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Home My WebLink AboutR-93-0706J-93-802 11/1/93 RESOLUTION NO. 93- 706 A RESOLUTION ACCEPTING THE BID OF MULTIPLIER INDUSTRIES FOR THE FURNISHING OF 650 BATTERIES FOR THE STX PORTABLE RADIOS TO THE DEPARTMENT OF POLICE AT A TOTAL PROPOSED AMOUNT OF $13,254.00; ALLOCATING FUNDS THEREFOR FROM THE GENERAL FUND, ACCOUNT CODE NO. 290201-701; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS ACQUISITION. WHEREAS, pursuant to public notice, sealed bids were received March 17, 1993, for the furnishing of 650 batteries for STX portable Radios to the Department of Police; and WHEREAS, invitations were mailed to thirty-six (36) potential bidders and eleven (11) bids were received; and WHEREAS, funds for this purchase are available from the Police Department General Operating Budget, Index Code 290201-701; and WHEREAS, the City Manager and the Chief of the Police Department recommend that the bid received from Multiplier Industries be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY COluIIUSSION MEETING OF NOV 2 3 1993 Resolution No. 93- 706 Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The March 17, 1993 bid of Multiplier Industries for the furnishing of 650 batteries for the STX portable radios for the Department of Police at a total proposed i amount of $13,254.00 is hereby accepted, with funds therefor hereby allocated from the Police Department General Operating Budget, Index Code 290201-701. Section 3. The City Manager is he,::eby authorized to instruct the Chief Procurement Officer to issue a purchase order for this acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this .23rd day of November 1993. 4;1 • p4a..- S*PHEN P. CL RK , MAYOR ATT MA Y HIRAI CITY CLERK PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY AT ORNEY ROD:osk:M3955 APPROVED AS TO FORM AND CORRECTNESS: 93- 706 -2- CA-3 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : The Honorable Mayor and Members DATE : NU} O 4 ` 3 FILE of PH. Commission SUBJECT : Award of Bid No. 92-93-049, STX Radio Batteries FROM ; CeSio REFERENCES City Manager ENCLOSURES; It is respectfully recommended that a resolution be passed accepting the bid of Multiplier Industries, whose principal place of business is 135 Radio Circle, Mt. Kisco, New York 10549, a non -minority vendor, in the amount of $13,254, for the provision of 650 STX radio batteries. The funding source will be the Police Department General Operating Budget, Index Code 290201- 701. The Police Department furnishes its officers with portable radios for communications purposes. Each radio is equipped with a rechargeable battery. These batteries must be replaced periodically. On February 25, 1993, the police department solicited bids for 800 STX radio batteries. On March 17, 1993, bids were opened, with eleven vendors submitting bids. Five vendors were non - minorities, two vendors were Hispanic, and three vendors were black. One vendor.. did not provide ethnic information. Multiplier Industries provided the lowest bid, and meets the department's requirements and specifications. It is, therefore, Industries, in th radio batteries. General Operating e recommended that the award be made to Multiplier amount of $13,254, for the provision of 650 STX Funds are available through the Police Department Budget, Index Code 290201-701. 93-- 706 0 The Honorable Mayor and Members of the City Commission Page 2 Amount of Bid I of Cast Estimate: $13,254 100% .Cost estimate./Budgeted Amount $13,254 S-Qrce of Funds: General Operating Budget, Index Code 290201-701 Minority Representation - Non -minority Publ is Hearings/Notices N/A Assessable Project: N/A �i 93- 706 RECEIVED '93 MAR 17 Al :00 MAT f Y HIRAI CITY CLERK CITY OF MIAMI, FLA. ��-SECURYTT LIST 800 BATTERIES FOR THE STX PORTABLE,:RADIOS !iD NOs 92-93-049 SATZ 31ID (s' 0!XKX D a 14ARCII 17, 1993 11: 0 0 a.m. 0TAL �IDJOND jot �iD ID AVOUNT �l KSKA-CBECIC� American Purchasing gervice SeBBiattacned Global Financial Dev. Corp. " •IyZultiplier Industries Alexander Battery Co. S.E. " Jace Electronics Beam Radio Inc. Motorola C & L. Inc. IN asmin S stems Inc. ..CNN_.!