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Home My WebLink AboutR-93-0705J-93-800 11/l/93 RESOLUTION NO. 9 3- 705 A RESOLUTION ACCEPTING THE BID OF JANTECH POWER SERVICES FOR THE FURNISHING OF FULL MAINTENANCE SERVICE FOR THE UPS SYSTEM AT THE DON HICKMAN BUILDING ON A CONTRACT BASIS FOR A PERIOD OF ONE (1) YEAR WITH THE OPTION TO EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD FOR THE DEPARTMENT OF FIRE, RESCUE AND INSPECTION SERVICES AT A TOTAL PROPOSED ANNUAL COST OF $4,750.00; ALLOCATING FUNDS THEREFOR FROM FIRE, RESCUE OPERATING BUDGET, ACCOUNT CODE NO. 290461-670, PROJECT CODE NO. 196002; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE, AND THEREAFTER TO EXTEND THIS CONTRACT FOR AN ADDITIONAL ONE (1) YEAR PERIOD, AT THE SAME PRICE, TERMS AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received March 31, 1993 for the furnishing of full maintenance service for the UPS System at the Don Hickman Building on a contract basis for a period of one (1) year with the option to extend for an additional one (1) year period for the Department of Fire, Rescue and Inspection Services; and i WHEREAS, invitations were mailed to forty-six (46) potential i bidders and one (1) bid was received; and i WHEREAS, funds for this purchase are available from the Fire, Rescue, Operating Budget, Account Code No. 290461-670, t Project Code No. 196002; and CITY COMMISSION MEET= OF NOV 2 3 1993 Reewudon No. 93- 705 WHEREAS, this service will be used by the Department of Fire, Rescue and Inspection Services to ensure proper functioning of the UPS Systems; and WHEREAS, the City Manager and the Director of the Fire, I Rescue and Inspection Services recommend that the bid received from Jantech Power Services be accepted as the only responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The March 31, 1993 bid of Jantech Power Services for the furnishing of full maintenance service for the UPS System at the Don Hickman Building on a contract basis for a period of one (1) year with the option to extend for an additional one (1) year period for the Department of Fire, Rescue and Inspection Services, is hereby accepted, with funds therefor hereby allocated from the Fire, Rescue, Operating Budget, Account Code No. 290461-670, Project Code No. 196002. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this service and thereafter to extend this contract for an additional one (1) year period, at the same price, terms and conditions, subject to the availability of funds. - 2 - 93- 705 Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this,23rd day of November , 1993. iY. ST PHEN P. CLARk, MAYOR ATTES . RATTY HIRAI, CITY CLERK PREPARED, PROVED BY: RA-FKEL O. DIAZ DEPUTY CITY ATTO Y APPROVED AS TO FORM AND CORRECTNESS: , II CITY A ROD:csk:M3958 93- 705 op'Ift�D.•IYCOAITY LIST . 31Ip =3Ix: FULL MAIi3TENA1'4CE SERVICES FOR AN ELGAR UPS SYSTEM BID sO•s 92-93-061 OATS 31TV(S) OPZln9nt MARCH 31, 1993 10:30 a.m. J!DTA DID 10RD-for tID to rrov�rs �assit� #-;lzCic__,_ ANTECH POWER SERVICES See attached, Bid / (� s O BID: IA Pam•! DAMS*ELECTRICAL SERVICE EDD HELMS LJD SUPPORT CONCEPTS ATLAATIC ELECTROOICS, INC. RAY'S ELECTRICAL SUPPLIES r�•+.►ereweewr Pw�.-Pr♦rw I--- P e—IO—.MIPO --e--------—plePeee—Nee e�—rPPePM PP�� eePP�--ei—e—e— P�.PIMIeMIY••RP e� ePP—NI—P�PPe—e eweP—r—Rem—�PPM—► eY ee—.M--MMO— M—ePe—eN-- Pe--MPP w—�PM�► eeNP—eeP—'Pe— e�-wq�A �.�•P�.P ee.►ese-e NiMM .�Pe�ewe [[[(/////////�� 3Ne!—AMPeMN !Or___PeM�—� pP. a—I—PPN —e OeeYi+YPP-PM.�Ne-ei— 'PP�•OP —•►esPsritise P.► e'�'o'Pe-wsre+•► lM—o---ee��e! POpeAeee eO'1�ler ie�►—re.�elrpePr --MM•se—Pew.—ems rw�.•-Pr.r�. s.•,�wr eoe ws.• MHO lei►OAMeY—r�eos� OOeeO�.e—er—ee4M el-- --rP�pa—eMArM eeM -ese s—�•-1 w0O—wl—/.M—ee---e r7e—i M—�eMPw —'de�•P�`�r— .. .nwe+M�eOM!•1• j I ---_—iM—eePe reees � .