HomeMy WebLinkAboutR-92-02000
J-92-227
3/18/92
t)2-- 200
RESOLUTION NO.
A RESOLUTION, WITH ATTACHMENT, AUTHORIZING
THE CITY MANAGER TO APPROVE A LETTER OF
UNDERSTANDING AND BINDING AGREEMENT, IN
SUBSTANTIALLY THE ATTACHED FORM, BETWEEN THE
DEPARTMENT OF FIRE, RESCUE AND INSPECTION
SERVICES AND THE DEPARTMENT OF PUBLIC WORKS,
WHEREBY THE DEPARTMENT OF PUBLIC WORKS SHALL
ACT AS GENERAL CONTRACTOR, PROJECT MANAGER
AND ARCHITECTURAL/ENGINEERING CONSULTANT FOR
THE HISTORIC PRESERVATION AND RESTORATION
PROJECT FOR OLD FIRE HOUSE NO. 2, LOCATED AT
1401 NORTH MIAMI AVENUE, MIAMI, FLORIDA;
FURTHER BY AMENDING RESOLUTION NO. 90-271,
ADOPTED APRIL 12, 1990, BY RESCINDING
SECTIONS 3-6 IN THEIR ENTIRETY, BY REVOKING
THE DESIGNATION OF THE PLANNING AND DESIGN
SERVICES FOR THE RESTORATION OF OLD FIRE
HOUSE NO. 2 AS A CATEGORY "B" PROJECT, THE
APPOINTMENT OF A CERTIFICATION COMMITTEE, THE
APPOINTMENT OF CHIEF W. WATERS AS CHAIRMAN OF
THE COMPETITIVE SELECTION COMMITTEE, AND THE
AUTHORITY GIVEN THE CITY MANAGER TO ADVERTISE
FOR PROFESSIONAL SERVICES AS PART OF A
"DESIGN BUILT" REQUEST FOR PROPOSALS.
WHEREAS, the City of Miami desires to restore and adaptively
reuse Old Fire House No. 2, located at 1401 North Miami Avenue,
Miami, Florida, in the Central/Downtown Community Development
Target Area, for a Fire Museum and Fire Prevention Education
Facility; and
WHEREAS, pursuant to Resolution No. 90-271, adopted
April 12, 1990, the City Commission designated the planning and
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CITY COVMSSION.
MEETING OF
MAR 2 5 1992
Resolution No.
92- 200
a
design services for the restoration of Old Fire House No. 2 as of
Category "B" Project, appointed a Certification Committee
- g Chief of
three (3) members and appointed Chief W. Waters,
Management Services, as Chairman of the Competitive Selection
tee and authorized the City Manager to advertise for
Commit nest for
professional services as part of a "design built" Req
p and
Proposals (RFP) for the proposed restoration;
WHEREAS, pursuant to Resolution No.
91-05,
adopted
January
10 1991, the City Commission accepted a grant-in-aid in
the
amount of $229,425 from the Florida Department of State,
Division of Historical Resources,
Bureau of Historic
Preservation, for partial funding
of said restoration; and
WHEREAS, pursuant to Resolution No.
92-135, adopted
ebruar 13, 1992, the City Commission authorized that a
F Y
contribution in the amount of $100,000 be allocated from the 16th
contra Fund
y Year Community Development Block Grant Program Contingency d
for the first phase restoration of Old Fire House No. 2; an
WHEREAS, an additional amount is available to
unt of $30,000
the 1976 Fire
'all fund the proposed restoration from
partially
i
General Obligation Bonds; and
WHEREAS, an additional amount of $100,000 shall be made
available to partially
from the
- fund the proposed resubject
�i 18th Year Community Development Block Grant Program Fund, J
- Pursuant
to Resolution No. 92-190.1,
i to availability of funds, p
adopted March 12, 1992; and
WHEREAS, the funding for Phase I of the project of
res
toration of Old Fire House No. 2 is now in place; and
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WHEREAS, the Department of Fire, Rescue and
Inspection Services is desirous of having the Department of
Public Works act as General Contractor, Project Manager and
Architectural/Engineering Consultant for the renovation project;
and
WHEREAS, the Department of Public Works desires to provide
the aforementioned services, which shall include the coordination
of bids, construction administration and inspection and project
management;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble
to
this Resolution are
hereby adopted
by reference
thereto
and
incorporated herein as
if fully set
forth in this
Section.
