The URL can be used to link to this page

Home My WebLink AboutR-92-0070J-92-124 2/3/92 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF O.K. FEED STORE, INC. FOR FURNISHING FOOD FOR THE CANINE DETAIL OF THE DEPARTMENT OF POLICE ON A CONTRACT BASIS FOR A PERIOD OF ONE (1) YEAR WITH THE OPTION TO EXTEND FOR ONE (1) ADDITIONAL ONE (1) YEAR PERIOD AT A TOTAL PROPOSED FIRST YEAR COST OF $9,994.00; ALLOCATING FUNDS THEREFOR FROM THE GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 290201-710; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THESE SUPPLIES AND TO EXTEND SAID CONTRACT FOR AN ADDITIONAL ONE (1) YEAR PERIOD AT THE SAME TERMS, PRICE AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received October 28, 1991 for the Burnishing of food for the Canine Detail on a contract basis for a period of one (1) year with the option to extend for an additional one (1) year period at the same price, terms and conditions for the Department of j Police; and WHEREAS, invitations were mailed to twenty-four (24) potential suppliers and two (2) bids were received; and WHEREAS, funds for this purchas, are available from the General Operating Budget, Account Code No. 290201-710; and k - WHEREAS, these supplies will bs used for dietary maintenance 4 SA of the Canine Detail of the Police Department; and CITY COT/Fit':TS SION r,t M.i 4O( OF FEB 13 1392 w. R58/i.UT10R ND. WHEREAS, the City Manager and the Chief of Police recommend that the bid received from O.K. Feed Store, Inc., be accepted as the lowest most responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The October 28, 1991 bid of O.K. Feed Store, Inc. for furnishing food for the Canine Detail of the Department of Police at a total proposed first year cost of $9,994.00 is hereby accepted with funds therefor hereby allocated from the General Operating Budget, Account Code No. 290201-710. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for these supplies and thereafter to extend said contract-11 for an additional one (1) year period, at the same terms, price and conditions, subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. 1� The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. -2- 0 PASSED AND ADOPTED this 13th day of February , 1992. ATTES : XAVIER L. AREZ MAYOR wl MATTY 1qIRAI City Clerk PREPARED AND APPROVED BY: L. RAFAEL 0. DIAZ Deputy City Attorney ROD/pb/M2789 -3- APPROVED AS TO FORM AND CORRECTNESS: _-%k DID _SECURITT_LIST BID ITEM:DOG FOOD FOR THE POLICE DEPARTMENT •---------_.------------------------------- _.------------- D I D N O. z — 91_ 9 2_ 0 0 4 ------------------------------------------- DATE BIDS) OPENED: OCTOBER 28, 1991 3:00 p.m. It TOTAL 3ID_SOND_Sor2 BIDDER 1ID AHOUNT CASHIIFFi CHECK 77�) O K FOOD STORE, INC. .r._...---- --_ _.--- See attache _-Bid------- ------------------------ UNIVERSAL P. ENTERPRIS•E --------- We received on tahich-�as_sQut y one copy of the bid ta-hiie_��aCttLe�LelntJle9t.... MAIZV' i'S ilrH----- -- See attache Birl------ — —----------------- -- --------- NO BID: HILLCREST FARMS ------------------------------------------------------------ UNIVERSAL GENERAL — -------------- ------------ L--------------------- ------------------------ ------------------ ----- ---- ----- -----------------I ------------------------------------------------------- ------------- ---------------------- ----------------- ------------- l�-'=-- - ------------- --------------.--------------- ---------------------- - ______ received ( �_) envelopes on behalf of (Person receiving bids)- GSA/Solid Waste -Procurement Division ---------------------------°A ----------- (City Department) ------------- SIGNED: (Deputy City Clerk)------- F� LEGAL ADVERTISEMENT BID N0. 91-92-004 i.'I1,t� Sealed bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 3:00 p.m. October 28, 1991 for furnishing dog food for the Police Department Canine Detail on a contract basis for the Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 6850) Cesar H. Odio City Manager 1951 OCT 28 FId 3-' 00 CITY CLRRri (nip REQUISITION FOR ADVERTISEMENT DEPTIDIV. Procurement (for Police) ACCOUNT CODE 2 9 0 2 0 1 - 2 8 7 DATE 10/8/91 PHONE 575-5174 (A -PP VE[ PREPARED BY Maritza Pages BY: Publish the attached advertisement one (1) times. (number of limes) Type of advertisement: legal X classified display (Check One) Size: __ Legal Starting date 10 / 11 / 91 First four words of advertisement: This number must appear In the advertisement. Bid No. 91-92-004: Sealed bids will be.... UING 01144RTMENT Remarks: Food for the Police Department Canine Detail (men 10/2$/91 - '1!