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Home My WebLink AboutR-92-02161 , J-92-234 3/19/92 9 2-. 216 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF MORGAN MUSIC CO., FOR THE FURNISHING OF A CONCERT GRAND PIANO AND BENCH TO BE USED AT THE MANUEL ARTIME COMMUNITY CENTER FOR THE DEPARTMENT OF COMMUNITY DEVELOPMENT AT A TOTAL PROPOSED COST OF $17,250.00; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROJECT NO. 333083, ACCOUNT CODE NO. 459501-860; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS ACQUISITION. WHEREAS, pursuant to public notice, sealed bids were received February 20, 1992 for the furnishing of a Concert Grand Piano and Bench to be used at the Manuel Artime Community Center for the Department of Community Development; and WHEREAS, invitations were mailed to eight (8) potential suppliers and two (2) bids were received; and WHEREAS, funds for this purchase are available from Capital Improvement Project No. 333083, Account Code No. 459501-860; and WHEREAS, the City Manager and the Director of the Department of Community Development recommend that the bid received from Morgan Music Co., be accepted as the most responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully setforthforth in this Section. I CITY COMMISSION { MEETING OF APR 0 2 1992 Section 2. The February 20, 1992 bid of Morgan Music Co., for the furnishing of a Concert Grand Piano and Bench to be used at the Manuel Artime Community Center for the Department of Community Development at a total proposed cost of $17,250.00 is hereby accepted with funds therefor hereby allocated from Capital Improvement Project No. 333083, Account Code No. 459501-860. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 2nd day of it , 1992. i a ATTESXAVIER L.JUAREZ,iNYOR 1 T. MATTY IRAI, CITY CLERK i PREPARED AND APPROVED BY: i r RAFAEL 0. DTTO DEPUTY CITY RNEY APPROVED A FORM AND CORRECTNESS: . QUrWN JO , III CITY ATTO ri 2 _ 1 i 92- 216 DID_SECURITT_LIST SID ITEM : CONCERT -GRAND -PIANO _------------ — --------- ----- - -------------------.M�.---•--- DIDNO. 91-92_040__M--------------------------------------- DATE BIDS) OPSNEDs F�BRSjARY_2(,�,t-1,��2—_------ C / 4 'DOTAL SZ D SOtiD So rZ y BIDDER DID ANOUXT CASHIER'S CHECK z. X --— — — — — — — — — — MO RG AN MUSIC C O .N,__ HALE PIANO & ORGAN M _- -------------- See attached B 3 We received o -.,ythich ass ---------------- --- ly one copy of the bid tea pr1",0- ------ ------------ NOBID.. -- ---- A C E MUSIC CENTER ------ -- --------------- ------------- ----------------------- ----.------------ ------------------ ---------------- -= ------------------ ----------------------- --- -.- —----------- - -�--- --------- ��F ------------- --------------------------------- ------------ __ _ received (-4 ) envelopes an behalf o! (Parso rec_0i— GSA/Solid Waste -Procurement Division oa ( 'O °Z -9 (City Department) r"-" SIGNED: r LEGAL ADVERTISEMENT Sealed bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 11:00 a m.—February 20, 1992 for the purchase of a Concert Grand Piano for the Manuel Artime Community Center for the Department of Community Development. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested -in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Local preference may be applied to those vendors whose primary office is located in the City of Miami, provided the amount of the bid or bid is not more than ten percent (10% ) in excess of the lowest other responsible bidder or bidder. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 8271) Cesar H. Odio City Manager f J Fly w;� C> ... C� +t r -- L,} received (IL) envelopes on behalf of (Ptrso rseei a� - s) / GSA, f Solid Waste -Procurement Division---- on - -- ------- �..-_ _,L_ (Gila Department)� SIGNED: ff L f a nn? REQUISITION FOR ADVERTISEMENT PrvcEurement (for- Conounity Develoumer,t) ' 459501-287-333083 ACC bUNT CODE DAME 1/30/92 PHONE 575-5174 APPR VE, Y-" PREPARED BY_ Maritzu Pages DI 'This number must appear in the advertisement. �,. 