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HomeMy WebLinkAboutR-93-0693J-93-520 7/13/93 t RESOLUTION NO. 9 3 - 6 A RESOLUTION DESIGNATING AS A "CATEGORY B PROJECT, THE ACQUISITION OF PROFESSIONAL PLANNING SERVICES FOR THE COCONUT GROVE PLANNING STUDY AS DESCRIBED GEOGRAPHICALLY; AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR THE REQUIRED PROFESSIONAL SERVICES THROUGH A REQUEST FOR QUALIFICATIONS; APPOINTING A CERTIFICATION COMMITTEE OF NOT LESS THAN THREE QUALIFIED PROFESSIONALS FROM THE STAFFS OF THE CITY OF MIAMI AND METROPOLITAN DADE COUNTY; IDENTIFYING $100,000 IN THE GENERAL FUND SPECIAL PROGRAM AND ACCOUNTS AS THE SOURCE OF FUNDING, AND APPOINTING SERGIO RODRIGUEZ, ASSISTANT CITY MANAGER AND DIRECTOR, PLANNING, BUILDING AND ZONING DEPARTMENT, (OR HIS DESIGNEE), AS CHAIRPERSON OF THE COMPETITIVE SELECTION COMMITTEE; PROVIDING FOR A FINAL REPORT TO THE CITY MANAGER FOR FINAL DECISION BY THE CITY COMMISSION; PROVIDING FOR CONTRACTUAL APPROVAL BY THE CITY COMMISSION ON RECOMMENDATION OF THE CITY MANAGER; AND ESTABLISHING NEGOTIATION REQUIREMENTS WITH REGARD TO THE FURNISHING OF SUCH SERVICES. WHEREAS, the representatives of the Cocoanut Grove Village Council appeared before the Commission on March 25, 1993, to request a planning study and moratorium; and WHEREAS, pursuant to Motion 93-211, adopted March 25, 1993, the City Commission directed the City Manager to begin the process of preparing the plan, and identifying funds, determining the need for a moratorium; and CITY COKKISS1031 KEETING OF 0 CT 2 1 1993 Resolution No. 93- 693 WHEREAS, on May 27, 1993, the City Commission continued both items, directing the City Manager to retain City control of the consultant selection process and funds, and to return to the City Commission on June 29th, but no later than July 22; and WHEREAS, the City Manager recommends that the acquisition of planning services for the Coconut Grove Planning Study be designated a "Category B Project" ("Project") in accordance with the provisions of City Code Section 18-52.3; and WHEREAS, said City Code Section 18-52.3 also requires, inter alia, the establishment of a Certification Committee of not less than three professionals qualified in the fields of endeavor or practices involved in the Project, to review the qualifications, performance data and related information provided by those responding to the City's Request for Professional Services; and WHEREAS, the City Manager recommends that Sergio Rodriguez, Director, Planning, Building and Zoning Department, be appointed Chairperson of the Competitive Selection Committee, in accordance with the provisions of City of Miami Code Section 18-52.3; and WHEREAS, Florida Statutes and the City Code establish i procedures for contracting for such professional services and also establish negotiation requirements with regard to the furnishing of such services; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. -2- 93- 693 Section 2. The acquisition of planning services for the t Coconut Grove Planning Study is hereby designated a "Category B Project," in accordance with the provisions of the City of Miami Code Section 18-52.3, which established procedures for contracting for certain professional services and also established competitive negotiation requirements with regard to the furnishing of such services. Section 3. The Coconut Grove study area is to be conducted for the area bounded by Biscayne Bay, Rickenbacker Causeway, Federal Highway (U.S. 1/South Dixie Highway) and the City limits. Section 4. The City Manager is hereby authorized to advertise for the aforementioned professional services, and to issue a Request for Qualifications document related to the procurement of such services, in accordance with the City Code. Section 5. A Certification Committee is