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Home My WebLink AboutR-92-0167J-92-260 3/12/92 J2- :167 RESOLUTION NO. A RESOLUTION REJECTING ALL BIDS RECEIVED BY THE CITY IN CONNECTION WITH THE PRINTING, BINDING AND SHIPPING OF OFFICIAL STATEMENTS FOR BOND FINANCING, BID NO. 91-92-029; FURTHER DIRECTING THE CITY MANAGER TO SEEK NEW BIDS AND TO BRING BACK SAID SOURCES TO THE CITY COMMISSION FOR ITS REVIEW AND APPROVAL. WHEREAS, pursuant to public notice, sealed bids were received January 8, 1992 for the printing, binding and shipping of official statements for bond financing issued by the Finance Department, Treasury Management Division, for the Department of General Services Administration and Solid Waste/Graphic Reproductions Division; and WHEREAS, invitations were mailed to thirty-three (33) potential suppliers and one (1) bid was received; and WHEREAS, despite the City Manager and the Director of the Department of General Services Administration and Solid Waste having recommended that certain bid received be accepted, the City Commission is not convinced that sound procurement principles were fully utilized in this proposed acquisition; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: ot- L .67 Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. All bids received by the City in connection with the printing, binding and shipping of official statements for bond financing, Bid No. 91-92-029, are hereby rejected. Section 3. The City Manager is hereby directed to seek new bids for the procurement of said services and to bring back said sources to the City Commission for its review and approval. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 12th day of March , 1992. VIER L. S�REZ, R I, CITY CLERK PREPARED AND APPROVED BY: ASSISTANT CITY A' CLL:ra:M2863 APPROVED AS TO FORM AND CORRECTNESS: A: QUINN JQNE CITY ATTORNEY DID_SECURITT_LIST DID ITEM: PRRI-NTING, BINDING AND SHIPPING OF OFFICIAL_ STATEMENT �..- ---- -------------------- DIDN 0. s 91- 9 2_ 0 2 9------------------------------------------- - DATE DID(S) OPENED: JANUARY- 8 ,- 19 9.p- ____ 3_ 00_2m . ............. — ---- w_ ,r f TOTAL DID_SORD_SorZ f, BIDDER DID_AHOUNT CASHIER'S _CHECK___ See attached B'OWNE OF MIAMI __ -L3.j.� _____ - -- - -------------- - -------------- NO BID: - -- ------ ------ AMERICAN NATIONAL LTD.--__ __ ______--__-_-____---_-- S W AN S ON PRINTING INC* ----- — --- __-_-,_------- . __—_---__ ------ WL LITHO AMAZON ROSS PHOTO OFFSET PRONTERS, INCI 1--------------- ---- ------ ------ ------------------------------ -=-� 6 --- --- -------------------------- --------3 �� ? -------------- -------------- -------------- ------------------------- ___ received (_L) envelopes on behalf of (Per —au r eiv � bids) GSA/Solid Waste —Procurement_ Division an (City Department) _ — SIGNED: 2i 1��i-��,_ ________ �D� utP Cite Clerk) LEGAL ADVERTISEMENT JUDI NO. 91-92-029 f �� Sealed bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 3:00 p.m. January S 1992 for the typesetting (if required), printing, binding and shipping of Official Statements to be issued by the Division of Treasury Management for the Department of General Services Administration and Solid Waste, Graphics Reproductions Division. Companies responding to this bid must have experience in financial printing, especially in the printing of official statement for governmental entities. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. ( Ad No. 2, ) Cesar H. Odio City Manager t REQUISITION FOR ADVERTISEMENT + This number must appear In the advertisement. DEPT/DIV , Procurement (for GSA/SWr-Graphic.3) n ci M- n ACCOUNT CODE 4 2i0 5 0'1- 7 7 3 �1 r DATE _12/12/91 PHONE 1 1� , < / 1 � / � .t � ApF'ROVED BY: _ r F PREPARED BY 'Marit2a Pages IRE4TOR OF.! IN_ EPA�RTMEI i .l Publish the attached advertisement one times. (number of times) Toe•of advertisement: ' legal h classified display (Check One) i Size: - Ll_cta1. Starting date i First four words of advertisement: Biel No. 91-92-029: Soalcd bicir: tijill 1)(, .. . i Remarks: Or.i'Iitirig of Official St a i r rten L,, i (open 1/8/9: - 3:00 DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT -INVOICE:--) ! ,,AMOUNT 0 Miami Review —` B-2 Diari_o i.ras Rmericas C-3 D-4 E•5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 1 1 117,18 1 125.34 39 42 45 50,51 56 57 62 63 65 66 7 0 1 2 4 1 V P12101212 8 7 1 2 3 4 7 8 V P 1213 14 15 DESCRIPTION 36 64 DISCOUNT69 72 AMOUNT 8 5 2 0 0 2 0 1 Approved for Payment White — Purchasing Yellow - Finance Pink — Department Yell*W copy' : Miriam Par ra r Pi)-'k ccjp : :1 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA- =5-' TO: Honorable Mayor and Members DATE FEB 2 71992 FILE of the City Commission SUBJECT. Resolution Authorizing Bid No. 91-92-029 FROM : Cesar H. Odio City Manager RECOMMENDATION: REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached resolution awarding the printing, binding and shipping of Official Statements for bond financing on a contract basis for a period of one (1) year with the option to extend for an additional one ( 1 ) year period to Bowne of Miami, Inc., a non - minority vendor located within City limits, 1001 South Bayshore Drive, Miami, as the sole responsible and responsive bidder in accordance with bid No. 91-92-029. The estimated total cost associated with the printing, binding and shipping of Official Statements for bond financing is $7,500.00 per bond issue, with funds available from the Finance Department, Treasury Management Division account no. 269902-680-311016. BACKGROUND: The Department of General Services Administration and Solid Waste, Graphic Reproductions Division, has received one (1) bid and five (5) no bids pursuant to Bid No. 91-92-029, for the printing, binding and shipping of Official Statements for bond financing. Bowne of Miami, Inc. submitted the sole bid which has been analyzed and has been determined to be responsible and responsive. As a result, award is being recommended to Bowne of Miami, Inc., a non -minority vendor located within City of Miami limits at 1001 South Bayshore Drive, Miami, Florida 33131. The total cost associated with this project is estimated at $7,500.00 per bond issue. AMOUNT OF BID: $7,500.00 SOURCE OF FUNDS: Finance Department Treasury Management Division account no. 269902-680-311016. MINORITY PARTICIPATION: Award is to a non -minority vendor located within City limits. i CITY OF MIAMI, FLUPIDA INTER -OFFICE MEMORANDUM i i To : Judy S. Carter FILE Chief Procurement Officer _ SUFUECT: Rid #91-92-029 i Official Statements MOM: Carlos E. Garcia, Director REFERENCES: ' Department of Finance — ENCLOISUHtS : This department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid in the amount of $ 79500.00 Account code Number 269902-680-311016 FINANCE REVIEW & APPROVED BY: (Except for funds already appropriated or items included in FIY bu t Carl a ia, Director' Departme of Finance CAPITAL IMPROVEMENT FUNDING REVIEW AND APPROVAL: Edua dr guez Capital Program Manager BUDGETARY REVIEW & APPROVED BY: (Except for items funded through Capital Improvement Program) Manohar Surana, Director, Department of Management & Budget (This form properly signed is part of the recommendation package to be placed on the attached to the resolution cover memorandum). Ln Bid evaluation}; anc-I agenda .and mu;41 bt7.; t •� _M Cn -. J2-- 165 FEB-24-92 MON 10:00 305 575 5180 P.A? 77777p, ism" ar nil -MI, rLUR1DA BID NO. 91-92-029. SHEET (Continued) IMPORTANT: BID SHEET AND ATTACHMENTS MUST BE RE URNED IN TRIPLICATE IN TH1 a- ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING • IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT 01 BOND IS SUBMITTED IN THIS ENVELOPE. 