HomeMy WebLinkAboutR-92-0237AOL
J-92-248
3/12/92
RESOLUTION NO. 9 2 - 237
A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION AFTER A
DULY ADVERTISED PUBLIC HEARING, RATIFYING
THE CITY MANAGER'S FINDING OF SOLE SOURCE;
WAIVING THE REQUIREMENTS FOR COMPETITIVE
SEALED BIDS AND APPROVING THE PURCHASE OF
FOUR (4) MOTOROLA GENESIS STX 821 PORTABLE
RADIOS WITH ENCRYPTION CAPABILITY AND THE
CITY OF MIAMI TRUNKING I.D. SYSTEM 151A FROM
MOTOROLA COMMUNICATIONS AND ELECTRONICS,
INC., AT A PROPOSED TOTAL COST OF $14,548.00,
THE SOLE PROVIDER OF THIS EQUIPMENT FOR THE
DEPARTMENT OF FIRE, RESCUE AND INSPECTIONS
SERVICES; ALLOCATING FUNDS THEREFOR FROM THE
1991-92 OPERATING BUDGET,, ACCOUNT CODE NO.
280701-850; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT.
WHEREAS, the Department of Fire, Rescue and Inspection
Services needs to replace four (4) Motorola Genesis STX 821
Portable Radios which are damaged; and
WHEREAS, these radios are to be used on the City's 800 mhz
Trunked Communications System and have to be programmed by the
manufacturer at its factory in order to function correctly; and
WHEREAS, each radio sold of this type has an internal
identifier that allows it to operate on a designated, prearranged
system; and
WHEREAS, Motorola Communications and Electronics, Inc. is
the manufacturer of these units; and
CITY COD-BUSSION
MEETING OF
APR 0 2 1992
Resolution No.
92-- 237
WHEREAS, funds for this purchase are available in the 1991-
91 Operating Budget, Account Code No. 280701-850; and
WHEREAS, the Chief Procurement Officer has adopted a finding
wherein Motorola Communications and Electronics, Inc., is the
sole source of supply for this equipment; and
WHEREAS, the findings of the Chief Procurement Officer have
been approved and adopted as the findings of the City Manager;
and
WHEREAS, the City Manager and the Chief Procurement Officer
recommend that the requirement for competitive formal sealed bids
be waived and the purchase of four (4) Motorola Genesis STX 821
Portable Radios with encryption capability and the City of Miami
trunking I.D. System 151A from Motorola Communications and
Electronics, Inc., be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a 4/5ths affirmative vote of the members of
the City Commission, after a duly advertised public hearing, the
City Manager's written finding that Motorola Communications and
Electronics, Inc. is the sole source for the furnishing of this
equipment is hereby ratified.
Section 3. The requirements for competitive sealed bids is
hereby waived and the Department of Fire, Rescue and Inspections
- 2 -
92- 237
lov
Services request for the purchase of four (4) Motorola Genesis
STX 821 Portable Radios with encryption capability and the City
of Miami trunking I.D. System 151A at a proposed total amount of
A14,548.00 is hereby approved with funds therefor hereby allocated
from the 1991-92 Operating Budget, Account Code No. 280701-850.
Section 4. The City Manager is hereby authorized to instruct
the Chief Procurement Officer to issue a purchase order for this
equipment.
Section 5. This resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this_2nd day of
ATTES :
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
RAFAEL 0. DIAZ
DEPUTY CITY -ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
Q NN JO S, II
CITY ATTO Y
- 3 -
if N , 1992.
XAVIER L). SUARV , MAYOR
92- 237
CITY OF MIAMI, FLORIDA I
36
INTER-OFFICE MEMORANDUM
TO Honorable Mayor and Members SATE hiAK '� ��',g2
of the City Commission SUBJECT ;7
Resolution Authorizing
01 the Purchase of Four (4)
Motorola Genesis Portable
FROM REFERENCES Radios
Cesar H. Odi
City Manager ENCLOSURES
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the
attached Resolution authorizing the purchase of. (4) Motorola
Genesis STX 821 Portable Radios with encryption capability and
City of Miami trunking I.D. System 151A as a sole source from
Motorola Communications and Electronics, Inc., a non-
minority/Dade County vendor, located at 7715 N.W. 52nd Street,
Miami, at a cost of $14,548.00.
