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Home My WebLink AboutR-93-0641J-93-824 10/14/93 RESOLUTION NO. 93- 641 A RESOLUTION ACCEPTING THE BID OF ALANIS SECURITY, INC., FOR THE FURNISHING OF SECURITY GUARD SERVICES TO VARIOUS CITY DEPARTMENTS ON AN AS NEEDED BASIS FOR A PERIOD OF ONE YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE YEAR PERIODS AT THE PRICES STIPULATED IN BID NO. 92-93-118 AND IN AN AMOUNT NOT TO EXCEED $100,000, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE; ALLOCATING FUNDS THEREFOR FROM THE VARIOUS CITY DEPARTMENTS' FY '93-94 OPERATING BUDGETS AS NEEDED; DIRECTING THE CITY MANAGER TO BRING JUSTIFICATION FOR ADDITIONAL FUNDING REQUESTS FOR SAID SERVICE TO THE CITY COMMISSION FOR APPROVAL; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE AS NEEDED AND THEREAFTER TO EXTEND THIS CONTRACT ANNUALLY SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received June 16, 1993 for the furnishing of security guard services to various City Departments on an as needed basis for a period of one (1) year with the option to extend for two (2) additional one year periods for the Department of General Services Administration and Solid Waste; and WHEREAS, invitations were mailed to sixty-four (64) potential bidders and fourteen (14) bids were received; and CITY COMMISSION KEETING OF OCT 14 1993 Resolution No. 93- 641 WHEREAS, funds for this service will be available from the FY'93-94 Operating Budgets of the various City Departments as needed; and WHEREAS, this service will be used to provide armed and unarmed security guard services to various City Departments, especially Parks & Recreation, Conferences, Conventions and Public Facilities, General Services Administration and Solid Waste as needed; and WHEREAS, the City Manager and the Assistant City Manager in charge of the General Services Administration and Solid Waste i Department recommend that the bid received from Alanis Security, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The June 16, 1993 bid of Alanis Security, Inc. for the furnishing of security guard services on an as needed basis for various City Departments for a period of one (1) year with the option to extend for two (2) additional one year periods at prices stipulated on Bid No. 92-93-118 and in an amount not to exceed $100,000, for the Department of General i Services Administration and Solid Waste is hereby accepted with I funds therefor hereby allocated from the various City Department's FY 1993-94 Operating Budgets. -2- Section 3. The City Manager is hereby directed to bring justification for additional funding requests for said services to the City Commission for approval. Section 4. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for this service and thereafter to extend this contract annually subject to the availability of funds. Section 5. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 14th day of October, 1993. XAVIER L. JUAREZ, MAYOR AT S MATTY HTRAT CITY CLERK PREPARED AND APPROVED BY: CARMEN L. LEON ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: 1 A. QU N JO E T T T CITY ATTOR E CLL:csk:M3948 93- 641 -3- �D_SECIIRITT_LYSS ' ID rms ARMED AND UNARMED SECURITY GUARD SERVICES CITY-WIDE �r�r�r�----------- BID K0o a 92-93-118 31ATZ ZrD(S) OPEKED: J SE 16, 1993 10:30 AM /e l TOTAL SID_SOKD _1111 SIDDBR ED ANOUVT CASEIER_S_CHECK FORESTVILLE CORP. DBA/FEICK SECURITY FLORIDA PATROL SECURITY DETECTIVES,INC One (1) Copy B.E.T.A. CRIME PREVENTION CORP. ALL PROTECTIVE SERVICE, INC. ' DADE PATROL OF FLORIDA, INC. U.S. SECURITY (ALLIANCE) v SKY HAWK SECURITY GUARD CORP. . GABRIEL SECURITY CORP. SCARLETT PROTECTIVE SERVICES One (1URpy rr OMNI SECURITY SERVICES _ —----r----- �M--_ -- ----- — VANGUARD SECURITY INC. _-- ALANIS SECURITY INC. _! _L------------- ---------------------- -------.. rl..—--�---- SECURITY SERVICES., INC. One r et DSI SECURITY SERVICES -r-__--------r NOBID: -rre-lN-_.�_�.s ------------- r-Y -------------- 7� rr- ---------------- ASCOM SYSTEM AMERICAN ALARMS, INC. THE WACKENHUT CORPORATION C� _ ----L—� ONTROL PROTECTION & INVESTIGATIONS INC. D/B/A C.P.-I. PROTECTIVE SERVICES ------------ ---------- -------------------- -- ------------ —•---- -------- -- ---------- LLQ&-tD-4 __._received � .L) envelopes on behalf of (Person sac ivin a bids) _GSA/Solid Waste -Procurement Division (City Department)----------�— -- :IGHEDi eputy CLW C1er RECEIVE, '93 JUN 16 A10 :30 MAT'`i ll.