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Home My WebLink AboutR-92-0153J-92-172 2-19-92 . RESOLUTION NO. 9 2 - 153 A RESOLUTION ACCEPTING THE BID OF FRANK J. MORAN, INC. FOR THE FURNISHING AND INSTALLATION OF THIRTY-FOUR (34) THEATRE CHAIRS AT THE MANUEL ARTIME COMMUNITY CENTER FOR THE DEPARTMENT OF COMMUNITY DEVELOPMENT AT A TOTAL PROPOSED COST OF $7,201.00; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROJECT NO. 333083, ACCOUNT CODE NO. 459501-860; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS ACQUISITION. WHEREAS, pursuant to public notice, sealed bids were received December 18, 1991 for the furnishing and installation of thirty-four (34) theatre chairs at the Manuel Artime Community Center for the Department of Community Development; and WHEREAS, invitations were mailed to thirteen (13) potential suppliers and one (1) bid was received; and WHEREAS, funds for this purchase are available from Capital Improvement Project No. 333083, Account Code No. 459501-860; and WHEREAS, these chairs will be used by the Manuel Artime Performing Art Center located at 900 SW 1 Street under management of the Department of Community Development; and WHEREAS, the City Manager and the Director of the Department of Community Development recommend that the bid received from Frank J. Moran, Inc. be accepted as the only responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY COMNIISSIOX MEETING OE MR R 1 2 1992 Resolutim No. 92- 153 Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The December 18, 1991 bid of Frank J. Moran, Inc. for the furnishing and installation of thirty-four (34) theatre chairs at the Manuel Artime Community Center for the Department of Community Development at a total proposed cost of $7,201.00 is hereby accepted with funds therefor hereby allocated from Capital Improvement Project No. 333083, Account Code No. 459501-860. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 12th day of Mar 1992. ATTES AVIER L. S AREZ, OR MATTY IRAI, CITY CLERK PREPARED AND APPROVED BY: RAFAEL' O. ' DIAZ DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND VORRECTNESS: QIMN I I ITY ATT EY - 2 - 92- 153 ---' AID _SECURITY _LIST DID ITENt FURNISHING AND —INSTALLATION —OF —THEATRE —CHAIRS ------- - — ----------- — ----------- — ----- DID N0.s 91_92-018-----------------------��.�---------_ — DATE 8ID(S) OPENEDs �DECEMBER 18__1991 11�:00 am-------------N--__ i 1 TOTAL DID 80ND_SorZ BIDDER 'BID_A14OUST CASSIBR_S_CHECK___ ------ ------ - ---- -----M..� See Attached F RANK J . M O RAN , INC. _ Bid NO BID: DESIGNERS SERVICE BUREAU ---------------- ------ ------------------- ---------------- ------------------------------------------ ------------- ___ _- 4 1.-------- ___,__received ( �) envelopes on behalf of (Parana receiving bids) GSA/Solid Waste -Procurement Division )� :r (City Department) -----------------°II --------------------------- LEGAL ADVERTISEMENT HID NO. 91-92-010 1' :I C.!:C -4 1 i1 2' 74 CITY (:I r,ITY OF It!! �'; ),-i I. F1. A Sealed bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 11:00 a.m. December 18 , 1991 for the purchase and installation of approximately thirty-four (34) Irwin Citation theatre chairs for the Manuel Artime Community Center for the Department of Community Development. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 8253) Cesar H. Odio City Manager I 1 ' t s REQUISITION FOR ADVERTISEMENT This number must appear DEPT/DIV. Procurement (for Conmiunity Uevelopmtnt) in the advertisement. ACCOUNT CODE _ 459501-287-333083 DATE-- 11/25/�1 PHONE 575-5174 APPR VE B / PREPARED BY Aarjitza Panes ✓ ' DIRECTOR OF ISSURNG DEPARTMENT Publish the attached advertisement _ one (1) times. (number of times) Type of advertisement: legal X classified display (Check One) Size: Leggy 1 Starting date - 12 / 4 / 91 a First four words ofadveolsement• - Did No. 91-92-018v Sealed big will h ' t I --- i Remarks: ishina and (ot-n 1f 1RI91 - 11 •nn t DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. DATE(S) OF LINE : PUBLICATION ADVERTISEMENT INVOICE AMOUNT 0 Miami j Review c7 �.., u `'• A-1 Miami Times F 1372 Diari Ltas Americas C-3 �M r fit- -b _ F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE 'TRANS VOUCHER W DUE DATE MM OD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 1 1 117.18 1 125.34 39 42 45 .50 51 56 57 62 63.65 66 71 0 1 2 4 1 VIP 12101212 8 7 1 2 3 4 7 8 V P ; 121314 15 DESCRIPTION 36 64 DISCOUNT69 72 AMOUNT. 