BACKGROUND
These radios are needed by the Fire, Rescue and Inspections
Services Department to replace four (4) damaged radios and are to
be used on the City's 800 mhz Trunked communications system.
These radios must be programmed by the manufacturer at their
factory, in order to function correctly. Each radio sold of
this type has an internal identifier that allows it to operate on
a designated, prearranged system. This equipment is of a
sensitive nature, and is sold in a controlled fashion to ensure
the security of the sold equipment, which is necessary to prevent
unauthorized monitoring.
Funding for this purchase is provided from the 1991-92 Operating
Budget Account Code No. 280701-850.
92- 237
3to-j
CITY OF MIAMI, FLORIDA
To
Cesar H. Odio
City Manager
FROM Judy S . a e
Chief Pr ure!
INTEROFFICE MEMORANDUM
t Officer
DATE : March 10, 1992 FILE
SUBJECT Sole Source Findings
for the purchase of
Motorola Genesis Portable
REFERENCEsRad los
ENCLOSURES:
The City of Miami Fire, Rescue and Inspections Services
Department needs to purchase four (4) Motorola Genesis STX 821
Portable Radios with encryption capability and the City of Miami
I.D. System 151A to replace damaged radios from Motorola
Communications and Electronics, Inc. These radios are for use on
the City's 800 mhz Trunked communications system, and must be
programmed by the manufacturer at their factory, in order to
function correctly. Each radio sold of this type has an
internal identifier that allows is to operate on a designated,
prearranged system. This equipment is of a sensitive nature, and
is sold in a controlled fashion to ensure the security of the
sold equipment, which is necessary to prevent unauthorized
monitoring.
The total cost associated with this purchase is $14,548.00.
Funds for this acquisition are available in the 1991-92 Operating
Budget of the Fire, Rescue and Inspection Services Department
Account Code No. 280701-850.
Accordingly I, the Chief Procurement Officer, am recommending
that the requirements for competitive bidding be waived and that
the above findings be approved, that Motorola Communications and
Electronics, Inc., is the sole provider of fully programmed
Motorola Genesis Portable Radios.
Approved-
CiVy Manager
Date M16 R i 5 jqq?
SG:mp
cc: Ron E. Williams, Administrator
92- 237
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy Carter
Chief Procurement Officer
Department of General Services
& Solid5WaeFROM
z, Director
Depa f Fire, Rescue
& InspeServices
DATE March 1 1 , 1992 FILE
SUBJECT Purchase of Motorola
Genesis Portable Radios
REFERENCES
ENCLOSURES
This department has verified available funding with the
Department of Budget that funds are available to cover the cost
of the aubject bid in the amount of $14,548. General Fund
Account Code Number 280701--850.
FINANCE REVIEW & APPROVED BY:
N/A
Carlos Garcia, Director
Department of Finance
BUDGjJTARY REVIEW & APPROVED BY:
Ma ohar Surana, Director
Department of Management
ADDITIONAL APPROVALS
(IF REQUIRED)
N/A
Sergio Rodriguez, Director
Administration Planning,
Building & Zoning
N/A
Frank Castaneda, Director
& Budget Community Development
92- 237
Q
0
A#07100WOLA
Ocmmunicalions and Elecironics, Inc.
TM N.W. N $"BIT MIAMI. P:.ORDA 33186 1305) 692•di80
March 13, 1992
Ms. Judy S. Carter
Chief Procurement officer
Procurement Management Department
1390 N.W. 20 St.
Miami, Florida 33133
Dear Ms. Carter:
Please note that Motorola Communications and Electronics, Inc. is
the only company that can provide the City of Miami with a Genesis
STX 821 portable radio with encryption capability and the City of
Miami trunking I.D. system 151A.
If you have any ques%ions, please be sure to call me.
Sincerely
MOTOROLA
communications & Electronics, Inc.
Cds unez
Sales Manager
southeast Division
92- 237
0
Ll
Ll
AWARD SHEET
SOLE SOURCE
ITEM: Four (4) Motorola Genesis STX 821
Portable Radios with encryption
capability and the City of Miami
trunking I.D. System 151A
DEPARTMENT: Fire, Rescue and Inspections Services
TYPE OF PURCHASE: Single purchase
REASON: These radios will replace damaged radios
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE
TO MOTOROLA COMMUNICATIONS AND
ELECTRONICS, INC., AT A PROPOSED AMOUNT
OF $14,548.00.
92- 23'7
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