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Home My WebLink AboutR-92-0369J-92-17B 6/3/92, RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF BOWNE OF MIAMI, INC. FOR THE PRINTING, BINDING AND SHIPPING OF OFFICIAL STATEMENTS FOR BOND FINANCING ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION - AND SOLID WASTE/GRAPHIC REPRODUCTIONS _ DIVISION AT A TOTAL ESTIMATED COST OF $7,315.00 PER BOND ISSUE; ALLOCATING FUNDS r= THEREFOR FROM THE FINANCE DEPARTMENT, - TREASURY MANAGEMENT DIVISION, ACCOUNT CODE NO. 269902-680-311016; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS _ SERVICE AND THEREAFTER TO EXTEND THIS CONTRACT FOR AN ADDITIONAL ONE (1) YEAR PERIOD, AT THE SAME PRICE, TERMS AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received April 22, 1992 for the printing, binding and shipping of official statements for bond financing issued by the Finance Department, Treasury Management Division, on a contract basis for one (1) year with the option to extend for an additional one (1) year period, for the Department of General Services Administration and Solid Waste/Graphic Reproductions Division; and WHEREAS, invitations were mailed to five (5) potential suppliers and two (2) bids were received; and CITY COMMISSION MEETING OF JU E: 1 1 1992 Hcsolutlon No. 92- 369 WHEREAS, funds for this purchase are available from the Department of Finance, Treasury Management Division, Account Code No. 269902-680-311016; and WHEREAS, the City Manager and the Administrator of the Department of General Services Administration and Solid Waste recommend that the bid received from Bowne of Miami, Inc., be accepted as the lowest most responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: - Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The April 22, 1992 bid of Bowne of Miami, Inc., for the printing, binding and shipping of Official Statements for bond financing issued by the Finance Department/Treasury Management Division, at a total estimated cost of $7,315.00 per bond issue is hereby accepted, with funds therefor hereby allocated from the Finance Department, Treasury Management Division, Account Code No. 269902-680-311016. Section 3. The City Manager is hereby authorized -I' to instruct the Chief Procurement Officer to issue a Purchase Order The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by j applicable City Charter and Code provisions. I -t 1 { 92- 369 f 7 for this service and thereafter to extend this contract for one (1) additional year period, at the same price, terms and conditions, subjeot to the availability of funds. Section 4. This Resolution shall become effective Immediately upon its adoption. PASSED AND ADOPTED this llth day of Ju a 1992. ATTEST: XAVIER UAREZ, MAYOR MATT HIRAI City Clerk PREPARED AND APPROVED BY: APPROVED AS TO FORM AND CORRECTNESS: RAFA33f 0.4 IAZ A s QUfW d'(SN , II Deputy City Attorne City Attorney c- ROD/pb/M2983 -3- 92- 369 e W DID _SICQRITT_LIST DID IT Mt PRIATING, BIADING AAD SHIPPIAG OF OFFICIAL STATLMHLITS !!—! N— MIOYN—o—llo--wlolNy—NNM DID • 0 .: 91- 9 2- 0 7 4 R SATZ DIDi3) OPIN$Da APRIL-22_ 1992--_--- 11 OU! aim_------------M TOJALDiD_DOND�or2� _ DID !ASOUNT CASHIER S---- CHECK-M EVACO INC . See attached Bid --bo----4—• NON!•y—y BOWS 1IAMI —NloINM—O-- • —l---N--N--- lNINO!lNION—O! •—oIO—Y! !Mo!l—lO—!!N I--NONIOa• MN—!l—o—N--l--N--l------! !!l--N-------N—oy-- ---l- ---3 G —!!lM------ NN---------- - --------------------- -------------- --------- --------- Y—l----NN NN NlN--------N-- N—N-----l—N ----- ON--Y—NN ---NNl—N---N --N--NYl-- ----- —N------ —NNN ------lMNN— --N------ —O--i—NON—M- --N---N--M --O—O--o—N--- -----�--�N—M-4•NV- --------------- ------------ --- --------- -------- .- ..--------------- ------------- ---�•--------------- -- __received i envelopes on bebelt of �l�seb. secelvind bids' .GSA/Solid Waste -procurement, Division es•-� 3 -' �2 I� { to 91 LEGAL ADVERTISEMENT h1D NQ? 91-92-ni7 Sealed bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 11:00 a.m. April 22, 1292 for the typesetting (i€ required), printing, binding and shipping of Official Statements to be issued by the Division of Treasury Management for the Department of General Services Administration and Solid Waste, Graphics Reproductions Division. Companies responding to this bid must have experience in financial printing, especially in the printing of official statement for governmental entities. