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Home My WebLink AboutR-92-0094.. �1 J-92-31 12/11/91 4 RESOLUTION NO. A RESOLUTION ACCEPTING THE PROPOSAL OF UCS, INC. FOR FURNISHING FIFTEEN (15) GRIDPAD HAND HELD COMPUTERS, PERIPHERALS AND A PROGRAMING SYSTEM FOR THE FIRE, RESCUE AND INSPECTION SERVICES DEPARTMENT AT A TOTAL PROPOSED COST OF $98,046.00; ALLOCATING FUNDS THEREFOR FROM THE DADE COUNTY/STATE OF FLORIDA EMS GRANT PROJECT NO. 104007, ACCOUNT CODE NO. 280515-840; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed proposals were received September 4, 1991 for the furnishing of hand held computers, peripherals and to develop a programing system for the Department of Fire, Rescue and Inspection Services; and WHEREAS, invitations were mailed to thirty (30) potential suppliers and three (3) proposals were received; and WHEREAS, funds for this purchase are available from the Dade County/State of Florida EMS Grant Project No. 104007, Account Code No. 280515-840; and WHEREAS, this equipment will eliminate duplication of effort and discrepancies by completing reports on -scene of the emergency dnd on -scene quality assurance policies procedures and protocols; and WHEREAS, the City Manager and the Director of the Department of Fire, Rescue and Inspection Services recommend that the proposal received from UCS, Inc., be accepted as the lowest most responsible and responsive proposal; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY COP 14ISSION MEETING OF ,mg rr-B 13 199Z RESOLUTION lie. Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The September 4, 1991 proposal of UCS, Inc., for the furnishing of hand held computers, peripherals and to develop a programing system for the Department of Fire, Rescue and Inspection Services, at a total proposed cost of $98,046.00') is hereby accepted, with funds therefor hereby allocated from the Dade County/State of Florida EMS Grant Project No. 104007, Account Code No. 280515-840. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 13th day of ebruKy-_� 1992 XAVIER ;&. SUARREZ, MAYOR ATTES,T: MATT7_HIRAI, CITY CLERK PREPARED AND APPROVED BY: RAFAM 0'. DIAZ CHIEF ASSISTANT CITE TTORNEY APPROVED AS TO FORM AND CORRECTNESS: . QLY1 1414JON , III CITY ATTOR Y 2 - DID SECURITY LIST BID ITEM: HAND HELD COMPUTER SYSTEM _______________________ DIDNO.: 90-91-127----------------------------------- DATE BID(S) OPENED: ___ S PP TE MBE R 4,_ 1991 1[L,__________________ e-, 1( TOTAL DID ZOND Sorj / ]BIDDER BID_AHOUNT CASHIER'S_ CHECK__ See attached UCS, INC. ---------------- -33c�----------- ------------------------- INSIGHT TECHNOLOGIES, INC " LAPTOP CITY NOBID: --------------- -------------- ------------- --------- COPLEY SYSTEMS INNOVATIVE COMPUTER DISIGNS INC. --------- WHITMAN COMPUTER SYSTEM ---------------------- -------- --------�-------------- NATIONAL COMPUTER DYNAMICS I PHOENIX INDUSTRIES -------------- L------------- ' ------------------------ A. NUNEZ/MOTOROLA C & E ----------------- -------------- ----------------------- ----------------------------------------------------- =---T- ------------------- -------------- ---------- -- �/ - ----------------------------------------------------------------------- --------------- -------------- ---------------------------------------------------- ------------------------------------------------------- ---- -------------------- --------------- T -------------- I I �_. Z� received (___) envelopes on behalf of (Paraoa receiving bids) GSA/Solid Waste -Procurement Division ---- 0 n 44V ---------- (City Department) SIGNED: e,__� DeputyCityt,Clerk) LEGAL ADVERTISEMENT RFP NO. 90-91-127 s- Sealed proposals will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 2:30 p.m. September 4, 1991 - for the furnishing of a hand held computer system for the Department of Fire, Rescue and Inspection Services. Mandatory pre -proposal conference will take place at the City of Miami Administration Building, Conference Room A, 5th Floor, 275 NW 2nd Street, Miami, Florida on August 16. 1991 at 9:30 a.m. Failure to attend will disqualify your proposal. Proposals submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting proposals and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Detailed specifications for the proposal are available upon request at the City Procurement Office. The City Manager may reject all proposals and readvertise. (Ad No. 6826) Cesar H. Odio City Manager REC IVEL) J I9.�I SEP -4 f -1 2' 39 CITY CLEid ' , , • � LJU �1 U l�Sl7U U V 1 (k) i' REQUISITION FOR ADVERTISEMENT DEPT/DIV. ProcuremOnt for F RIS) ACCOUNTCODE 2805OA-287 1 ' This number must appear in the advertisement. " \w (J `gip I DATE 1 PHONE 5 7 5 -- 5 7 7 4 APPROVED BY: PREPARED BY Maritzp 11ages DIRECTOR OF ISSUING DEPARTMENT r Publish the attached advertisement one (1) times. (number of times) — Type of advertisement: legal X classified display (Check One) ? a Size: Legal Starting date _ ^o / 5 / 91 RFh proposals First four words of advertisement: Slid No. 9 0 -- 91-12 7 : S r, a l c.d 1*�Vt; i w i 11 be .... _ i t Remarks: liand—field Computer Systemm =_ i (a))on _9/4/91 - 30 pm) i DO NQT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION ( DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 IrlIanti Review) A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 1 1 117,18 1 25,34 39,42 45 50,51 56 57 62 63 65 66 71 0 1 2 4 1 V P 1 1 12 10121 I—L218171 1 2 3 4 7 8 V P 121314 15 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT 80 5 2 0 0 2 0 1 Approved for Payment White — Purchasing Yellow - Finance Pink — Department `1�llot•� ::ap;-. Si.lvi.