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HomeMy WebLinkAboutR-92-0003J-92-29 12/30/91 RESOLUTION NO. A RESOLUTION ACCEPTING THE BIDS OF ARISTON, INC. IN THE AMOUNT OF $12,452.00 AND GRAPHIC SYSTEMS INSTALLERS IN THE AMOUNT OF $3,325.00 FOR THE FURNISHING AND INSTALLATION OF DECAL MARKINGS FOR NEW POLICE PATROL VEHICLES ON A CONTRACT BASIS FOR A PERIOD OF ONE (1) YEAR WITH THE OPTION TO EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE, FLEET MANAGEMENT DIVISION, AT A TOTAL PROPOSED COST OF $15,777.00; ALLOCATING FUNDS THEREFOR FROM THE 1991-1992 OPERATING BUDGET, DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE, FLEET MANAGEMENT DIVISION, ACCOUNT CODE NO. 420901-850; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THESE SERVICES AND THEREAFTER TO EXTEND THESE CONTRACTS FOR AN ADDITIONAL ONE (1) YEAR PERIOD, AT THE SAME PRICE, TERMS AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received November 13, 1991 for the furnishing and installation of decal markings for new police patrol vehicles on a contract basis for a period of one (1) year with the option to extend for an additional one (1) year period, for the Department of General Services Administration and Solid Waste, Fleet Management Division; and CITY C©A'IYa.sslo i J A N 9 1992 92- 3 nests unal w. WIM WHEREAS, invitations were mailed to thirty-one (31) potential suppliers and four (4) bids were received; and WHEREAS, funds for these services are available from the 1991-1992 Operating Budget, Department of General Services Administration and Solid Waste, Fleet Management Division, Account Code No. 420901-850; and WHEREAS, these services will be used by the Department of General Services Administration and Solid Waste, Fleet Management Division, for the purpose of furnishing and installing decal markings for new police patrol vehicles; and WHEREAS, the City Manager and the Administrator of the Department of General Services Administration and Solid Waste recommend that the bids received from Ariston, Inc. and Graphic Systems Installers, be aocepted as the lowest most responsible and responsive bids; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The November 13, 1991 bids of Ariston, Inc. in the amount of $12,452.00 and Graphic Systems Installers in the amount of $3,325.00, for the furnishing and installation of decal markings for new police patrol vehicles for the Department of General Services Administration and Solid Waste, Fleet Management Division, at a total proposed cost of $15,777.00 are hereby - 2 - 92- accepted, with funds therefor hereby allocated from the 1991-1992 Operating Budget, General Services Administration and Solid Waste, Fleet Management Division, Aocount Code No. 420901-850. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Off ioer to issue Purchase Orders for these services and thereafter to extend these contracts for an additional one (1) year period at the same price, terms and conditions, subject to the availability of funds. Section 2. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 9th day of January 1992. . Grp.. XAVIER L. SUARE , MAYOR ATT MA Y HIRAI CITY CLERK PREPARED AND APPROVED BY: ZZZ, - Z Z61 �51 RAFAE . D AZ DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: A. QU J , II CITY ATTO ROD:gb:M2 32 - 3 - 92-- 3 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA Honorable Mayor and Members To: of t City Commission Cesar H. Odio FROMCity Manager RECOMMENDATION: DATE v L U t v FILE Resolution SU111ECT : Authorizing Bid No. 91-92-010 REFERENCES: Proposed Resolution ENCLOSURES: It is respectfully .recommended that the City Commission adopt the attached resolution for the furnishing and installation of decal markings for new police patrol vehicles thereby dividing the award between two (2) firms: Ariston, Inc., a nonminority/nonlocal vendor located at 485 Bloy Street, Hillside, New Jersey 07205 in the amount of $12,452.00; and to Graphic Systems Installers, a female -owned /nonlocal -%!endor located at 10401 W. Broward Blvd., Plantation, Florida 33017 in the amount of $3,325.00 as the two lowest most responsible and responsive bidders. The Department of General Services Administration and Solid Waste (GSA/SW), Fleet Management Division, requires the above decals and installation service to uniformly mark approximately ninety-five (95) new police patrol vehicles that are scheduled for delivery in January 1992. The Department of General Services Administration