HomeMy WebLinkAboutItem #27 - Discussion ItemCITY OF MIAM I, FLORIDA 0 10
INTER -OFFICE MEMORANDUM
TO Honorable Mayor and Members DATE
of the City Commission �,:,:' j r� ;2 F'LEJ-92`403
SUBJECT Recommendation for Resolution
and Award of RFP #91-92-073
(Physical Examinations)
FROM Cesar H. 0 REFERENCES
City Manag
ENCLOSURES:
RECOMMENDATION
It is respectfully recommended that the City Commission adopt a
resolution to award a contract to Mt. Sinai Medical Center of
Greater Miami, Inc., 111 N.W. First Street, a local non -minority
proposer, to provide physical examinations to the Department of
Personnel Management at a proposed first year annual cost of
$87,650. The proposed contract will be effective for an initial
three (3) year period with the option to extend for two (2)
additional one (1) year periods.
BACKGROUND
In an effort to secure a broad range of providers, invitations to
perform physical examinations for the City of Miami were sent to
33 firms along with 20 courtesy invitations. This effort
resulted in responses from six firms.
Section 2-268 of the Charter and Code of the City of Miami
mandates the Department of Personnel Management to establish and
maintain medical services which shall include a medical
examination of employees and potential employees. To fulfill
this requirement, sealed proposals were received May 11, 1992.
In addition to physical examinations, this RFP document
incorporated various other medical services such as back x-rays,
EKGs and in-depth audiological screenings for designated
classifications.
Based on an evaluation by the Departments of Personnel
Management, Police and Fire of the six (6) responses received, it
is jointly recommended that the contract be awarded to Mt. Sinai
Medical Center of Greater Miami, Inc., for a three year period
with the option to renew for two additional one (1) year periods.
Provisions have been made within the fiscal year 1993 operating
budgets of the Departments of Personnel Management, Police and
Fire for this service.
�IS��Ss� apt
TO
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Judy S. Carter
Chief Procurement Officer
DATE July 23, 1.992 FILE
SUBJECT : RFP #91-92-073, (Physical
Examinations) Approvals
(A
"riv
FROM 1rREFERENCES
Angeam
AssiMan ger ENCLOSURES
Office of the City'ager
This Department has verified available funding with the Department
of Budget that funds are available to cover the cost of the subject
Request For Proposals in the amount of $87,650 Account Code
Number(s): 280201-260
290201-260
270101-260
Funding is from 1993 proposed General Fund Budget, subject to
availability.
FINANCE REVIEW & APPROVED BY: BUDGETARY REVIEW & APPROVED BY. -
N/A
AA7
Carlos Garcia, Director Manoh urana
Department of Finance Assis t City Manager
Department of Budget
CAPITAL IMPROVEMENT
FUNDING REVIEW AND APPROVAL:
N/A
Eduardo Rodriguez
Capital Program Manager
AWARD SEIECT is
0
RVP NO. 91-92-073
ITEM: To provide Physical Examinations
DEPARTMENTS Personnel Management
TYPE OF PURCEiASE: On a contract basis for a period of
three (3) years, with the option to
extend for two (2) addi•tional one year
periods.
REASON: To medically assess all prospective
employees and designated current
employees.
POTENTIAL PROPOSERS: 33
PROPOSALS RECEIVED: 6
TABULATION/EVALUATION: Attached
FUNDS: Fire - Account Code No. 280201-260
Police - Aocount Code No. 290201-260
Special Programs and Accounts,
Account Code No. 921040-270
PROPOSAL EVALUATION:
ALL VENDORS ............................
MINORITY/FEMALE (M/F) VENDORS..........
Within City limits ...................
Registered with City .................
Black (B) Vendors...... ................
Located within City limits...........
Registered with City .................
Female (F) Vendors.....:.: .............
Located within City limits...........
Registered with City .................
Hispanic (H) Vendors ...................
Located within City limits...........
Registered with City .................
NON MINORITY (NM) VENDORS ..............
Located within City limits.........
Proposals Responses
Mailed
Received
33
6
21
1
10
0
8
0
5
1
1
0
3
0
2
1
0
0 t.
1
0
14
0 -
8
0
4
0
12
6
5:
2
9 2 - 585•t .,�
SENT BY ; PROCUREMENT MANAGEMENT; 5-18- 0z 3' 41PM1.6
;
C 11Y OF M I A I � 87550 11; # 2! 2
Reasons fdr 'No bid' were a8 followet
American Midro Film - "This is not our area."