Section 2. The City Manager is hereby authorized to approve
a Letter of Understanding and Binding Agreement, in substantially
the attached form, between the Department of Fire, Rescue and
Inspection Services and the Department of Public Works, whereby
the Department of Public Works shall act as General Contractor,
Project Manager and Architectural/Engineering Consultant for the
historic preservation and restoration project for Old Fire House
No. 2, located at 1401 North Miami Avenue, Miami, Florida.
Section 3. Resolution No. 90-271, adopted April 12, 1990,
is hereby amended by rescinding Sections 3-6, in their entirety,
by revoking the designation of the planning and design services
for the restoration of Old Fire House No. 2 as a Category "B"
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Project, the appointment of a Certification Committee of three
(3) members consisting of the Director of the Department of
Public Works, the Director of the Department of Planning,
Building and Zoning and the Director of the Department of Fire,
Rescue and Inspection Services or their appointed designees, the
appointment of Chief W. Waters, Chief of Management Services, as
Chairman of the Competitive Selection Committee, and the
authority given the City Manager to advertise for professional
services as part of a "Design Built" Request for Proposals (RFP)
for the restoration project.
Section 4. This Resolution
immediately upon its adoption.
PASSED AND ADOPTED this 26th
ATTEST
MATT IRAI, CITY CLERK
COMMUNITY DEVELOPMENT FUNDS
REVIEW:
FRANK CASTANEDA, DIRECTOR
DEPT. OF COMMUNITY DEVELOPMENT
BUDGETARY REVIEW:
MAN OHAR S. A
ASSISTANT CI MANAGER
-4-
shall become effective
day of arch , 1992.
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AVIER L. SUAFEZI�OR
CAPITAL IMPROVEMENTS PROJECT
REVIEW:
EDU DO DRI EZ
CAPI AL IMPR EMENTS ADMINISTRATOR
FINANCIAL REVIEW:
CARLO E. GARCIA, DIRECTOR
DEPARTMENT OF FINANCE
92- 200
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PREPARED AND APPROVED BY:
aRMAM. A1A
ASSISTANT CITY ATTORNEY
IRA/lb/M2855
APPROVED AS TO FORM AND
CORRECTNESS:
X. QU N E�,i
CITY ATT ?EY
-5- 92- 200
MAP. 19 ' 92 10 : 29
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C. A. GIMENEZ
Fire Chief
March 161 1992
(�itv of ittmi
Waldemar E. Lee, Assistant City Manager
Acting Director, City of Miami.
Department of Public Works
P• 0. Box 330708
Miami, Florida 33133
Dear Mr. Lees
CESAR H. ODIO
City Manager
The Department of )Fire, Rescue and Inspection Services is
desirous of having the Department of Public works act as General
Contractor, Project Manager and Architectural/Engineering
Consultant for our old iPire Lc ,Preservation and
Remo,-,�r;�n project, located at 1401 North Miami Avenue.