hereby appointed consisting of the following City staff; Joseph W. McManus, Architect -Planner, Department of Planning, Building and Zoning; John Jackson, Engineer, Department of Public Works, and Margot Ammidown, Preservationist, Metropolitan ODade County Historic Preservation Division. Section 6. Sergio Rodriguez, Assistant City Manager and Director of the Department of Planning, Building and Zoning (or his designee) is hereby appointed as Chairperson of the Competitive Selection Committee, in accordance with the provisions of City of Miami Code Section 18-52.3. -3- 9 3 - Section 7. The sum of one hundred thousand dollars ($100,000) has been identified in the General Fund Special Program and Accounts to fund this study. Section 8. Following its review in accordance with provisions of the City Code, the Competitive Selection Committee shall provide a final report of its findings, together with supporting information, to the City Manager, file a copy of its findings with the City Clerk and present said report to the City Commission for its approval. Section 9. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 21st day of October 1993. ATT iHIRAI, CITY CLERK BUDGETARY REVIEW: MANOHAR S. SUR ASSISTANT CITY PREPARED AND APPROVED BY: L E. MAXWEL& C91EF ASSISTANT CITY ATTORNEY JEM/mis/bss/M3724 -4- XAVZER 0. SUAREt, MAYOR APPROVED AS TO FORM AND CORRECTNESS: A. QU N 'j)6VKS, Z If CITY ATTOt"Y 93 - 693 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM PZW 11 TO Honorable Mayor and Members DATE : SEP 171993 FILE of the City Commission SUBJECT : Designation as a Category "B" Project/Coconut Grove �. Planning Study FROM : Ces 0 REFERENCES Agenda Item; City Commission Cit g ENCLOSURES: Meeting of September 21, 1993 RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution designating as a Category "B" Project the acquisition of planning services for the Coconut Grove Planning Study, authorizing the City Manager to advertise for the required professional planning services through a Request for Qualifications; appointing a Certification Committee of not less than three professionals qualified in the fields of endeavor or practice involved in the project from the City's staff; identifying $100,000 from Special Programs and Accounts, General Fund, as the source of funding; appointing Sergio Rodriguez, Assistant City Manager, as Chairman of the Competitive Selection Committee, all in accordance with City of Miami Ordinance No. 9572 adopted February 10, 1993, and City of Miami Code Section 18-52.3 which established procedures for contracting for such professional services and also established negotiation requirements with regard to the furnishing of such services. BACKGROUND: The chronology of events has been as follows: March 25, 1993: A representative of the Cocoanut Grove Village Council requested a planning study and development moratorium during the study. The Commission directed the Administration to prepare a moratorium and study which could serve as the basis for a possible moratorium and by Motion 93- 211 instructed the City Manager to identify sources of funds for a planning study to be conducted by consultants while keeping the Commission in control of the funds. May 27, 1993: The Administration presented a Resolution of Intent for the Coconut Grove Planning Study and a Moratorium Ordinance. The Commission continued both items to June 29th or no later than July 22nd; but the general direction given the Administration was to retain City control of both the study and the funds. Page 1 of 2 93— '603 Pq Honorable Mayor and Members of the City Commission June 29, 1993: Representatives of the Cocoanut Grove Village Council again requested a planning study along the lines of the Resolution of Intent presented on May 27th. (See attached) July 22, 1993: the Commission re -affirmed its position that the City should retain control of consultant selection, the study itself, and the funding and further, that no formal agreement would be executed with the Cocoanut Grove Village Council --as contemplated in Item 7-B of the July 22nd agenda. For these reasons, Item 7-B has not been carried forward and Item 7-A of the July 22nd agenda has been used as the vehicle for the Planning Study. The Planning, Building and Zoning Department (PBZ) Department will solicit professional planning services by means of a Request for Qualifications (RFQ) to firms and individuals in Florida, utilizing planning consultant directories. The RFQ will include a proposed scope of services responsive to Chapter 163, Florida Statutes specifically to include the substantive Section 163.3161 et seta and Florida Administrative Rule 9J-5. The RFQ will also specify the minimum graphic material to be included by the Consultant. To hold costs down, the Planning, Building and Zoning Department will make available readily available maps and data and will undertake all procedural work leading to City and State approval. As a part of this process, the Consultant will be expected to make a minimum number of presentations. The Certification Committee will be comprised of two professionals from the City Staff tentatively identified as Joseph W. McManus, Deputy Director, PBZ Department, John Jackson, Assistant Director, Department of Public Works and one professional from County staff: Margot Ammidown, Metro -Dade County Historic Preservation Division. The Competitive Selection Committee will be constituted of Sergio Rodriguez, Assistant City Manager/Director, PBZ Department, (or his designee), Chairman John Jackson, Margot Ammidown, Santiago Jorge -Ventura, Deputy Director, PBZ Department (or his designee), and Carlos Garcia, Finance Director (or his designee), and the following members from Coconut Grove: Mike Samuels, Denise Wallace, Nancy Benouaich, Bob Fitzsimmons, Tucker Gibbs, David Gell, Joyce Nelson, Elizabeth Guyton, Jim McMaster, Yaromir Steiner, Pan Courtelis, Yvonne McDonald, John Riordan, Esther M. Armbrister and Richard Curry. The Competitive Selection Committee will present its recommendation, in rank order, to the City Commission in November. A contract will be negotiated with the selected consulting firm or if negotiations are unsuccessful, with the second and third ranked firm respectively. The contract will they be brought back to the Commission for approval. Page 2 of 2 93- 693 June 16, 1993 The Honorable Xavier Suarez, Mayor Vice Mayor Victor De Yurre Commissioner Dr. Miriam Alonso Commissioner Miller Dawkins Commissioner J. L. Plummer Re: Coconut Grove Planning Study Dear Mayor, Vice Mayor and members of the Commission: We, the undersigned members of the Coconut Grove Planning Study Committee strongly urge you to place on the June 29 agenda and to pass the attached amended resolution which by City of Miami Motion 93-211 (and in accordance with the City Managers' memo dated May 13, 1993) expresses the fallowing intent: " - expresses the Commission's desire to enter into a contract with the Cocoanut Grove Village Council by which the Village Council will be in charge of consultant selection, approval of payments to consultants and making a final recommendation; - states that the study should include the entire Grove and meet State requirements; Identifies $100,000 from the General Fund -Special Programs and Accounts as the source of funding for the study, and - retains to the Commission (and City Administration) the control of funds, approval of all invoices for payments and approval of the final report far final payment (not for context). " A broad spectrum of the entire Coconut Grove Community, led by the Cocoanut Grove