HomeMy WebLinkAboutR-93-06400
J-93-704
9/30/93
RESOLUTION NO. 9 6 1 0
A RESOLUTION, WITH ATTACHMENT, AUTHORIZING
THE CITY MANAGER TO EXECUTE AMENDMENT NO. 9,
IN SUBSTANTIALLY THE ATTACHED FORM, TO AN
AGREEMENT BETWEEN THE CITY OF MIAMI AND
DELOITTE & TOUCHE, CERTIFIED PUBLIC
ACCOUNTANTS, IN ASSOCIATION WITH SHARPTON,
BRUNSON & COMPANY, P.A.; VERDEJA, IRIONDO &
GRAVIER; AND WATSON & COMPANY, P.A., FOR
EXTERNAL AUDITING SERVICES RELATED TO THE
COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE
FISCAL YEAR ENDING SEPTEMBER 30, 1993;
PREPARATION OF ANNUAL COMPLIANCE REPORTS
REQUIRED BY BOND INDENTURES FOR THE MIAMI
CONVENTION CENTER AND THE GOVERNMENT CENTER
PARKING GARAGE FINANCINGS; PREPARATION OF A
SEPARATE AUDIT REPORT FOR THE SOUTHEAST
OVERTOWN/PARKWEST REDEVELOPMENT TRUST, AND
CONDUCTING AN ACTUARIAL STUDY FOR THE SELF
INSURANCE FUND; ALLOCATING FUNDS THEREFOR, IN
AN AMOUNT NOT TO EXCEED $368,000, FROM THE
FISCAL YEAR 1994 OPERATING BUDGETS OF THE
DEPARTMENT OF CONFERENCES, CONVENTIONS, AND
PUBLIC FACILITIES; THE GOVERNMENT CENTER
PARKING GARAGE ENTERPRISE FUND; THE SOUTHEAST
OVERTOWN/PARKWEST REDEVELOPMENT TRUST FUND;
THE DEPARTMENT OF FINANCE, AND THE COMMUNITY
DEVELOPMENT BLOCK GRANT FUND, AS FOLLOWS:
$7,500 FROM ACCOUNT NO. 350119-340, $7,500
FROM ACCOUNT NO. 260,221-340, $5,000 FROM
ACCOUNT NO. 550108-340, $248,000 FROM ACCOUNT
NO. 260201-280, AND $62,000 FROM ACCOUNT NO.
450806-280.
BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The City Manager is hereby authorized to
execute Amendment No. 9, in substantially the attached form, to
,ATTACHMENT (S)I
CONTAINED
Cr" COM USS101F
MEETING OF
0 C T 14 1993
Resolution No.
93- 640
an agreement between the City of Miami and Deloitte & Touche,
Certified Public Accountants, in association with Sharpton,
Brunson & Company, P.A., Verdeja, Iriondo & Gravier and Watson &
Company, P.A., for external auditing services related to the
Comprehensive Annual Financial Report for the fiscal year ending
September 30, 1993; preparation of annual compliance reports
required by bond indentures for the Miami Convention Center and
the Government Center Parking financings, and the preparation of
a separate audit report for the Southeast Overtown/Parkwest
Redevelopment Trust, with funds, in an amount not to exceed
$368,000, therefor hereby allocated from the Fiscal Year 1994
operating budgets of the Department of Conferences, Conventions,
and Public Facilities; the Government Center Parking Garage
Enterprise Fund; the Southeast Overtown/Parkwest Redevelopment
Trust Fund; the Department of Finance; the Community Development
Block Grant Fund, and the Self Insurance Trust Fund, as follows:
$7,500 from Account No. 350119-340, $7,500 from Account No.
260221-340, $5,000 from Account No. 550108-340, $278,000 from
Account No. 260201-280, and $70,000 from Account No. 450806-280.
Section 2. This resolution shall become effective
immediately upon its adoption.
-2- 93- 640
PASSED AND ADOPTED this 14th day of October----, 1993.
XA VIER L. S A EZ, YOR
ATTE
i
MA Ty
FiIRAI I.
CITY CLERK
FINANCIAL REVIEW AND APPROVAL:
~z
CARLO . GARCIA, DIRECTOR
FINANC DEPARTMENT
BUDGETARY REVIEW AND APPROVAL:
ENW'AR S. SURANA
STANT CITY MANAGER
DGET DEPARTMENT
APPROVED AS TO FORM AND CORRECTNESS:
_.,
AMENDMENT NO. 9
This is an Amendment to the Professional Services Agreement
hereinafter ("Agreement") dated 1st of December, 1989 by and
between the City of Miami, a municipal corporation of the State
of Florida (hereinafter "CITY"), and Deloitte Haskins & Sells,
predecessor to firm to Deloitte & Touche, Certified Public
Accountants; Sharpton, Brunson & Company, P.A.; Verdeja, Iriondo
& Gravier; and Watson & Company, P.A. (hereinafter
"CONSULTANTS").
RECITAL
WHEREAS, Resolution No. 89-533 authorized the City Manager
to execute an agreement with the CONSULTANTS to provide external
auditing services for fiscal year ending September 30, 1989, with
a series of four one-year options for first consideration to
renegotiate the Agreement, subject to review and approval of the
Audit Advisory Committee and the City Commission.
