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HomeMy WebLinkAboutR-92-0051FIN J-92-42 12/19/91 5_ RESOLUTION NO. A RESOLUTION, WITH ATTACHMENTS, AUTHORIZING THE CITY MANAGER TO RENEW THE EXISTING CONTRACT, IN SUBSTANTIALLY THE ATTACHED FORM, BETWEEN THE CITY OF MIAMI AND AUTOMATED MEDICAL SERVICES, INC. FOR THE COLLECTION OF EMERGENCY MEDICAL TRANSPORTATION FEES, THEREBY EXTENDING THE PERIOD OF SAID CONTRACT FROM JANUARY 1, 1992 THROUGH DECEMBER 31, 1992, AND TO INCREASE THE TOTAL COLLECTION COST OF THE TRANSPORT USER FEES TO AN AMOUNT NOT TO EXCEED $180,000 TO BE PAID FROM REVENUES COLLECTED FROM SAID FEES. WHEREAS, there has been a tremendous increase in Emergency Medical Responses making it necessary that more resources be directed in improving life support capabilities; and WHEREAS, the increased number of citizens requiring life support techniques has placed the Department of Fire, Rescue and Inspection Services in a position where it is difficult to respond to all calls for life support; and WHEREAS, the City Commission passed and adopted Ordinance No. 10767, dated July 26, 1990, establishing user fees and the City Manager subsequently adjusted these fees effective October 11 1991, to $135.00 for basic life support, $225.00 for advanced life support, $20.00 for oxygen use, $6.00 a mile for transportation from the scene to the hospital, $20.00 for IV solutions, $20.00 for cardiac monitoring, $20.00 for cervical CITY C010USSION NoTIl`ip OF am JAN 23 1992 92--i �so�vrroa tie. collar use, and $20.00 for special handling for use of the Emergency Transportation Service of the Fire, Rescue and Inspection Services Department, said user fees being charged to each patient receiving transportation services and to be collected according to a procedure recommended by the City Manager and approved by the City Commission; and WHEREAS, the City Manager has recommended that the City enter into an agreement with Automated Medical Services, Inc. for collection of the rescue transport user fees, for a period of one (1) year at a collection cost of $2.00 per patient account, with Automated Medical Services, Inc., the service provider receiving a tiered schedule of 8%, 10%, 11%, and 12% of the amount collected; and WHEREAS, the anticipated cost of said agreement for the 1992 contract year would be $180,000, to be paid from projected revenues of $1,000,000 or greater from the rescue transport user fees; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager is hereby authorized to renew the existing contract, in substantially the attached form, between the City and Automated Medical Services, Inc., thereby extending the period of said contract from January 1, 1992 -2- 92- 51 through December 31, 1992, and to increase the total collection cost of the transport user fees to an amount not to exceed $180,000 to be paid from revenues collected from said fees. Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 23rd day of January . 1992• ATTEST MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: ALB RTINE B. SMITH CHIEF ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: .•QTfftNN 4ESr fII CITY ATT Ely ABS/mv/M2713 -3- YXe ,. }- `trz t e ER L. SUA,RE , MAYOR 9 2 - 51 AGREEMENT BETWLE 14 Au-row-MED) AND l�E D/CA L S ER-OCFS la-li c . THE CITY OF MIAMI FIRE, RESCUE & INSPECTION SERVICES THIS AGREEMENT, is made and entered into this =24Z day of �fc,�2.1 �/,t/.=.Y , 19rL9, by and between the City of 1.liami, a municipal corporation of the State o(' Florida hereinafter referred to as the "CITY", and 1 �2�l zs , ar1�.. , a Florida c rporation, hereinafter referred to as the "SERVICE PROVIDER". Witness: WHEREAS, the CITY routinely provides ground transportation of private individuals to local hospitals in CITY rescue vehicles; and \ WHEREAS, City Ordinance 10596 provides for the charging of a fee for such transportation service; and WHEREAS, the SERVICE PROVIDER has demonstrated its capability and its willingness to provide the requested services; NOW THEREFORE, for and in consideration of the premises and mutual covenants herein contained, the parties hereto agree as follows: 1. The CITY will provide the SERVICE PROVIDER with the information necessary for billing on a magnetic computer' tape for each individual transported by a ground rescue vehicle. These documents will be forwarded to the SERVICE PROVIDER by the CITY Fire Department .on a weekly basis. 