30 DAYS NET/1% DISCOUNT FOR PAYMENTS RECEIVED WITHIN 10 DAYS -= Terms: (Include cash discount for prompt payment, if any) Additional discount of N/A $ if awarded all items. Warranty and/or guarantee: N/A Delivery: TWO calendar days required upon receipt of Purchase Order or Notic( of Award. ONE Number of calendar days required to complete work after start. Delivery Point(s): In accordance with the Invitation to Bid, the Specifications, General Conditions, Specia: conditions, and General Information to Bidders, we agree to furnish the Item(s) at Price: indicated on the attached bid sheet(s). _ NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): BOWNE OF MIAMI (BOWNE & CO. - A PUBLIC COMPANY) JOSEPH R. MORROW, EXECUTIVE VICE PRESIDENT BOWNE OF MIAMI a) List principal business address: (street address) BOWNE OF MIAMI, 1001 SOUTH BAYSHORE DRIVE, SUITE 3000, MIAMI, FLORIDA 33131 b) List all other offices located in the State of Florida: (street address) BOUTNE OF TAMPA, BARNETT PLAZA SUITE 3600, 101 EAST KENNEDY BOULEVARD, TAMPA, FLORIDA 33602 (Please use the back of this page if more space is necessary) MTNO TTY PROCUREMENT COMPL ANCE The undersigned bidder acknowledges that (s)he has received a copy of ordinance #10062 of amended, the Minority Procurement ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, in"ing a y a 0-Inente th reto. Bidder: BOWNE OF MIAMI Signature*. (company name) Date: JANUARY 7, 1992 Print Name: MICHAEL KNIGHT Indicate if Business is 51% Minority -owned: (Check c= box only) [ ] BLACK [ ] HISPANIC [ ] FEMALE AFFTRMATTVE ACTTON PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidder(s) shall be required tc establish an Affirmative Action Policy, pursuant to ordinance #10062 as amended. See Appendi) I for sample. I ` • BOWNE OF MIAMI Si nature : Bidder: g ( company name) FAILURE TO COMPLETE. SIGN, AND RETURN_ TKM EnRM MAY DISQUALIFY THIS BID• AWARD OF BID Bid No. 91-92-029 ITEM: Printing, binding and shipping of official statements. DEPARTMENT: General Services Administration and Solid Waste/Graphic Reproductions Division TYPE OF PURCHASE: Contract for one (1) year with the option to extend for an additional one (1) year period. REASON: Printing, building and shipping of official statements for bond financing. POTENTIAL BIDDERS: 33 BIDS RECEIVED: 1 FUNDS: Finance Department -Treasury Management Division, Code No. 269902-680-311016 BID EVALUATION: Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 33 1 MINORITY/FEMALE (M/F) VENDORS.......... 24 0 Within City limits .................. 4 0 Registered with City ................ 14 0 Black (B) Vendors ...................... 6 0 Located within City limits.......... 0 0 Registered with City ................ 1 0 Female (F) Vendors ..................... 10 0 Located within City limits.......... 2 0 Registered with City ................ 9 0 Hispanic (H) Vendors ................... 8 0 Located within City limits.......... 2 0 Registered with City ................ 4 0 NON MINORITY (NM) VENDORS .............. 9 1 Located within City limits.......... 5 1 "No Bids.. .............................. - 5 o 9 ... -1 b �� t 5 Reasons for "No Bid" were as follows: 1. Amazon Services - "Typesetting machine broken." 2. American National Ltd. - "Not a financial printer". 3. Swanson Printing, Inc. - "We do not have a web press". 4. WL Litho - "We can not perform the work required". 5. Ross Photo Offset = "Limited typesetting capabilities". RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO BOWNE OF MIAMI, INC. AT A TOTAL ESTIMATED AMOUNT OF $7,500.00.