�� :��:,.cia:..�, i':i;:' c:l,.rt:`., U: 2-in: c:opy. - s CITY OF MIAMI, FLORIDA 14 � INTEROFFICE MEMORANDUM 73 Honorable Mayor and DATE `� i9 91 FILE Members of the City Commission I SUBJECT Resolution Authorizing the Purchase of UCS, Inc. ZZ Laptop Computer System. ti� k -ROM t REFERENCES Cesar H. Od City Manager ENCLOSURES F RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the purchase of 15 GRIDPAD handheld computers with the accompanying peripherals and programming at a cost of $98,046 from UCS, Inc. located at 2005 West Cypress Creek Road, Site 1, Fort Lauderdale, Florida, a minority (Hispanic) non local (Broward County) vendor. BACKGROUND: For the past 10 years, Fire Department personnel have been utilizing a Unisys computer system for a myriad of tasks. Among these tasks is the input of information gathered during emergency medical services alarms each year. Medical information is gathered on most of these alarms by Fire Officers on the scene. This information is hand written on a paper form known as a "field copy". A copy of this form is either given to a private ambulance company if the patient is a basic life support patient or given to hospital personnel by the Fire Officer after transport by a Miami Fire Rescue unit. Often, these field notes do not contain all the information that should be included due to numerous reasons. In any event, once the Fire Officer returns to his/her home station, the officer inputs all the information from the "field copy" and other information not recorded there on the official record of the alarm. The Department uses these reports not only to document what occurred on the alarm, but also for statistical and quality assurance purposes. The Department of Fire Rescue and Inspection Services wishes to contract with UCS, Inc. to develop a laptop computer system that would: 1. Eliminate duplication of effort by completing reports on -scene of the emergency. 2. Eliminate possible discrepancies in the two forms of the report by having report done on scene. 3. Have on -scene Quality Assurance. 4. Have an on -scene resource for Policies Procedures and Protocols. Funding for this purchase is provided by the Dade County/State of Florida EMS Grant Award number C9013 carried over from FY' 1990/1991. Lj ; ! iy -i CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Judy Carter DATE December 2, 1991 FILE Chief Procurement Officer Department of General Services & SUBJECT Contract for Laptop Solid Wastp Computer System =ROM REFERENCES ime z, Director ,t Dep a of Fire, Rescue & ENCLOSURES Inspecti n Services This department has verified available funding with the Department of Budget that funds are available to cover the cost _ of the subject contract in the amount of $98,046.00, Project Code #104007, Index Code 280515-840. BUDGETARY REVIEW & APPROVED BY: Manohar Surana, Director Department of Budget 3 arvttnu ur Kr V L71 � DIV.&Y VIVO RFP No._90-91-127 Hand Held Computers, Peripherals and Programing Fire, Rescue and Inspection Services Short-term contract This equipment will eliminate duplication of effort and discrepancies by completing reports on -scene of the emergency. Have on scene quality assurance policies procedures and protocols. 30 3 Attached Dade County/State of Florida EMS Grant Project No. 104007, Account Code No. 280515-840. ALL VENDORS ........................... MINORITY/FEMALE (M/F) VENDORS......... Within City limits ................. Registered with City ............... Black(B) Vendors .. .................. Located within City limits......... Registered with City ............... Female(F) Vendors..... ............. Located within City limits......... Registered with City ............... Hispanic (H) Vendors .................. Located within City limits......... Registered with City ............... NON MINORITY (NM) VENDORS ............. Located within City limits......... "No RFPs" RFP Invitations Mailed RFP Responses 30 3 18 2 4 0 17 1 9 0 1 0 9 0 1 0 0 0 1 0 8 2 3 0 7 1 12 0 1 0 6 �� o RFP" were as follows: Reasons for N - 1. Copley Systems - "Do not provide system". 2. Innovative Computer Design - "Can not meet all the requirements".- 3. Whitman Computer Systems - "Do not provide requested equipment". 4. National Computer Dynamics - "We do not carry this equipment". 5. Phoenix Industries - "Due to our workload, we cannot quote at this time". _ 6. Motorola C & E - "No Bid". - RECOMMENDATION: IT IS RECOMMENDED THAT AWARDS BE MADE TO UCS, INC. FOR A TOTAL PROPOSED AMOU 046.00. - F- h'ef Pr eme fIic Dat - � e Bid Tabulation Three bidders submitted bids for the development of an on -scene laptop computer based reporting system and Quality Assurance device. They are listed below: 1. UCS Inc. 2005 West Cypress Creek Road, Suite 1 Fort Lauderdale, Florida 33309 Minority (Hispanic) Fifteen unit "turnkey" system $98,064 2. Insight Technologies, Inc. 5411 Avenida Encinas, Suite 120 Carlsbad, CA 92008 Minority (Hispanic) Fifteen Unit "turnkey" system $100,000 3. Laptop City Milam Dairy 3399 N.W. 72 Avenue Miami, F1 33122 Minority (Female) Fifteen unit "turnkey" system $107,257