3 2 V Publish the attached advertisement ='tto (1) times. (number of times) Type of advertisement: legal X classified display (Check One) Size: Be qa 1 Starting date 2 / 5 / 9 2 First four words ofadveftisement: }aid No. 91-9-)-040: Sealed bids will be.... I Remarks: Grand Concert Piano ? (open 2/20/92 11:00 a.m.) I j - DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. I j DATE(S) OF j LINE PUBLICATION ADVERTISEMENT INVOICE-- AMOUNT '0 Miami Review tmes c� ~' A-1 Miami Ti B-2 Diario Las Americas7411 D-4 E.5 f F3 F4 iF5 F7 F8 F9 F10 ; F11 F12 LINE TRANS VOUCHER E DATE YDYU MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 113 _ - 1718 1 ; 125,34 39,42 145 50 51 56 57 , 62 63, 65 66 7 0 1 2-41 VP j 1210121 2 8 7 1 2 3 4' - 7 8 V Pt 121314 15 DESCRIPTION 36 64DISCOU T6 72 AMOUNT I 5 2 010121011 1 ` White!- Purchasin Yellow copy: Pink copy; { Approved for Payment Yellow - Finance Pink —Department ' Miriam Parra, City Clerk': Oifice Maritza Pages, Procurement Management: CA=3 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Honorabl a Mayor and Members DATE MAR 2 i.1992 FILE of the Ci ty Commi ssi on it �/ �j SUBJECT Resolution Authorizing Award Bid No. 91-92-040 FROM REFERENCES. Cesar H. Odi o, City Manager City Manager's Office ENCLOSURES Proposed Re sol uti on RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resol uti on to award the subject bi d to Morgan Musi c Co. , a non-mi nori ty/1 ocal vendor, located at 2006 Biscayne B1 vd. , Mi ami , for the furni shi ng of a seven foot Concert Gra nd Pi a no a nd adjustable bench at the Manuel Artime Community Center located at 900 S.W. 1st Street under the management of the Department of Community Development. The total proposed cost is $17,250.00 with funds available from Capital Improvement Project -No. 333083, Account Code No. 459501-860. BACKGROUND: The Department of Community Development/Manuel Arti me Community Center has analyzed the bi ds pursuant to Bid No. 91-92-040 recei ved for the furni shi ng of a seven foot Concert Grand Pi ano and adjustable bench at the Manuel Arti me Community Center located at 900 S.W. 1st Street, Miami , under the management of the Department of Community Development. Funds for this purchase are available from Capital Improvement Project No. 333083, Account code No. 459501-860. AMOUNT OF BID: $17,250.00 (Local vendor 10% rule applied) SOURCE OF FUNDS: Capital Improvement Project No. 333083 Account Code No. 459501-860 MINORITY PARTICIPATION: Vendor recommended is a non minority vendor. - Attachment 92- 216 ^ C' A3 1 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Judy Carter Chief Procurement.Officer G.S.A. , .� �:' 1. FROM Fra nk lCa sta needa , Di rector Department of Community Development DATE FILE SUBJECT Bid # 91-92-040. (Furnishing of 7' Concert Grand Piano and adjustable REFERENCES bench at the Ma nuel Arti me Community Center) ENCLOSURES . Approvals This department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bit in the amount of $17,250.00. Account Code Number 459501-860 Project 333083. FINANCE REVIEW & APPROVED BY: (Except for funds al rea dy appropriated or items included in FY budget.) Carlos Garcia, Director Department of Fi na nce CAPITAL IMPROVEMENT FUNDING REVIEW AND APPROVAL: 'V uaro iguz Capi tal Program Manager BUDGETARY REVIEW 7 APPROVED BY: ( Except for items funded through Ca pi tal Improvement Program. ) Ma no a r Sura na, Director Department of Ma na gement & Budget (This form properly signed is part of the Bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) FC/AHL/l1v --ITY 'JF MIAMI, FLORIDA •,� -,1 BID NO. 91-92-040^ PID SHEET (Continued) • ,IMPORTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN T-,': ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENINr- IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT +� BOND IS SUBMITTED IN THIS ENVELOPE. Terms: 10 days (Include cash discount for prompt payment, if any) Additional discount of - % if awarded all items. warranty and/or guarantee: 10 years Delivery: 30 calendar days required upon receipt of Purchase Order or Notic'�, of Award. 