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Home My WebLink AboutR-93-0792J-93-900 12/9/93 RESOLUTION NO. 93- '792 A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING THE CITY MANAGER'S FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING AND APPROVING THE ACQUISITION OF 467 MOTOROLA STX RADIOS, 62 MOBILE RADIOS, AND SUPPORTING PERIPHERAL EQUIPMENT, FROM MOTOROLA COMMUNICATION AND ELECTRONICS, INC., THE SOLE PROVIDER FOR SAID EQUIPMENT, AT A PROPOSED TOTAL COST OF $1,255,453.00 FOR THE DEPARTMENT OF POLICE, SAID RADIOS TO BE ACQUIRED THROUGH A 36-MONTH LEASE PURCHASE PLAN OFFERED BY A FINANCIAL INSTITUTION; ALLOCATING FUNDS THEREFOR FROM THE LAW ENFORCEMENT TRUST FUND, PROJECT NO. 69001, INDEX CODE 029002-247 ($87,288.00), CAPITAL IMPROVEMENT BOND INTEREST EARNINGS, PROJECT NO. 312018 ($100,000.00), IMPACT FEES, PROJECT NO. 312028 ($70,500.00), AND THE DEPARTMENT OF GENERAL ADMINISTRATION AND SOLID WASTE, ACCOUNT NO. 420901-880 ($997,665.00); AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID EQUIPMENT; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE NECESSARY DOCUMENT(S), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO IMPLEMENT SAID ACQUISITION. WHEREAS, the Police Department is in need of 467 Motorola STX Radios, 62 Mobile Radios, and supporting peripheral equipment; and WHEREAS, the Police Department utilizes hand held radios as the life blood of its communication system, and without said radios officers could not advise the police station, or each other, of information required to perform their duties; and CITY COMMISSION MEETING OF DEC 1 6 1993 Resolution No. 93- 792 WHEREAS, several organizational changes, along with the normal anticipated attrition caused by loss or damage to existing units have created a significant shortage of radios; and WHEREAS, said equipment will be acquired through a 36-month lease purchase plan offered by a finanoial institution, with funds for the lease purohase plan to be made available from the Law Enforcement Trust Fund, Project No. 69001, Index Code 029002- 247 ($87,288.00), Capital Improvement Bond Interest Earnings, Project No. 312018 ($100,000.00), Impact Fees, Project No. 312028 ($70,500.00), and the Department of General Administration and Solid Waste, Account No. 420901-880 ($997,665.00); and WHEREAS, the Chief Procurement Officer has adopted a finding that Motorola Communications and Electronics, Inc., is the only vendor able to provide the equipment specified by the City; and WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as the findings of the City Manager; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive formal sealed bidding be waived and the procurement of said equipment from Motorola Communications and Electronics, Inc., as the sole source, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. -2- 93- 792 Section 2. By a 4/5ths affirmative vote of the members of the City Commission, after a duly advertised public hearing, the City Manager's written finding of sole source is hereby ratified, the requirements for competitive sealed bidding is hereby waived, and the acquisition of 467 Motorola STX Radios, 62 Mobile Radios and supporting peripheral equipment from Motorola Communications and Electronics, Inc., the sole provider for said equipment, is hereby approved, at a proposed total cost of $1,255,453.00 for the Department of Police, said radios to be acquired through a 36-month lease purchase plan offered by a financial institution, with funds therefor hereby allocated from the Law Enforcement Trust Fund, Project No. 69001, Index Code 029002-247 ($87,288.00), Capital Improvement Bond Interest Earnings, Project No. 312018 ($100,000.00), Impact Fees, Project No. 312028 ($70,500.00), and the Department of General Administration and Solid Waste, Account No. 420901-880 ($997,665.00). Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said equipment. Section 4. The City Manager is hereby authorized-/ to execute the necessary dooument(s), in a form acceptable to the City Attorney, to implement said acquisition. The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. -3- 93- 792 Section B. This Resolution shall become immediately upon its adoption. effective PASSED AND ADOPTED this 16th day of December 1993. ST9PHEN P. CLARK, MAYOR ATT v ds MA TY HIRAI CITY CLERK PREPARED AND APPROVED BY: ('12 , � �- d- &� i CARMEN L. LEON ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: A. QU2tk JQ90, III CITY ATTO BSS:M4036 93- 792 -4- CITY OF MIAMI, FLORIDA �� INTER -OFFICE MEMORANDUM TO : The Honorable Mayor and Members DATE : ('� �g93 FILE D of the City Commission FF�•�' Ce dio FROM Ci n ger SUBJECT : Purchase of Portable Radios and Peripheral Equipment REFERENCES: ENCLOSURES: It is respectfully requested that the City Commission waive the necessity for competitive bids and approve a Resolution authorizing the purchase of 467 Motorola STX Radios, 62 Mobile Radios, and supporting peripheral equipment, at a cost not to exceed $1,255,453, from Motorola C and E, Inc., a non -minority vendor, whose principal place of business is 5580 Northwest 36 Avenue, Suite A, Ft. Lauderdale, F1 33309-6361. This equipment will be acquired through a 36-month lease purchase plan offered by a financial institution, with initial payments being made from the Law Enforcement Trust Fund ($87,288), Miami Police Department Bonds ($100,000), and Impact Fees ($70,500). Final payments will be made by the Department of General Services Administration and Solid Waste. The Police Department utilizes hand held radios as the life blood of its communications system. Without these radios officers could not advise the police station, or each other, of information required to perform their duties. Several organizational changes, along with the normal, anticipated, attrition caused by loss or damage to the existing units, have created a significant shortage of radios. The equipment requested would provide a hand held radio for all sworn personnel, various civilian employees (such as P.S.A.'s, and I.D. Technicians), and the appropriate number of spares to eliminate down time due to damage or repairs. With the decentralization of the police department into district' substations, the implementation of the Neighborhood Enhancement Teams, and the contractual agreement providing take-home cars to all sworn officers, additional radios are required to meet the Department's responsibilities. To assist the Police Department in meeting its commitments, Motorola C and E. Inc., has presented a package to the Police Department that is compatible with the Department's current equipment.~` Because Motorola had to renegotiate a contract with Broward j County to offer us this deal, they are requiring that all of the equipment be purchased as a package. Because the equipment is priced substantially below any comparable equipment on the market today, time is of the essence. 93- 792 1061 The Honorable Mayor and Members of the City Commission Page 2 It is therefore, recommended that a Resolution authorizing the purchase of 467 radios, 62 mobile radios, and peripheral equipment, at a cost not to exceed $1,255,453, and allocating funding therefor from the Law Enforcement Trust Fund, Project No. 690001, Index Code 029002-247 ($87,288), Impact Fees, CIP Fund 32, Project No. 312028, ($70,500), and The Capital Improvement Bond Interest Earnings, CIP Fund 32, Project No. .312018, ($100,000), with the balance of the payments from the Department of General Services Administration and Solid Waste Operating Budget, Account Code No. 420901-880, be approved. e 93` 792 AFFIDAVIT STATE OF FLORIDA, SS COUNTY OF DADE : Before me this day personally appeared Calvin Ross, who being duly sworn, deposes and says that: I, Calvin Ross, Chief of Police, City of Miami, do hereby certify that this request for expenditure from the City of Miami Law Enforcement Trust Fund, for the purchase of Hand Held Radios. and Peripheral Equipment, in an amount not to exceed S87.288, complies with the provisions of Section 932.7055, Florida Statutes. alvin Ross Chief of Police City of Miami Police Department Subscribed and sworn to before me this I ' day of 1993, by Calvin Ross, who is personally known to me. NOTARY PUBLIC 3 COMM. NO. My Commission Expires: 93- 792 CITY OF MIAMI, FLORIDA TO FROM INTER -OFFICE MEMORANDUM Judy S. Carter Chief Procurement Officer in oss ief of Police DATE : SUBJECT REFERENCES: ENCLOSURES: DEC 0 7 ff1[fQ FILE : Purchase of Portable Radios and Peripheral Equipment The Police Department has verified that funds are available with the Department of Budget, and the CIP Manager, to cover