HomeMy WebLinkAboutR-92-0231J-92-177
2/20/92
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BIDS OF TECHNICAL
COMPUTER APPLICATION IN THE AMOUNT OF
$60,274.00 AND HEWLETT PACKARD IN THE AMOUNT
OF $10,266.00 FOR A TOTAL PROPOSED AMOUNT OF
$70r540.00 FOR THE FURNISHING OF ENGINEERING
COMPUTER HARDWARE AND SUPPORT MAINTENANCE TO
BE USED FOR THE MODERNIZATION OF THE CITY'S
CADD SYSTEM FOR THE DEPARTMENT OF PUBLIC
WORKS; ALLOCATING FUNDS THEREFOR FROM THE
CAPITAL IMPROVEMENT PROJECT NO. 311019,
ACCOUNT CODE NO. 319201-840; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR THIS ACQUISITION.
WHEREAS, pursuant to public notice, sealed proposals were
received February 3, 1992 for the engineering computer hardware
and support maintenance for the City's CADD System for the
Department of Public Works; and
WHEREAS, invitations were mailed to eighteen (18) potential
suppliers and three (3) bids were received; and
WHEREAS, funds for this purchase are available from the
Capital Improvement Project No. 311019, Account Code No. 319201-
840; and
WHEREAS, this equipment is needed for the modernization
of the City's Hewlett Packard/Accugraph CADD System; and
WHEREAS, the City Manager and the Director of the Department
of Public Works recommend that the bids received Technical
Computer Application and Hewlett Packard be accepted as the
lowest responsible and responsive bids
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
}�; OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The February 3, 1992 bids of Technical Computer
Application of $60,274.00 and Hewlett Packard of $10,266.00, for
the furnishing of engineering computers hardware and support
maintenance for the City's CADD System for the Department of
Public Works, at a total proposed amount of $70,540.00 is hereby
accepted, with funds therefor hereby allocated from the Capital
Improvement Project No. 311019, Account Code No. 319201-840.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this acquisition.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 2nd day of i i_ , 1992.
XAVIER . SUARIrZ, MAYOR
ATTES
MATTY IRAI, CITY CLERK
PREPARED ANU APPROVED BY:
RAFAEL 0. DIAZ
DEPUTY CITY ATTORNEY
APPROVED A,S TO FORM AND CORRECTNESS:``
,A. OINN S,- III '
CITY ATT EY
2 -
92- 231
CITY OF MIAMI, FLORIDA
s 25,
TO
INTER -OFFICE MEMORANDUM
Honorable Mayor and Members
of the City Commission
FROM
Cesar H. Odio
City Manager
DATE FEB 2 ' 1992 FILE
SUBJECT
Resolution Awarding
Contracts for COMPUTER
HARDWARE FOR THE CITY'S
REFERENCES : CADD SYSTEM
ENCLOSURES'
RECOMMENDATION
It is respectfully recommended that the City Commission adopt the
attached resolution accepting the low bids of Technical Computer
Applications, a female/non-local vendor in the amount of
$60,274.00 and Hewlett Packard, a non-minority/non-local vendor
in the amount of $10,266.00, for the furnishing of Engineering
Computer Hardware and support maintenance for the City's CADD
System, in the total proposed amount of $70,540.00.
BACKGROUND
The Department of Public Works has evaluated the bids received on
February 3, 1992, and determined that a split bid award is in the
best interests of the City. The lowest responsible and
responsive bid, in the amount of $60,274.00 for Bid "A" (Items 1
through 14 and Items 16 & 17), is from Technical Computer
Applications, a female vendor. The lowest responsible and
responsive bid, in the amount of $10,266.00 for Bid "A" Items 15
& 18 and Bid "B" (Items 19 through 25), is from Hewlett Packard,
a non -minority vendor. Funds are available in the amount of
$70,540.00 to cover the total purchase on Capital Improvement
Project No. 311019, Account Code No. 319201-840.
Amount of Bid: $70,540.00 of Cost Estimate: 88%
Cost Estimate: $80,000.00
Source of Funds: Capital Improvement Project No.
311019, Account Code No. 319201-840
-OVEMUSTERMWT,
Bid notice published.
9 *2 - 231
lJ
��l
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO : Judy S. Carter DATE February 1 1 , 1992 FILE
Chief Procurement Officer
General Services Administration/ SUBJECT Bid *91-92-038
Solid Waste Department Engineering Computer
Hardware
FROM �� REFERENCES
Waldemar E. Lee
Acting Director of Public Works ENCLOSURES.
This department has verified available funding with the
Departments of Finance and Management & Budget. Funds are
available to cover the cost of the subject bid In the amount of
$70,540 Account Code Number 319201-840
CAPITAL IMPROVEMENT
FUNDING REVIEW AND APPROVAL:
.2 41AY
-' Eduard Rodr gu z
Capital Progtrarri Manager
JTW:gc
92- 231
I! 3
IIAMIt FLORIDA -y BID NO. 91-
.;ET (Continued)
,&RTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING.
IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR
BOND IS SUBMITTED IN THIS ENVELOPE.
Perms: 30 days (Include cash discount for prompt payment, if any)
kdditional discount of NSA % if awarded all items.
4arranty and/or guarantee: 90 days to 1 year depending on -product
)slivery: 2A14 calendar days required upon receipt of Purchase Order or Notice
:) f Award.
TBA Number of calendar days required to complete work after start.
)elivery Point(s): As indicated in the Special Conditions
:n accordance with the Invitation to Bid, the specifications, General Conditions, Special
:onditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices
,ndicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S):
SEE ATTACHED
NAMES OF COMPANY OFFICER(S):
Hewlett-Packard Annual Report
a) List principal business address: (street address)
SEE Attachrd HP Annual Report
a) List all other offices located in the State of Florida: (street address)
Miami, FCirt Lauderdale, Sarasota, Pensacola, Jacksonville, Tallahassee Tc3mna
(Please use the back of this page if more space is necessary)
MTNQ TTY PROCUIRTMV CAMP TAN R
the undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as
amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all
applicable substantive and procedural provisions therein, including any amendments thereto.
Bidder: Signature:
(company name)
Date:
Print Name:
Indicate if Business is 51% Minority -owned: (Check am box only)
[ ] BLACK [ ] HISPANIC [ ] FEMALE
AFFIRMATIVE ACTTQN PLAN
If firm has an existing plan, effective date of implementation: Yes
If firm does not have an existing plan, the Successful Bidder(s) shall be required to
establish an Affirmative Action Policy, pursuant to Ordinance i10062 as amended. See Appendix
I for sample.
Bidder:
Hewlett-Packard Signature: 92 - 2 3
(company name)
s
FAti URE. C. Slad, AND RF TNic FORM MAY DiS0lei IF,.Y_THIS A111
•d'�� .,lD SHEET AND ATTACHMENTS
da, �a•�a 0,B0 ENVELOPE IDENTIFIED BY BID
SECURITY IS REQUIRED, A BID WILL
BOND IS SUBMITTED IN THIS ENVELOPE.
BID NO. 91-92-038
MUST BE RETURNED IN TRIPLICATE IN THE
NUMBER, TIME AND DATE OF BID OPENING.
NOT BE ACCEPTED UNLESS THE DEPOSIT OR
Terms: Net 30 (Include cash discount for prompt payment, if any)
Additional discount of 0 % if awarded all items.
Warranty and/or guarantee: Provide throtiAh Hewlett-Packard
Delivery: 45 calendar days required upon receipt of Purchase Order or Notice
of Award.
7 Number of calendar days required to complete work after start.
Delivery Point(s): As indicated in the Special Conditions
In accordance with the Invitation to Bid, the specifications, General Conditions, Special
Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices
indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S):
Mischael Lvnn Tolmie Mischael Tolmie. Pr sid n
Richard Buffl(in, Vice-president
a) List principal business address: (street address)
228 S. Courtenay Pkwv.. #7 Merritt Island. FL 32952
b) List all other offices located in the State of Florida: (street address)
None
(Please use the back of this page if more space is necessary)
MINORITY PROCURFMRNT COMPLIANCE
The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as
amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all
applicable substantive and procedural provisions therein, including any amendments thereto.
Bidder: Technical Computer Applications, Inc Signature : _ �•-�,�.� �fo-P.n�
(company name)
Date: 1/31/92 Print Name: Mischael Tolmie
Indicate if Business is 51% Minority -owned: (Check QIIe box only)
( ] BLACK [ ] HISPANIC [X] FEMALE
AFFIRMATIVE ACTION PLAN
If firm has an existing plan, effective date of implementation: 1/1/92
If firm does not have an existing plan, the Successful Bidder(s) shall be required to
establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix
i for sample.
Bidder: Technical Computer AMlications, Inc. Signature:
• 99.. 231
(company name) 7
FAILURE TO COMPETE_` SIGN. AND -RETURN THIS FORM MAY DISOUAt1FY THIS Rin
1
ITEM:
r •r a�
'- i. .,
AWARD OF BID
Engineering Computer Hardware and Support
Maintenance
Public Works
Short-term contract
This hardware is needed for the modernization
of the City's Hewlett Packard/Accugraph CADD
System.
18
3
Attached
Capital Improvement Project No. 311019,
Account Code No. 319201-840
ALL VENDORS ...........................
MINORITY/FEMALE (M/F) VENDORS.........
Within City limits .................
Registered with City ...............
Black (B) Vendors..... .. ...........
Located -within city limits.........
Registered with City ...............
Female (F) Vendors ....................
Located within City limits.........
Registered with City ...............
Hispanic (H) Vendors ..................
Located within City limits.........
Registered with City ...............
NON MINORITY (NM) VENDORS .............
