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Home My WebLink AboutR-92-02070 0 J-92-250 3/11/92 92_ 207 RESOLUTION N0. A RESOLUTION ACCEPTING THE BID OF J. C. WHITE FOR THE FURNISHING OF OFFICE FURNITURE TO THE LAW DEPARTMENT AT A TOTAL PROPOSED COST OF $9,836.00; ALLOCATING FUNDS THEREFOR FROM THE 1991-92 OPERATING BUDGET, ACCOUNT CODE NO. 230101-840; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS ACQUISITION. WHEREAS, pursuant to public notice, sealed bids were received February 24, 1992 for the furnishing of office furniture for the Law Department; and WHEREAS, invitations were mailed to thirty (30) potential suppliers and four (4) bids were received; and WHEREAS, funds for this purchase are available from the 1991-92 Operating Budget, Account Code No. 230101-840; and WHEREAS, the City Manager and the City Attorney recommend that the bid received from J. C. White be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. CITY COMMISSION MEETING OF APR 0 2 1992 Resolution No. 92- 207 Section 2. The February 24, 1992 bid of J. C. White for the furnishing of office furniture h wt�epartment at a total proposed cost of $9,836.00 is hereby accepted with funds therefor hereby allocated from 1991-92 Operating Budget, Account Code No. 230101- AM Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 2nd day of ApriL., 1992. XAVIER L. SUAREZ, YOR ATT MATTk HIRAI, CITY CLERK PREPARED AND APPROVED BY: RAF E O. DIAZ DEPUTY CITY ATT EY APPROVED AS TO FORM AND CORRECTNESS: A,l NN JON , III CITY AT ORNEY - 2 - t SID_SECIIRITT_LIST DID ITEMt OFFICE FURNITURE DID INC. s ------- — 9 1 — 9 2 — 0 4 3 --- ------------«►----� ...� DATE BID S) OPENED: — FEBRUARY-24i_1922 ------ �.QO D.M,.--__—____--�---- (r TOTAL DID BORD_12EI �— DIDDER BID AIAOVNT CASHIER'S CHECK ------------- J ". C . WRITE ---- — See attached -------------- -- THOMAS W. RUFF & CO. BUSINESS ENVIRONMENTS " SECO SUPPLIES INC. ' NO BID: DESIGNERS SERVICE BUREAU ROTH OFFICE SUPPLY PRADERE MFG. CO. ----------- OFFICE SYSTEMS OF FLORIDA, INC.= ------------��---------- -------------- ---------------------- -------------------- THE RICHARD PLUMER COMPANY -- ---—L I --------------------- • ----------------- OFFICE INNOVATIONS____ — — mom — — ------ ---- ------- ------------- ----------------- - -- t --------- — --- — — ---------- — ------ - :_._._ --'?-_______ received (0 ) envelopes on behalf of (Person seceivia� bids) GSA/Solid Waste -Procurement Division ------- - on a- 9 (City Department)--- --- a. ---- -- - ----------------- - ---- _ utCt;XZGNBD:De erk) A. J M . LEGAL ADVERTISEMENT BID NO. 91-92-04; / Sealed bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 3:00 pm, February 24, 1992 for the furnishing of office furniture for the Law Department. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Local preference may be applied to those vendors whose primary office is located in the City of Miami, provided the amount of the bid or bid is not more than ten percent (10%) in excess of the lowest other responsible bidder. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. ( Ad No. BM) RECEIVED 1992 FEB 24 P14 3100 MATTY f ,1fRtil CITY CL A CITY OF HIM-11, FLA, Cesar H. Odio City Manager L f-] Y 11 - y}�. ... .r :. -.. -.. _ ,.... _.. .•. i.e.. ...... -... .,_.. i !t ..... cw w mm REQUISITION FOR ADVERTISEMENT This number must appear In the advertisement. DEpT/DIV._ Procurement (for Law Dept) ACCOUNT CODE ? 2 3 101--1 8 7 DATE, 2/4/92 ?° PHONE 575-5174 �.APP Y: f PREPARED BY____ j Jafara White r i DIRECT I F iSSUI DEPA /IEN Publish the'attached advertisement one (1) times, f j (number of times) Type of advertisement: I legal X classified display (Check One) i Size:-, 5�ega ' Starting date 4/ 1 U / y 2 - - Firstfour words'ofadvetisement: Bid No. 91-92�-043: Sealed bids will be.... - Remarks:. Office rurmiture DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. ; .. DATE(S) OF - LINE PUBLICATION ADVERTISEMENT INVOICE ,.AMOUNT 0 >A 1 C-3 F3 F4. F7 F8 F9 F10 F11 F12 t LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJEGf PROJEi 11 13 17 18 25 34 39 42 45 50 51 56 57 `_ 62 63 ti5 66 �.