2. Within five (5) business days after receipt of any particular Rescue Report, the SERVICE PROVIDER shall initiate and mail to the transported individual an appropriate invoice. 3. The SERVICE PROVIDER agrees to generate and mail follow-up invoices on a set billing. cycle.. Billing cycles and the number of invoices will be determined by the financial class (self -pay, commercial insurance, Medicare, Medicaid, or Worker's Compensation) of the individual transported. U. Form and content of the appropriate invoices, as well as specific billing cycles, have been agreed to by both parties and are made a part of this Agreement in Attachment "A" hereto. �• The SERVICE PROV:DER agrees to generate and mail necesF Torras to third party payers when appropriate. The S£R1 PROVIDER understands that it may be necessary to sol:I additional data beyond the information provided on the C Rescue Report in order to complete the third party invoi and forms. In such situations, the.SERVICE PROVIDER agr to solicit sunh information from the transported indivic and/or the appropriate hospital. b. The SERVICE FRO*V:DER agrees, upon request, to adv transported individuals, regarding insurance and other tr party benefits, and to assist said individuals with preparation and submittal of claims. 7. :he SERVICE PROVIDER agrees to abide by the terms of remittance agreement or lockbox agreement entered into the CITY and its chosen bank.. It is agreed that payments originated by reason of billings made on behalf the CITY by the SERVICE PROVIDER shall be deposited into account of the CITY in said depository. :he S£RV rRCr+DER shall so provide for such direct remittance on bills and/or statements rendered to transported individu Cor third parties, as the case may be) on behalf of CITY. Said agreement shall provide for the third pa depository to provide the SERVICE PROVIDER with a stater setting forth the name and amount of each -account mak payment, and such statement shall be provided to the SERF PR07ID£R within three (3) business days after receipt. All transport payments collected by the City Fire Departm Records Custodian are to be deposited into the lock account and a copy of remittance will be forwarded to SERVICE PROV=DER. =n addition, said agreement shall include a stand procedure to be followed by the, third party depository w --becks have been returned for insufficient funds. S procedure shall require the third -party depository forward such checks to the SERVICE PROVIDER and to list s checks on the statement as debits. In the event that a payment is mistakenly transmitted by payer to either the SERVICE PROVIDEF. or the City of Mi Fire Department, both parties agree to deposit said paym into the third party depository account. 12 ©. The SERVICE PROVIDER agrees to provide the following reports to the CITY on a monthly basis, in a format mutually agreed to by both parties; a.* Dibtributlon of Charges and Collection. This report traes�s the cFairges; payi,ents and financial class mix of all transported individuals for a given month, and reports the collections in dollars and percentages by financial class. b. Accounts Receivable Summar . YEN -report shows the ou standing accounts receivable at a month and and ages all accounts. The second portion of this report ages all accounts by financial class. C. New Cha__rge Alphabetical Listing. 'r'his report sts all accounts alphabetically by date of input and maintains daily and month -to -date totals by number of transported individuals and dollars. d. Transeorted Individual Classification Listing This report summarizes all new transporr a individuals by financial class (self pay, Medicare, Medicaid, commercial insurance, or Worker's Compensation) and dollar amount. e. Monthly Payment _L_i__s_tiin . Th s report —Mats allpayments, bad chocks, and refunds posted to each account for the month. _! f. Check Edit Listing. ist oTall transported individuals due refunds due to overpayment of account. In addition. the SERVICE PROVIDER agrees to provide an "Alphabetical Accounts Receivable Listing" (an aged accounts ,receivable summary for 30, 60, 90, 120, and 180 days, for all accounts) upon written request from the CITY. The CITY agrees to limit such requests to no more than twice annually. 