and Solid Waste/Graphic Reproductions Division has analyzed the bids pursuant to Bid No. 91-92-010 for the furnishing and installation of decal markings for new police patrol vehicles. A total of four (4) vendors responded to this bid. As a result of the bid evaluation, it is recommended that the award be divided between two ( 2 ) firms: Ariston, Inc., a nonminority/nonlocal vendor located in New Jersey and Graphic Systems Installers, a female-owned/nonlocal vendor located in Broward County, Florida as the two lowest responsible and responsive bidders in accordance with Bid No. 91-92-010. These decal markings and the installation service are required to uniformly mark approximately ninety-five (95) new police patrol vehicles that are scheduled for delivery in January 1992. Funds for this purpose are available from the 1991-1992 Operating Budget, GSA/SW Fleet Management Division, Account Code No. 420901-850, in the total combined amount of $15,777.00. I C'" -� -- ... � •� ... ,.� u �.►� 1 OF DVDGET - f� "a C: 4--91 11111313Woe,-, Gsn P. 0� 01'tY QF MIAMI, F LARIDA INTER-OPf1CF. MEMORANDUM TO. aludy a% Comer DA1i FILE chief VrOCU3:00*11t Ottiomr artmo t ot'l, oral services sueiecr : puCal Markings and Ynnt.hl lat ion for poi 100 Ve1I.i CIGS FHQM ; ���, � � FtEFEgENGEB o lliams� Admintatrator Bid No. 91--92-010 Department of ocnerdl saryi.cvs ENC OSUAE$ and Solid Waotn Thin department has verified available funding with the nudget Department to ascertain that funds are available to cover the Cost of the aul)jeot taicj i1i the amount or $15,777.00. AocoMnt Codn No► 0 420901-830. BUDOMTT Y REVIEW & APPROVED BY; R&Mahar SurAnA -__... Aesistant City Mona Direotor Department, of Budga .A5 / i ele'l-va dje-t U 92- 33 CITY OF MIAMI, FLORIDA CA=2 y INTER -OFFICE MEMORANDUM Honorable Mayor and Members Tn. of t City Commission Cesar H. Odio FROMCity Manager RECOMMENDATION: DATE�'� 91, FILE . Resolution SUBJECT: Authorizing Bid No. 91-92-010 REFERENCES: Proposed Resolution ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached resolution for the furnishing and installation of decal markings for new police patrol vehicles thereby dividing the award between two (2) firms: Ariston, Inc., a nonminority/nonlocal vendor located at 485 Bloy Street, Hillside, New Jersey 07205 in the amount of $12,452.00; and to Graphic Systems Installers, a female-owned/nonlocal vendor located at 10401 W. Broward Blvd., Plantation, Florida 33017 in the amount of $3,325.00 as the two lowest most responsible and responsive bidders. The De artment of General Services Administration and Solid Waste (GSA/ W), Fleet Management Division, requires the above decals and installation service to uniformly mark approximately ninety-five (95) new police patrol vehicles that are scheduled for delivery in January 1992. The Department of General Services Administration and Solid Waste/Graphic Reproductions Division has analyzed the bids pursuant to Bid No. 91-92-010 for the furnishing and installation of decal markings for new police patrol vehicles. A total of four (4) vendors responded to this bid. As a result of the bid evaluation, it is recommended that the award be divided between two (2) Firms: Ariston, Inc., a nonminority/nonlocal vendor located in New Jersey and Graphic Systems Installers, a female-owned/nonlocal vendor located in Broward County, Florida as the two lowest responsible and responsive bidders in accordance with Bid No. 91-92-010. These decal markings and the installation service are required to uniformly mark approximately ninety-five (95) new police patrol vehicles that are scheduled for delivery in January 1992. Funds for this purpose are available from the 1991-1992 Operating Budget, GSA/SW Fleet Management Division, Account Code No. 420901-850, in the total combined amount of $15,777.00. 42 3 Honorable Mayor and Wabers of the City Commission Page 2 AMOUNT OF BID: $15,777.00 SOURCE OF FUNDS: 1991-1992 Operating Budget GSA/SW Fleet Management Account Code No. 420901-850 MINORITY PARTICIPATION: Invitations to bid were sent to thirty- one (31) vendors including twenty-five (25) minority/female owned firms. One of the vendors recommended is a female owned firm. R �o`'rdAMI, FLORIDA AEET (Continued) UREN mmwmm IMPORT ANTs BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. terms: _(Include cash discount for prompt payment, if any) Ndditional discount ofy % if awarded all items. darranty and/or guarantees 1?Ac,3U (-A w n (IN )elivery:_ calendar days required upon receipt of Purchase Order or Notice )f Award. 