` 0 1 2 4 1 VIPI N I I 1 1 J2 10121287 t 1 2 3 4 -. 7 S. V P i 121314 15 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT 5 5 2 0 0 2 0 1 � I . Approved for Payment a White — Purchasing Yellow - Finance Pink — Department Yellow copy: Miriam Para, City Clerk's Office Pink copy: t Laura, Procurement CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM '1� CA-4 TO Honorable Mayor and Members DATE : MAR 2 j; 1992 FILE of the City Commission r, �J I J SUBJECT : Resolution authorizing Award of Bid No. 91-92-043 Office FROM : �'• Q{linn nes, III REFERENCES: Furniture for the Law City At o ney Department ENCLOSURES: I RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution awarding Bid No. 91-92-043 to J. C. White, a female-owned/non-local vendor located at 1965 N.W. 18th Street, Pompano Beach, Florida (J. C. White also has an office located at 8200 N.W. 27th Street, #110, Miami, Florida) for office furniture for the Law Department. The total cost for this office furniture is $9,836, for which funds are available from the Law Department i Budget, Index Code 230101-840. BACKGROUND: The Law Department has analyzed the responses received pursuant to f Invitation For Bids #91-92-043 to furnish office furniture for the Law Department,----3. C. White was the lowest responsible and re pons_e�liverider at a total cost of $9,836. Funds for this puose are available from the operating budget of the Law Department as indicated below: i Amount of Bid: $9,836 Source of Funds: 1991-92 Law Department Operating Budget Account #230101-840 Minority Participation: Award recommended to a minority vendor =' 92- 207 i t 0 CITY OF MIAMI. FLORIDA = INTER -OFFICE MEMORANDUM Judy S. Carter March 2, 1992 TO Chief Procurement Officer DATE FILE: Bid No. 91-92-043, SUBJECT Office Furniture i . Approvals FROM : A. Qu nn nes, III REFERENCES . City At o ney ENCLOSURES: This department has verified available funding with the Departments of Finance and Budget to cover the cost of the subject bid in the amount of $9,836, account code 230101-840. BUDGETARY REVIEW & APPROVED BY: Manohar Surat V ssistant City Manager irector, Department of Budget AQJ:km a 92- 20'7 3 CITY OF MIAMI FLORIDA !"' ,--�: HIb N0, 91-92-043 RID SHEET (Continued) � .1� IMPORTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPEP1r71; IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT BOND IS SUBMITTED IN THIS ENVELOPE. Terms: A 3 0 _(Include cash discount for prompt payment, if any) Additional discount of % if awarded all items. Warranty and/or guarantee: Delivery: C1-60 calendar days required upon receipt of Purchase Order or Notic of Award. I Number of calendar days required to complete work after start. Delivery Point(s): As indicated in the Special Conditions In accordance with the Invitation to Bid, the Specifications, General conditions, Specia. conditions, and General Information to Bidders, we agree to furnish the Item(s) at Price indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): 9-r'E"l16m _I' a) List principal business address: (street address) b) List all other offices located in the State of Florida: (street address) g100 Ai . 0)- Z,.- ST r6 /h14M / r(-. #E (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT COMPL.IANNC aaq. j The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 i amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with a s,r applicable substantive and procedural provisions therein, including any amen ents thereto. Bidder: �, �„ WH17-E Signature: � (company name) Date: Print Name: -- Indicate if Business is 51% Minority -owned: (Check box only) ( ] BLACK j J HISPANIC [ ✓J'FEMALE AFFTEMATIMP ACTTON PT.Fj If firm has an existing plan, effective date of implementation: S EP yg% If firm does not have an existing plan, the Successful Bidder(s) shall be requ•�red establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Apper I for sample. 