The funding for Phase I of the Project is now in place in the
amount of $459,425, and will include, but is not limited to the
following Services and Scope of Work. -
Services of a qualified:
Restoration/Preservation Consultant (Architect and/or
Engineer)
Historical Research and Thematic
Showcase Exhibit Designer
Architect
Landscape Architect
Structural/Mechanical/Electrical
Interpretation Specialist
Engineers
Scope of Work:
Architectural Documents
Termite Control
New Roofing
Masonry Repairs (including Beams & Floors)
Concrete Work
Steel Reinforcing
Millwork
Insulation
Iron Work
Stone Work
Exterior Trim Repair
92- 200
FIRE, RESCUE & INSPECTION SERVICES DEPARTMENT/27S N.W. 2 St./P.O.Box 330708/Miami, Florida 33128/(30S) S79-63M
VIAR 18 ' 92 10: -8
218 P05
Page 2
A portion of the funding for Phase I ($229t425) is from a grant
Department of State,
received from the State of Florida, Dep and other
and as such certain Standards, Review Processes,
requirements must be complied with in d the course of the Project.
These are specified attacheas part
and are hereby referenced and incorporate Likewise,
of this
there is also funding and requirements itof Development thatProgramo must robe
Program ($200,000), a
complied with as specified by the City of Miami Department o
Community Development.
orks
It is our understanding to a �dministratement the ofPublic for Phase a I
agreed to receive and and to provide
Restoration in the amount of $459,425. lets Design
Architectural/Engineering Project Management, Complete include
Services, and General Contracting Services
coordination of bids, construction administration enisfration the and inspectiuctionon,
and project management), retaining
as compensation for their seer ermnd that the s to assist
of
Fire has agreed to provide permanent liaison officer
in the Project.
A Project Budget and a Project Schedule have been attached hereto
and made a part of this Agreement.
lic
We welcome this opportunity awaited Prvjectthe
into afruitionffor bthe
Works in bringing this long
benefit of our City.
IN WITNESS WHEREOF, the parties hereto have caused this
instrument to be executedd by the espec itve
writteniciala duly
authorized, this the day year
BY
Carlos A. Gimenez, Chief Rescue
Director, Department of Fire,
and Inspection Services
SERVICE PROVIDER:
BY:
APPROVED:
APPROVED AS TO FORM
AND CORRECTNESS:
BY:
Waldemar E. Lee, Assistant City Manager
Acting Director, Department of Public Works
Cesar H. Odio, City Manager
A. Quinn Jones, City Attorney
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PROJECT SCHEDULE
OLD FIRE HOUSE NO. 2 HISTORIC RESTORATION
TIME SCHEDULE
EARLY EARLY
TITLE START FINISH
*CONCEPTUAL DESIGN PROGRAM DEV.
1
MAY
92
1
JULY
92
PRELIMINARY DESIGN
2
JULY
92
3
AUG
92
DESIGN DEVELOPMENT
4
AUG
92
5
OCT
92
**CONSULTANT SELECTION BY D.P.W.
5
OCT
92
5
NOV
92
WORKING DRAWINGS & SPECS
5
OCT
92
3
DEC
92
BIDDING (ADV.& RECEIVED)
4
DEC
92
28 DEC
92
AWARD CONTRACT FOR CONSTRUCTION
5
JAN
93
BEGIN CONSTRUCTION
26 JAN 93
CONSTRUCTION COMPLETED
1
AUG
93
*INCLUDE RESTORATION/PRESERVATION CONSULTANT, HISTORICAL RESEARCH
AND THEMATIC INTERPRETATION SPECIALIST AND SHOWCASE EXHIBIT
DESIGNER.
**MECHANICAL & ELECTRICAL ENGINEERS.
PREPARED BY DEPARTMENT OF PUBLIC WORKS DESIGN DIVISION
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PROJECT BUDGET
RESTORATION OF OLD FIRE HOUSE NO. 2
COST ESTIMATE FOR PHASE i
ITEM
ESTIMATE COST
1.
Termite Control
$ 6,000
2.
Roof (Framing & Roofing)
27,480
3.
Masonry Repair, Beams & Floors
28,680
4.
Concrete Work (Materials, Forms & Placing)
14,880
5.
Steel (Retnf. & Structural)
2,700
6.
Millwork
16,560
7.
Insulation
11,640
8.
Iron Work
19,200
9.
Stone & Trim
3,960
10.
Hardware
12,360
11.