Qualica►re Healtb Service - "Doe to rebtganization, no -bid."
l RKSONNUDATIUIi: IT Ib RUCOMMENUCD THAT THB AWARD QE MADE
.�TO MT. BINAI MEDICAL CENTER OF ORLATBR
MIAMI, INC. , AT A ' PROPOSED COST DIP
$E7, 650 FOR THE FIRS' YBhl%.
92- 585-t
�� POINTS Medical Center Medical Center
Memca.L . _tea _ -
professional ElperienM 40
and (lua,iificatiass
- Experience with governmental. 20 20 20 I5 15
agency (20 points)
- At least 7 years experience 15
performing physical 20 20 20 20
examinations (20 points)
30 p 0 0 '
Price 30 27
30
10
5 10 10 5
'
- Proximity 2.5 2.5 5 5 2_5
- Parking 5 2.5 2.5
2.5
- F3cil.ity 5 10 10 5
5 5
Bvipment 70 62.5 45
89.5 85
CC
I )
1 Note: Fort of Miami did not meet RFP Specifications
00
Cat _
i
Ili
• city of Miami
physical Examination 9valuration
Point System
la. Experience with governmental agency
7 years and up = 20 points
5-6 years = 15 points
3• 4 years = 10 points
1-2 years = 5 points
Under 1 year = 0 points
lb. At least 7 years experience performing employment physical
examinations
Years
7 years and up
5-6 years
3-4 years
1-2 years
Under 1 year
2. Price
$ 74,000 -
$ 84,000 -
$ 84,001 -
$ 94,000 =
$ 94,001 -
$104,000 =
$104,001 -
$114,000 =
$114,001 -
$124,000 =
$124,001 -
$134,000 =
$134,001 -
$144,000 =
(Less than
12 points unacceptable)
3. Facility/Facility Location
a) Proximity
- Within 5 mile radius of
Dept. of Personnel Mgmt.
- More than 5 mile radius
of Dept. of Personnel Mgmt.
b) Parking
On site parking for
approximately 20 vehicles
- Limited parking
c)
.31
20 points
15 points
10 points
5 points
0 points
30 points
27 points
24 points
21 points
18 points
15 points
12 points
10 points
= 5 points
5 points
2.5 points
Facility
- Reception area for
approximately 20 individuals = 5 points_
- Limited reception area = 2.5 points
Equipment
- On site back-up equipment = 10 points
- Back-up equipment at another 9 2- 5 8 5- 1
facility = 5 points
.
Basic Physical Exam
.
Return to Work
.
Back X-Ray
j .
Chest X-Ray
.
EKG
.
Audiological Screem ng
.
Pulmonary Function Test
.
Blood Type & Rh Testing
9
.
Rubella Immni zati on
.
Review of Misc. Nbdi cal Records
{ i
'Ti m
i
60
city of Miami
Department of Persorrel Managmant
Fi nanci al Analysi s of Bi d #91-924M,
(1)
(2)
(3)
(4)
Occupational
Mt. Sinai
Mercy
Cedars
Medical
Medical
Outpatient
Medical
Center
Center
Center
Center
Est.
Unit PH ce
Unit Price
Lh i t Price
Unit Price
Qty.
/Total
/Total
/Total
/Total
800
$ 38/$ 30,400
$ 47/$ 37,600
$ 80/$ 64,000
$150/$120,000
600
20/ 12,000
20/ 12,000
40/ 24,000
3Z/ 19,200
400
30/ 12,000
35/ 14,000
135/ 54,000
58/ 23,207
400
20/ 8,000
20/ 8,000
50/ 20,000
54/ 21.600
400
20/ 8,000
20/ 8,000
45/ 18,000
23/ 9,200
400
10/ 4,000.
15/ 6,000
15/ 6,000
51/ 20,400
1
25/ 25
10/ 10
20/ 20
27/ 27
1
25/ 25
10/ 10
10/ 10
20/ 20
1
25/ 25
30/ 30
33/ 33
61/ 61
100
20/ 2,000
20/ 2.000
10/ 1,000
76/ 7,600
$ 76,475
$ 87,650
$18?,063
$221,308
Note: Port of Miami did not met RFP specifications
i
L
(5)
Family
Health
Center, Inc.
thri t Price
/Total
$233/$185,400
50/ 30,000
160/ 64,000
110/ 44,000
40/ 16,000
18/ 7,200
95/ 95
2O/ 20
25/ 25
5O/ 5,000
$352,740
-0
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