3elivery Point(s): _ :n accordance with the Invitation to Bid, the Specifications, General Conditions, Special !onditions, and General Information to Bidders, we agree to furnish the Item(e) at Prices ndLcated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): i) List principal business address: (street address) �) List all other offices located in the State of Florida: (street address) Please use the back of this page if more space is necessary) • MINORITY PROUD EMENT CO PLYANCE 'he undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as mended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all pplicable substantive and procedural provisions therein, including any amendments thereto. 7t,_3 %-T'l0,_LA S ��ignature: (company name) late: k k- L.-Cl 1 Print Name: ndicate if Business is 51% Minority -owned: (Check one box only) J BLACK [ ] HISPANIC [FEMALE AFFIRMATIVE ACTION rLU f firm has an existing plan, effective date of implementation: f firm does not have an existing plan, the Successful Bidder(s) shall be required to stablish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix for sample. ._ idder : QA /U\Q A i i_ �� �. i � 1���-F1n' Signature: (compan name) , S 'AIIURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID. J !AIAMI, FLORIDA, ZEE ( Continued) • 1 1 �`_'riPO�TANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OF BOND IS SUBMITTED IN THIS ENVELOPE. Terms: NET 30 DAYS_ (Include cash discount for prompt payment, if any) Additional discount of 0 % if awarded all items. Warranty and/or guarantee: Delivery: 20-30 calendar days required upon receipt of Purchase Order or Notice of Award. Delivery Point (s) : CITY OF MIAMI, FLORIDA In accordance with the Invitation to Bid, the Specifications, General conditions, Special conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): CONSTANTINE KALLAS, PRESIDENT PATRICK M. VELARD0, VICE PRESIDENT a) List principal business address: (street address) 485 BLOY STREET, HILLSIDE. NJ 07205 b) List all other offices located in the State of Florida: (street address) ARISTON, 17404 SPRING TREE LANE, BOCA RATON, FL 33487 ATTN: LEE BONSPER (Please use the back of this page if more space is necessary) HTNORTTY PROC"RF1MENT COMPLIANCE the undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. 3idder: ARISTON Signature:Ul/ (company name) ' )ate: 11/12/91 Print Name: PATRICK M. VELARDO <f ndicate if Business is 51% Minority -owned: (Check one box only) ] BLACK [ ] HISPANIC [ ] FEMALE AFFZ MIhTjME AC ZON P .AN f firm has an existing plan, effective date of implementation: 1984 f firm does not have an existing plan, the Successful Bidder(s) shall be required to 3tablish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix for sample. idders ARISTON Signature: 3 (company name) r NILURE TO COMPLETE. SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID. REASON: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: FUNDS: BID EVALUATION: See below Bid No._91-92-01-0 Decal Markings for Police Vehicles General Services Administration and Solid Waste/Fleet Management Division Contract for one (1) year with the option to extend for an additional one (1) year period To equip new police vehicles. 31 4 Attached 1991-92 Operating Budget Account Code No. 420901-850 BID Invitations BID Mailed Responses ALL VENDORS ............................ 31 4 MINORITY/FEMALE (M/F) VENDORS.......... 25 2 Within City limits .................. 7 1 Registered with City ................ 8 2 Black (B) Vendors ...................... 5 0 Located within City limits.......... 0 0 Registered with City ................ 1 0 Female(F) Vendors ..................... 6 2 Located within City limits.......... 1 1 Registered with City ................ 4 2 Hispanic (H) Vendors ................... 14 0 Located within City limits.......... 6 0 Registered with City ................ 3 0 NON MINORITY (NM) VENDORS .............. 6 2 Located within City limits.......... 1 0 "No Bids.. .............................. - 3 Reasons for "No Bid" were as follows: 1. Dalow, Inc. - "We are not able to supply goods requested." 2. Allied Industries Corp. - "Do not make decals". Page 1 of 2 9 2 3 u 3. Walter Haas & Sons - "We can not provide installation". RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO ARISTON, INC. IN THE AMOUNT OF $12,452.00 AND GRAPHIC SYSTEM INSTALLATIONS, INC. IN THE AMOUNT OF $3,225.00 FOR A TOTAL PROPOSED AMOUNT y OF $15,777.00. la Page 2 of 2 TABULATION OF BIDS FOR DECALING OF POLICE VEHICLES BID NO. 91-92-010 GRAPHIC SYSTEMS TRIM -LINE ARISTON, INC. (N/M) AIA SIGNS & SERV.