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Home My WebLink AboutR-92-0068J-92-122 2/3/92 {_) r) . _ 4" �s RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF DICTAPHONE CORPORATION, FOR THE FURNISHING OF PREVENTIVE MAINTENANCE TO THE E-911 DICTAPHONE EQUIPMENT LOCATED AT THE FIRE, RESCUE AND INSPECTION SERVICES DEPARTMENT FOR A PERIOD OF ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS AT THE SAME TERMS, PRICE AND CONDITIONS, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE, COMMUNICATIONS DIVISION, AT A TOTAL PROPOSED FIRST YEAR COST OF $12,762.00; ALLOCATING FUNDS THEREFOR FROM THE 1991-1992 OPERATING BUDGET, DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE, COMMUNICATIONS DIVISION, ACCOUNT CODE NO. 420603-670; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE AND THEREAFTER TO EXTEND SAID CONTRACT FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS AT THE SAME TERMS, PRICE AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received December 12, 1991 for the furnishing of preventive maintenance to the E-911 Dictaphone Equipment located at the Fire, Rescue and Inspection Services Department, on a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods at the same, price, terms and conditions, for the Department of General Services Administration and Solid Waste, Communications Division; and WHEREAS, invitations were mailed to twenty (20) potential suppliers and one (1) bid was received; and CITY ��C. tr'ri�,,�rr`�T:�S'_ON ryry FEB 13 1992 n GJULTION No, WHEREAS, funds for this service are available from 1991-1992 Operating Budget, Department of General Services Administration and Solid Waste, Communications Division, Account Code No. 420603-670; and WHEREAS, this service will be used by the Department of General Services Administration and Solid Waste, Communications Division, for the purpose of furnishing preventive maintenance to the E-911 Dictaphone Equipment located at the Fire, Rescue and Inspection Services Department; and WHEREAS, the City Manager and the Administrator of the Department of General Services Administration and Solid Waste recommend that the bid received from Dictaphone Corporation, be accepted as the lowest most responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The December 12, 1991 bid of Dictaphone Corporation in the amount of $12,762.00 for the furnishing of preventive maintenance to the E-911 Dictaphone Equipment located at the Fire, Rescue and Inspection Services Department to the Department of General Services Administration and Solid Waste, Communications Division, at a total proposed first year cost of $12,762.00 is hereby accepted, with funds therefor hereby allocated from the 1991-1992 Operating Budget, General Services Administration and Solid Waste, Communications Division, Account Code No. 420603-670. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this service and thereafter to extend said contract'/ for two (2) additional one (1) year periods, at the same terms, price and conditions, subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 13th day of Fe ruary ATTES MATTY HIRAI City Clerk PREPARED AND APPROVED BY: RAFAEL fO ." DIAZ Deputy City Attorney ROD/pb/M2786 , 1992 . XAVIER I4,-S)JAREZ, MAYOR APPROVED AS TO FORM AND CORRECTNESS: I . . Ailf NN J99ES, III City Att ey 1/ The here ?.n authorization is further subject to compliance with all requirements that ma-v be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code _rovisions. -3- CA 6 CITYOF P�,iA.