80 5 2 0 01210111 f Approved for Payment + White - Purchasing Yellow - Finance Pink -Department U011OW copy: Siriam Parra, City Clerk's Office Pink copy: Maritza, Procurement Management CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Honorable Mayor and Members of the City Commission FROM Cesar H. Odio City Manager RECOMMENDATION: DATE: F E U 2, 1992 CA=2 FILE - suBJEOResolution Authorizing Award Bid No. 91-92-018 REFERENCES: ENCLOSURES: Proposed Resolution It is respectfully recommended that the City Commission adopt the attached resolution to award the subject bid to Frank J. Moran, Inc., a non-minority/local vendor located at 1501 N.W. 29 Street, at a total proposed amount of $7,201.00, for the furnishing and installation of thirty-four (34) theatre chairs at the Manuel Artime Performing Arts Center located at 900 S.W. lst Street, Miami, under the management of the Department of Community Development. Funds for this purchase are available from Capital Improvement Project No. 333083, Account Code No. 459501-860. BACKGROUND: The Department of Community Development/Manuel Artime Community Center has analyzed the bids pursuant to Bid No. 91-92-018 received on December 18,- 1991 for the furnishing and installation of thirty-four (34) theatre chairs at the Manuel Artime Performing Arts Center located at 900 S.W. lst Street, Miami, under the management of the Department of Community Development. Funds for this purchase are available from Capital Improvement Project No. 333083, Account Code No. 459501-860. AMOUNT OF BID: $7,201.00 SOURCE OF FUNDS: Capital Improvement Project No. 333083 Account Code No. 459501-860 MINORITY PARTICIPATION1: Invitation to bids were sent to seven (7) minority/female-owned firms. Attachment 92- 153 CITY OF MIAMI, FLORIDA 40 INTER -OFFICE MEMORANDUM TO : Judy S. Ca rter Chief Procurement Off er G.S. .` r FROM : Fra nk Gd s a n Di ector Department of Community Development DATE: FILE : SUBJECT : Bid # 91- 92-018. (Furnishing and installa- tion of theatre chairs at REFERENCES the Manuel Arti me Community Center) Approvals ENCLOSURES: This department has verified a va i 1 a bl a funding with the Departments of Fi na nce and Management & Budget that funds are available to cover the cost of the subject bid in the amount of $7,201.00 Account Code Number 459501-860. Project 333083 . FINANCE REVIEW & APPROVED BY: (Except for funds already appropriated or items included in FY budget.) Carlos Garcia, Director Department of Fi na nce CAPITAL IMPROVEMENT FUNDING REVIEW AND APPROVAL: (RPI ai 97z ua r o ri q z Capital Prograrm Manager BUDGETARY REVIEW & APPROVED BY: (Except for items funded through Capital Improvement Program.) %nohar Surana, Director Department of Management & Budget (This form properly signed is part of the Bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) FC/AHL/lIv 92- 153 3 CITY OF MIAMI, FLORIDA BID NO. 91-92-018 BID SHEET (Continued) IMMEQUMD BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN' THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR _ BOND IS SUBMITTED IN THIS ENVELOPE. Terms:'300_A:j'� (Include cash discount for prompt payment, if any) Additional discount of nIA % if awarded all items. Warranty and/or guarantee: Delivery: CIO calendar days required upon receipt of Purchase Order or Notice':' of Award. '-i Number of calendar days required to complete work after start. Delivery Point(s): As indicated in the Special Conditions In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S)CA a) List principal business address: (street address) b) List all other offices located in the State of Florida: (street address) (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that (s)he has received a copy of ordinance #10062 as amended, the Minority Procurement ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. Bidder�,� Date: company -k%-C\\ name) Print Name: 11rAoyk� N�. (�'��F1c.,'L •(C. Indicate if Business is 51% Minority -owned: (Check sne box only) [ ] BLACK [ ] HISPANIC [ ] FEMALE AFFIRMATIVE ACTION PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidder(s) shall be required tc establish an Affirmative Action Policy, pursuant to Ordinance #10062 as lnended. See Appendix I for sample. 9 2 — 153 Bidder A--0 'MV_Z_. N %C-�-!-*Avk �y,. (:. Signature _- (company name) FAILURE TO COMPLETE, SIGN, AND RETURN TNIS .FORM. MAY DISQUALIFY .INIS- AM 0 0 t AWARD OF BID Furnishing and installation of theatre chairs at the Manuel Artime Community Center DEPARTMENT: Community Development TYPE OF PURCHASE: Short-term contract REASON: These chairs are to be installed at the Manuel Artime's Performing Arts Center located at 900 SW 1 Street. POTENTIAL BIDDERS: 13 BIDS RECEIVED: 1 TABULATION: Frank J. Moran, Inc. $7,201.00 FUNDS: Capital Improvement Project No. 333083, Account Code No. 459501-860. BID_EVALUATION: Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 13 1 MINORITY/FEMALE (M/F) VENDORS.......... 7 0 Within City limits .................. 3 0 Registered with City ................ 6 0 Black (B) Vendors....... ............ 0 0 Located within City limits.......... 0 0 Registered with City ................ 0 0 Female (F) Vendors . .... .............. 4 0 Located within City limits.......... 1 0 Registered with City ................ 4 0 Hispanic (H) Vendors ................... 3 0 Located within City limits.......... 2 0 Registered with City... ............. 2 0 NON MINORITY (NM) VENDORS .............. 6 1 Located within City limits.......... 3 1 "No Bids.. .............................. - 1 s2- 153 7 0 Reason for "No Bid" was as follows: 1. Designers Service Bureau - "Do not handle line specified". RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO FRANK J. MORAN, INC. AT A TOTAL PROPOSED AMOUNT OF $7,201.00. • 92- 153 M,*