-�A CITY Gi vRK CITY OF Ml il, FLA. LEGAL ADVERTISEMENT f ir Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida 33133 not later than 10:30 a.m.. June 16, 1993 for furnishing Armed and Unarmed Security Guard Services city-wide, on an as needed when needed basis, for the Department of General Services Administration Department and Solid Waste. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062 established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City of Miami Minority/Women Business Office, 1390 N.W. 20th Street, Telephone 575-5174. Ordinance #10032 established a "First Source Hiring Agreement" program to stimulate the creation of employment for City of Miami residents. For details of the program's requirements, contact the Neighborhood Jobs Program at 579-2468. Local preference may be applied to those vendors whose primary office is located in the City of Miami, provided the amount of the bid or bid is not more than ten percent (10% ) in excess of the lowest other responsible bidder or bidder. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. DAL ) Cesar H. Odio City Manager City of Miami 0867 This number must V% REOUISITION FOR ADVERTISEMENT appear In the advertisement INSTRUCTIONS: Please Wpe-and agach-a-copy it th nt With this [sQUISltlon, 1. Department: Procurement (for GSA/SW) 2. Division: 3, Account Code number: 420401-287 4. Is this a confirmation: El Yes 91 No 5. Prepared by: Maritza Pages 6. Size of advertisement Legal 7. Starting date: 5/28/93 8. Tel hone number: 775-5174 9. Number of times this advert I Isement Is to be published: One (1) 10. Tyne of advertisement: Legal Ej Classified El DIsRIav 11. Remarks: Bid No. 92-93-118: Security Guards Citywide 12. Publication Date rtis) of Advertisement Invoice No. Amount Miami Review Miami Times Diario--Las Americas 13. ❑ Approved ❑ Disapproved 66� e, �4artment Director/ QOslb npj!�l Date Approved for Payment Date C IGS/PC 503 Rev. 12/89 j Routing: Forward White and Canary to G.S.A. (Procurement ManRCIAMAntl nnd ratain 01nir n^ntj wia i neDu i ivrw; vvnite - U.Zi.A.; canary - uepartment CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM : Ce dio Cit Hager i DATE : AUG 2 61993 BILE Resolution Authorizing' SUBJECT Resolution of Bid No. 92-93-118 Security Guard Services REFERENCES: ENCLOSURES: I-c: is respectfully recommended that the City Commission pass the attached resolution, for the furnishing of security guard services to various City locations, to be awarded to Alanis Security, Inc. a black -owned Dade County vendor located at 3785 N.W. 82nd Avenue, Suite 306 Miami, Florida 33166, as the lowest responsive and responsible bidder in accordance with Bid No. 92- 93-118. Services shall be provided to various City Departments on a contract basis for one (1) year with the option to extend for two ( 2 ) additional one year periods, on an as needed basis subject to the availability of funds. The Department of General Services Administration and Solid Waste has analyzed bids received pursuant to Bid No. 92-93-118, for the furnishing of security guard services on an as needed basis to various City departments including Parks and Recreation, Conferences, Conventions and Public Facilities, General Services Administration and Solid Waste, Fire, Rescue and Inspection Services and Community Development. Alanis Security, Inc., a Black owned company is the lowest most responsive and responsible bidder at a cost of $7.78/$8.00 per hour for unarmed and armed guard service plus an additional $0.90 per hour for a vehicle (if needed); and is therefore recommended for award. Funding for this service shall be the responsibility of the contracting departments. AMOUNT OF BID: As needed, subject to the availability of funds. SOURCE OF FUNDS: FY 93-94 Operating Budget of the various City .-Departments. k.I ( ► IUI, 1.)1AMI, I-'IOI(IWA BID SIIEET (Continued) Hiu t40. 92-93-118 1HPOIiTMT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN j ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENIP IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT BOND IS SUBMITTED IN THIS ENVELOPE. Terms: 0 (Include cash discount for prompt payment, if any) Additional discount of 0 % if awarded all items. 4 Warranty and/or guarantee: d.> Z!f fFAAE if2M-r iJ Delivery: 'as ""Alendar days required upon receipt of Purchase Order or Noti of Award. . Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General Conditions, Speci Conditions, and General Informrtion to Bidders, we agree to furnish the Items) at Pric indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): Adetutu Ajagbe - 51% Treasurer�Ct�ef Financial Officer Adetutu A ag e Augustine Ajagbe - 49% au utive Officer n l fta Exec Augustust ae g e List principal business address: (street address) 3785 N.W. 82nd Avenue - Miami, F1. 33166 (Suite 306) b) List all other offices located in the State of Florida: (street address) 780 N.W. 42nd Avenue - Le Jeune Center # 7 - Miami, Fl. 33126 10240 S.W. 56th Street - Suite 103 - Miami, F1. 33165 (Please use the back of this page if more space is necessary) IRTNo TTY PROQUREMENT MMPLLA_NCE The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 . amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with a: applicable substantive and procedural provisions therein, including a y ame ents thereto. Bidder: ALANIS SECURITY, INC. Signature: (company name) Date: June 15, 1993 Print Name: Augustine Ajagbe Indicate if Business is 51% Minority -owned: (Check one box only) (X ] BLACK ( ] HISPANIC [7C] FEMALE RFFT MATTVE ACTTON PLAN If firm has an existing plan, effective date of implementation: 1/31/86 If firm does not have an existing plan, the Successful Bidder(s) shall be required t ablish an Affirmative Action Policy, pursuant to Ordinance i10062 as amended. See Appendi .or sample. S Bidder: Aj AN?s SECUR- TY_ IliC, Signature: ( company name) AUGUsTME AJACIIE 9 3 -. 641 FAILURE-0 COMPLETE,-SI.ON,JAND-RET.URN-TILLS-EORM_MwAY-IISOUALlEY Ti1.I.S_BID! vv"4 i • : : Y •E OF :•.: "L7-A��%--L-f Lf-r Bid No. 92-93-118 Security Guard Services City wide On a contract basis for a period of one (1) year with the option to extend for two (2) additional one year periods. To provide armed and unarmed security guard services to various city departments specially Parks and Recreation, Conferences, Conventions and Public Facilities, General Services Administration and Solid Waste and Community Development. 64 14 Attached FY193-94 Various City Departments' Operating Budgets as needed. Bid Invitations Mailed Bid Responses ALLVENDORS ............................ 85 14 MINORITY/WOMEN (W/M) VENDORS........... 57 10 Within City limits .................. 15 3 Registered with City ................ 18 6 Black (B) Vendors ...................... 25 4 Located within City limits.......... 5 1 Registered with City ................ 9 3 Female (F) Vendors ..................... 13 4 Located within City limits.......... 1 1 Registered with City................ 5 2 Hispanic (H) Vendors ................... 19 2 Located within City limits.......... 9 1 Registered with City ................ 4 1 NON MINORITY (NM) VENDORS .............. 28 4 Located within City limits.......... 4 0 "No Bids" .............................. - 4 93-- 641 Reason(s) for NOT awarding to local vendor: Local vendor is not within 10% of the local preference. Reasons for "No Bids" are as follows: Wackenhut Corp. - "man power shortage" American Alarms, Inc. "do not handle this type of work" ASCOM Systems- "no guard service" CPI Protective Services- recently moved, received bid too late" RECO=NDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO ALANIS SECURITY, INC., A BLACK, DADE COUNTY VENDOR; THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER AT THE PRICES STIPULAT'.s'D IN THE BID. a •,sai.gFa. �rA.W%oUA.cAW% A Lo vi.ti.c.ct Da e 9 3 -- � TABULATION OF BIDS FOR City Meng". City Clerk A. AL L. A— Gr. G.r:..l... C:r. Ci.A_ Cll.. a1 Yimni. Florida 0 P. M. r( �r TX/�iis� �� U 9 T� 's��'�"�i/7SOONER r kd• /C rr'q.. �� io u M r IRREGULARITIES LEGEND 4 Pawar•e1• Attanhi to Affidavit as to Capita) S Surplus of Bendirtg Company :effected Eatenarons 'ropesel Unsigned at improperly Silne4 o► Me Corporate Seel wprepn Bid Bond :effected Bid MA IT IS RECOMMENDEO THAT DISTRIBUTION: BID ,4- TA7?"TIOH OF BIDS FOR 171 City till sil$ City CIS& A. AL III Reeareed ►e the City Cernoriaaian. Cite C1eA. Citr al Mieml. Florida e/ P. 14. need L Inewd vita Par City Coda a Matra Ord. p �,� (d / - ' Nu/ ?t lartd Aafwvd d 3i L AMiliae DESCRIPTION Unit Price Total Unit Unit Total Unil Price Total Unit Price Total Unit I Price Total Unit Price Total / 1 tG.r w 1,C� Ii1. I; ti 1 , 3,Igo jw X.,5' i • 1 A" 6 ' i IRREGULARITIES LEGEND DISTRIBUTION P«a�.Att�nfey IT IS RECOMMENDEO THAT •Allido.if are to Capitol S Surplet of send$"# Company r ,rectod Extensions )Vasa Unsigned or Improperly S.yned of No Corporate Sod BID too► s-d send ----- 1 reetod old rto. sit