()n n_,m.) DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. DATE(S) OF LINE PUBLICATION ADVERTISEMENT INVOICE AMOUNT 0 Miami Review A-1 Miami Times w1 B-2 Diario Las Americas :-_. ;- n rT; C-3 D-4 - E-5 F3 F4 F5 F7 F8 F9 F10 11 F12 INE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 1 113 f 17 18 1 125134 39 42 45 50.51 56 57 62 63 65 66 71 1 2 4 1 VIP j_j2 0 2 7 2 314 7 8 V P 1213 14 15 DESCRIPTION 36 64 DISCOUNT69 .218 72 AMOUNT 80 i 2 0 0 2 0 1 ' White- Purchasing Yellow - Finance Pink- Department ±' Yellow copy: Miriam Parra, City Clerk's Office Pink copy: Maritza, Procurement Management Approved for Payment 4 .6� r \� n inp REQUISITION FOR ADVERTISEMENT DEPT/DIV. Procurement ( for Police) ACCOUNT CODE 290201-287 DATE 10/ 8/ 91 PHONE 575-5174 rA P— P— ,PQVEI PREPARED BY Maritza Pages 19 BY: Publish the attached advertisement one (1) times. (number of times) Type of advertisement: legal X classified display (Check One) Size: Legal Starting date 10 / 11 / 91 First four words of advertisement: This number must appear in the advertisement. 1 Bid No. 91-92-004: Sealed bids will be.... Remarks: Food for the Police Department Canine Detail DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. NG DATE(S) OF LINE PUBLICATION ADVERTISEMENT INVOICE AMOUNT 0 Miami Review A-1 Miami Times =' B-2 Diario Las Americas ! 7' C-3 - - r~� D-4 E-5 F3 F4 F5 F7 F8 F9 F10 I11 F12 INE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 1 13 1 17 18 1 125,34 39.42 45 50.51 56 57 62 63 65 66 71 1 2 4 1 V P1210121218171 21314 7 8 V P 12 1314 15 DESCRIPTION 36 64DISCOUNT 69 72 AMOUNT 80 2 0 0 2 0 1 White — Purchasing Yellow - Finance Pink — Department Yellow copy: Miriam Parra, City Clerk's Office Pink copy: Maritza, Procurement Management Approved for Payment a- c 1 Jl a ♦♦(�y//J 4 C/ nn? REQUISITION FOR ADVERTISEMENT This number must appear rin the advertisement. j DEPT/DIV. 9 ACCOUNT CODE )x" DATE PHONE APPROVED BY: F - PREPARED BY DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement times. (number of times) Type of advertisement: legal classified display (Check One) t Size: Starting date i First four words of advertisement: Remarks: 10, DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT —It oltE o (Ti AMOUNT 0 711 " C B-2 - :i_ C e: _ _ 1 ' r -- G?171 i C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDFX CODE OBJECT PROJECT 11 13 t 17 18 1 125,34 39.42 45 50 51 56 57 62 63 65 66 71 0 1 2 4 1 V P12101212 8 7 11 2 3 4 7 8 V P 1213 14115 DESCRIPTION 36 64 DISCOUNT69 72 AMOUNT 80 5 2 0 TF21 0 1 Approved for Payment White — Purchasing Yellow - Finance Pink — Department f CITY OF MIAMI, FLORIDA CA=8 INTER -OFFICE MEMORANDUM TO The Honorable Mayor and Members of the ity Commission r FROM Cesar_ H . Odio City Manager RECOMMENDATION: DATE : JAN 2 91992 FILE SUBJECT : Award of Bid No. 91-92-004 Dog Food for Canine Detail REFERENCES, ENCLOSURES It is respectfully recommended that the bid of O.K. Feed Store, Inc., a non -minority vendor, located at 1594 South Dixie Highway, Coral Gables, Florida, for the provision of dog food for the Canine Detail, at a cost not to exceed $9,994, be approved. Funding is to be from the Police Department General Operating Budget, Index Code 290201-710. BACKGROUND: The police department has reviewed the bids of prospective vendors, for the provision of dog food, submitted on October 28, 1991. Two vendors submitted "no bids," two vendors submitted responsive bids, and a final vendor submitted an incomplete bid with unacceptable substitutions and was, therefore, unresponsive. Of the vendors submitting responsive bids, O.K. Feed Store, Inc., is located outside the City of Miami, while the second responsive bidder is a Hispanic vendor located within the City's boundaries. Ms. Anne Whittaker was contacted in reference to Minority Participation and she concurs with the Department's recommendation. It is, therefore, recommended that the bid of O.K. Feed Store, Inc., for the provision of dog food for the Canine Detail, be accepted. Funding, in an amount not to exceed $9,994, is available through the General Operating Budget, Index Code 290201-710. r4p- -- I C' The Honorable Mayor and Members of the City Commission Amount of Bid $9,994 Cost estimatef8udgeted Amount: $9,994 Source of Funds: General Operating Budget Index Code 290201-710 Minority Representation: Non -Minority Vendor Public Hearings/Notices N/A Assessable Project: N/A Page 2 $ of Cost Estimate: 100% J CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 70 Judy S. Carter Chief Procurement Officer FRO Calvi Ross Chief of Police DATE : D E C 2 0 11991 FILE SUBJECT Award of Bid No. 91.