the cost of purchasing 467 radios, 62 mobile radios, and peripheral equipment, at a cost not to exceed $1,255,453, and allocating funding therefor from the Law Enforcement Trust Fund, Project No. 690001, Index Code 029002-247 ($87,288), Impact Fees, CIP Fund 32, Project No. 312028, ($70,500), and The Capital Improvement Bond Interest Earnings, CIP Fund 32, Project No. 312018, ($100,000), with the balance of the payments from the Department of General Services Administration and Solid Waste Operating Budget, Account Code No. 420901-880. FINANCE REVIEW & APPROVED BY: Carlos Ga cia, Directo Department of Finance BUDGETARY REVIEW &-APPROVED BY: Manohar SA Department Director Budget ADDITIONAL APPROVALS (IF REQUIRED) 2P 93 "Edu3edo Rodr' u , CIP Manager Citt Manager's Office CA (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) 93- 792 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Cesar Odio DATE : December 3, 1993 FILE City Manager Purchase of 800 MHz SUBJECT : Radios for the Police Department FROM : E • W111iamS REFERENCES: Assistant City Manager ENCLOSURES: An investigation has been conducted by the Procurement Management staff to determine whether Motorola Communications and Electronics, Inc. a non-minority/non-local vendor of Ft. Lauderdale, Florida is the sole source supplier of the Motorola Radios for use on the City's 800 MHz Trunked Communications System, which was designed entirely in a proprietary nature by the factories of Motorola. This equipment is sold to government agencies directly through a Motorola representative and not through normal retail outlets due to the internal system. To ensure proper functioning each radio is specifically.programmed at the factory for use on the intended system. The factory has not made it possible for third parties to handle this level of programming which normally occurs after database verification of system owners. The City has no choice, as does any other city, state, federal or government agency which has bought a Motorola Trunked Communications System. At this time there exists no compatibility between any rival trunked communications systems. Accordingly, I am recommending that the requirements for competitive bidding be waived and the above findings be approved, that Motorola Communications and Electronics, Inc. is the sole provider of the Motorola Portable Radios to be used with the Trunked Communications System presently used b}� the City of Miami. Enclosure Approved: _ Cesar Odio Date: / 7 93- 792 ITEM: SOLE SOURCE 467 MOTOROLA STX RADIOS, 62 MOBILE RADIOS AND SUPPORTING PERIPHERAL EQUIPMENT POLICE DEPARTMENT SHORT TERM CONTRACT REASON: SEVERAL ORGANIZATIONAL CHANGES, ALONG WITH THE NORMAL, ANTICIPATED, ATTRITION CAUSED BY LOSS OR DAMAGE TO THE EXISTING UNITS, HAVE CREATED A SIGNIFICANT SHORTAGE OR RADIOS. THE EQUIPMENT REQUEST WOULD PROVIDE A HAND HELD RADIO FOR ALL SWORN PERSONNEL, VARIOUS CIVILIAN EMPLOYEES (SUCH AS P.S.A.'S AND I.D. TECHNICIANS), AND THE APPROPRIATE NUMBER OF SPARES TO ELIMINATE DOWN TIME DUE TO DAMAGE OR REPAIRS. REQQMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO MOTOROLA COMMUNICATION AND ELECTRONICS, INC., AT A PROPOSED AMOUNT OF $1,255,453.00. Chief Procuremen Offic Date N 93- 792 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : DATE Matty Hirai City Clerk SUBJECT FROM M j0 R and A. Martinez REFERENCES: C ander Business Management Section ENCLOSURES: FILE : Request to Publish Notice for Public Hearing Please make arrangements to publish a Notice of Public Hearing for objections to the waiving of the requirements for formal sealed bids for the purchase of 467 hand held radios, 62 mobile radios, and miscellaneous peripheral equipment, from Motorola C and E, Inc. Attached is the advertisement. The date and time of this public hearing will be December 16, 1993, at p.m. RAM: tjr APPROVED G-i Aurelio Perez-Lugones Legislative Administrator 3:,-/) 0Y7, 93- 792 a CITY OF MIAMI, FLORIDA NOTICE TO THE PUBLIC A public hearing will be held by the City Commission of the City of Miami, Florida on December 16, 1993, at p.m., in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of considering a waiver of the requirements of obtaining sealed bids for the purchase of 467 hand held radios, 62 mobile radios, and miscellaneous peripheral equipment, for which Motorola C and E, Inc., whose principal place of business is 5580 Northwest 36 Avenue, Suite A, Ft. Lauderdale, F1 33309-6361, is the sole source. This item is provided at a total cost not to exceed $1,260,000. Inquiries from other potential sources of this equipment, who feel that they might be able to satisfy the City's requirements for this project, may contact Lt. Joseph Longueira, at the City of Miami Police Department (305) 579-6524. 