2207 Bidder: Signature: :! (company name) _ s FAILIIRF TO cdMM fi SIOR.A ANU RETURN THIS FORM MAY DISQUAI IFY THjc BIP.. 4 BID EVALUATION: Bid No. 91-92-043 Furnishing of office furniture Law Department Single Purchase 30 4 Attached 1991-92 Operating Budget Account Code No. 230101-840 Bid Invitations Mailed ALL VENDORS ............................ 30 i # MINORITY/FEMALE (M/F) VENDORS.......... 19 within City limits .................. 1 Registered with City ................ 16 Black (B) Vendors ...................... 6 Located within City limits.......... 1 Registered with City ................ 6 Female (F) Vendors. .. ............... 7 Located within City limits.......... 0 Registered with City ................ 6 =' Hispanic (H) Vendors...... ........... 6 Located within City limits.......... 0 Registered with City ................ 4 NON MINORITY (NM) VENDORS .............. �i 11 Located within City limits. 4 .. ............ "No Bids"...... ......... - E$$ �..� Bid Responses 4 2 0 1 0 0 0 2 0 1 0 0 0 2 0 r, 92- 207 7 IVY ��Yr �7 BIDDERS -MINORITY STATUS ITEM DESCRIPTION NO. CONFERENCE ROOM TABLE CONFERENCE ROOM CHAIRS HIGHBACK DESK ,HAIR HIGHBACK DESK TABULATION OF BIDS FOR BID NO.: 91-92-043 DEPT. Law Department AM RECEIVED BY THE CITY CLERK, CITY OF MIAMI, FLORIDA AT 2/24/92 PM 3:00 PM J.C. WHITE THOMAS W. RUFF & CO. POMPANO BCH., FL. 33069 MIAMI, FL. 33169 UNIT I TOTAL I UNIT PRICE I TOTAL PRICE SECO SUPPLIES BUSINESS ENVIRONMEIV,'� ANDREWS AVE, MIAMI, FL. 33155 POMPANO BCH, FL. 33064 a UNIT TOTAL UNIT TOTAL PRICE PRICE 1,440-00 5 i 211.39 7 4 293.26 •2 a 7 2 7 n 112,106-64 BID EVALUATION: Bid No. 91-92-043 Furnishing of office furniture Law Department Single Purchase 30 4 Attached 1991-92 Operating Budget Account Code No. 230101-840 Bid Invitations Mailed ALL VENDORS ............................ 30 MINORITY/FEMALE (M/F) VENDORS.......... 19 Within City limits .................. 1 Registered with City ................ 16 Black (B) Vendors.. .................. 6 Located within City limits.......... 1 Registered with City ................ 6 Female(F) Vendors ..................... 7 Located within City limits.......... 0 Registered with City ................ 6 Hispanic (H) Vendors ................... 6 Located within City limits.......... 0 Registered with City ................ 4 NON MINORITY (NM) VENDORS .............. 11 Located within City limits.......... 4 "No Bids.. .............................. - a Bid Responses 4 2 0 1 0 0 2 0 0 0 0 2 0 6 92- 207 7 Reason for "No Bid" was as follows: 1. Designers Service Bureau - "Unable to meet specifications". 2. Roth Office Supply - "Cannot match existing furniture". 3. Pradere Mfg. Co. - "Cannot bid at this time". 4. Office Systems of Florida - "Products not part of our vendor's line". 5. The Richard Plummer Co. - "Do not carry proposed furniture lines". 6. Office Innovations - "Cannot meet specifications at this time". RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO J. C. WHITE, AT A TOTAL PROPOSED AMOUNT OF $9,836.00. TABULATION OF BIDS FOR BID NO.: 91-92-043 DEPT. Law Department AM RECEIVED BY THE CITY CLERK, CITY OF MIAMI, FLORIDA AT 2/24/92 M 3:00 PM BIDDERS J.C. WHITE THOMAS W. RUFF & CO. MIAMI, . FL33169 SECO SUPPLIES MIAMI, FL. 33155 BUSINESS ENVIRONMEA POMPANO BCH., FL. 33069 POMPANO BCH, FL. 33064 .MINORITY STATUS FEMALE OWNED -- NONIMINQ FEIIA�� ITEM NO. DESCRIPTION UNIT PRICE TOTAL UNIT PRICE --- TOTAL UNIT PRICE TOTAL RI UNIT PRICE 4 V TOTAL CONFERENCE ROOM .00 CONFERENCE ROOM HIGHBACK DESK lo 4 ,513.60 1 2 .2 .26 HIGHBACK DESK 23 SOFA 7 7 2. I 70 7 r, C