9. The SERVICE PROVIDER agrees to negotiate and arrange modified payment schedules for those individuals unable to pay the full amount when billed. 10. The SERVICE PROVIDER agrees to make available for inspection and audit all books and records related to the Agreement upon receipt of three (3) days prior written notice from the CITY. In addition, all records pertaining to the Agreement must be retained in proper order by the SERVICE PROVIDER for at least 12 months following the expiration of the Agreement. 11. The SEFtf;E PROVIDER agrees to may .ain as confidential all medical and other patient information' and to otherwise conform with state and local laws or rules related to the confidentiality of patient information. In the event of a demand for such information by a person or entity other than the parties of this Agreement, the patient or any person o► entity authorized by the patient or by law to obtain such information, the SERVICE PROVIDER agrees to notify the CITY of the demand and •to withhold release o•f the requested information until such time as release is authorized by the CITY. 12. The SERVICE PROVIDER shall indemnify and save the CITY harmless from any and all claims, liability, losses and causes of action which may arise out of the fulfillment of the Agreement. The SERVICE PROVIDER shall pay all claims and losses of any nature whatever in connection therewith, and shall defend all suits, in the name of the CITY when applicable, and shall pay all costs and judgements which may issue thereon. 13. The SERVICE PROVIDER agrees to abide by the Federal Debt Collection Practices law and all similar State of Florida laws and rules. 14. The SERVICE PROVIDER agrees that it shall not discriminate as to race, sex, color, creed, national origin, or handicap in connection with its performance under this Agreement. Furthermore that no otherwise qualified individual shall, solely by reason of his/her race, sex, color, creed, national origin, or handicap, be excluded from the participation in, be denied benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. The SERVICE PROVIDER agrees to' post in conspicuous places available for employees and applicants for employment, such notices as may be approved by the City of Miami and the Department of Personnel Management. The SERVICE PROVIDER acknowledges than it has been furnished a copy of the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 15. The SERVICE PROVIDER agrees to provide the CITY with a listing, or a computer tape which is compatible with City equipment, of all accounts past due 180 days or more (except where a modified pay —out schedule has been arranged), including all pertinent facts regarding attempted collection efforts. (At the CITY's option, accounts due 180 days or more may be withdrawn from the SERVICE PROVIDER and returned to the CITY for further collection efforts) 1 � 16. The SERVICE PROVIDER agrees to prepare responses to all inquiries concerning invoices received by transported individuals, commercial insurance forms, health plan claim forms; all governmental agency claim forms, Worker's Compensation claim forms, and such other forms and reports as may be required from time to time to be prepared, submitted; filed or otherwise provided by the CITY to any entity in connection with the operation of its ground transport billing and collection business. : 17. The SERVICE PROVIDER agrees to provide and furnish all material and personnel required for the performance of the Agreement. 