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Home My WebLink AboutR-92-0286s J-92-325 5/5/92 286 RESOLUTION NO. 9 2.- A RESOLUTION APPROVING THE EXTENSION OF THE i EXISTING CONTRACT FOR MAILING SERVICES FROM ZIP MAILERS FOR AN ADDITIONAL ONE (1) YEAR PERIOD ON A CONTRACT BASIS APPROVED ORIGINALLY PURSUANT TO RESOLUTION NO. 90-338, BID NO. 89-90-049, FOR THE DEPARTMENT OF FINANCE/TREASURY MANAGEMENT DIVISION, AT AN INCREASED TOTAL PROPOSED AMOUNT OF $20,000.00; ALLOCATING FUNDS THEREFOR FROM THE 1991-1992 OPERATING BUDGET ACCOUNT CODE NO. 260301-340 ($15y000.00) AND PROJECT NO. 201000, ACCOUNT CODE NO. 260701-340 ($5,000.00); AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, ZIP Mailers, a mailing service, will be used by the Department of Finance/Treasury Management Division for the purpose of mailing bills, collection letters and other notices; and WHEREAS, a contract with.ZIP Mailers was originally approved pursuant to Resolution No. 90-338, adopted May 24, 1990, Bid No. 89-90-049, in the amount of $8,192.00; and WHEREAS, collection efforts and the volume of conversion of the liens, license and Certificate of Use systems to the MGSI billing system have increased; and CITX COM&IIs MEETING OF +�.• At. MAY 1 4' 1992 Resolution No. 92- 286 WHEREAS, funds for said service are available from the 1991-1992 Operating Budget Account Code No. 260301-340 ($15,000.00) and Project No. 201000, Account Code No. 260701-340 ($5,000.00); and WHEREAS, the City Manager and the Director of the Department 7 of Finance recommend that a one (1) year extension of the i existing contract with ZIP Mailers with an increase of $11,808.00 for mailing services, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. -f Section 2. The extension of the existing contract with ZIP Mailers, originally approved pursuant to Resolution No. 90-338, "+ adopted May 24, 1990, Bid No. 89-90-049, to provide mailing services on a contract basis for one (1) year period for the Department of Finance/Treasury Management Division at a total proposed revised annual amount of $20,000.00 is hereby approved y with funds therefor hereby allocated from the 1991-1992 Operation -;i Budget, Account Code No. 260301-340 ($15,000.00) and Project No. 201000, Account Code No. 260701-340 ($5,000.00). -` Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this service for a one (1) year period T -2- 92- 286 0 Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 14th day of May 1992. ATTES X IER L. S A EZ, MAYOR MAT=HIRAI City Clerk PREPARED AND APPROVED -BY: RAFAEL 0. DIAZ Deputy City Attorney APPROVED AS TO FORM .AND CORRECTNESS: N ES, III City At o ney -3- 92- 286 ' CITY OF MIAMI, FLORIDA CA=5 INTER -OFFICE MEMORANDUM TO Honorable Mayor and Members DATE � A 1 t l.JJ2 FILE . of the ty Commission 'Rom : Cesar H. Odio City Manager SUBJECT Resolution Authorizing Extension and Increase of Bid No. 89-90-049 Mailing Services REFERENCES: ENCLOSURES proposed Resolution RECOMMENDATTQN: It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the City Manager to extend and increase the contract for mailing services with ZIP Mailers a non-minority/Local vendor located at 5137 SW 8th Street at a proposed annual amount of $20,000.00. Funds are available from the Finance Department 1991-92 Operating Budget Account Code No. 260301-340 ($15,000.00) and Project No. 201000, Account Code No. 26 7 0 01-340 ($5,000.00). _ The Department of Finance/Treasury Management Division wishes to extend and increase the contract with ZIP Mailers for an additional one year period. The contract was originally approved ti by Resolution No. 90-338, Bid No. 89-90-046 at a total proposed annual amount of $8,192.00. This contract was for one year with -- the option to extend for two (2) additional one year periods. This will.be the third and final year extension of this contract. -f Due to increase volume in the mailing of bills, collection letters, and other notices the amount of the contract needs to be increased from $8,192.00 to $20,000.00. The increase volume is due to additional collection efforts and the conversion of the _ - liens,�license and Certificate of Use systems to the MGSI billing - system. AMUNT OF BID: ; Attachments $20,000.00 Account Code No. 260301-340 ($15,000.00) and Project No. 201000, Account Code No. 260701-340 ($5,000.00) 9?