Windows
22,440
12.
Floors
62,680
13.
Doors
7,680
14.
Plumbing
40,920
15.
Electrical
21,480
16.
Air Cond.
23,520
Sub Total
$322,180
Contractor O. H. & Profit
51,327
Sub Total
$370,507
Architectural/Eng. Documents & Inspections
$ 74,101
Total
$444,608
Estimate Prepared by Public Works Department - Design Division
92- 200
GRANT AWARD AGREEMENT
In acknowledgement of Grant No. SCO04 in the amount of
$241,500.00,,the City of Miami agrees to comply with the
administrative and accounting requirements set forth in Exhibit A
attached hereto and made a part hereof by reference.
Dated this cat/ day of
WITNESSES:
—7y6/cd ,tip.: �r c:z,�,
, 1990.
A�le�
CESAR H: ODIO
City Manager
City of Miami
GEORGE 'PERCY, Director
Division of Historical Resources
Florida Department of State
SUZAe
P. WALKER, Chief
Buref Historic Preservation
FlorDepartment of State
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BtVERLY B RNSED
Assistant Secretary
Florida Department of State
14,
92— 200
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Exhibit A
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1. Grant
a. This grant shall encompass the following scope of work
for the Old Fire House #2 Building:
1. Architectural documents;
2. Termite control;
3. New roofing;
4. Masonry repairs, including beams and floors;
5. Concrete work;
6. Steel reinforcing;
7. Millwork;
8. Insulation;
9., Iron work;
10. Stonework; and
11. Exterior trim repair.
b. The amount of funds awarded under this grant is
$241,500.00. The Department is not obligated or
authorized to award any funds in addition to this
amount.
c. The Grantee shall., prior to the disbursement of funds,
sign a grant award agreement agreeing to comply with
these administrative and accounting requirements.
d. Along with the grant award agreement, all Grantees shall
complete.a "Request for Advanced Grant Payment" form and
return it to the Bureau of Historic Preservation, R.A.
Gray Building, Tallahassee, Florida 32399-0250.
2. Grant Period
The grant period is effective on the date of the final
signing of the Grant Award Agreement by all parties and
ends on March 31, 1992.
3. -Cash Release
If the Request for Advanced Grant Payment is approved,
the Bureau shall request that the Department mail a
warrant in accordance with the cash advance needs as
specified by the Grantee.
92- 200
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4. Accounting Requirements
The Grantee shall maintain an accounting system which
provides for a complete record of the use of all grant funds.
This accounting system shall provide for:
a. Accurate, current, and complete disclosure of the status
of all grant funds.
b. Records that identify adequately the application of funds
for all activities related to the grant. in the absence -
of a proper accounting system with amounts detailing the
application of funds, a separate checking account may be
used.
c. Effective control over and accountability for all funds,
property, and other assets.
d. Accounting records that are supported by source
documentation (i.e., invoices, bills, cancelled checks)
and are sufficiently detailed to allow.for a proper
preaudit and postaudit.
.5. Retention of Accounting Records
a. Financial records, supporting documents, statistical
records, and all other records pertinent to a grant shall
be retained for a period of three (3) years after the end
of the grant period. If any litigation or audit is
started, or claim made, before the expiration of the
three (3) year period, the records shall be retained
until the litigation, claim, or audit questions involving
the records have been resolved.
b. Grantee shall make all grant records of expenditures,
copies of reports, books, and related documentation
available to the Department of State or a duly authorized
representative of the State of Florida for inspection at
a reasonable time for the purpose of making audits,
examinations, excerpts and transcripts.
6. Expenditures
a. All expenditures must be directly related to the purpose
of this grant and must be easily identified as such.
b. Project costs may not include any expenditure or cost not
directly related to the purpose of this grant.
c. No expenditure shall be made from these grant funds for
any costs incurred prior to the date of this grant.