��,"'. FFLORIDAo I14TER-OFFICE MEMORANDUM Honorable Mayor and Members DATE F ��ti�d i�92 ,LF of th ity Commission V SUBJECT Resolution Authorizing Bid No. 91-92-021R �Ror, Cesar H. Odlo REFERENCES City Manager ENCLOSURES Proposed Resolution RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution awarding the furnishing of preventive maintenance for the E911 Dictaphone Equipment located at the Fire, Rescue and Inspection Services Department, on a contract basis for a period of one (1) year with the option to extend for two (2) additional one (1) year periods, to the Dictaphone Corporation, a non-minority/non-local vendor, located at 1180 E. Hallandale Beach Blvd., Hallandale, Florida, at a total proposed first year cost of $12,762.00. BACKGROUND: The Department of General Services Administration and Solid Waste/Communications Division has analyzed the bid pursuant to Bid No. 91-92-021R for the furnishing of preventive maintenance to the E911 Dictaphone Equipment located at the Fire, Rescue and Inspection Services Department. Dictaphone Corporation, a non- minority/non-local vendor was the only responsible and responsive bidder in accordance with Bid No. 91-92-021R. Funds for this service are available from the 1991-1992 Operating Budget, GSA/SW Communications Division, Account Code No. 420603-670, at a total proposed first year cost of $12,762.00. AMOUNT OF BID: $12,762.00 SOURCE OF FUNDS: 1991-1992 Operating Budget GSA/SW Communications Division Account Code No. 420603-670 MINORITY PARTICIPATION: Invitations to bid were sent to twenty (20) vendors including ten (10) minority owned firms. Award recommended to a non - minority vendor. SENT BY:PROURENT-NT KkNAGENiENT' 1-31-92 .''��•PR�L�t�.M�J'11' ')ii.�'ti4G�►"� 1-.31-92 t CITY OF MIA'NI� 305.83-81707:r 2' 4 : 47Pji ,_ ... ,.... W. CITY �10 :. CITY OF M(AMI, FLORIDA INTER•OfFICE MEMOgANUUM Judy S. Cor.ter. .Ianuery 2Z, 1992 ' Chi' prdcurem�ant Ot f i�cer ;uu�rrt , Bid No. 91-92••o?!t�' Dictaphone E911 • mquipmant maintanenct~ tan 'R. W 11. arcs? Administrator bepartment.. Cf 'General Bnr:vicOe r*llaw.ln�R we�s_.•rn,,,.,_..,.�,�..._.�.�.......�•...�...._.,..� •�---- ••-•--�-- rghls department hQa vvr. i.f lod aval..1:lble. funding with the Capital improvement pragx•ctm Manager that funds are available to covur thQ cost of the eub3act Dirt in Lipp amount of. sl2,762.96, ru 9i/91 Upol:atLng Oudget Account. Carta no. 420603-670, CAVIjAl. IMPROVBHUNT & 011 runDING REViCw AVD APPROVALt Capiz.ti ��,�>ram Manages �� %.. MIAMI; FLORIDA Jv BID NO. 91.-92-_C C �T' (Continued ) BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: net (30) (Include cash discount for prompt payment, if any) Additional discount of % if awarded all items. Warranty and/or guarantee: Delivery: 5 calendar days required upon receipt of Purchase Order or Notice of Award. Number of calendar days required to complete work after start. — Delivery Point (s) : 1180 E Hallandale Bch Blvd Hallandale FL 33009 In accordance with the Invitation to Bid, the Specifications, General Conditions, special conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COM PANY OFFICER S : M C Breslawsky president & Chief Officer C F M30RE VP & General Mmiager a) List principal business address: J B NANO Vice president R Schwager Vice President (street address) 1180 E. Hallandale Bch Blvd Hallandale FL 33009 b)-List all other offices located in the State of Florida: (street address) 5600 Ma -firer Street Ste 122 Tampa FL 33609-9990 (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, incl ding any amendments thereto. j Bidder: I}ictaptrnre CO=po=atiock Signature: �',• /I' (company name) Date: 12/2/91 Print Name: DeiAds Mercer Indicate if Business is 51% Minority -owned: (Check Qne box only) [ ] BLACK [ ] HISPANIC [ ] FEMALE AFFIRMATIVE ACTION PLAN If firm has an existing plan, effective date of implementation: I A N 1'-(q If firm does not have an existing plan, the Successful Bidder(S) shall be required to establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix I for sample. 