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Home My WebLink AboutR-92-0133J-92-28 12/31/91 4 �, RESOLUTION NO. A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING THE CITY MANAGER'S FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND APPROVING THE PURCHASE OF 1,025 FLORIDA LAW ENFORCEMENT HANDBOOKS FROM THE METRO DADE POLICE DEPARTMENT, THE SOLE SOURCE VENDOR FOR THESE HANDBOOKS, AT A PROPOSED COST OF $8,713 FOR THE DEPARTMENT OF POLICE; ALLOCATING FUNDS THEREFOR FROM THE POLICE DEPARTMENT'S GENERAL FUND, INDEX CODE NO. 290201-760; AND AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THESE HANDBOOKS. WHEREAS, the Department of Police is in need of purchasing 1,025 Florida Law Enforcement Handbooks from Metro -Dade Police Department; and WHEREAS, the Department of Police will utilize these handbooks as a valuable tool in assisting police officers who must, on a daily basis, make quick, on -the -spot decisions that could have far reaching effects upon the officer and his or her Department; and WHEREAS, these handbooks are revised every year in order to provide officers with an up-to-date compilation of state statutes and legal guidelines, as amended, and produced following each Florida Legislative session; and CITY COT ni.USSION ME£'i a'r OF F t B 13 1992 RESOLUTION RO. '1 I WHEREAS, funds for this purchase are available in the Police Department's General Fund, Index Code No. 290201-760, in the amount of $8,713; and WHEREAS, the Chief Procurement Officer has adopted a finding wherein Metro -Dade Police Department is the sole source for this purchase; and WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as the findings of the City Manager; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirement for competitive formal sealed bids be waived and the procurement from Metro -Dade Police Department, as the sole source, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a 4/5ths affirmative vote of the members of the City Commission, after a duly advertised public hearing, the City Manager's written finding that Metro -Dade Police Department is the sole source of supply to the City for furnishing Florida Law Enforcement Handbooks is hereby ratified. Section 3. The requirement for competitive sealed bids is hereby waived and the Department of Police request for the purchase of 1,025 Florida Law Enforcement Handbooks is hereby - 2 - W # approved with funds therefor hereby allocated from the Police Department's General Fund, Index Code No. 290201-760, in the amount of $8,713. Section 4. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this purchase. Section S. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this ATT T• NATTY HIRAI CITY CLERK 13th' day of February 1992. �-Ic XAVIER L. AREZ, MAYOR PREPARED AND APPROVED BY: RAFAEf 0. DI Z DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: I lI QUfXN ES, II CITY ATT EY ROD:gb:M2731 - 3 - s.. 48 CITY OF MIAMI. FLORIDA ! INTER -OFFICE MEMORANDUM The Honorable Mayor and Members of th City Commission =ROM Cesar H. Odio City Manager RECOMMENDATION: DATE i FILE SUBJECT Resolution Waiving Requirement of Sealed Bids for the Purchase of Law Enforcement Handbooks REFERENCES. ENCLOSURES It is respectfully recommended that a Resolution waiving sealed bids and approving the purchase of 1,025, 1992 Florida Law Enforcement Handbooks, at a cost of $8,713, be approved. i BACKGROUND: Police officers for the City of Miami Police Department are required to make on -the -spot decisions regarding the legality of a person's actions on a routine basis. One of the officers' best references in these instances are the Florida Law Enforcement Handbooks. Metro Dade Police Department currently holds the copyright on these handbooks. It is, therefore, recommended that the Resolution waiving sealed bids and authorizing the purchase of 1,025, 1992 Florida Law Enforcement Handbooks, in the amount of $8,713, funding to be provided from the Police Department General Fund, Index Code 290201-760, be approved. TO Cesar H. Odio City Manager CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM `ROM Judy S . Carte Chief Procureme Officer DATE FIL: December 6, 1991 SUBJECT Sole Source Findings for the purchase of 1992 Florida Law Enforcement REFERENCJNardbooks ENCLOSURES The City of Miami Police Department is in need of purchasing 1,025 Florida Law Enforcement Handbooks from Metro -Dade County Police Department which holds the copyright on these handbooks. These handbooks have to be purchased every year. The Department of Police utilize these handbooks as a valuable tool in assisting police officers who must, on a daily basis, make quick, on -the -spot decisions that could have far reaching effects on the officer and his or her department. These handbooks are revised every year in order to provide officers with an updated compilation of state statutes and legal guidelines as amended and produced following each Florida Legislative session. The total cost associated with this purchase is estimated to be in the amount of $8,713.00 for this year. Funds for this purchase are available in the 1991-92 Operating Budget, Account Code No. 290201-760. Future purchases will be subject to the availability of funds. Accordingly I, the Chief Procurement Officer, am recommending that the requirements for competitive bidding be waived and that the above findings be approved, and that the purchase of 1,025 Florida Law Enforcement Handbooks from the Metro -Dade Police Department, as the sole source, be approved. _011'r Approved 0 Date SG:mp cc: Ron E. Williams, Administrator City Manager IN CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Judy S. Carter Chief Procurement Officer 2-- ��-i----- FRo Calvin Rolls 1--� Chief of Police DATE NOV 0 6 1991 FILE SMECT. Purchase of 1992 Florida Law Enforcement Handbooks REFERENCES: ENCLOSURES This department has verified that funds are available with the Department of Budget to cover the cost of furnishing the Police Department with 1,025, 1992 Florida Law Enforcement Handbooks at a cost of $8,713. Funding is to be from the Police Department General Fund, Index Code 290201-760. FINANCE REVIEW & APPROVED BY: Carlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: Manohar Surana, Director Department of Budget ADDITIONAL APPROVALS (IF REQUIRED) Eduardo Rodriguez, CIF Manager City Manager's Office (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) AWARD SHEET SOLE SOURCE _ITEM: 1,025 Florida Law Enforcement Handbooks DEPARTMENT: Police TYPE OF PURCHASE: Single purchase REASON: These handbooks are revised every year in order to provide officers with an up-, to -date compilation of state statutes and legal guidelines as amended and produced following each Florida Legislative session. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO METRO-DADE POLICE DEPARTMENT AT A TOTAL PROPOSED AMOUNT OF $8,713.00. Dat FA