92-- 200
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7. Grantee may temporarily invest the grant funds advanced,
provided that any interest -income shall either be returned to
the State of Florida General Revenue Fund or be applied
against the State obligation to pay the grant amount. See
note below.
g. Standards
The Grantee is advised to carry out all project work in
compliance with the Secretary of theIior's Stand rds for
porar,;i;tation or the secret ry of the Intexior's Standards
for Archaeoloc[ical Documentation.
9. Review
I
Pursuant to s.267.061(3)(i), Florida Statutes, the Grantee
should provide the Bureau an opportunity to review and
comment on architectural documents for the Project at the
following points in their development:
a. on completion of schematic design;
b. on completion of design development and outline
specifications; and
c. on completion of working drawings and specifications,
prior to execution of the construction contract.
10. Notices, schedules, and sponsorships
All publications, media productions, and exhibit graphics
shall include the following statement in the same size, type
style, and location as the organization name:
"Sponsored in part by the State of Florida, Department of
State".
11. in the event of a State revenue shortfall, the total grant
may be reduced accordingly and in the event such funds are
withdrawn this agreement is terminated and the State has no
further liability to the Grantee.
12. The Department and the State of Florida are not liable for
any claim for personal injury or property damage resulting
or occurring in connection with any activities conducted
under this grant. The Grantee hereby agrees to indemnify
and hold the Department and the State harmless from any and
all such claims.
92-- 200
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13. The Grantee agrees that all acts to be performed by it in
connection with this agreement shall be performed in strict
conformity with all applicable laws and regulations of the
State of Florida and local governments.
14. Any interest that accrues if the funds were temporarily
invested shall be returned to the Department of State at
the end of the grant period in lump sum; accompanied by
documentation and confirmation of interest amount from the
investment institution.
15. Bills for any travel expenses will be submitted in
accordance with Section 112.061, Florida Statutes.
16. This contract may be unilaterally cancelled by the
Department for refusal by the Grantee to allow public access
to all documents, papers, letters, or other materials
subject to the provisions of'Chapter 119, Florida Statutes,
and made or received by the Grantee in conjunction with the
agreement.
17. The State of Florida's performance and obligation to pay
under this agreement are contingent upon an annual
appropriation by the Legislature.
18. It is recommended that any articles which are the subject
of, or required to*carry out, this agreement should be
purchased from the corporation identified under Chapter 946,
Florida Statutes, in the same manner and under the
procedures set forth in Section 946.515(2) and (4), Florida
_ Statutes; and for the purpose of this agreement.the person,
firm,*or other business entity carrying out the provisions
of this agreement shall be deemed to be substituted for this
agency insofar as dealing with such corporation.
19. If the Grantee should fail to fulfill their obligations
under this agreement in a timely manner, or if the same
violates any of the covenants, agreements or stipulations
of this agreement, the Department shall thereupon have
the right to terminate this agreement, demand the return
of monies delivered and/or withhold subsequent payments
due under this or other grants.. If notice of termination
is given, the Department shall not be liable for services
rendered, expenses incurred or goods delivered after
receipt of the notification of termination.
g2--- 200
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Note: Chapter 86-268, Section 8 (HB1381). Any agency that has
been expressly authorized by other law to make advances for
program start-up or advances for contracted services, in total or
periodically, shall limit such disbursements to other
governmental entities and not -for -profit corporations. The
amount which may be advanced shall not exceed the expected cash
needs of the contractor or recipient within the initial 3 months.
Thereafter, disbursements shall only be made on a reimbursement
basis. Any agreement that provides for advancements may contain
a clause that permits the contractor or recipient to temporarily
agency's obligation to pay the contract amount This provision
shall not be construed as lawful authority to make any advance
payment not otherwise authorized by laws relating to a particular
agency or general laws relating to the expenditure or
disbursement of public funds. The Comptroller may, after
consultation with the Legislative Appropriations Committees,
waive the requirements of this section if it is determined to be
consistent with the intent of the General Appropriations Act or
the Letter of Intent.
