Loading...
HomeMy WebLinkAboutItem #52 - Discussion Item28 CIT , OF ' ' r,'., . F._0::',L);. INTER -OFFICE MEMORA14DUM TO Honorable Mayor and Members DATE �;�+.'; i ,, �•. B-2983- of the Citv Commission FRo%! ee� Cesar H. Odio City Manager RECOMMENDATION It is respectfully recommended that attached Resolution authorizing an to exceed $25,000, in the contract Urban Constructors, Inc. for the Fieldwork Project B-29 83-H; and Manager's written finding that emergency circumstances. BACKGROUND SUBJECT Curtis Park Redevelopment - Fieldwork Project INCREASE IN CONTRACT REFERENCES ENCLOSURES the City Commission adopt the increase in the contract not between the City of Miami and Curtis Park Redevelopment - further ratifying the City the increase resulted from The Department of Public Works and the Department of Parks and Recreation, in an effort to serve all residents of the City of Miami, have determined that it is now appropriate and in order for the City Commission to ratify the City Manager's decision to increase the existing contract dated December 17, 1991, between the City and Urban Constructors, Inc. for Curtis Park Redevelopment -Fieldwork Project (Second Bidding) in an amount not to exceed $25,000 for necessary extra work, and to ratify the City Manager's emergency finding that allowed the extra work to continue. The City Commission awarded a contract to Urban Constructors, Inc. for the construction of Curtis Park Redevelopment -Fieldwork Project (Second Bidding), Project No.331353, on October 3, 1991. Generally, the project consisted of the construction of track and field event amenities including miscellaneous park improvements. As the project progressed, the need for additional work beyond the original scope of the project became apparent. The additional work is outlined below: 1. Installation of a temporary chain link fence around the perimeter of the running track was needed to protect the new track surface from vandals and other construction activity until the facility was officially turned over to the City. -A - 1 - 92- 413-A Honorable Mayor and Members of the City Commission 2. Extra compacted fill material and grading were needed under the east (home side) bleachers and at the site of the new restroom facility on the visitors' side. 3. Additional compacted fill material and grading were needed at the southeast corner of the park to accommodate the proposed walkway area leading from N. River Drive to the new sports field. U. Construction of two concrete walls and footings were added to the contract to accommodate the F•iblic address control panels which will be installed by others at a future date. 5. In order to accelerate completion of the project that the dedication ceremony scheduled by the Ccmmissiocould be held, the contractor was paid "premium time" labor rates for overtime and weekend work. 6. The cost of renting a crane was authorized to lift new sod across the running track for the January 16, 1992 dedication ceremony. The new track surface was curing concurrent with the placement of the sod. Heavy vehicles required to transpo-t the sod could not be driven across the track until the surface had cured completely. None of the items described above were included in the original scope of work. Failure to correct these problems could have endangered the health, safety and welfare of our citizens. It was decided that the most cost effective and expeditious manner to address all of these problems was to allow the contractor already working on the project, Urban Constructors, Inc., to accomplish the extra work. The increase in contract to cove- all of the aforementioned extra work will not exceed $25,000. Funds for the increase are available from monies already appropriated to the project in the City's Capital Improvement Appropriation Ordinance No. 10938, Project No. 331353• — 2 — 92- 413•A . 0 Z CITY OF KIWI i. FLOAiDA • INTER -OFFICE MEMORANDUM r0 File DATE SUBJECT :a ;• REcERENCES Cesar H . Od i o ENCLOSURES City Manager April 27, 1992 = _-B-2983-H EMERGENCY FINDING Curtis Park Redevelopment - Fieldwork Project Increase In Project Scope Based on information supplied to me by the Director of the Department of Public Works, I have found that an emergency existed justifying the authorization for Urban Constructors, Inc. to undertake additional work at the Curtis Park Redevelopment - Fieldwork Project beyond the original scope of their contract. The reasons for the emergency need and subsequent authorization to perform additional work are as follows: The City Commission awarded a contract to Urban Constructors, Inc. for the construction of Curtis Park Redevelopment -Fieldwork Project (Second Bidding), Project No. 331353, on October 3, 1991. Generally, the project consisted of the construction of track and field event amenities including miscellaneous park improvements. As the project progressed, the need for additional work beyond the original scope of the project became apparent. The additional work is outlined below. 1. Installation of a temporary chain link fence around the perimeter of the running track was needed to protect the new track surface from vandals and other construction activity until the facility was officially turned over to the City. 2. Extra' compacted fill material and grading was needed under the east (home side) bleachers and at the site of the new restroom facility on the visitors' side. 3. Additional compacted fill material and grading was needed at the southeast corner of the park to accommodate the proposed walkway area leading from N. River Drive to the new sports field. - 1 - 92- 413.A 3 A File 4. Construction of two concrete walls and footings were added to the contract to accommodate the public address control panels which will be installed by others at a future date. 5. In order to accelerate completion of the project so that the dedication ceremony scheduled by the Commission could be held, the contractor was paid "premium time" labor rates for overtime and weekend work. 6. The cost of renting a crane was authorized to lift new sod across the running track for the January 16, 1992 dedication ceremony. The new track surface was curing concurrent with the placement of the sod. Heavy vehicles required to transport the sod could not be driven across the track until the surface had cured completely. None of the items described above were included in the original scope of work. Failure to correct or address these problems could have endangered the health, safety and welfare of our citizens. It was decided that the most cost effective and expeditious manner to address all of these problems was to allow the contractor already working on the project, Urban Constructors, Inc., to accomplish the extra work. The increase in contract to cover all of the aforementioned extra work will not exceed $25,000. Funds for the increase are available from monies already appropriated to the project in the City's Capital Improvement Appropriation Ordinance No. 10938, Project No. 331353. cc: Eduardo Rodriguez, CIP — 2 — 92- 413•,2