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. ( Ad No. ,(} -a ) Cesar H. Odio City Manager (n?) C.co M TO REOUISITION FOR ADVERTISEMENT �y-qo �u�cm�o-nt IV, (for Graphic Re Prod. I CCOUNTCODE 420501-287 A DATE PHONE 575-5174 L PREPARED BY aura White APPROVED BY: I This number must appear In'the advertisement. 82 8 I ' P ISSO ' DIRECTOR 0 NG Publish the attached advertisement one times. (number of Urm) Type of advertisement: legal x classified display (Check One) Lega 4 / 8 / 9 2 size*: Starting date First, four wWs of adve Isement: Bid No. 91-92-074R: Sealed bids will be.... Rem ajks: UZAHMig Printing of Official Statements DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. ' OUBLICATION DATES) OF ADVERTISEMENT INVOICE AMOUNT -4 E-51 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER YDUE DATE Y MM Do Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 -1113>.'= 1 11718 2534 39 42 45 50 51 56 57 62 63 65166 71 0 1 2 4- 1 V I P IV 1 — 21 OT21 I I I I T TTTTL I I I I L218171- J2 314- - -'7 8 12' 121314 15 DESCRIPTION 36 64DISCOUNT69 72 AMOUNT, 80, 5 2 ot) I 12,10111, 11 111 ITT-111 I'll I ITTF I I I I U-[�. 1, �%; f CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA=5 TO Honorable Mayor and Members DATE QFILE ig2 of the City Commission •J SUBJECT Resolution _— Authorizing Bid No. >� 91-92-074R FROM REFERENCES Cesar H. Od City Manage ENCLOSURES RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution awarding the printing, binding and shipping of Official Statements for bond financing on a contract basis for a period of one (1) year with the option to extend for an additional one (1) year period to Bowne of Miami, Inc., a non - minority local vendor located at 1001 South Bayshore Drive, Miami, as the lowest responsible and responsive bidder in accordance with bid No. 91-92-074R. The estimated total cost associated with the printing, binding and shipping of Official Statements for bond financing is $7,315.00 per bond issue, with funds available from the Finance Department, Treasury Management Division account no. 269902-680-311016. BACKGROUND: The Department of General Services Administration and Solid Waste, Graphic Reproductions Division, has received two (2) bids pursuant to Bid No. 91-92-074R9 for the printing, binding and shipping of Official Statements for bond financing. The two bids were received from Evaco, Inc. and Bowne of Miami, Inc. both non -minority vendors located within the City of Miami limits. It was determined that Bowne of Miami, Inc. was the lowest responsible and responsive bidder meeting all requirements. As a result, award is being recommended to Bowne of Miami, Inc., a non -minority local vendor located at 1001 South Bayshore Drive, Miami, Florida 33131. The total cost associated with this project is estimated at $7,315.00 per bond issue. AMOUNT OF BID: $79315.00 SOURCE OF FUNDS: Finance Department Treasury Management Division account no. 269902-680-311016. MINORITY PARTICIPATION: Award is to a non -minority local vendor located within City limits. 92`" 369 INTER -OFFICE MEMORANDUM FILE - Judy S. Carter May 4, 1992 Chief Procurement Officer Bid No. 91-92-074R Printing, Binding and Shipping of Official - Statements - Carlos Garcia, Director Department of Finance ENCICSURES This department has verified available funding with the Budget Manager that funds are available to cover the cost of the subject bid in the amount of $7,315.00 per bond isssue, from the 1991-92 Operating Budget, Account Code No. 269902-680-311016. FUNDING REVIEW AND APPROVAL: Al- Manohar Surana, Director Budget Department cc C's li , FLORIDA BID BID NO. 91-91-0", 4R \ ir _�c'I'' (Continued ) IM�O_ TANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. 