9- Bidder: Dictaphone Corpora Signature: (company name) L10171 • k BID EVALUATION: See below AWARD OF BID Bid No. _91-92-021R E-911 Dictaphone Equipment Maintenance General Services Administration and Solid Waste/Communications Division Contract for one (1) year with the option to extend for two (2) additional one (1) year periods. To provide maintenance to the E-911 Dictaphone Equipment located at the Fire, Rescue and Inspection Services. 20 1 `- Dictaphone Corporation $12,762.00 1991-92 Operating Budget Account Code No. 420603-670 ALL VENDORS ........................... MINORITY/FEMALE (M/F) VENDORS......... Within City limits ................. Registered with City ............... Black (B) Vendors ..................... Located within City limits......... Registered with City ............... Female (F) Vendors .................... Located within City limits......... Registered with City ............... Hispanic (H) Vendors .................. Located within City limits......... Registered with City ............... NON MINORITY (NM) VENDORS ............. Located within City limits......... "No Bids" Page 1 of 2 BID Invitations BID Mailed Responses 20 1 IO 0 3 0 10 0 3 0 1 0 3 0 0 0 0 0 0 0 7 0 2 0 7 0 10 . 4 1 0 3 DID SRCURITT LIST AID ITEM: MAINTENANCE SERVICES TO THE E_911_DICTAPHONE_EQUIPMENT -- ------ - BID310. s _ - 9,? - 0 21 R-_.,_,-------- ----------- —..._------------ ---- DATE BIDS) OPRNED: _ DECEMBER 11,_ 1991 3:00 P.M. ---------- ---------------- ---- ,l --- t1 TOTAL DID SOND_SorZ BIDDER BID_AHOUNT CASHIBR!S_CHECK___ ------------ DICTAPHONE CORPORATION ----------- ------------- See attache a ---te-------- ---- ----- ------------ — ----- --�_— —----------- — ..--� -- ----- NO BID•: --- ---- ------- ------ AUDIO APPLICATIONS ------------- ------------ PHILIP MORRIS OFF. MACH. INC. COPY DEPOT -------------------- ------------- ---------------------- ----------------l-------------- ------------------------ --- --- ----L------------- - --- --`L_�---------- ------------------ ----- ---------------------- •--------------- - -------------- _____,__.-received ( �) envelopes on behalf of Pe as receiving bids) GSA/Solid Waste -Procurement Division -----------------------�---- ---- -- (City Department) Department) SIGNE (Ds L --- putt City Clerk) 4 F� LEGAL ADVERTISEMENT Sealed bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 3:00 p.m. December li, 1991 for furnishing maintenance services to the E-911 Dictaphone Equipment on a contract basis for a period of one (1) year to the Department of Fire, Rescue and Inspection Services for the General Services Administration and Solid Waste Department/Communications Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 8255) 3- 00 Cesar H. Odio City Manager ' + REQUISITION FOR ADVERTISEMENT ` This number must appear in the advertisement. DEFT/DIV._ Proe-nirertient (for GSAISW Communica ioiis) nnr. ACCOUNT CODE ' 4 2 U G U 1-- 2 6 7 t DATE 11 / 2 0/ 9 1 PHONE 575551,74 OP -MOVED BY: PREPARED BY M-tritza Yagc.s v DIRECTOR OF ISSUING DEPARTMENT I 1 Publish the attached advertisement one ( � times. I (number of times) Type of advertisement: legal X classified display (Check One) i i Size: Lec;Ia l t Starting date 11 / 2 7 / 91 First four words of advertisement: Bid No. 91-92-021R: Sealed ), ic3.; will hc:.. Remarks: Maintenance ser%rjgc s to t11e E-91i Dic.t.ij)hoiie L(7ui_}pmc nt- (C);:, ll 12/11/91 - 2:00 .).nt. ) DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT �y INVOf.CE _,_ , AMOUNT 0 Miami. Review - —� A-1 T-liami 'i'meS- B-2 ar' iA c a-> C-3 r D-4 3 E-5 F3 F4 F5 F7 FB F9 F10 F11 F12 LINE TRANS + VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 1 1 117118 1 25.34 39 42 45 50 51 56 57 62 63 65,66 71 0 i 2 4 1 V P12101212 8 7 1 213 4 7 8 V P ; 121314 15 DESCRIPTION 36164 DISCOUNT 69 72 AMOUNT 80 5 210 0 2 0 1 Approved for Payment White - Purchasing Yellow - Finance Pink - Department Yellww c:upy: Miriam Parra, City Cl ern' :; Ui: iicc: i�lll}�CCG�71' 1,1czrit2 , pracIUYGTTlt:ill