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Home My WebLink AboutR-93-0711U-93-728 11/3/93 RESOLUTION NO. 93- '711 A RESOLUTION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO AMEND THE AGREEMENT, DATED APRIL 23, 1993, IN SUBSTANTIALLY THE ATTACHED FORM, BETWEEN THE CITY OF MIAMI AND FLEET ENGINEERING CORPORATION, TO DESIGN, DEVELOP, AND INSTALL A CARBON MONOXIDE GAS MONITOR FOR 425 POLICE PATROL VEHICLES AT A COST NOT TO EXCEED $41,437.50; ALLOCATING FUNDS THEREFOR FROM THE 1993-1994 INTERNAL SERVICE FUND, ACCOUNT CODE NO. 420901-840, FOR SAID PURPOSE. WHEREAS, the City Commission adopted Resolution No. 93-129 on February 29, 1993, ratifying the City Manager's finding of sole source, waiving the requirements for competitive sealed bids and approving the acquisition of a Fleet Management System from Fleet Engineering Corporation ("FLEET"), the sole source provider for said equipment, at a total cost of $146,700.00; and WHEREAS, the City of Miami ("CITY") and FLEET entered into said Agreement on April 23, 1993; and WHEREAS, the CITY now desires that FLEET design, develop, and install a Carbon Monoxide Gas Monitor to protect the safety and welfare of its police officers; and WHEREAS, it is in the best interest of the CITY to amend said agreement; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: ,ATTACHMENT (S) (ONT INED CITY COMMISSION MEET 11C OF NOV 2 3 1993 Resolution No. 93- 711 i Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager is hereby authorized to amend the agreement, dated April 23, 1993, in substantially the attached form, between the City of Miami and Fleet Engineering Corporation, to design, develop, and install a Carbon Monoxide Gas Monitor for 425 police patrol vehicles at a cost not to exceed $41,437.50, with funds therefor hereby allocated from the 1993-1994 Internal Service Fund, Account Code No. 420901-840, for said purpose. Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 23rd day of November , 1993. ST PHE ATT ST• MAT Y HIRAI, CITY CLERK PREPARED AND APPROVED BY: CARMEN L. LEON ASSISTANT CITY ATT RNEY N P. CLA , MAYOR BUDGETARY REVIEW: MANOHAR S. ASSISTANT CIT NAGER ArrxUV.n1J as TU I"U.KM al4li UU1CXk;U'X141S;jS : • •1 BSS:M3965 -2- 93- 711 � 1 • � ; � :�•J ,' M ? I �'%i �•1► ►. • �-7 � M �w'I � ••! �7.1�7 :� J! � v � � 7 � r M This amendment to the April 23, 1993 Agreement, made and entered into as of the day of , 1993, (Agreement) by and between the CITY of Miami, a municipal corporation of the State of Florida ("CITY"), and Fleet Engineering Corporation ("FLEET"). RECITAL% WHEREAS, the CITY and FLEET entered into the Agreement which provided, among other things, that FLEET develop and install a fleet management system to electronically monitor, schedule and control the maintenance and utilization of the CITY's police patrol fleet; WHEREAS, the CITY desires that FLEET provide a Carbon Monoxide Gas Monitor not included in the Equipment as specified in the Agreement; NOW THEREFORE, the CITY and FLEET have agreed to amend the Agreement between the parties in the following sections as -set forth below: 1. Section 3.A.1. of the Agreement, entitled Equipment is hereby amended to include the following: 2. Section 3.A.4. is hereby amended to include the following: 4. FLEET shall complete installation of the entire System and the System shall be fully operational within eight (0) attonHis by May 15, 1994. 93- 711 3. Section 4. of the Agreement, entitled COMPENSATION, is hereby amended to read as follows% The CITY shall pay FLEET, as compensation for the satisfactory performance of the services and the furnishing of equipment, computer and software pursuant to Section 3, hereof, a fee which shall not exceed fte Hundred Forty Bi One Hundred Eighty_ Eight Thousand One Hundred Thirty Seven Dollars and Fifty Cents (S188.137.50), which shall be computed as follows and shall be paid in accordance with the schedule set forth - below: Description Unit Cost Oty. Rgd. Extended VRS Vehicle Unit Module $155.00 425 $65,975.00 VRS Installation 125.00 425 53,125.00 Carbon Monoxide Gas Monitor 97.50 425 41,437.50 Loop