Village Council and The Coconut Grove Chamber of Commerce as well as other groups and individuals (evidenced below) have joined forces in order to work together toward this important goal. We urge you to support this tong needed study, and we look forward to working with you and City At*don to design a better Coconut Grove. cc: Cesar H. Odio, City Manager J i 93- 653 N RESOLUTION NO. A RESOLUTION RATIFYING MOTION 93-211, PASSED MARCH 25,I9931 AND AGREEING TO ENTER INTO AN AGREEMENT WITH THE COCOANUT GROVE VILLAGE COUNCIL, INC. FOR THE PREPARATION OF THE COCONUT GROVE PLANNING STUDY; DIRECTING THE PREPARATION OF SAID AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; AND SETTING FORTH CERTAIN PROVISIONS TO BE INCLUDED IN THE AGREEMENT, WHICH SHALL BE SUBJECT TO CITY COMMISSION REVIEW AND APPROVAL PRIOR TO SUBMISSION TO THE COCOANUT GROVE VILLAGE COUNCIL, INC. WHEREAS, BY MOTION 93-211, PASSED MARCH 23, 1993, THE CITY COMMISSION AUTHORIZED AND DIRECTED THE CITY MANAGER TO IDENTIFY $100,000 FOR PURPOSES OF HIRING OUTSIDE CONSULTANT(S)TO CONDUCT A PLANNING STUDY FOR THE COCONUT GROVE AREA; AND WHEREAS, THE CITY COMMISSION FURTHER STIPULATED THAT THE CITY COMMISSION SHALL HAVE CONTROL OF SAID MONIES; AND WHEREAS, THE CITY MANAGER WAS DIRECTED TO WORK JOINTLY WITH THE COCONUT GROVE VILLAGE COUNCIL, INC., REGARDING SAID STUDY, AND TO COME BACK WITH A PROPOSED AGREEMENT FOR CITY COMMISSION CONSIDERATION; AND WHEREAS THE CITY COMMISSION WISHES TO DESCRIBE THE TERMS OF SAID AGREEMENT; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAM1, FLORIDA; SECTION 1. THE RECITALS AND FINDINGS CONTAINED IN THE PREAMBLE TO THE RESOLUTION ARE HEREBY ADOPTED BY REFERENCE THERETO AND INCORPORATED HEREIN AS IF FULLY SET FORTH IN THIS SECTION. SECTION 2. MOTION 93-211, PASSED MARCH 25, 1993, BY THE CITY COMMISSION IS HEREBY RATIFIED AND RECONFIRMED, WITH MODIFICATIONS AS MAY APPEAR HEREIN. SECTION 3. IT IS THE INTENT OF THE CITY COMMISSION TO PROVIDE FOR THE RETAINING OF OUTSIDE CONSULTANTS TO CONDUCT A PLANNING STUDY FOR THE COCONUT GROVE AREA OF THE CITY OF MIAMI ("STUDY"). SECTION 4. TO EFFECTUATE THE AFOREMENTIONED STUDY, THE CITY COMMISSION HEREBY AGREES�TO ENTER INTO AN AGREEMENT WITH THE COCOANUT CROVE VILLAGE COUNCIL, INC. RELATIVE TO THE RETENTION OF SAID CONSULTANTS AND THE INTENDED STUDY ("AGREEMENT"). SAID AGREEMENT SHOULD CONTAIN, BUT IS NOT LIMITED TO, THE FOLLOWING PROVISIONS: (A) SHOULD PROVIDE THAT THE COCOANUT GROVE VILLAGE COUNCIL,INC. SHALL BE RESPONSIBLE FOR THE SELECTION OF CONSULTANTS, EXECUTION OF A COCOANUT GROVE VILLAGE COUNCIL, INC./CONSULTANT CONTRACT, APPROVAL OF CONSULTANT INVOICES, AND A FINAL RECOMMENDATION TO THE CITY COMMISSION ON THE COMPLETED STUDY. (B) SHOULD PROVIDE THAT THE PROPOSED STUDY SHALL INCLUDE ALL OF COCONUT GROVE, AS BOUNDED BY RICKENBACKER CAUSEWAY, FEDERAL HIGHWAY, US 01-SOUTH DIXIE HIGHWAY, THE CITY LIMITS ON THE SOUTH AND WEST, AND BISCAYNE BAY, AND 9,3. n oo THAT SAID STUDY SHALL BE INTENDED TO SATISFY THE REQUIREMENTS OF COMPREHENSIVE PLANS AS DESCRIBED IN CHAPTER 163, FLORIDA STATUTES. (C) SHOULD INDICATE A TIME FRAME OF EICNTEEN (I8) MONTHS: TWELVE (12) MONTHS FOR THE STUDY AND SIX (6) MONTHS TO ALLOW TIME FOR ANY PROPOSED AMENDMENTS TO THE MIAMI COMPREHENSIVE NEIGHBORHOOD PLAN 1999-2000 TO BE PROCESSED PER THE TERMS OF CHAPTER 163, FLORIDA'STATUTES. (0) SHALL RETAIN TO THE CITY COMMISSION (AND CITY ADMINISTRATION) FULL CONTROL OF FUNDS, PAYMENTS TO THE CONSULTANT(S), AND APPROVAL OF THE FINAL REPORT GENERATED BY THE STUDY ONLY FOR FINAL PAYMENT, AND NOT FOR CONTEXT. PASSED AND ADOPTED THIS DAY OF , 1993. XAVIER L. SUAREZ, MAYOR ATTEST: MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: APPROVED AS TO FORM AND CORRECTNESS: JOEL E. MAXWELL A. QUINN JONES, III CHIEF ASSISTANT CITY ATTORNEY CITY ATTORNEY oa- 60