18. SE"VICE PROVIDER and its employees and agents shall be deemed to be independent contractors; and not agents or employees of CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinances of CITY, or any rights generally afforded classified or unclassified employees; further he/she shall not be deemed entitled to the Florida Workers' Compensation benefits an an employee of CITY. The SERVICE PROVIDER shall su.ply competent and physically capable employees and the CITY may require the SERVICE PROVIDER to remove an employee it deems careless; incompetent, insubordinate or otherwise objectionable. 19. For the provision of all services described in this agreement; the CITY agrees to pay the SERVICE PROVIDER a single flat fee of $1.50 for each individual account turned over to the SERVICE PROVIDER and billed by the SERVICE PROVIDER for collection. In addition; the CITY agrees to compute and provide incentive payments on a monthly basis. Computation of such incentive payments will be based on the cumulative total of collections, and the CITY agrees to pay the SERVICE PROVIDER 80 of the amount collected. - 5 - 9 2 -...51 /S 20. The CITY reserves the right to withdraw' any individual account from the SERVICE PROVIDER, if it determines that a Casualty Form was mis-coded by rescue personnel, and therefore, mistakenly forwarded to the SERVICE PROVIDER for billing. In such cases, the CITY will notify the SERVICE PROVIDER in writing, specifying name of transported individual, incident number, and reason for withdrawal. For such withdrawn accounts, the CITY agrees to pay $0.00 flat fee and both parties agree that the transport charge will be deducted from the total gross billings. 21. The SERVICE PROVIDER will submit monthly invoices to the CITY. Such invoices will be produced on the 15th day of each month for services rendered during the preceding month. The monthly invoices will include the SERVICE PROVIDER's flat fee for initial billings originated by the SERVICE PROVIDER during the preceding month, as well as the SERVICE PROVIDER's computation of Incentive Payments owed for the preceding month. Within one week of receipt of monthly invoices for the SERVICE PROVIDER, the City Fire Department will review requested amounts. =f the Department review concurs with the SERVICE PROVIDER's calculations, the invoice will be forwarded to the CITY's Finance Department for payment. The monthly invoice will also include a list of accounts which require refunds due to overpayment.of account. Said list will include. the transported individual's name, the incident number, the amount of refund required, the address to which the refund should be mailed, and the reason for overpayment. 22. The SERVICE PROVIDER agrees not to assign, transfer, convey, sublet, or otherwise dispose of the Agreement, or any or all of its right, title, or interest therein, or its power to execute such Agreement, to any person, company, or corporation, without prior written consent of the CITY. 92 51 7Fi_ 0nPr=I n d i t i i4_ a. All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same roay be changed from time to time. Such notice shall be deemed given on the day on which personally served; or, if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. CITY SERVICE PROVIDER 275 NW 2 Street .�v_1r"Cxnt�f�lcAi•�vic�S�T•�. Miami, FL 33128 7)1!�n-o 1 11 Hm i Ft- 3314 3 �- b. Title and paragraph headings are for convenient reference and are not a part of this Agreement. I c. In the event of conflict between the term-,, of this Agreement and any terms or conditions contained in any attached documents, the terms in this Agreement shall rule. d. No waiver or breach of any provision of this- Agreement shall constitute a waiver of any subsequent breach of the same or any other provision hereof, and no waiver shall be effective unless made in writing. e. Should any provisions, paragraphs, sentences, words 'or phrases contained in this Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable under the laws of the State of Florida or the City of Miami, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent nebessary in order to conform with such laws, or if not modifiable to conform with such laws, then same shall be deemed severable, and in either event, the remaining terms and provisions of this Agreement shall remain un-modified and in full force and effect. 