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HomeMy WebLinkAboutItem #27 - Discussion ItemCITY OF MIAM I, FLORIDA 0 10 INTER -OFFICE MEMORANDUM TO Honorable Mayor and Members DATE of the City Commission �,:,:' j r� ;2 F'LEJ-92`403 SUBJECT Recommendation for Resolution and Award of RFP #91-92-073 (Physical Examinations) FROM Cesar H. 0 REFERENCES City Manag ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt a resolution to award a contract to Mt. Sinai Medical Center of Greater Miami, Inc., 111 N.W. First Street, a local non -minority proposer, to provide physical examinations to the Department of Personnel Management at a proposed first year annual cost of $87,650. The proposed contract will be effective for an initial three (3) year period with the option to extend for two (2) additional one (1) year periods. BACKGROUND In an effort to secure a broad range of providers, invitations to perform physical examinations for the City of Miami were sent to 33 firms along with 20 courtesy invitations. This effort resulted in responses from six firms. Section 2-268 of the Charter and Code of the City of Miami mandates the Department of Personnel Management to establish and maintain medical services which shall include a medical examination of employees and potential employees. To fulfill this requirement, sealed proposals were received May 11, 1992. In addition to physical examinations, this RFP document incorporated various other medical services such as back x-rays, EKGs and in-depth audiological screenings for designated classifications. Based on an evaluation by the Departments of Personnel Management, Police and Fire of the six (6) responses received, it is jointly recommended that the contract be awarded to Mt. Sinai Medical Center of Greater Miami, Inc., for a three year period with the option to renew for two additional one (1) year periods. Provisions have been made within the fiscal year 1993 operating budgets of the Departments of Personnel Management, Police and Fire for this service. �IS��Ss� apt TO CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Judy S. Carter Chief Procurement Officer DATE July 23, 1.992 FILE SUBJECT : RFP #91-92-073, (Physical Examinations) Approvals (A "riv FROM 1rREFERENCES Angeam AssiMan ger ENCLOSURES Office of the City'ager This Department has verified available funding with the Department of Budget that funds are available to cover the cost of the subject Request For Proposals in the amount of $87,650 Account Code Number(s): 280201-260 290201-260 270101-260 Funding is from 1993 proposed General Fund Budget, subject to availability. FINANCE REVIEW & APPROVED BY: BUDGETARY REVIEW & APPROVED BY. - N/A AA7 Carlos Garcia, Director Manoh urana Department of Finance Assis t City Manager Department of Budget CAPITAL IMPROVEMENT FUNDING REVIEW AND APPROVAL: N/A Eduardo Rodriguez Capital Program Manager AWARD SEIECT is 0 RVP NO. 91-92-073 ITEM: To provide Physical Examinations DEPARTMENTS Personnel Management TYPE OF PURCEiASE: On a contract basis for a period of three (3) years, with the option to extend for two (2) addi•tional one year periods. REASON: To medically assess all prospective employees and designated current employees. POTENTIAL PROPOSERS: 33 PROPOSALS RECEIVED: 6 TABULATION/EVALUATION: Attached FUNDS: Fire - Account Code No. 280201-260 Police - Aocount Code No. 290201-260 Special Programs and Accounts, Account Code No. 921040-270 PROPOSAL EVALUATION: ALL VENDORS ............................ MINORITY/FEMALE (M/F) VENDORS.......... Within City limits ................... Registered with City ................. Black (B) Vendors...... ................ Located within City limits........... Registered with City ................. Female (F) Vendors.....:.: ............. Located within City limits........... Registered with City ................. Hispanic (H) Vendors ................... Located within City limits........... Registered with City ................. NON MINORITY (NM) VENDORS .............. Located within City limits......... Proposals Responses Mailed Received 33 6 21 1 10 0 8 0 5 1 1 0 3 0 2 1 0 0 t. 1 0 14 0 - 8 0 4 0 12 6 5: 2 9 2 - 585•t .,� SENT BY ; PROCUREMENT MANAGEMENT; 5-18- 0z 3' 41PM1.6 ; C 11Y OF M I A I � 87550 11; # 2! 2 Reasons fdr 'No bid' were a8 followet American Midro Film - "This is not our area." Qualica►re Healtb Service - "Doe to rebtganization, no -bid." l RKSONNUDATIUIi: IT Ib RUCOMMENUCD THAT THB AWARD QE MADE .�TO MT. BINAI MEDICAL CENTER OF ORLATBR MIAMI, INC. , AT A ' PROPOSED COST DIP $E7, 650 FOR THE FIRS' YBhl%. 92- 585-t �� POINTS Medical Center Medical Center Memca.L . _tea _ - professional ElperienM 40 and (lua,iificatiass - Experience with governmental. 20 20 20 I5 15 agency (20 points) - At least 7 years experience 15 performing physical 20 20 20 20 examinations (20 points) 30 p 0 0 ' Price 30 27 30 10 5 10 10 5 ' - Proximity 2.5 2.5 5 5 2_5 - Parking 5 2.5 2.5 2.5 - F3cil.ity 5 10 10 5 5 5 Bvipment 70 62.5 45 89.5 85 CC I ) 1 Note: Fort of Miami did not meet RFP Specifications 00 Cat _ i Ili • city of Miami physical Examination 9valuration Point System la. Experience with governmental agency 7 years and up = 20 points 5-6 years = 15 points 3• 4 years = 10 points 1-2 years = 5 points Under 1 year = 0 points lb. At least 7 years experience performing employment physical examinations Years 7 years and up 5-6 years 3-4 years 1-2 years Under 1 year 2. Price $ 74,000 - $ 84,000 - $ 84,001 - $ 94,000 = $ 94,001 - $104,000 = $104,001 - $114,000 = $114,001 - $124,000 = $124,001 - $134,000 = $134,001 - $144,000 = (Less than 12 points unacceptable) 3. Facility/Facility Location a) Proximity - Within 5 mile radius of Dept. of Personnel Mgmt. - More than 5 mile radius of Dept. of Personnel Mgmt. b) Parking On site parking for approximately 20 vehicles - Limited parking c) .31 20 points 15 points 10 points 5 points 0 points 30 points 27 points 24 points 21 points 18 points 15 points 12 points 10 points = 5 points 5 points 2.5 points Facility - Reception area for approximately 20 individuals = 5 points_ - Limited reception area = 2.5 points Equipment - On site back-up equipment = 10 points - Back-up equipment at another 9 2- 5 8 5- 1 facility = 5 points . Basic Physical Exam . Return to Work . Back X-Ray j . Chest X-Ray . EKG . Audiological Screem ng . Pulmonary Function Test . Blood Type & Rh Testing 9 . Rubella Immni zati on . Review of Misc. Nbdi cal Records { i 'Ti m i 60 city of Miami Department of Persorrel Managmant Fi nanci al Analysi s of Bi d #91-924M, (1) (2) (3) (4) Occupational Mt. Sinai Mercy Cedars Medical Medical Outpatient Medical Center Center Center Center Est. Unit PH ce Unit Price Lh i t Price Unit Price Qty. /Total /Total /Total /Total 800 $ 38/$ 30,400 $ 47/$ 37,600 $ 80/$ 64,000 $150/$120,000 600 20/ 12,000 20/ 12,000 40/ 24,000 3Z/ 19,200 400 30/ 12,000 35/ 14,000 135/ 54,000 58/ 23,207 400 20/ 8,000 20/ 8,000 50/ 20,000 54/ 21.600 400 20/ 8,000 20/ 8,000 45/ 18,000 23/ 9,200 400 10/ 4,000. 15/ 6,000 15/ 6,000 51/ 20,400 1 25/ 25 10/ 10 20/ 20 27/ 27 1 25/ 25 10/ 10 10/ 10 20/ 20 1 25/ 25 30/ 30 33/ 33 61/ 61 100 20/ 2,000 20/ 2.000 10/ 1,000 76/ 7,600 $ 76,475 $ 87,650 $18?,063 $221,308 Note: Port of Miami did not met RFP specifications i L (5) Family Health Center, Inc. thri t Price /Total $233/$185,400 50/ 30,000 160/ 64,000 110/ 44,000 40/ 16,000 18/ 7,200 95/ 95 2O/ 20 25/ 25 5O/ 5,000 $352,740 -0 Ii