- 286 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Judy S. Carter Chief Procurement Officer FROM ; _'y Carlos E. Garc Director Department of Finance DATE April 16, 1992 FILE . SUBJECT :Bid #90-91-00, Mailing Services Approvals REFERENCES: ENCLOSURES: This department has verified available funding with the Departments of Finance and Management and Budget that funds are available to cover the cost of the subject bid in the amount of $15,000. Account Code Number 260301-340 $ 5,000 Account Code Number 260701-340 - 201000 FINANCE REVIEW & APPROVED BY: (Except for funds already appropriated or items included in FY budget Carlos E. Garcia, Director Department of Finance CAPITAL IMPROVEMENT FUNDING REVIEW AND APPROVAL: Eduardo Rodrigtpz Capital Program Manager BUDGETARY REVIEW & APPROVED BY: (Except for items funded through Capital Improvement Program) Mdhohar Surana, Director Department of Management & Budget (This form properly signed is part of the Bid evaluation and recommendation package to be placed on the agenda and must be ' attached to the resolution cover memorandum.) 286 3 ITE DEPARTMENT: TYPE OF REASON: PURCHASE: AWARD SHEET BID NO. 89-90-049 CONTRACT EXTENSION,/INCREASE Mailing Services Finance/Treasury Management Division Contract Extension and Amount Increase The increased amount is due to additional collection efforts and the conversion of the liens, license and Certificate of Use systems to the MGSI billing system. IT IS RECOMMENDED THAT THE CONTRACT BE INCREASED AND EXTENDED FOR AN ADDITIONAL ONE YEAR PERIOD WITH ZIP MAILERS FOR A TOTAL PROPOSED AMOUNT OF $20,000.00. 986 ■ 5 RESOLUT WO.29- aD A RESOLUTION ACCEPTING THE BID OF ZIP MAILERS, INC. FOR THE FURNISHING OF MAILING SERVICES ON A CONTRACT BASIS FOR ONE YEAR WITH THE OPTIO11 TO EXTEND FOR TWO ADDITIONAL ONE YEAR PERIODS FOR THE DEPARTMENT OF FINANCE/TREASURY MANAGEMENT DIVISION AT' A TOTAL FIRST YEAR COST NOT TO EXCEED 58,192:001 ALLOCATING FUNDS THEREFOR PROM THE 1999-90 OPERATING BUDGET; PROJECT NO. 20100q ACCOUNT NO. 260701-340 34v192.00) AND 100. 260301-360 ($4,000.00)0 AUTgORI$INO THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE AND THEREAFTER TO -EXTEND THIS CONTRACT FOR TWO ADDITIONAL ONE (1) YEAR PERIODS SUBJECT TO THE AVAILABILITY OF FUNDS,. WHEREAS# pursuant to public notice, sealed bids were received December 270 1989 for the furnishing of Mailing Services to the Department or Finance/Treasury Management Divisions and WHEREAS, invitations were mailed to thirteen (13) potential suppliers and three (3) bids were receivedi and WHEREAS, this mailing service will be utilised by the Treasury Management Division for the purpose of stuffing and •ailing bills, collection letters and notices in the solid haste, Assessment Liens, Certificate of Use, and Occupational License* Sections and WHEREAS, funds for this service are available from the 1989- 90 Operating Budget6 project No. 201000, Account No. 260701-340 ($4,192.00) and Account No. 260301-3e0 ($1,000.00)1 and WHEREAS, the City Manager and the Director of the Department of finance recomsend•that the bid received from tip Mailers, Ines be accepted as the lowest responsible and responsive bids now, THEREFORE, BE %T RESOLVED BY THE COMISSION OF THE CI7 f OF MIAMI, FLORIDAs CITY COMMISSION M8iMCi OF MAY 24 1990 s ir Section 1. The recite and flndings contained in the —_ s Preamble to this Resolution are hereby adopted by reference thereto and Incorporated herein as if fully set forth in this - section. Section 2. The December 27, 1989 bld of tip Mallets, Inc. far furnishing Mailing Services on a contractl"sls for one (1) Yeas with the option to extend for two (2) additional one (1) year periods to the Department of Finance/Treasury Management Division at a total first year cost not to exceed 14,192.00 is hereby accepted with funds therefor hereby allocated = from the 1289-90 Operating budget, Project No. 201000,Account No. - 260701-340 (:8,192.00) and Account No. 260301-340 (i6,000,00). + Section 3. The City Manager is hereby authorized to Instruct the Chief Procurement officer to issue Purchase Orders - fat this service and thereafter to extend this contract for two = additional one year periods subject to the availability of funds. section 1. This Resolution shall become effective Immediately upon its adoption. PASSED AND ADOPTED this 24th day of May , 1990. - qL XAVIER L. SUAR MAYOR ATTEST - MATT BIRAI, CITY CLERK FACPAUD�AND APPj{OVEDr BY t ' V. The herein authorisation is further - subject to compliance with all ee- X DRO VILARELLO quirements that my be imposed by COW ASSISTANT CITY ATTORNEY the City Attorney, including but not limited to those prescribed by applicable City Charter an$ Code provisione. "PROVED AS TO FORM AND CORRECTNESSt -�33NE L. RNANDEf - CITY ATTORNEY 90- 338 -2- 99 286