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Home My WebLink AboutR-92-0330J-92-331 4/21/92 RESOLUTION NO. 92- 330 A RESOLUTION AUTHORIZING AN INCREASE IN THE CONTRACT AMOUNT NOT TO EXCEED $31,000, IN THE CONTRACT BETWEEN THE CITY OF MIAMI, FLORIDA, AND URBAN CONSTRUCTORS, INC., DATED FEBRUARY 28, 1991, FROM $394,677.00 TO $425,677.00, FOR THE AFRICAN SQUARE PARK RENOVATIONS -BUILDING & SITEWORK PROJECT (SECOND BIDDING) B-3237-B, CAPITAL IMPROVEMENT PROJECT NO. 331053, WITH SAID FUNDS TO BE PROVIDED FROM THE CAPITAL IMPROVEMENTS ORDINANCE NO. 10938 FROM FUNDS ALREADY APPROPRIATED TO THE PROJECT; FURTHER RATIFYING THE CITY MANAGER'S WRITTEN FINDING THAT THE HEREIN INCREASE RESULTED FROM EMERGENCY CIRCUMSTANCES BY AN AFFIRMATIVE VOTE OF FOUR - FIFTHS OF THE MEMBERS OF THE CITY COMMISSION. WHEREAS, there exists a contract dated February 28, 1991, between Urban Constructors, Inc. and the City of Miami, Florida, for African Square Park Renovations -Building & Sitework Project (Second Bidding) B-3237-B, Capital Improvement Project No. 331053; and WHEREAS, an increase in contract not to exceed $31,000 is required to cover the cost of necessary extra work involving the installation of security shutters, abandonment of the existing septic tank and construction of new sanitary sewer service, replacement of deteriorated underground electrical conduit, upgrading the primary electrical service, and installation of a fire alarm system to obtain a final certificate of occupancy; and CITY COMMISSION MEETING OF MAY 14 T92 R414olutiaa Na 92- 330 11 4 WHEREAS, the Director of Public Works, the Director of Parks and Recreation, and the City Manager recommend the increase in contract to cover the additional costs; and WHEREAS, The City Manager has made a written finding that a valid emergency existed for the work to continue to protect the health, safety and welfare of the citizens of the City; and WHEREAS, funds to cover the increase are available from monies already appropriated to the project; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. After a properly advertised Public Hearing, the findings of the City Manager set forth in the preamble to this resolution are hereby ratified by an affirmative vote of four - fifths of the City Commission, and are hereby incorporated by reference thereto and adopted as if fully set forth in this Section. Section 2. The contract between Urban Constructors, Inc. and the City of Miami, Florida, dated February 28, 1991, for African Square Park Renovations -Building & Sitework Project (Second Bidding) B-3237-B, Capital Improvement Project No. 331053, is hereby increased in an amount not to exceed $31,000, from $394,677.00 to $425,677.00, with funds for the increase to be provided from monies already appropriated to the project. Section 3. This Resolution shall become effective immediately upon its adoption. - 2 - 92- 330- PASSED AND ADOPTED THIS 14th DAY OF May 1992. ATTEST: L LEGAL REVIEW BY: r G. CHIEF ASSISTANT CITY ATTORNEY CAPITAL PROJECT REVIEW: I � Tw"DO RODR/IGUKZ CAPI IMP OV MENT MANAGER SUBMITTED BY: � I `' �� WXLDRMAR E. LEE ACTING DIRECTOR OF PUBLIC WORKS APPROVED AS TO FORM AND CORRECTNESS: - 3 - 92- 330 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To Honorable Mayor and Members DATE i ,; „ FILE of the City Commission ��'iAY J g 1992 SUBJECT: African Square Park Renovations Building & Sitework Project INCREASE IN CONTRACT FROM REFERENCES: Cesar H. Odio City Manager ENClosuaes RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution authorizing an increase in the contract not to exceed $31,000 in the contract between the City of Miami and Urban Constructors, Inc. for the African Square Park Renovations - Building & Sitework Project (Second Bidding) B--3237-B; and further ratifying the City Manager's written finding that the increase resulted from emergency circumstances. BACKGROUND The Department of Public Works and the Department of Parks and Recreation, in an effort to serve all residents of the City of Miami, have determined that it is now appropriate and in order for the City Commission to ratify the City Manager's decision to increase the existing contract dated February 28, 1991, between the City and Urban Constructors, Inc. for African Square Park Renovations -Building & 4itework Project (Second Bidding) in an amount not to. exceed $31,000 for necessary extra work, and to ratify the City Manager's emergency finding that allowed the extra work to continue. The City Commission awarded a contract to Urban Constructors, Inc. for the construction of African Square Park Renovations - Building & Sitework Project (Second Bidding), Project No. 331053, on January 10, 1991. Generally, the project consisted of the renovation of an existing recreation building and ancillary buildings, as well as other miscellaneous site improvements. As the project progressed, the need for additional work beyond the original scope of the project became apparent. The additional work is outlined below. 1. Due to the potential for break-ins and vandalism once the renovations were completed, Public Works and Parks Department's personnel decided to have security shutters installed on the exterior doors and windows. - 1 - 02- 330 q3 Honorable Mayor and Members of the City Commission 2. The existing septic tank was not functioning properly and had to be abandoned. A new sanitary sewer service lateral had to be constructed to adequately serve the renovated facilities. 