WHEREAS, the Audit Advisory Committee reviewed and approved
the Agreement for fiscal year ending September 30, 1993 at a cost
not to exceed $368,000.
WHEREAS, the bond indentures for the Special Obligation
Bonds issued by the City to finance the Miami Convention Center
and the Government Center Parking Garage require annual
compliance reports.
WHEREAS, Florida Statutes require an annual audit to be
conducted of the Southeast Overtown/Parkwest Redevelopment Trust.
93- 640
WHEREAS, the Agreement with the CONSULTANTS allow for the
performance of extra work.
NOW, THEREFORE, the parties agree to amend the Agreement as
follows:
Article I, shall read:
"This Agreement shall commence June 1,
1989 for the purpose of auditing the
financial statements of the City for the
fiscal years ending September 30, 1989,
1990, 1991, 1992, and 1993.
Article v, Sections A, J, and K, shall read:
A. "The CITY shall pay the CONSULTANTS, as
compensation for the services required
pursuant to Paragraph II hereof, a fee not
to exceed $295,000 for fiscal year ending
September 30, 1989, $298,000 for fiscal
year ending September 30, 1990, $310,000
for fiscal years ending September 30, 1991
and 1992, and $348,000 for fiscal year
ending September 30, 1993, of which
$75,000 will be allocated annually to the
Single Audit requirement."
J. "Compensation to the CONSULTANTS for the
fiscal years 19911 1992, and 1993
compliance reports required by the bond
indentures of the Special Obligation Bonds
issued to finance the Miami Convention
Center and the Government Center Parking
Garage will not exceed $15,000 annually."
K. "Compensation to the CONSULTANTS for the
fiscal years 1991, 1992, and 1993 separate
audit reports for the Southeast
Overtown/Parkwest Redevelopment Trust will
not exceed $5,000 annually."
It is further understood that all conditions outlined under
the original Agreement dated 1st of December, 1989, as amended,
shall remain in full force and effect without modification except
to the extent modified herein.
-2- 9 3- 640
Witness our hands and seals this
1993.
ATTEST:
MATTY HIRAI, CITY CLERK
ATTEST:
CORPORATE SECRETARY
APPROVED BY:
CARMEN L. LEON
ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM
AND CORRECTNESS:
A. QUINN JONES, III
CITY ATTORNEY
day of
CITY OF MIAMI, a municipal
corporation of the State
of Florida
BY:
CESAR H. ODIO
CITY MANAGER
CONSULTANTS:
BY:
DELOITTE & TOUCHE
CERTIFIED PUBLIC ACCOUNTANTS
BY:
SHARPTON, BRUNSON & CO., P.A.
BY:
VERDEJA, IRIONDO & GRAVIER
BY:
WATSON & COMPANY
-3- 93- 640
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
To : Honorable Mayor and Members DATE : OCT o �W�3 FILE
of the City Commission
SUBJECT : Agenda Item -
Amendment to Agreement
with External Auditors
FROM : REFERENCES:
Cesa to
City age ENCLOSURES:
4 I 1 I_PJ\ i
It is respectfully recommended that the attached resolution, with
attachment, be approved authorizing the City Manager to execute
Amendment No. 9, in substantially the form attached, to an
agreement between the City of Miami and Deloitte & Touche,
Certified Public Accountants, in association with Sharpton,
Brunson & Company, P.A.; Verdeja, Iriondo & Gravier; and Watson &
Company, P.A., for external auditing services related to the
Comprehensive Annual Financial Report for the fiscal year ending
September 30, 1993; preparation of annual compliance reports
required by Bond Indentures for the Miami Convention Center and
the Government Center Parking Garage financings; preparation of a
separate audit report for the Southeast Overtown/Parkwest
Redevelopment Trust, and conducting an actuarial study for the
Self Insurance Fund; allocating funds therefor, in an amount not
to exceed $368,000, from the fiscal year 1994 operating budgets
of the Department of Conferences, Conventions, and Public
Facilities; the Government Center Parking Garage Enterprise Fund;
the Southeast Overtown/Parkwest Redevelopment Trust Fund, the
Department of Finance, and the Community Development Block Grant
Fund, as follows: $7,500 from Account No. 350119-340, $7,500
from Account No. 260221-340, $5,000 from Account No. 550108-340,
$278,000 from Account No. 260201-280, and $70,000 from Account
No. 450806-280.
The City Commission by Resolution No. 89-533 adopted the
recommendation of the City's Audit Advisory Committee to enter
into an agreement with the accounting firm of Deloitte and
Touche, Certified Public Accountants, formerly known as Deloitte,
Haskins & Sells, in association with Sharpton, Brunson & Company,
P.A., Verdeja, Iriondo & Gravier, and Watson & Company, P.A., to
provide external auditing services beginning in fiscal year 1989
with a series of four one-year renewals, subject to the review
and approval of the Audit Advisory Committee and the City
Commission.
l 7 —1
ag 93- 610
Agenda Item
Page -2-
The Audit Advisory Committee has reviewed the work performed by
the auditing team related to the 1992 audit and recommends
adoption of the attached resolution continuing the engagement of
the auditing team for the audit of the financial statements for
fiscal year 1993.
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