93- 792 From LASER TRRU. FRX 305-571 8392 PHONE No. : 305 5768392 Oct.22 1993 4:31F 6 n Arla a d's A joint Venture NOW of Airecton t,0%WTTAC10 W. I INJOICORINT ('11.11fhfAN till 1111A1117 A• 111111AL 1.11 (OWN inwr4li urt v1L7 K,1,Htw 1`It14kt7tYIN'C M.A.l A:,j,j r7.A11'. A111NTA1, 11MAIA11 11MRA1'•1PI•l ARMANDO (w1*; %AU11:V. vcr,M t111ri;flitlRN1` B.A.1 /...A.1'. •1 II N•M.�7. 11....1..•11 Yll I114A 71100R' 1,11.1.TA\ 11114SA11DEZ MPn H11SA111' •/ II�.NNI,w.uw NTARY MILA PUEu'1.14 ATN111NITNATI'13t NRdRZTA/1.• (MCIRGF c*Attrtlr,rl • C71.'NY� •1V17 111T1.AC+n(.) + TSONEM OPP ICK11 pS, yC%Ifi47LOCXC AY. A.TgD FA.1'41 :,Y S--1`, VTc�3Bq I Vr. MI!}x)It�AXs Cm�'.1'�R Coutlsclittg i.rl Mvital Health and Addictiott Trehtnle)it October 22, 1993 City of Miami earl og smi tilt Assistant City Manager VIA FAX Dear Mr. Smitht Please be advisad that we would liko to be p].aaod on you agenda for tho commission which Is scheduled for NUVembelr 10, 1003. We are a Joint venture which proceeds of a Medical Health Services and ksyahological Counaeling. We would like to proposo to the committee of tho City of Miami the opening of a shelter for battered women and 'Ohildran. This center would housed, Counsel and lnedlually treat these types of individuals AI L-MY,T) We will also assist women who would tiesed or 1%innlc:ALP c:ror.•TUR would like to go back into the work urea. 1101404 n+.l.iiac; Due to the CuvL, that the two existing shelter AfIF N19TNATtIR are located in North Miami beach and in Homestead, J(04n AUU11,7/•) Wirt would like to ba able in txt.:"u sw1k)le area in the AW10VANT AIMINIRTRATlIIt C*ty of Miami. . ♦1«=./Yw,, 1.,M 7N •'.•1.» ftf.A•.:111.7•wN•r we are looking forward to beat from you soon. Th%;Iking you in advance. 1} We 'l�e,mair�. si r , Sa grini, P. A Esq. 6-1 sC Jss +cn� •111.541 SOV. ATTi HT, 14113'cr; 301 • %IMAI.1.:A1u.l.h7 11i. 3314) 1 • '1ULI OnRy 414-ILA W • 10.4%1 (ap%) o01►.AAMI Oct.22 1993 10:56PM P02 From : LASER TRAD. FAX 305-576,8392 PHONE No. : 305 5768392 -16 e-Sa.ntla-go ,S. I(Pro 'oeglUal e;4ttotncy at ..E!'a.W nA, gattid t, 'V1' 'dihy sly :p"Plot dt „Gan Bour....14 jedond Coot cotat 6fattn, vr"otida J9t94 October 22nd, 1993 Carlos Smith Assistant City Manager and City of Miami Agenda office VIA -FAX Dear Mr. smith: CIT} 3 0eT �6 l�l ►q�+ pP 94k Oast— .7d It in with groat ploamuro that I write to you on behalf of S.A.J. Psaychologival and Family servioos, Inc. The purpose of this venture is to provide psychological aounaelling and support to low income families and minority groups in tho City of Miami. There is a great need for such services that hasp oacalatod into a national problem. At this point in time there is a laolc of shelters for buttered women and children that are in groat domand. This organization is committod to making a difference in the incr®aging extent for sholtors noodcd in our s,oaioty. The first priority would be to entabliah a new cantor to facilitato those mast afflicted. Given the opportunity to proceed, S,X.J. will lay down the foundation to alleviate this ever increasing dilemma. S.A.J. is also committed to providing community support at all levels. Import.unt areas whiuh require immediate attention are: 1.. Drug & alcohol abuse. 2. Crisis intervention. 3. information and referral. d. Sexual abuse. 5. Marital counselling. 6. Advocacy and support. 7. Individual and group counselling. 8. Transportation. 9. Child enrichment program. 10. Child care. ., , 93- 792.1 Fran : LASER TRAD. FAX 305-576,8392 PHONE No. ; 305 5768392 Oct.22 1993 10:57PM P03 PAGE TWO The purpose Of this letter is to raepectfully raquwist to be included on your agenda for November 10th, 1003, in front of the City commission for a proposal package. T would appreoiata any additional lnforMati-9t0 n"0088ary to accomplish the tack at hand. T an n�,,,you in AdvAn�ce , S r. TIP -GO S. F,Y,i, ICI TNT 9SP/tm 93- 792..E