Antenna/Reader 750.00 5 3,750.00 Pedestal 975.00 2 1,950.00 FMS Fuel Computer 6,850.00 1 6,850.00 PC -based MIS Software 8,400.00 1 8r400.00 Installation 4,500.00 4,500.00 Field Start-up 750.00 3 _ Z,250 00 4. The parties further agree that every section, covenant, term and condition of the April 23, 1993 Agreement between the CITY and Fleet not herein amended or modified shall continue in operative force and effect. �� S • •_ �• • - ,- �- -• •- - -• �• • •_ • 93- 711 IN WITNESS WHEREOF, the parties hereof have caused this instrument to executed by the respective official thereunto duly authorized, this day and year first above written. CITY of Miami, a municipal corporation of the State of Florida ATTEST: MATTY HIRAI CITY CLERK ATTEST: CORPORATE SECRETARY APPROVED AS TO FORM AND CORRECTNESS: A. QUINN JONES, III CITY ATTORNEY BY: CESAR H. ODIO CITY MANAGER BY: TITLE: 93- 711 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM TO The Honorable Mayor and of the City Commission FROM Casar'H. Odio City Manager Members DATE SUBJECT REFERENCES ENCLOSURES Nov C 8 In Amendment to Fleet Management System Contract FILE . It is respectfully recommended that the City Commission approve the attached Amendment to Professional Services Agreement between the City and Fleet Engineering Corporation for the addition of a Carbon Monoxide Gas Monitor to the Commission - approved On -Board Vehicle Reporting System at a cost of $41,437.50 for 425 police patrol vehicles. On February 25, 1993, the City Commission approved by Resolution No. 93-129, the installation of an on -board Fleet Management System as designed by Fleet Engineering Corporation. Subsequently, the City and Fleet Engineering entered into an Agreement on April 23, 1993. The Administration has now determined that a Carbon Monoxide Gas Monitor would be a valuable option given the seriousness and danger of patrol vehicle -related carbon monoxide emissions and the City's concern for the safety and welfare of its police officers. The Carbon Monoxide Gas Monitor will provide both audible and visual warnings to the vehicle operator when the carbon monoxide level reaches or exceeds a preset level. In addition to on -board audible and visual warnings, the driver will hear a verbal warning message at the time of fueling; if the carbon monoxide level exceeded the calibrated level. The cost of the Carbon Monoxide Gas Monitor is $41,437.50 for 425 police patrol vehicles. Funding is available from the Motor Pool Division. 93- 711 wig- 1 I CARBON MONOXIDE GAS MONITOR additional option for On -Board VEHICLE REPORTING SYSTEM Fleet Management System City of Miami General Services Administration Department Motor Pool Division Fleet Engineering Corporation August 6, 1993 93- °711 Fleet Engineering Corporation 1553 North Bluebird Lane Homestead, Florida 33035 305 380-7055 Ralph V. Baity, Jr. President 93- 711 1 FLEET ENGINEERING CORPORATION CARBON MONOXIDE GAS MONITOR additional option for On -Board VEHICLE REPORTING SYSTEM City of Miami Motor Pool Division It is proposed that the City of Miami purchase a Carbon Monoxide Gas Monitor Option to the On -Board VEHICLE REPORTING SYSTEM that is currently being developed. The Carbon Monoxide Gas Monitor option will provide an audible warning (piezzeo buzzer) and visual warning (LED) to the vehicle - operator when the carbon monoxide level reaches or exceeds a pre-set level. Motor Pool personnel will be able to adjust the warning trigger level for system calibration. Additionally, when the vehicle stops beside the fuel dispenser, the driver will hear a verbal warning message directing them to take the vehicle to the Motor Pool for service if the carbon monoxide level exceeded the calibrated level. The verbal warning message will be generated by the Vehicle Reporting System installed at the fuel island. The cost for the Carbon Monoxide Gas Monitor Option will be as follows: 1. $97.50 per vehicle X 425 vehicles $41,437.50 2. Installation - NO CHARGE 0.00 3. Calibration - NO CHARGE 0.00 4. Engineering Change fee - NO CHARGE $ 0.00 (for Existing project) TOTAL $41,437.50 1 9 3 - 711 -