Located within City limits.........
"No Bids"
Bid
Invitations
Bid
Mailed
Responses
18
3
1
1
0
0
0
0
0
0
0
0
0
0
• 1
1
0
0
0
0
• 0
0
• 0
0
0
0
17
2
• 0
0
• -
5
92- 231
9,
Reasons for "No Bid" kre as follows:
i
I. Microage -"Beyond our scope".
2. Miami Computer -"Not an authorized Hewlett Packard Dealer".
3. Caber System Inc. -"Do not support all items requested"".
4. Computer Trade Center -"Unable to bid".
5. Entree Computer -"Do not support this type of hardware".
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO
TECHNICAL COMPUTERS APPLICATION IN THE AMOUNT
OF $60r274.00 AND HEWLETT PACKARD IN THE AMOUNT
OF $10,266.00 FOR A TOTAL PROPOSED AMOUNT OF
$70,540.00.
92- 231
,r
ti SID SECURITY LIST
DID ITEMt HRWT.RTT.B.AC 8.80.S0. LLTr.B uARtlWARF
D I D 310. s �91- 9 2 0 3 8---------------------------------
DATE BIDS) OPENED: FEBRUARY 3, 1992____ 2 30 p.m._____________..... t
n r
TOTAL DIDEOND_Sorl. (?--�
BIDDER
aID AMOUNT CASHIER'S CHECK
------------
ACCUGRAPH CORPORATION
-------------
See attached
--- -------------
TECHNICAL COMPUTER APPL.
.HEWLETT PACKARD
---- ---- -------
------
-------
NO BID:
--------------
MICROAGE
---------- —
MIAMI COMPUTER
CABER SYSTEMS
---- --------------------------------
COMPUTER TRADE CENTER
------------;---------------------
-----------------
-------------
ENTRE COMPUTER--L---__----
----_---------------
----------------
- ----------------
— — — — — — — — — — — — — — —
------------
-------------
— — �� —��
A 4
--
---------
------------
---- ----------
----- — ---------
t
--------- --..--------------
--------------
--- — --------
---------------------
___ ________
_____,___r•eliv•d (� ) •nvslop•s on behalf of
(Person receiving bids)
GS8/S01id Waste -Procurement Division
(City Department)
• vt City Clerkj
LEGAL ADVERTISEMENT
BID NO. 91-92-038
Sealed bids will be received by the City of Miami City Clerk at
her office located at City Hall, 3500 Pan American Drive, Miami,
Florida 33133 not later than 200 p.m. February 3. 1922 for the
furnishing of Hewlett Packard Computer Hardware for the City's
CADD System including support and training for the Department of
Public Works.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
Local preference may be applied to those vendors whose primary
office is located in the City of Miami, provided the amount of
the bid or proposal is not more than ten percent (10%) in excess
of the lowest other responsible bidder or proposer.
Detailed specifications for the bids are available upon request
at the City Procurement Office.
The City Manager may reject all bids and readvertise.
(Ad No. 8266)
Cesar H. Odio
RECEIVED City Manager
199Z FEB -3 P14 2: 30
HATT'�
CITY CLERK
_ ' �Ull UU�ISUUV
REQUISITION FOR ADVERTISEMENT qIn(np
th number must appear
In the advertisement.
DEPT/DIV. PrOc(xremenL (for Public Works)ONG
i
ACCOUNT CODE _ __ 010 5 01-- 2 8 7
DATE — 1 / 13 Y 9 2 PHONE 5 7 5 •- 517 4 `APPR VED Y: �
PREPARED BY Mari tza Pages
DI TOR O SSUIN DEPARTMENT
Publish the attached advertisement _ - one (1) times.
i
(number of times)
Type of advertisement: i legal classified display
.(Check One)
}
'v Size; LEGAL Starting date 1 / 16 / 9 2
)
First four words of advertisement: BID NO. *1-92-038: Sealed bids will be....
i .
Remarks: Engineering Computer Hardware
-- ' (OPen 2!3/92 - 2:30
j
i DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE.,
PUBLICATION
DATES) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
Miami
Review
+
q;i
Miami
Times
;8=2
Diario Vas Americas
C-3
i
D-4
E-5
y
F3
.174
:175
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE YY MIA DD
Adv. Doc. Reference
VENDOR'
INDEX CdDE
OBJECr
PROJECT
1 17
18
1 25134
39142
45
50,51
56
57 62
63 65,66
71
0
1
2
4
1
VIP
2 101217TTT!
1
2
8
7
1
2
3
4 `.
7
8 V P( 121314
15 DESCRIPTION
36
64 DISCOU T69
72 AMOUNT 80
5
2
0
0
121oll,
i
Approved for Payment
White - Purchasin ` Yellow - Finance Pink - Department '
Yellow copy: Miriam Parra, City C&erk's Office
Pink copy:, Maritza, Procurernezit 1`tanagcraent