�-..�goceiv�d ��) onv�iop,� on bsT�iit of :C-:SA!150liZW.al-ste-Procurement Division iCitJ i $ Y C NI D a (D Duty D -Cie-yeC i •'rk-)_Pe..'.... *93 W 31 MC '30 Ail� , , V I1RNI MAC gb oy� tag�, VLN. y� LEGAL ADVERTISEMENT Sealed bids will be received by the City of Miami City Cl"* at her office located at 3500 Pan American Drive, Miami, Flmit 33133 not later than 10::30 a.m. larch 31, 1293 for the furn�:�4 of Full Maintenance Services for an Elgar 908 Systeft 1 t� " at the Don Hickman Administration Building for the Fire Resc and Inspection Services Department. Bids submitted past such deadline and/or submitted to any Cher location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding Slur of,.:he City's total dollar volume of all expenditures for All Goedw,woad Services to Black, Hispanic and Women Minority WAS 09 Enterprises on an equal basis. Minority and women vendors who are interested in submitting fide and are not registered with the City as a minority or man vendor are advised to contact the City of Miami 1Procutnt Office, 1390 NW 20th Street, 2nd floor, Telephone 575-5174. Local preference may be applied to those vendors whose priry office is located in the City of Miami, provided the awu t;of the bid is not more than ten (10%) in excess of the lowest * her responsible bidder. Detailed specifications for the bids are available upon r Oet at the City Procurement Office, 1390 NW 20th Street, Se nd Floor, Telephone 575-5174. (Ad No. 0825 ) Cesar H. Odio City Manager P • 4 y. City of Miami 0825 ° .10111 r, This number must tttt - REQUISITION FOR ADVERTISEMENT appear In the advertisement.' " INSTRUCTIONS: Pigase type and attach a copy of the advertl Went with this r2owisitign. 1. Department: FIRE RESCUE AND INSPECTION SERVICES 2. Division: 3. Account Code nurS ber: 420604-2s37 4. Is this a confirmation: IX Yes ❑ No 5. Prepared b�yy: ROBIN MING 6. Size of advertisement: LEGAL 7. Starting date: MARCH r 1993 8. Telephone number: 5 7 5 - 517 4. 9. Number of times this advertisement is to'be ublished: ONE 1) 10. Type of advertisement: Legal ❑ Classified ❑ Dis la 11. Remarks: BID NO. 92--93-061 12. Publication x. Date(s) of Advertisement Invoice No. Amount MIAMI REVIEW MIAMI TIMES DIARIO LAS AMERICAS 13. ❑ Approved ❑ Disapproved Department Director/ DegigndW Date Approved for Payment Date ;I C IGS/PC 503 Rev. 12/89 I Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy DISTRIBUTION: White - G.S.A.; Canary - Department CITY OF MIAMI, FLORIDA CA=2' INTER -OFFICE MEMORANDUM TO: Honorable Mayor and MembAH. r,0_.of-- the City Commission FROM: Cesd-Yo n, City Manager Recommendation: "September 15, 1993 DATE : FILE : SUBJECT : REFERENCES: ENCLOSURES: Bid No. 92-93-061 It is respectfully recommended that the City Commission adopt a resolution authorizing the acquisition of a UPS maintenance agreement with Jantech Power Services, 5004-A West Linebaugh Avenue, Tampa, Florida 33624, a non-minority/non-Dade County vendor, amounting to $4,750 a year for preventive and corrective maintenance on the Fire, Rescue and Inspection Services Elgar UPS. Background: The Department of Fire, Rescue and Inspection Services has an Elgar UPS which supplies power to the radio communications equipment, telephone equipment, E911 equipment and the EOC room in the event of a commercial power failure. This equipment needs to have annual preventive and corrective maintenance performed on it which is beyond Property Maintenance personnel capabilities. %orl I 93- 705 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Judy S. Carter September 15, 1993 ro : Chief Procurement Officer GATE : FILE FROM : ime z, Director Fire, ue and Inspection Services Department Bid No. 92-93-061 SUBJECT : UPS Maintenance REFERENCES: ENCLOSURES: This Department has verified available funds