92- 200
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HISTORIC PRESERVATION GRANT AWARD AGREEMENT —
AMENDMENT NUMBER ONE _
This AMENDMENT dated this 36 day of _0,
1990 to the Historic Preservation Grant Award Agreement dated
, hereinafter referred to as the Agreement,
between the State of Florida, Department of State, Division of
Historical Resources, and the City of Miami, relative to the Old
Fire House #2 Project, shall be effective when properly executed
....by the parties thereto, and shall be made a part of the original.
Agreement.
WHEREAS, the Office of the Comptroller has requested
revision to the Agreement, and
WHEREAS, the requested revision has been reviewed and found
to be in accordance with current regulations.
WITNESSETH, that said Agreement is hereby amended as
follows:
I. Delete Section 14 of Exhibit A in its entirety and
substitute the following:
14. Any surplus funds must be temporarily invested and
interest earned on such investments must be returned
to the State quarterly.
92- 200
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II. Modify Section 17 of Exhibit A to read as follows:
17. The State of Florida's performance and obligation
to pay under this Agreement are contingent upon
an annual appropriation by the Legislature, and
the availability of such funds.
All other terms and conditions of the Agreement remain in
full force and effect.
WITNESSES
DEPARTMENT ;STATE
.01 i
/ GE RGE W. PrRCY, Dec
' tor
Dijlsion of Histor''al
Rdsources
�,,, `lorida Department of State
�L '
SUZA P. WALKER, Chief
Bure of Historic
Preservation
Florida Departme o tate
BE RLY �SED
Assistan Secretary
Florida Department of State
CITY OF AMI
CESAR H. ODIO
City Manager
92- 200
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FLORIDA DEPARTMENT OF STATE
Jim Smith
Secretary of State
DIVISION OF HISTORICAL RESOURCES
R.A. Gray Building
Soo South Bronough
Tallahassee, Florida 32399-OZW
Directors Office Telecopier Number (FAX)
(904)488-1480 (904) 488-3353
February 7, 1991
Mr. Thomas-L. McLean
City of Miami
1151 Northwest 7th Street
Miami, Florida 33136
RE: Old Fire House #2
Dear Mr. McLean:
The Office of the Governor has recen9iYdetaiinfrmed us of a revised
ling State General
_ financial plan for Fiscal Year 1990to
ctinsRevenue reductions. These redwithonewaFiscaleYeary1990b91ng
State expenditures in balance
revenue projections.
Unfortunately, Special Category grant awards are among those
items which must be reduced. Your project's grant amount will be
reduced by 50 of your original grant award. This amount will be
deducted from your third quarterly payment.
quarterly The funds for your third q payment have not yet beentroller. However, we expect
released by the Office of the Comp
the Office of the Governor to authorize the release of these
funds in March. At that time, we will request
92- 200
Archaeological Research Florida Folklife Programs Historic Preservation Museum of Florida History
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Mr. Thomas L. McLean
February 71 1991
Page Two
questions or need additional information, please
If you have any q 487-
do not hesitate to contact me or Frederick Gaske at (904)
2333.
SPW/eb
Sincerely,
Suza P. Walker, Chief
Bure of Historic Preservation
92- 200
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74�114
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Section 3. The City Manager is hereby authorized to execute the necessary contract(s) in a form acceptable to City Attorney to implement this projectl/.
Section 4. This Resolution shall be in effect immediately
upon its adoption.
PASSED AND ADOPTED this loth day of January , 1991.
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XAVIER L. S Z, MA OR
A
MA TY HIRAI
CITY CLERK
PREPARED AND APPROVED BY:
Z" ' x,
ALBERTTNE B. SMITH
CHIEF ASSISTANT CITY TTORNEY
APPROVED AS TO FORM AND
CORRECTNESS:
l`J RGE L. rERNANDEZ
_ I C TY ATT9kNEY
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AQJ/gfa/gmb/M1957
CAPITAL BUDGET REVIEW:
Q E - -
EDUARD RODRIGUEZ
CAPITAL OVEMENT MANAGER
The herein authorization is further subject to compliance with
all requirements that may be imposed by the City Attorney,
including but not limited to those prescribed by applicable
City Charter and Code provisions.