1% DISCOUNT FOR PAYMENTS RECEIVED WITHIN 10 DAYS Terms: 30 DAYS NET/ ( Include cash discount for prompt payment, if any) Additional discount of N/A % if awarded all items. _ Warranty and/or guarantee: N/A Delivery: TWO calendar days required upon receipt of Purchase Order or Notice of Award. ONE Number of calendar days required to complete work after start. Delivery Point (s) : AS REQUIRED In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). BOWNE FAMIEAMIOFBCOMPANY(BOWNE O. - A PUBLIC COMPANY) JOSEPH R.ES OF MORROW,COMPANY EX CUTIOFVICE PRESIDENT BOWNE OF MIAMI a) List principal business address: (street address) BOWNE OF MIAMI, 1001 SOUTH BAYSHORE DRIVE, SUITE 3000, MIAMI, FLORIDA 33131 b) List all other offices located in the State of Florida: (street address) BOWNE OF TAMPA, BARNETT PLAZA SUITE 3600, 101 EAST KENNEDY BLVD., TAMPA, FLORIDA 33602 (Please use the back of this page if more space is necessary) MTNORT= PROI-_ W F(RNT CO PLIANCF The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement ordinance of the city of Miami and agrees to comply with all applicable substantive and procedural provisions therein, ncluding0any amend nts thereto. Bidder: BOWNE OF MIAMI Signature: (company name) Date: APRIL 22, 1992 Print Name: MICHAEL KNIGHT Indicate if Business is 51% Minority -owned: (Check =a box only) [ j BLACK [ ] HISPANIC [ j FEMALE AFFTRMATIVE ACTION _PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidder(s) shall be required to establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix I for sample. Bidder: BOWNE OF MIAMI Signature: (company name) 9 2 — FAILURE TO C0MP1ETL.,_ UGL_MIl..RE URN THIS- FOR DISQUALIFY THI&. gID, AWARD OF BID Bid No. 91-92-074R ITEPi: Printing, binding and shipping of Official Statements DEPARTMENT: General Services Administration and Solid Waste/Graphic Reproductions Division TYPE OF PURCHASE: Contract for one (1) year with the option to extend for an additional one (1) year period. REASON: Printing, binding and shipping of Official Statements for bond financing. POTENTIAL BIDDE.t-a: 5 BIDS RECEIVED: 2 TABULATION: Attached FUNDS: Finance Department, Treasury Management Division, Account Code No. 269902-680-311016. BID EVALUATION: Bid Invitations Bid _mailed Responses ALL VENDORS ............................ 5 2 MINORITY/FEMALE (M/F) VENDORS.......... 0 0 Within City limits .............••... 0 0 Registered with City ................ 0 0 Black (B) Vendors. ..................... 0 0 Located within City limits.......... 0 0 Registered with City ................ 0 0 Female (F) Vendors ..................... 0 0 Located within City limits.......... 0 0 Registered with City ................ 0 0 Hispanic (H) Vendors ................... 0 0 Located within City limits.......... 0 0 Registered with City ................ 0 0 NON MINORITY (NM) VENDORS .............. 5 2 Located within City limits.......... 3 2 ..No Bids" .............................. - 0 COMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO BOWNE OF MIAMI, INC. AT A TOTAL PROPOSED AMOUNT OF $ 7 , 315.0 0 . 369 7 . BID NO. 91-92-074R WORKSHEET ESTIMATE GENERAL OBLIGATION BONDS - SERIES 1991 Quantity: 500 Preliminary Official Statement Cover - 4 Pages Text 144 Pages Evaco,Lqc. (NM) Bowne of Miami (NM) Typeset Cover - 2 Pages of tabular $ 120.00 Cover Printing - 4 Pages - Red & Black Ink (211) 540.00 180.00 Text Printing - 144 Pages = Black Ink (1/1) 3,600.00 2 665.60 - 4,260.00 2,,)63.-60 Printing 120.00 120-00 Mailing (est) 700-00 700-00 Postage (est) - $ 60— — - 5,0 .06 $3,7T .65 Quantity: 500 Official Statement Cover - 4 Pages Text 144 Pages Evaco, Inc. Bowne of Miami Cover Printing - 4 Pages - Black Ink (1/1) $ 425-00 $ 120.00 Text Printing - 144 Pages - Black Ink (1/1) 2,520.00 2,592-00 2,945.00 2,712-00 Printing 120.00 120.00 Mailing (est) 700-00 700.00 Postage (est) $3,765--.06 $3,532.00 Cost Preliminary Official Statement $5,080-00 $3,783.60 Official Statement $3,765.00 $78,845.00 **$7,315-00 Total* This estimated cost has been compiled based upon the specifications used for the printing, binding and shipping of the POS and OS for General Obligation Bonds - Series 1991 and from the pricing structure subtaitted by Evaco, Inc. and Bowne of Miami, Inc. in Bid No. 91-92-074R. Evaco, Inc. a non -minority local vendor is located at 100 Chopin Plaza - suite 3100, Miami, FL 33131. 44 ** Bowne of Miami, a non -minority local vendor located at 1001 South Bayshore Drive, Suite 3000, Miami, F1 33131, is the lowest responsible and responsive bidder meeting all requirements. I W.