with the Department of Management & Budget and the Capital Improvement Administration that funds are available to cover the cost of subject bid in the amount of $4,750, Account Code Number 290461-,2a6-196002. BUDGETARY REVIEW & APPROVED BY: (Except for items funded through Capital Improvement Progrgn ) ManoM4z::��tirana, Director Department of Management & Budget G * A CAPITAL IMPROVEMENT FUNDING REVIEW AND APPROVAL: Eduardo Rodriguez Capital Program Manager (This form properly signed is part of the Bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) 3 93- 705 CITY OF MIAMI, FLORIDA BID SHEET (Continued) BID NO. 92-93-061 IMPORTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: Nat 30 (Include cash discount for prompt payment, if any) Additional discount of N/A if awarded all items. Warranty and/or guarantee: N/A Delivery:0 calendar days required upon receipt of Purchase Order or Notice of Award. N/A Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): Jay A. Nizbors'•;i Jay A. Nizborsl:i a) List principal business address: (street address) 5004-A W Linebaugh Ave., Tampa, FL 33624 b) List all other offices located in the State of Florida: (street address) 3770 D Village Dr., D21ray, FL 33445 (Please use the back of this page if more space is necessary) MINORITY PROCtRFM NT COMPLI N The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. Bidder: Signature: (company name) Date: Print Name: Indicate if Business is 51% Minority -owned: (Check one box only) ( ] BLACK [ ] HISPANIC [ ] FEMALE AFFIRMATIVE ACTION -PLAN If firm has an existing plan, effective date of implementation: J?niiary 1, i990 If firm does not have an existing plan, the Successful Bidder(s) shall be required to establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix I for sample. Bidder: Jantech Power Servic:�s Signature: (company name) FAILURE TO COMPLETE: SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS DID. 93- 705 Bid No. 92-93-061 ITEM: Furnishing of full UPS system maintenance DEPARTMENT: Fire, Rescue & Inspection Services TYPE OF PURCHASE: Contract for one (1) year with the option to extend for an additional one (1) year period. REASON: To ensure proper functioning of the UPS system located at the Don Hickman Administration Building. POTENTIAL BIDDERS: 46 BIDS RECEIVED: 1 FUNDS: Fire, Rescue and Inpsection Services General Operating Budget, Account Code No. 290461-670, Project Code No. 196002. BID TABULATION: JANTACH POWER SERVICES - $4,750.00 BID EVALUATION: Bid Invitations Mailed Responses Bid ALL VENDORS ............................ 46 1 MINORITY/FEMALE (M/F) VENDORS.......... 17 0 Within City limits .................. 2 0 Registered with City ................ 2 0 Black (B) Vendors .. .. ................ 3 0 Located within City limits.......... 0 0 Registered with City ................ 0 0 Female (F) Vendors. .. ............ 2 0 Located within City limits.......... 0 0 Registered with City ................ 1 0 Hispanic (H) Vendors .. ... ............ 12 0 Located within City limits.......... 2 0 Registered with City ................ 1 0 NON MINORITY (NM) VENDORS .............. 29 1 Located within City limits.......... 3 0 "No Bids.. .............................. - 5 ""7 93- 705 Reasons) for NOT awarding to local vendor: Jantech Power Services was the sole bidder Reasons for "No Bids" are as follows: Adams Electrical Services- No Reason Edd Helms Electric - "unable to bid at this time,, LJD Support Concepts "do not services Elgar" Atlantic Electronics- "we don't do service maintenance" Ray's Electrical Supplies- "unable provide personnel or mental" RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO JANTECH POWER SERVICES A NON -LOCAL, NON - MINORITY VENDOR AT A PROPOSED ANNUAL COST OF $4,750.00. C e Pro t 0 icer 1® 1-o 3 DIate 93- 705