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Home My WebLink AboutM-92-0165CITY OF MIAMI, FLORIDA INTER-OFFICEMEMORANDUMCA=5-' TO Honorable Mayor and Members DATE FEB J ~1992 FILE of the City Commission ausuecr. Resolution Authorizing Bid No. 91-g2-O2q FROM Cesar B. OdlV City Manager nsFsnewosa. It is respectfully recommended that the City Commission adopt the attached resolution awarding the printing, binding and shipping of Official Statements for bond financing on a contract basis for a period of one (1) year with the option to extend for an additional one ( 1 ) year period to Bowoe of Miami, Inc., a non - minority vendor located within City limits, 1001 South Bayohora Drive, Miami, an the sole responsible and responsive bidder in accordance with bid No. 91-92-029. The estimated total cost associated with the printing, binding and shipping of Official Statements for bond financing is $7,500.00 per bond issue, with funds available from the Finance Department, Treasury Management Division account no. 269902-680-311016. BACKGROUND: The Department of General Services Administration and Solid Waate, Graphic Reproductions Division, has received one ( 1 ) bid and �iLve (5) no bids pursuant to Bid No. 91-92-029, for the printing, binding and shipping of Official Statements for bond financing. Bowne of Miami, Inc. submitted the sole bid which has been analyzed and has been determined to be responsible and responsive. As a result, award is being recommended to Bowne of Miami, Inc., a non -minority vendor located within City of Miami limits at 1001 South Baysbore Drive, Miami, Florida 33131. The total cost associated with this project is estimated at $7,500.00 per bond issue. AMOUNT OF BID: SOURCE OF FUNDS: $7,50O.0O Finance Department Treasury Management Division account no. 269902-680-311016, MINORITY PARTICIPATION: Award is to a non -minority vendor - }, located within City limits. , �/ ' -- - ��-f �~�_~ / 104�\ % CITY OF MIAMI, FLORIDA wl INTER -OFFICE MEMORANDUM TO Judy S. Carter DA I I- FILE Chief Procurement Officer SUEUECT Aid *91-92-029 Official Statements MOM: Carlos E. Garcia, Director REFERENrES) Department of Finance A ENCLOSWHtfi This department has verified available funding with the Departments of Finance and Management & Budget that funds are available to cover the cost of the subject bid in the amount of $7,500.00 Account code Number 269902-680-311016 FINANCE REVIEW & APPROVED BY: (Except for funds already appropriated or Items Included in P4Ybu t " -- W��— Carl: a at Director" -- D oa of F epartme of Finance CAPITAL IMPROVEMENT FUNDING REVIEW AND APPROVAL: E d u a1t*a-V4Ld_rt g u e z Capital Program Manager BUDGETARY REVIEW & APPROVED BY: (Except for items funded through Capital Improvement Program) Manohar Surana, Director, Department of Management & Budget Ln (This form properly signed is part of the Bid evaluatio'4", and, recommendation package to be placed on the agenda and mu,41 b attached to the resolution cover memorandum). 92-- 165 N FEB-24-92 MON 10:00 305 575 5180 P.A? miAmi, FLURIDA BID NO. 91-92-029. SHEET (Continued) 1XPORTANT: BID SHEET AND ATTACHMENTS MUST BE RE URNED IN TRIPLICATE IN THl ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT Ol BOND IS SUBMITTED IN THIS ENVELOPE. 30 DAYS NET/1% DISCOUNT FOR PAYMENTS RECEIVED WITHIN 10 DAYS Terms: (Include cash discount for prompt payment, if any) Additional discount of N/A % if awarded all items. Warranty and/or guarantee: N/A Delivery: TWO calendar days required upon receipt of Purchase Order or NOtiC( of Award. ONE Number Of calendar days required to complete work after start. Delivery Point(s): In accordance with the Invitation to Bid, the Specifications, General Conditions, Specia. conditions, and General Information to Bidders, we agree to furnish the Item(s) at Price: indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S)- BOWNE OF MIAMI (BOWNE & CO, - A PUBLIC COMPANY) JOSEPH R. MORROW, EXECUTIVE VICE PRESIDENT BOWNE OF MIAMI a) List principal business address: (street address) BOWNE OF MIAMI, 1001 SOUTH BAYSHORE DRIVE, SUITE 3000, MIAMI, FLORIDA 33131 b) List all other offices located in the State of Florida: (street address) BOWNE OF TAMPA, BARNETT PLAZA SUITE 3600, 101 EAST KENNEDY BOULEVARD, TAMPA, FLORIDA 33602 (Please use the back of this page if more space is necessary) MTHO ITY, PROC MEMF.NTCnMPLTANCE The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 at amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with al: applicable substantive and procedural provisions therein, in lucking a y a �Fnents th to. Bidder: BOWNE OF MIAMI Signature: (company name) Date: JANUARY 7, 1992 Print Name: MICHAEL KNIGHT Indicate if Business is 51% Minority -owned: (Check mm box only) [ ] BLACK [ J HISPANIC [ ] FEMALE &EEIRMATTME ACTTON PT.AN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidder(s) shall be required tc establish an Affirmative Action Policy, pursuant to Ordinance f10062 as ametnded. See Appendi) I for sample. Bidder: BOWNE OF MIAMI Signature: C /45? (company name) j � •--i FAILURE TO COMPLETE. SIGN, AND RETURN__ TNt_S FORM MAX DISQUALIFY THIS AID. AWARD OF BID Bid No. 91-92-029 ITEM' Printing, binding and shipping of official statements. DEPARTMENT: General Services Administration and Solid Waste/Graphic Reproductions Division TXPE OF PURCHASE: Contract for one (1) year with the option to extend for an additional one (1) year period. REASON: Printing, building and shipping of official statements for bond financing. POTENTIAL BIDDERS: 33 BIDS RECEIVED: 1 Finance Department -Treasury Management FUNDS: Division, Code No. 269902-680-311016 BID EVALUATION: Bid Invitations Bid Respons .Mailed ALL VENDORS ............................ 33 1 MINORITY/FEMALE (M/F) VENDORS.......... 24 0 Within City limits .................. 4 0 0 Registered with City ................ 14 Black (B) Vendors ...................... 6 0 0 Located within City limits.......... 0 Registered with City ................ 1 0 Female (F) Vendors ..................... 10 0 0 Located within City limits.......... 2 Registered with City ................ 9 0 Hispanic (H) Vendors ................... 8 0 0 Located within City limits.......... 2 Registered with City ................ 4 0 NON MINORITY (NM) VENDORS .............. 9 1 Located within City limits.......... 5 1 "No Bids" .............................. - 5 6 15 2 I Reasons for "No Bid" were as follows: 1. Amazon Services - "Typesetting machine broken." 2. American National Ltd. - "Not a financial printer". 3. Swanson Printing, Inc. - "We do not have a web press". 4. WL Litho - "We can not perform the work required". 5. Ross Photo offset = "Limited typesetting capabilities". RECOMMENDATI IT IS RECOMMENDED THAT THE AWARD BE MADE TO BOWNE OF MIAMI, INC. AT A TOTAL ESTIMATED AMOUNT OF $7,500-00. I