-92-004 Dog Food for Canine Detail REFERENCES. ENCLOSURES This department has verified that funds are available with the Department of Budget, to cover the cost of dog food for the Canine Detail, at a cost not to exceed $9,994. Funding is to be from the Police Department General Operating Budget, Index Code 290201-710. FINANCE REVIEW & APPROVED BY: ADDITIONAL APPROVALS (IF REQUIRED) Carlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: L Manp ar Surana, Director M)epl rtment of Budget Eduardo Rodriguez, CIP Manager City Manager's Office (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) t, 4: 70 MIAMI, FLORIDA BID N0. 91-.92-004 SHEET (Continued) IMPORTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ®- ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: Net (Include cash discount for prompt payment, if any) Additional discount of 0 % if awarded all items. Warranty and/or guarantee: Delivery: 2 calendar days required upon receipt of Purchase Order or Notice of Award. Delivery Point(s): As indicated in the Special Conditions In accordance with the Invitation to Bid, the Specifications, General Conditions, special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): Frank Tipton, Jr. Frank Tintnn, Jr Pres. a) List principal business address: (street address) 1594 S. Dixie Hwy. Coral Gables. F1 33146 b) List all other offices located in the State of Florida: (street address) 22801 Krome Ave Miami, F1 33170 (Please use the back of this page if more space is necessary) MZNORTTy PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, inc uding any endments thereto. Bidder: 0 K Feed Store, Inc. Signature: ; (company name) Date: Oct. 18, 1991 Print Name: Frank Tipton. Jr Indicate if Business is 51% Minority -owned: (Check one box only) [ ] BLACK [ ) HISPANIC [ ] FEMALE AFFIRMATIVE ACTION PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidder(s) shall be required to establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix I for sample. / / / • Bidder: 0 K Feed Store, Inc. Signature: _ �-- (company name) 2 0 AWARD OF BID Food for Canine Detail Bid No.,91-92-004 DEPARTMENT: Police TYPE OF PURCHASE: On a contract basis for a period of one (1) year with option to extend for an additional one (1) year period. REASON: For the provision of dog food for the Canine Detail. POTENTIAL BIDDERS: 24 BIDS RECEIVED: 2 TABULATION: Attached FUNDS: General Operating Budget Account Code No. 290201-710. BID EVALUATION: Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 24 2 MINORITY/FEMALE (M/F) VENDORS.......... 14 1 Within City limits .................. 1 1 Registered with City ................ 0 0 Black (B) Vendors ....... .............. 6 0 Located within City limits.......... 0 0 Registered with City ................ 0 0 Female(F) Vendors ..................... 4 0 Located within City limits.......... 0 0 Registered with City ................ 0 0 Hispanic (H) Vendors ................... 4 1 Located within City limits.......... 1 1 Registered with City ................ 0 0 NON MINORITY (NM) VENDORS .............. to 1 Located within City limits.......... 3 0 "No Bids.. .............................. - 2 Reasons for "No Bid" were as follows: 1. Hillcrest Farms - "Not handling required brand at this time." 2. Universal General - "Not interest at this time". RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO OK FEED STORE, INC. AT A TOTAL FIRST YEAR COST OF $9,994.00. Chief Prj>turem nt 1Qf f icer Date Nam•. •-{_ / 1 £ TABULATION OF BIDS FOR r A. IL �\ Cloy N•nrq•r. Cloy Q..% P. M. C.w....••i". City Cl,%,. Cloy .1 Mi...1. Florid• 01 ' R•wi.d L►1M C.ry MAe i ✓d Qfs • S/au . . Nr uNs✓FRse! . E,rfu i. /S7 Sc: `_ /L�v ,✓ ycs rY �AtrL1— J' Cc - 1fGskr^� ' F✓ZJ�r++ me - mincNF Unit Vail 1N01 Told His n1%w P.{c• Unit T•td Unit Told Prig* Unit Price i DESCRIPT1014 V..t 1.101 T.t.i pr`c• Pric• P.:c• p JS ,cr CAM �/tY� 90 S2.Y3 re a' rU Xf c'l1t! to. S.IL so DI l 20a /Ic - ,mow Sv Pv yo 30. .2.� tYO • SO. LL / Obt y� I :,Flo /Q�Tir�r _ � t '- ' C 1 RREGl1LARITIES LEGEldO• � _ ll. p►.w...l. Att..n.y h _ N. w1640-11.r r• C.ru•l !< 5...�t... •1 B.•.J...y G..•r...� C _ C.n.cud Ed.nu•n. •� N• C•q...r. S•.l I)_ P..P••d 11.•1{...d •r L.O..y.r/y S. •� .• t-IJnrat Inn117i1"r, t1.rt FI I Ird flat f_ . G _i•gr•yM $iJ D•n1 N _ C.n.c..d 514 . O/�• F � STo� ,NLoE•) i IT IS RECOMMENDED T/tAT S = 200 r