(F) INSTALLERS (F) OF MIAMI(N/M) ITEM 485 BLOY STREET 355 N.E. 79 ST. 10401 W. TOWARD BLVD. 2755 W. 81 ST. NO-, DESCRIPTION HILLSIDE. NJ. 07205 MIAMI, FL 33138 PLANTATION, FL 33324 HIA., FL 33017 Unit Unit Unit Unit P_L3C_e Total Prime Total Price Total Price Total 1. COST PER COMPLETE SETS OF DECALS AS SPECIFIED 110 SETS $113.20 $12,452.00 $139.00 $15,290.00 No Bid No bid $150.00 $16,500.00 2. COST PER VEHICLE FOR APPLICATION (INSTALLATION) 95 SETS S 35.00 S 3.325.00* S 60.00 S5.700.00 S 35.00 S 3.325.00* S 40.00 S 3.800.00 3. TOTAL UNIT AND $148.20 $15,777.00 $199.00 $20,990.00 $ 35.00 $ 3,325.00 $190.00 $20,300.00 EXTENDED COST FOR 110 SETS OF DECALS INCLUDING 95 SETS INSTALLED ON POLICE VEHICLES. THE FOLLOWING VENDORS SUBMITTED A NO BID: DALOW, INC.; ALLIED INDUSTRIAL, CORP; WALTER HASS & SON ARISTON, INC. IS THE RECOMMENDED VENDOR FOR ITEM #1. GRAPHIC SYSTEMS INSTALLERS IS THE RECOMMENDED VENDOR FOR ITEM #2. * TIE BID FOR ITEM #2 BETWEEN A STATE AND AN OUT OF STATE VENDOR, PREFERENCE IS GIVEN TO THE VENDOR LOCATED IN THE STATE OF FLORIDA/FEMALE VENDOR. CC DID _SECURITY _LIST DECAL MARKINGS FOR POLICE VEHICLES BIDITEM: .�-------------------------------^----------------- D91-92-010 ID NO- s -November 13_ --- ---- - - p.m. DATE BID(S) OPENED: --- TOTAL 3ID_30ND_Sor2 BIDDER SID_AMOUNT CASHIER!S_CHBC ----------------------------- AR I S T O N _-.�..- AISIGNS & SERVICE ------- See attached ----------- --------------------------- -------------------------- --------------------- • TRIM LINE GRAPHIC SYSTEMS INSTALLERS, INC. ---------------- _--�—_ --_---__--- - -------- --- _.—..-------------- ----------- -- .-- --------------------- ------------ ------------- NOBID: ---------------- DALOW INC. -------------- ------------------------ -- --- -------------------------------------------------- ALLIED------ --------------- --------------------- ---------- WALTF4R HAAS------------(,------------- ------------------- --- ----------L------------- ---------------------- ------------ --- ------ --------- M--..---.-� ---- ------------ ------- ---------- ---------------- -- -------------- -------- ----------- —-------------------------------- -------------- ------ --------- _ _ ___ ____ received (2,) envelopes on behalf of Eersoa eceiv & b s) GSA/ olid Waste -Procurement Division on L _L _ 2L_-------- ------------------------------ -- (City Department) 3' SIGNED: ( uty City Cierk) LEGAL ADVERTISEMENT • 1 1 Sealed bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 2:30 p.m. November 1-1, 1991 for the furnishing and installation of decals for police patrol vehicles to the Department of General Services Administration and Solid Waste/Graphics Reproduction Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Detailed specifications for the bids are available upon request at the City Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 8041) RECEIVED Ig91 NOV 13 P14 2: 30 IMATly CITY CLERK' CITY OF MAW. ELA. Cesar H. Odio City Manager ii) REQUISITION FOR ADVERTISEMENT This number must appear DEPT/DIV. Procurement (for GSAISW- Elephics) 'in the advertisement. 4 1 ACCOUNT CODE 420501-287 DATE _ 10/24/91 PHONE 575-5174 APOR"OV D tt PREPARED BY Maritza P a c i (-- s DI " kR� RISSUINRTMEI E \ Publish the attached advertisemdnt One times. (number of times) Type of advertisement: legal. X classified display (Check One) Size: Lc -gal Starting date 10/30/91 First four words of advertisement* Bid No. 91-92-010: Sealed bids -mill be - Remarks: Decal MIkarkincis for Police Vehicles _(open 11/13/91 2:30--p.m. DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. I DATE(S) OF LINE_, PUBLICATION ADVERTISEMENT --INV fdE cn rAMOUNT 0 Miami Review! A-1 MiEtMi Tj es B -2 Diario Las Americas C-3 D-4 E-5 F3 F4 F5 1 F7 F8 F9 F10 Fll[z F12 DUE DATE LINE TRANS VOUCHER,- YY MM DD Adv. Doc. Reference VENDOR INDEX CODE r0BJEC+ PROJEC 11 113 1 117 18 1 1 25134 39142 -----145 50 51 56157 6216365 66.1 0 1 2 14111 - VIP I I I H I I 1 1 12 10121 1 1 1 1 11 1 1 1 1 -1 1 1 - M28 7_[�tT ]__I-- 1 2 314 7 8 V P 121314 15 DESCRIPTION 36164DI COUNT69172 AMOUNT 5 2 1 I F I I I 1 11 ---L[-H - Approved for Payment White- Purchasing 11 Yellow - Finance Pink- Department ic-11aw copy: Miriam Par3-a, City Clerk's Office Pink copy: karitza, Procurement management.