29. Ownership of Document: All documents developed by SERVICE PROVIDER under this Agreement shall be delivered to CITY by said SERVICE PROVIDER upon completion of' the services required and shall become the -property of CITY, without restriction or limitation on its use. SERVICE FROVIDER agrees that all documents maintained and generated pursuant to this contractual relationship between CITY and SERVICE PROVIDER shall be subject to all provisions of the Public Records Law, Chapter 119, Florida Statutes.* 92- 51 M-1 1 It is further understood by and between the information, writings, maps, contract documents,ereportsaor any other matter whatsoever wh:.cl1 is given b• '� SERVICE PROVIDER pursuant to this Agreement shall CITY to times remain the property of CITY and shall not be usedaby SERVICE PROVIDER for any other purposes whatsoever without the written consent of CITY. i 30. Audit Rights: CITY reserves the right to -audit the records i of the SERVICE. PROVIDER at any time during the performance i of this Agreement and for a period of one year after final payment is made under this Agreement. _I 31• Award of Agreement: SERVICE PROVIDER warrants that it has not employed or retained any person employed by the CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by the CITY any fee, commission percentage, brokerage fee, or gift of any kind contingent upoo or resulting from the award of this. Agreement. 32• Construction of Agreement: This Agreement shall be construed and enforced according to the laws of the State of Florida. 33• Successors and Assigns: This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. 34• Conflict of Interest. a. The SERVICE PROVIDER covenants that no person under i-ts employ who presently exercises an y functions� or responsibilities in connection with this Agreement has any personal financial interests, direct or indirect, with CITY. SERVICE PROVIDER further covenants that, in the performance of this Agreement, no person having such conflicting interest shall be employed. Any such interests on the part of the SERVICE PROVIDER or its employees, must be disclosed in writing to CITY. - b. SERVICE PROVIDER is aware of the conflict of interest laws of the City of Miami (City of Miami Code Chapter 2, Article V), Dade County Florida (Dade County Code Section 2-11.1) and the jtate of Florida,' and agrees that it shall fully comply in all respects with the terms of said laws. 35. Entire Agreement: This instrument and its attachments constitute the sole and only Agreement of the parties hereto relating to said grant and correctly sets forth the rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises, ne-Dtiations, or representations not erpressllr set forth in this Agreement are of no force or effect. 9 2 -- 51 /9 36. amendments: No amendments to this Agreement shall be binding on either party unless in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials thereunto duly authorized, this the day and year first above written. ATTEST: ity Clerk ATTEST: Cor oration Secretar Signature Page Continued .... WITNESSES: c- As to SERVICE PROVIDER) (Note: If SERVICE PROVIDER is not a Corporation, two witnesses must sign.) CITY OF MIAMI, a municipal Corporatio,p of the State of Flori By: CESAR H. ODIO City Manager SERV C PROVIR: B y . �1 Title (Seal) APPROVED AS TO I14SURANCE APPROVED AS TO FORM AND REQUIREMENTS: CORRECTNESS: Divisio of Risk nageme JO OE Lgey RNAI4DEZ .{•1�• City At O _ 2 i i 1 A T T A C H MEW N T "A" (Form and content of the appropriate invoices, as well as specific billing cycles, have been agreed to by both parties and are made a part of this Agreement in Attachment "A" hereto.) Sample Invoice Invoice Messages/Self Pay Invoice Messages/Private Insuran e Invoice Messages/Medicare Invoice Messages/Medicaid "ample Statement Of Account 92- 51 2/ CORPORATE, RESOLUT'N 0 WHEREAS, the Board of Directors of S tua*t�z-� m�1 C has examined terms, conditions, and obligations of the proposed contract with the City -of Miami for WHEREAS, the Board of Directors at a duly held cor- porate meeting have considered the matter in accordance with the by-laws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF j DIRECTORS OFi that the 1 are hereby authorized