: Solid Waste Division Project No. 422001, Account Code No. 421101-880 MINORITY PARTICIPATION: Award is to a non -minority vendor. Attachments 92- 372 CITY OF FLUR.DA INTER -OFFICE MEMORANDUM Judy S. Carter DATE P ocurement Supervisor SUBJECT =90M Adrienne M. Macbeth REFERENCES Deputy Director Solid Waste Division ENCLOSURES May 11, 1992 FILE RFP #91-92-058 AUTOMATED TIME AND ATTENDANCE SYSTEM This department has verified available funding with the Departments of Finance and Management and Budget that funds are available to cover the cost of the subject bid in the amount of $11,000.00 Account Code #421101-880-422001. Finance Review & Approved By: 11% L-0-1 Xp/ Car1Qs `Garcia/Director Department of Finance Budget Review & Approved By: Additional Approval (If Required) Sergio Rodriguez/Director Planning Department Manohar Surana/Director Frank Castaneda/Director Department of Management & Budget Community Development 9 2 - 372 —f ITY OF MIAMI, FLORIDA RFP SHEET (Continued) RFP N0. 91-92-058 "4PORTANT: RFP SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY RFP NUMBER, TIME AND DATE OF RFP OPENING. IF SECURITY IS REQUIRED, A PROPOSAL, WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: Net 30 (Include cash discount for prompt payment, if any) Additional discount of_, 0 % if awarded all items. Warranty and/or guarantee: 90 Days Delivery: 14 calendar days required upon receipt of Purchase Order or Notice of Award. 60 Number of calendar days required to complete work after start. Delivery Point (s) : Hardware and Software is shipped FOB Lowell, Massachusetts Direct to City ot Miamio aste Department or designated delivery point. In accordance with the Request for Proposal, the Specifications, General conditions, Special Conditions, and General Information to Proposers, we agree to furnish the Items) at Prices indicated on the attached RFP Sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): Mark S. Ain Mark S. Ain, President. _Sheldon APRA11 W. Patrick Decker, V.P. Marketing & Field OPS ambda III L.P. Verne Kayser, V.P. Engineering �nral h �o Paul Lacy, V.P. CFO Arn Ain V.P. Sales a) List principal business address: (street a rebs) Corporate Office: 62 Fourth Ave.,Waltham, Massachusetts 02154 b) List all other offices located in the State of Florida: (street address) Miami District Office: 8000 Governors Square Boulevard, Suite # 102 Miami Lakes, FL 33016 Orlando District Office: 225 S. Westmonte Drive, Suite #2080 Altamonte Springs, FL 32714 (Please use the back of this page if more space is necessary) MTNORTTY PROC1 FMRNT CO PLTA-NCS The undersigned proposer acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. Proposer: KRONOS Systems, Inc. Signature: i J (company name) Date: April 20,199 Print Name: Mar Reynolds Indicate if Business is 51% Minority -owned: (Check one, box only) BLACK [ ] HISPANIC [ ] FEMALE =� {� 8FF2 MATIVS ACTZQH PLAN 'f firm has an existing plan, effective date of implementation: April 1, 1990 'f firm does not have an existing plan, the successful Proposer(s) shall be required to establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix - i I for sample. 9 — 372 Proposer: Kronos Systems. Inc. Signature: -i 3 _ (company name) _, FAILURE TO .COMPLETE IL. Ugh YN� Q�jg � D_ ISQUp�IEY T�IIS PRAUSAL Im -- �. I�. ... ._ _ ._ .... .. +. . _' _,___ _. ....,... _�""'" _!�•is• ra - - ��....__...�.........:.� ,.. ._... ..- _- 0 - - *.ill h��: AC �5i, SUMMARY OF RESPONSES TO RFP 91-92-058 - AUTOMATED TIME & ATTENDANCE SYSTEM 1 •-• k -lt- • • 1 , •• - T_.F1_1H11 Qualifica- 10 years experience; list of clients 5 years direct 10 years direct includes tions: restaurants - clients; include retail experience; experience, did not provide data & City/Coral clients include government/hospital; as to resources, Gables; no other bank & retail; history/chart/staff personnel, firm's data provided no other data listed, as well as history and financial provided financial data data Review/ Technical: equipment Panasonic; Cincinnati Amano; System 55 *interface inability inability limited;needs has DOS with Unisys major changes capability *mainframe none none none ASCII software experience neededJW backup UPS -optional; limited to 4 hours acceptable acceptable service 24/hr. beeper not given phone support & phone support & 4 technicians 4 technicians delivery acceptable none noted acceptable acceptable • i� implementn. none none acceptable acceptable W Checklist/ Items Items 9, 24 Items 7, 18, 19 15 questionable -�J deficiencies 9, 17 29, 40i,h 22, 24, 37, 40 Minority Status Non -minority Non -minority Non -minority Non -minority Location Non local Dade County Dade County Dade County ei AWARD OF REP RFP No. 51-92-()5$ j ITEM: Automated Time & Attendance System DEPARTMENT: General Services Administration and Solid Waste TYPE OF PURCHASE: Single Purchase REASQN: The selected system is deemed to be in the best, long term, interest of the City on the - basis of system adaptability, interfacing enhancements and long range technological �} updates of software packages as developed, thus enabling system expansion, if necessary, = to accommodate the department's growing needs. _ POTENTIAL PROPOSERS: 27 - RFPS RECEIVED: 4 FUNDS: Solid Waste Division Project No. 422001, Account Code No. 421101-880. RFP EVALUATION: RFP Invitations nailed ALL VENDORS ............................ 27 MINORITY/FEMALE (M/F) VENDORS.......... Within City limits .................. Registered with City ................ Black (H) Vendors ...................... Located within City limits.......... Registered with City ................ Female (F) Vendors ..................... Located within City limits.......... Registered with City ................ Hispanic (H) Vendors ................... Located within City limits.......... Registered with City ................ NON MINORITY (NM) VENDORS .............. Located within City limits.......... "No RFPs".............................. 6 1 0 2 0 0 0 0 0 4 1 0 21 1 Rr P R:asponses 4 0 0 0 0 0 0 0 0 0 0 0 0 4 0 92- 372 U Reasons for "No RFP" were as follows: 1. Allied Time - "No service location in Miami". 2. Automated Business Machines - "Can not meet specifications". 3. Data Industries, Ltd. - "Not offered by this office". 4. Signacon Controls, Inc. - "We do not supply time & attendance systems". 5. Stromberg Products "Do not meet specifications". 6. Network City Branches Security - "Do not install this type of equipment". RECOMMENDATION: IT IS RECOMMENDED THAT THE PROPOSAL FROM KRONOS, INC. BE ACCEPTED FOR THE TOTAL PROPOSED AMOUNT OF $11,000.00. 10 . 92- 372