92- 200
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NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. A contribution in the amount of $100,000 is
hereby authorized for the first phase restoration of the Historic
Old Fire House No. 2, located at 1401 North Miami Avenue, Miami,
Florida, with funds therefor, in the amount of $100,000, being
hereby allocated from the 16th Year Community Development Block
Grant Program Contingency Funds.
Section 3. The City Manager is hereby authorized to
submit to the U.S. Department of Housing and Urban Development
(HUD) an amendment of the 16th Year Community Development Final
Statement providing for the use of said $100,000 as set forth
herein.
Section 4. The herein allocation also serves as the
local match contribution of the City for the existing grant of
$229,425 from the Florida Department of State, Division of
Historic Resources and Preservation Grants, for the
implementation of said project.
Section 5. This Resolution shall become effective
immediately upon its adoption.
92- 200
-2- 92- 135
PASSED AND ADOPTED this _13th day of Fbr3ary , 1992.
ATTEST: AVIER L. SU REZ,
MATT IRAI, CITY CLERK
COMMUNITY DEVELOP NT VIEW:
- L
FRANK CASTANMA, DIRECTOR
DEPT. OF COMMUNITY DEVELOPMENT
FINANCIAL DEPARTMENT REVIEW:
xa4,,,k-,
CARLOS RCIA, DIRECTOR
DEPARTMENT OF FINANCE
BUDGETARY REVIEW:
MANOHAR S. allAW, DIRECTOR
DEPARTMENT OF GET
PREPARED AND APPROVED BY:
ALBERTINE B. SMITH
CHIEF ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
97. S1W.L •ar v r a,
CITY A TO EY
ABS/mv/Mf782
92- 200
-3- 92- 135
�!'� CITY OF MIAMi. FLORIDA
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members
of the City Commission
>ir� FROM: Cesar U. Odi
City MAnager
Diets)11114 4 i 4 \ 111414 \
DATE . HA
R 1 ` 1992 FILE .
SUBJECT : Resolution Approving
Letter of Understanding
for Old Fire House #2
REFERENCES : Preservation & Restoration
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the
attached resolution, approving the execution of a Letter of
Understanding and Binding Agreement between the Department of Fire,
Rescue and Inspection Services and the Department of Public Works
for services of general contracting, project management, and
architectural/engineering consulting on the Old Fire House #2
Project, including revocation of Resolution No. 90-271, adopted
April 12, 1990, designating planning and design services for the Old
Fire House as a Category "B" Project.
The Department of Fire, Rescue and Inspection Services has been
notified by the Florida Department of State, Division of Historical
Resources that the grant period for a 1990-91 Special Category Grant
for preservation and restoration of Old Fire House #2, ends on March
31, 1992. All grant funds ($229,425) must be expended or under
binding construction contract by this date, or will revert back to
the State.
Inasmuch as receipt of funding from the State was delayed and funds
earmarked by the City from the Omni Area Redevelopment Tax Increment
Trust Fund were not forth coming, delaying the implementation of the
Project, it is recommended that the Project be completely
administered by the Department of Public Works for expeditious
handling and meeting the State's grant requirements for entering
into binding construction agreement by March 31, 1992.
Funding for Phase I Restoration in the amount of $459,425 is now in
place, consisting of:
$229,425 State Grant -In -Aid / Resolution No. 91-05
$ 30,000 Fire G.O.B. Bonds / C.I.P. Project No. 313231
$100,000 CDBG Funds / Resolution No. 92-135
5100,000 CDBG Funds Resolution No 9 -190 1
$459,425 Total Phase'I Restoration
92- 200
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