and instructed to 1 enter into a contract in the name of, and on behalf of this i corporation, with the City of Miami for ` ' 1 — , in accordance with the contract documents furnished by the City of Miami, and for, the price and upon the terms and payments contained in the proposed contract submitted by the City of Miami. IN WIT14ESS WHEREOF, this IL day of Afix Corporate Seal (Z�' WITLESS Na ..dd-T i-T 1 e --1 92-- 51 • .aa JA_..11l•1L ll ly 3 INTER -OFFICE. MEMORANDUM MIS - / '! Segundo R. PE 'Insurance Coc'..inator Law Department/Claims Division EOM Fremko, Chief s ue Division 1 DATE : January 2, 1990 FILE SUBJECT: Automated Medical Services FiEIERENCE6 ENCLOSURES: Concerning the insurance requirements in the above referenced agreement I am satisfied that using the indemnification clause (item 23) would be adequate as a form of recovery. Funds are handled by a bank using a lock box account, A.M.S. does not handle our funds. EJ/ls 92-- 51 .. r3..----- 23 L4141 if t �t llt Cps 0 N CESAR H. OD 0 CITY M^NA-r: January 3, 1990 Automated Medical Services c/o Mr. Henry Keel 7800 SW 57 Avenue Su i to 231 So. Miami, F1 33143 Dear Mr. H. Keel P. 0. box 330706 M IA041, rLon10A 33z37-o7o© 303-579-6040 Pursuant to Section 22 of the agreement between Automated Medical Services (A.M.S.) and the City of Miami Fire, Rescue and Inspection Services,' the City authorizes A.M.S. to utilize a third party collector to maximize collections. S iely,, Cesar H. Odio City Manager 432, - 51 PROPOSED FEE STRUCTURE CITY OF MIAMI FIRE RESCUE DIVISION 4utomated Medical Service Contract The following fee schedule will commence on January 1, 1991. The steps of the schedule will increase or decrease proportionally to :any increase or decrease in the City's base rate for ALS and BLS transport. Such increase or decrease in the fee schedule will commence 90 days after the rate adjustment. If the City commences transport by the Firefighting Division, records will be kept separate from transports done by the Rescue Division and the "Firefighting Division" fee schedule will be applied to those collections. RESCUE DIVISION FEE SCHEDULE PROPOSED FEE SCHEDULE DUE TO FEE INCREASE: $1 - $36,000 @ 8% OF COLLECTIONS & $2.00 PER PATIENT 3G,001 - 48,000 @ 10% OF COLLECTIONS 48,001 - 60,000 @ 11% OF COLLECTIONS 60,001 - ABOVE @ 12% OF COLLECTIONS FIRE FIGHTING DIVISION FEE SCHEDULE PROPOSED FEE SCHEDULE @ 1500 RESCUE RUNS PER MONTH: $1 - $30,000 @ 8$ OF COLLECTIONS & $2.00 PER PATIENT 30,001 - 40,000 @ 10% OF COLLECTIONS 40,001 - 50,000 @ 11% OF COLLECTIONS 50,000 - ABOVE @ 12% OF COLLECTIONS 92- 51 PROPOSED FEE STRUCTURE CITY OF MIAMI FIRE RESCUE DIVISION hutomated Medical Service Contract The following fee schedule will commence on January 1, 1992. The steps of the schedule will increase or decrease proportionally to :any increase or decrease in the City's base rate for ALS and BLS transport.. Such increase or decrease in the fee schedule will ,:ommence 90 days after the rate adjustment. If the City commences transport by the Firefighting Division, records will be kept separate from transports done by the Rescue Division and the "Firefighting Division" fee schedule will be applied to those collections. RESCUE DIVISION FEE SCHEDULE PROPOSED FEE SCHEDULE DUE TO FEE INCREASE: $1 - $36,000 @ 8% OF COLLECTIONS & $2.00 PER PATIENT 36,001 - 48,000 @ 10% OF COLLECTIONS 48,001 - 60,000 @ 11% OF COLLECTIONS 60,001 - ABOVE @ 12% OF COLLECTIONS FIRE FIGHTING DIVISION FEE SCHEDULE PROPOSED FEE SCHEDULE @ 1500 RESCUE RUNS PER MONTH: $1 - $30,000 @ 8% OF COLLECTIONS & $2.00 PER PATIENT 30,001 - 40,000 @ 10% OF COLLECTIONS 40,001 - 50,000 @ 11% OF COLLECTIONS 50,000 - ABOVE @ 12% OF COLLECTIONS 92- 51 ZS J-89 10/23/89 RESOLUTION NO. 89--1034 WITH ATTACHMEN A RESOLUTION,/AUTHORIZING 1T4E CITY MANAGER TO ENTER INTO AN AGREEMENT BETWEEN THE CITY OF MIAMI A14D AUTOMATED MEDICAL SERVICES, INC., FOR THE COLLECTION OF EMERGENCY MEDICAL TRANSPORTATION FEES, FOR A PERIOD OF ONE (1) YEAR AT A. COST NOT TO EXCEED . $52,000„TO BE PAID FROM .,EVENUES COLLECTED FROM SAID FEES, SUBSTANTIAL'•LY IN ACCORDANCE WITH THE TERMS AS SET FORTH IN THE ATTACHED AGREEMENT. WHEREAS, there