3. The underground electrical conduit for the existing park lighting system had deteriorated to the point that extensive replacement of the conduit network was necessary. 4. The primary electrical service to the park had to be upgraded. This upgrade included the installation of a new utility pole, pull boxes, conduits and grounding rods. 5. The Fire Department required that a new fire alarm system be installed prior to a final Certificate of Occupancy being issued. None of the items described above were included in the original scope of work. Failure to correct these problems could have endangered the health, safety and welfare of our citizens. It was decided that the most cost effective and expeditious manner to address all of these problems was to allow the contractor already working on the project, Urban Constructors, Inc., to accomplish the extra work. The increase in contract to cover all of the aforementioned extra _ work will not exceed $31,000. Funds for the increase are available from monies already appropriated to the project in the City's Capital Improvement Appropriation Ordinance No. 109 M Project No. 331053. - 2 - 92- 330 Z,_ 1. 2. 3. 4. 5. 6. 7. 8. r=b]/ REVISED 04/22/92 AFRICAN SQUARE PARK RENOVATIONS - BUILDING & SITEWORK PROJECT (2nd BIDDING) JOB NO. B-3237 -B CONTRACTOR'S FACT SHEET URBAN CONSTRUCTORS, INC. 4128 N. Miami Avenue Miami, FL 33127 Tel: (305) 663-6450 Principals: Jacque Thermilus, President Joseph Lovermi, Secretary Contractor is properly licensed and insured. Subcontractors: None listed in the proposal. Experience: Corporation established in 1988. A black -minority contractor. Project and Scope: The project consists of building renovations & site demolition & new park & site improvements. The project is located at 1400 N.W. 62 Street. One hundred and ten (110) working days construction time: Funds allocated: Contract Bid Price: $425,677.00 (Contractor) Estimated Project Expenses (City of Miami) Engineering, Architectural, Surveying, Inspections: 25,540.62 Blueprint: 300.00 Advertising and Postage: 642.00 Testing: -0- SUBTOTAL $452,159.62 Indirect Cost Allocation: 6,465.88 .(City of Miami) TOTAL ESTIMATED PROJECT COST $458,625.50 92- 330 ►v G atv►av�.+ awe. CITY OF* MIAM1 F'l cNUUA INTER -OFFICE MEMOrIANDUM f+o F'Ile IIAIV March 30, 1992 ,nf D-3237 EMERGENCY FINDING African Square Park Renovations - Building & SiLework Project l ll(,M ' HLf I i11 N(;ets . INCREASE. IN PROJECT SCOPC Cesar N. Odio City Manager ►r,t:fu;tnfrt: Based on information supplied to me by the Director of the Department of Public 'Works, I have Nund that an emergency existed justifying the authorizoti.on for Urban Constructors, Tno. to undertake additional work at African Square Park beyond the original scope of their contract. The reasons for the emergency need and subsequent authorization to perform additional work are as follows; The City Commission awarded a contract to Urban Constructors, Inc. for the construotion of African Square Park Renovations - Building & Sitework (Second Bidding), Project No. 331053, on January 10, 1991, Generally, the project consisted of the renovation of an existing recreation building and ancillary buildings, as well as other miscellaneous site improvements. As the project progressed, the need for additional work beyond the original scope of the project beoame apparent. The additional work is outlined below: I. Due to the potential. for break-ins and vandalism once the renovations were completed, Public Works and Parks Department personnel deoided to have security shutters installed on the exterior doors and windows, 2. The existing septic tank was not functioning properly and had to be abandoned. A new sanitary sewer service lateral. had to be construoted to adequately servo the renovated Pacilitl es. 3. The underground electrical conduit for the existing park lighting system had deteriorated to the point that extensive replacement of the conduit: network was necessary. !1 \ F'i 1e q. The primary electrical service to the park had to be upgraded. This upgrade included the installation of a new utility pole, pull boxes, conduits and grounding rods. 5. The Fire Department required that a new fire alarm system be inatolled prior to a final Certificate of Occupancy being ,issued. None of the items described above were included in the original scope of work. Failure to correct these problems could have endangered the health, safety and welfare of our citizens. It was decided that the most cost effective and expeditious manner to address all of these problems was to allow the contracl.ur• already working on the project, Urban Constructors, Inc., to aacomplish the extra work. The increase in contract to cover all of the aforementioned extra work will not exceed $31,000. Funds for the increase are available from monies already appropriated to the project in the City's Capital Improvement Appropriation Ordinance No. 10938, Project No. 331053. 92- 330 - `> r> y. �n. •LrI11 nf9 __ • , v1 r %nnvk,"v i 11.1 un-r7q.-nT r 70_0 -Q ruTru an I E M- III Ikw `