1 Number of calendar days required to complete work after start. Delivery Point(s): As indicated in the Special Conditions In accordance with the Invitation to Bid, the Specifications, General Conditions, Special conditions, and General Information to Bidders, we agree to furnish the Items) at Price indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): Raymond Morgan Charles Morgan Sr. a) List principal business address: (street address) ?006 Biscayne Blvd., Miami, FL 33137 b) List all other offices located in the State of Florida: (street address) 3011 S. W. 40 St. Miami, FL 33154 (Please use the back of this page if more space is necessary) MINORITy PROCUREMRNT COMP TANCF The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 a= amended, the Minority Procurement Ordinance of the City of M "i and agrees to comply with all. applicable substantive and procedural provisions therein, inc ding any m4jndmente thereto. .I Bidder: _ Morgan Music Co. Signature: ---- (company name) Date: February 19, 1992 Print Name: Raymond Morgan Indicate if Business is 51% Minority -owned: (Check Qne box only) [ ] BLACK j ] HISPANIC [ ] FEMALE AFFIRMATIVE ACTION BAN If firm has an existing plan, effective date of implementation: 1980 If firm does not have an existing plan, the Successful Bidder(s) shall be required establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appen"+z: I for sample. /! , i I Bidder: Morgan Music Co. Signature::!At,��^, j FL•1 _---- (company name) - P1.rTr*,--N-,-AND--MURK-DI,�-FOB.M-._MAY-D-LS-ODALI.E.YL_LH I S .B T P •s TE : DEPARTMENT: TYPE OF PURCIVU: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: FUNDS: BID EVALU11TION: Bid No. 91-92-040 Furnishing of a Grand Concert Piano and Bench for the Manuel Artime Community Center Community Development .ngle Purchase is piano will be used for concerts at the I:d;tuel Artime Community Center. At present we rent it at a cost of $700.00 each time it is . , eeded . 8 2 Attached Capital Improvement Project No. 333083, Account Code No. 459501-860. Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 8 2 MINORITY/FEMALE (M/F) VENDORS.......... 1 0 Within City limits .................. 0 0 Registered with City ................ 0 0 Black (B) Vendors ...................... 1 0 Located within City limits.......... 0 0 Registered with City ................ 0 0 Female (F) Vendors ..................... 0 0 Located within city limits.......... 0 0 Registered with City ................ 0 0 Hispanic (H) Vendors ... .. ............ 0 0 Located within City limits.......... 0 0 Registered with City ................ 0 0 NON MINORITY (NM) VENDORS .............. 7 2 Located within City limits.......... 2 1 "No Bids.. .............................. - 1 7 Reason for "No Bid" was as follows: 1. All Music Center - "We do not sell Acoustic Grand Pianos". RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO MORGAN MUSIC CO. AT A TOTAL PROPOSED AMOUNT OF $17,250.00. 92- 2H CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Judy Carter DATE March 2, 1992 FILE Chief Procurement Officer G.S.A. SUBJECT Bi d Tabulation Bid # 91-92-040 Installation of concert Grand Piano and artist FROM F �mnk C4 taneda, Director REFERENCES adjustable bench at the .,Depa rtment of Community Development Manuel Arti me Community ENCLOSURES Center Following i s a list of bidders of items offered, unit and total price, delivery terms, minority status in reference to bid # 91- 92-040 to furnish 7' concert Grand Piano and artist bench at the Manuel Arti me Community Center. Morga a Music Co. 2006 Biscayne Blvd. Miami, Florida 33137 Local -non minority vendor. Item number Description Quantity Total Price 1 C 7' Yamaha Concert 1 $16,900.00 Grand Piano 1 Artist Adjustable Bench 1 350.00 Total $17,250.00 Del i very: 5 days from notice of award. (Local vendor 10% rule applicable Hale Piano & Organ 3058 N. Federal Hwy. Fort Lauderdale, Florida 33306 Non -local non minority vendor. Item number Description Quantity Total Price 1 C 7' Yamaha Concert 1 $16,454.00 Grand Piano 1 Artist Adjustable Bench 1 349.00 Total $16,803.00 Delivery: 10 days from notice of award. 92-- 216 9