has been a tremendous increase in Emergency Medical Responses making it necessary that more resources be directed in improving life support capabilities; and WHEREAS, the increased number of citizens requiring life support techniques has placed the Department of Fire, Rescue and Inspection Services in a position Where it is difficult to respond to all calls for life support; and WHEREAS, the City Commission passed and adopted Ordinance No. 10596, dated June 7, 1989, establishing a User Fee of $90.00 for Basic Life Support, $150.00 for Advanced Life Support, $17.00 for Oxygen Use, and $5.00/Mile for transportation from the scene to the hospital, for use of the Emergency Transportation Service of the Fire, Rescue and Inspection Services Department, said user fees being charged to each patient receiving transportation services and to be collected according to a procedure recommended by the City Manager and approved by the City Commission; and WHEREAS, the City Manager has recommended that the City enter into an agreement with Automated Medical Services, Inc. for collection of the Rescue Transport User Fees, for a period of one (1) year at a collection cost of $1.50 per patient account, with Automated Medical Services, Inc., the Service Provider receiving 8% of the amount collected; and WHEREAS, the anticipated annual cost of said agreement would be $52,000 to be paid from projected revenues of $480,000 from the Transport User Fee; y9-.. F�tr`=-Z j._er ,'teaa i : �• i 1r N C i CITY COMNISS1O11 . MEETING OF Nov so((��1989 RESOWT10.4 t10. 69— . R[1.111RKS: 2 � —t r; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: - Section 1. The City Manager is hereby authorized to execute _ I an agreement,-1-/with Automated Medical Services, Inc., for a period of one (1) year2/commencing November 21, 1989, and ending November 20, 1990, providing options for two (2) subsequent annual renewals, in substantially the form attached., for the collection of the Rescue Transport User Fees; said fees established for the use of the Emergency Medical Service of the Fire, Rescue and Inspection Services Department. PASSED AND ADOPTED this 30th day of November 1989. XA IER L. SUA Z, MA OR ATTEST' MATTY HIRAI, CITY CLERK BUDGETARY REVIEW & APPROVED BY: j NO AR S RANA, DIRECTOR FINANCE REVIEW & APPROVED BY: LO5 GARCIf, DIRECTOR APPROVED AS TO FORM AND CORRECTNESS: CJO INE F AND cry CITY ATTORNE 1/ The herein authorizatirn is further subject to compliance with all requirementc:that may be imposed by the City Attorney, including but not limited to those prescr'.bed,5y applicable City Charter and Code pro visions. 2/ At a cost not to exceed $52,000._ 2 9 2 -- 51 .Z� 89-3034 AMENDMENT TO SERVICE PROVIDER AGREEMENT BE'INVEENUTOMATED MEDICAL SERVIQN, INC. AND , THE CITY OF .:AMI FIRE, RESCUE AND INSPi- _TION SERVICES PARAGRAPH 19, PAGE 5 19. For the provision of all services described in this Agreement, the CITY agrees to pay the SERN710E PROVIDER a single flat fee of $2.00 for each individual account turned over to the SERVICE PROVIDER and billed by the SERVICE PROVIDER for collection. In addition, the CITY agrees to compute and provide incentive payments on a monthly basis. Computation of such incentive payments will be based on the total monthly collections. The CITY agrees to pay the SERVICE PROVIDER according to the tiered schedule detailed below: 1. For monthly collections up to $30,000, THE CITY shall pay the SE.^.VICE PROVIDER 8%. 2. For monthly collections in excess of $30,000, but not more than $40,000, THE CITY shall pay the SERVICE PROVIDER 10%. 3. For monthly collections in excess of $40,000, but not more than $50,000, THE CITY shall pay the SERVICE PROVIDER 11%. 4. For monthly collections in excess of $50,000, THE CITY shall pay the SERVICE PROVIDER 12%. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials duly authorized, this the day and year first above written. ATTEST: Corporation Secretary WITNESSES: CITY OF MIAMI, a municipal Corpora ' n of the State of Flor' By: CESAR H. ODIO, City Manager SERVICE, PROVIDER: c. President APPROVED AS TO FORM AND CORRECTNESS: t By. - Q- - - , J t EWONG qk fATRky. RIVIIW, PLEASE IDENTIFY AS 459-5 & ? L 9 2 -- 51 4 0 AUTOMATED MEDICAL SERVICES, INC. 7800 atV. 57 AVENUE • SUITE 231 • MIAMI,FLORIDA 33143 • (305) 665.3466 November 24, 1990 Chief Carlos A. Gimenez Chief of Rescue Division City of Miami 1121 North West 7th Street Miami, Florida 33136 Dear Chief Gimenez: In January 1991, we will complete the first one-year period of our contract with the City of Miami Fire Rescue Division. As indicated in Paragraph 26 of our original contract, we are herein notifying you that we wish to exercise our option for a twelve month renewal of our contract, effective January 1991, subject to the attached 1991 fee schedule. We welcome the opportunity to continue providing services to the City of Miaru. Sincerely, �� AUTO TED MEDICAL SERVICES, INC. Henry Keel President (Seal) ate: • a- � q �v Enclosure CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM TO Honorable Mayor and Members DATE of the ity Commission SUBJECT X REFERENCES FROM Cesar H. Odio City Manager ENCLOSURES: v- RECOMMENDATION: G L~ c< 2 01991 FILE AUTOMATED MEDICAL SERVICES; Contract Extension It is respectfully recommended that the City Commission adopt a resolution authorizing the City Manager to extend the existing contract, dated January 249 1990, between the City and Automated Medical Services for the billing of Rescue services. This extension will constitute the second and final renewal of the agreement which provided for two (2) twelve-month extension periods. We estimate that the cost of these collection services for the period of January 19 1992 to December 31, 1992 will be $180,000. These fees will be paid from a projected revenue of $19000,000 from the Rescue Transport fee. i BACKGROUND: t, On November 30, 1989, the commission passed Resolution #89-1034, i which approved a contract with Automated Medical Services (AMS) for collection of Rescue Transport fees for the Department of Fire, Rescue and Inspection Services. The resolution approved the expenditure of $529000 to AMS for the service from an estimated $4809000 in revenues. On January 1, 1991, the contract was amended to give AMS additional incentives in hope of increasing revenues. The performance of AMS has exceeded expectations. It is anticipated that revenues for 1992 will be $1,0001000 or greater, that will result in $180,000 in incentive payment fees to AMS. 9 2 -- 51 9-1 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : December 6 . , 1991 FILE TO. Judy Carter Chief Procurement Officer Department of General Services & SUBJECT Automated Medical Services Solid Waste.//� Contract REFERENCES. FROM ' C . enez Director Departme o Fire, Rescue & ENCLOSURES Inspection ervices This department has verified Department of Budget that funds of the contract extension in the payments for FY 1991-92, Account BUDGETARY REVIEW & APPROVED BY: 64,' Manohar Suratq 1Director Department o Budget available funding with the are available to cover the cost amount of $180,000 for incentive Code #280501-340. 9 2 -- 51 R AUTOMATED MEDICAL SERVICES, INC. 7800 SW. 57 AVENUE • SUITE 231 • MIAM4FLORIDA 33143 (305)-44_&&3dAA_ .305' 2?D'P' 377b September 17, 1991 ?%K.Z 70 ' S75$ C. H. Odio City Manager 3500 Pan American Drive Dinner Key, Florida 33133 Dear Mr. Odio: In January 1992, we will complete the second one-year period of our contract with the City of Miami Fire Rescue Division. As indicated in Paragraph 26 of our original contract, we are herein notifying you that we wish to exercise our option for a twelve month renewal of our contract, effective January 1992, under the terms outlined on the attached fee schedule. We welcome the opportunity to continue providing services to the City of Miami. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by the respective officials duly authorized, this the day and year first above written. ATTEST: C RPORATION SECRET Y Notary Public # �lalory PU604 Veto of Ftarida �j kr Cort!nittion t7Cflir�c iol. �r •n�. BY: CITY OF MIAMI, A Municipal Corporation of the state of Florida Cesar H. Odio, City Manager SERVICE MOVIDER : By: Henry 9 eeL, lPresidert V APPROVED AS TO FORM AND CORRECTNESS: By: City Attorney 92- 51 r