_--.-.•.!� " l—l—l�Ml— CoMMunications IC. Inc. —wl—�ww.—wl— ..l...l..!!_.---...1- " N—l—lsNll--r _!�. _.�,! Nslr.—s--l---•.a,�-- Z-Mart Discount Dept. Store We r�e�c(e�ived only one bidwhich was sentRXQ yvyo��D Bear Communications 1�---Nw—.—ll—!l—I—NN—NII—I --------------- —l—llwlll—.lN--- NO BID: —l—l—l—N•. —lv--.—��NlMll CARMICHAEL ELECTRONIC, INC. —l--N--»!i N—N—N—IM!! Nam►—M—M�.—1 7 1----.Y—,/J/,!�!l! — MM!— Mll--lN—! —!O_—l—ems—l— lM�--�►--l�--ll —l—Ml---l---- !lam----lN—!!N!!M!�► r--MMIti—MNIrM --Y—l----�/---0�1-1-- IINNlNM!— MM---I—l—l—1 --ll—♦--IN..I.----1!!—!!— ---1-----—M_'lM—Mli—r. —M lam♦---wlw_—i---N—!_ -�__J_�2[cssssivsd �� saysiopse an bshsli of (Person ssesisi�s-°nbids' GSA/Solid Waste -Procurement Division os a �� ----------------l_.Nr .. -------------- (City Npartmaat) -- --- - s ( utj Citi► Clsrk LEGAL ADVERTISEMENT �r r DID NO. 92-93-049 1 3 Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida 33133 not later than 11:00 a.m. lurch 17,E 1993 for the furnishing of Eight Hundred (800) Batteries for the STX Portable Radios to the Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Local preference may be applied to those vendors whose primary office is located in the City of Miami, provided the amount of the bid is not more than ten percent (10%) in excess of the lowest other responsible bidder. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 0897) Cesar H. Odio City Manager t City of Miami 0897 This number must REQUISITION FOR ADVERTISEMENT appear in the advertisement. INSTRUCTIONS: Please type and attach a com of the advertisement with this reauls'tion. 11 Department: POLTrR ' 2. 'Division: I 3. Account.Code number: 290201"287 4. Is this a confirmation: R) Yes El No 5. Prepared by: ROBIN E. MING 6. Size of advertisement: LEGAL 7. Starting date: 2/ /93 8. Telephone number, 575-5174 9. Number of times this advertisement is to be published: ONE 10. Tyre of advertisement: --gal ZI Classified El Display 11. Remarks: BID NO. 92-93-049 BATTERIES FOR STX PORTABLE RADIOS 12. Publication Date(s) of Advertisement Invoice No. Amount. MIAMI REVIEW MIAMI TIMES DIARIO LA S AMERICAS yI 13. Approved El Disapproved i /Department Director/ D6iigneql Date Approved for Payment Date Routing_ White and copy.` ;I C JGS/PC 503 Rev. 12/89 !RK1 Canary to G.S.A. (Procurement Management) and retain Oink c' wainines impm; wheau - uZ.A.. Canary - Depariment CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : DATE A U G n 4 1993 FILE Judy S . Carter H �j U Chief Pr ent Officer sue.iECT Award of Bid No. 92-93-049 ( STX Radio Batteries FROM : in Ross f of Police REFERENCES: ENCLOSURES: This department has verified that funds are available with the Department of Budget to cover the cost of purchasing STX radio batteries, at a cost of $13,254. Funding is to be from the Police Department General -Operating Budget, Index Code 290201- 3.11. lot FINANCE REVIEW & APPROVED BY: Carlos Garcia, Director Department of Finance BUDGETARY REVIEW & APPROVED BY: M har urana, Director De tment of Budget ADDITIONAL APPROVALS (IF REQUIRED) Eduardo Rodriguez, CIP Manager City Manager's Office (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) 93- 706 3 CITY OF MIAMI, FLORIDA BID SHEET (Continued) BID NO. 92-93-049 T PORTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: /\/p•T' 3 n _(Include cash discount for prompt payment, if any) Additional discount of % if awarded all items. Warranty and/or guarantee: n nl •Tla S Delivery:--I—calendar days required upon receipt of Purchase Order or Notice of Award. .3 Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the' Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): s a) List principal business address: (street address) b) List all other offices located in the State of Florida: (street address) j ��, oti1 3�433 -- s _ (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. / Bidder: /?'GILT/ �°L !� Si nature: ,, �� (company name) Date: Print Name: 1-7c.A;,J= /2-1• Indicate if Business is 51% Minority -owned: (Check Q= box only) [ ] BLACK [ j HISPANIC [ J FEMALE AFFIRMATIVE ACTION PLAN _ If firm has an existing plan, effective date of implementation: J If firm does not have an existing plan, the Successful Bidder(B) shall be required to establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix I for sample. Bidder: lhG.A-Tiyf'6-1,r,,,e- Ly.r� Signature: (company name) FAILURE TO COMPLETE, SIGN, AND RETURN THIS FOB"MY DISOUAIIFY TH19 3UD.7 0 Sri: DEPARTMENT: TYPE OF -PURCHASE: REASON: Bid No._92-93-049 Batteries for STX Portable Radios Police Single Purchase To replace batteries in the STX Portable Radios used by the Police Department. 36 11 Police Department General Operating Budget Account Code No. 290201-701. See Attached ALL VENDORS ........................... MINORITY/FEMALE (M/F) VENDORS......... Within City limits ................. Registered with City ............... Black (B) Vendors ..... ... ........... Located within City limits.....:... Registered with City ............... Female (F) Vendors .................... Located within City limits......... Registered with City ............... Hispanic (H) Vendors .................. Located within City limits......... Registered with City ............... NON MINORITY (NM) VENDORS ............. Located within City limits......... "No Bids" Bid Invitations Mailed Bid Responses 36 11 24 5 2 1 8 3 5 3 2 1 1 2 10 0 0 0 1 0 9 2 0 0 6 1 12 6 1 0 • - 1 93- 706 Ral Reason(s) for NOT awarding to local vendor: Local vendor was not within 10% of the lowest responsible and responsive bidder. Reason for NO BID is as follows: Carmiachael Electronics, Inc. not an authorized dealer for requested items. RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO MULTIPLIER INDUSTRIES A NON -MINORITY, NON -LOCAL VENDOR AT A TOTAL PROPOSED AMOUNT OF $13,254.00 Chief ocut 4rdent;0'&cer 93- 706 TA13ULATION OF 131D5 FOR /jA�7'7"�i1 /C5 doh 5 TX /Z/sfOio S P//6! / City Monster. City Clark A. M. Radelwd ior the ,City Conaeualen, City CIo6. Cloy of I.tie.r.l, Fleride on—P. M. load i ! Lj f—Tnd r7T02oL/% Q �p+1:�1 C7 T 5/�7 //✓ �/D �-� /35 1D ,27/5 /oZAl( P, 0, f3ox 5 r 7X-1W i� Od I te, T G H�/,a, , eL . , JcL. / GA N! itr. DESCRIPIIO14 TY Unrl Pelee total Unit poled TNai Unit Poled Total Unit Price Total Unit poled TaWI Unit Poles •Totol - Yr /1/i`O/o ipi9T7'/-�1/�%J Yoo 7�3 G 31i Z/r 3 1-2 /L. ZI, gS" /%fLo 3y,p'S' z 3 G7.r, Yx- 3 yoo r ' l T IRREGULARITIES LEGENP. IJ A -He Pa.�.-o1.Mtemq � IT IS RECOIAMEDED TIaAT_ B. Ho Allide•Ir as to Capital S S.tplaa.1 B.nd,ng Company 7 T// Z!1, 7/1T/I C: Cao.nod Eotenerone P.opo►al Unsigned at improperly S,yned or Ite Corporal. Seal =aillvai Eum11111t. Nrtf Fi l led 0111: F31D L-Sy 3 `) i Imprepw.>?Bid Bend --- 1 _ Cor..eryd old 1 _ 1 - - --, e•+.., rAE3ULA1•IVN OF F31U5 F=OF-1 City Momgv, City CIer4 A. M. Received Lr the Cloy Comm.eolen, Cloy Cleri, City al MIem1, Flerlde w P. M. dd.e o aM 0 ee /4hi//t/Gfl� �l�DIlA/ /wewe� y p1�v/tT7Z Y64-9 .... S. ST 1Vzci/Atip+-L OO /Pshti / FL, si'it ri/ c i N NUJ RJ _ ,m Ie OESCgIPTI011 9TY Un" Pita Total Unit Pile* Total Unit Pelee Total Unlf Price Teld Unit Price Total Unit Pole* Total L rG9,-io AfTl�r/ls 800 /_Gi 33,33G Tz. �S / ii r; y7 sv T2, �G y�9"o %Lo,00 9G aop • T IRREGULARITIES LEGEND. -NaPe«.r•al•Alleoner IT IS RECOIAMEIJOEO THAT fie Affldedt as to Capitol S Sufplue el fl-J-g Caa.penr Car��e�id Eateneiane _ Propaaal Unsigned or Imptepeflr Signed of fie Ceipotat• Seal -nut;ii ltnittalitt "1$(. 1`111od uitP BID��3r y! _ Imp10pw.$1d Bend Cul'aild old r _ na I A