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Home My WebLink AboutR-93-0624J-93-712 9/30/93 RESOLUTION NO. 9 3- 624 A RESOLUTION ACCEPTING THE BID OF MOTOROLA COMMUNICATIONS AND ELECTRONICS, INC. FOR THE FURNISHING OF 100 BATTERIES FOR THE STX PORTABLE RADIOS TO THE DEPARTMENT OF FIRE, RESCUE AND INSPECTION SERVICES AT A TOTAL PROPOSED AMOUNT OF $5,896.00; ALLOCATING FUNDS THEREFOR FROM THE GENERAL FUND ACCOUNT CODE NO. 280401-722; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS ACQUISITION. WHEREAS, pursuant to public notice, sealed bids were received August 9, 1993 for the furnishing of 100 Batteries for STX Portable Radios to the Department of Fire, Rescue and Inspection Services; and WHEREAS, invitations were mailed to thirty-four (34) i potential bidders and four (4) bids were received; and WHEREAS, funds for this purchase are available from the Fire, Rescue General Fund Account code No. 280401-722; and WHEREAS, these batteries will replace batteries in the STX Portable Radios that are at the end of their service life; and WHEREAS, the City Manager and the Director of the Fire, Rescue and Inspection Services Department recommend that the bid received from Motorola Communications and Electronics, Inc. be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: CITY COMMISSION MEETING OF 0 CT 1 4 1993 Resolution No. 93- 62 Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The August 9, 1993 bid of Motorola Communications and Electronics, Inc. for the furnishing of 100 batteries for the STX Portable Radios for the Department of Fire, Rescue and Inspection Services at a total proposed amount of $5,896.00 is hereby accepted, with funds therefor hereby allocated from the Fire Rescue, General Fund Account Code No. 280401-722. Section 3. That the City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this acquisition. Section 4. This Resolution shall become effective immediately upon its adoption pursuant to law. PASSED AND ADOPTED this 14th day of October , 1993. ATT T: MATTY HIRAI, CITY CLERK PREPARED,AND APPROVED BY: RAFAEL 0.ft:::: DEPUTY CI APPROVED AND CORRECTNESS � . 4�F& !h J Z A.' QUINN JO E , I1I ' CITY ATTO -2- 9 3_ 624 deID_SECVAITT_LIST iZD = 100 STX MOTOROLA BATTERIES (MODEL # ivTN-4500Ay�-��- 1I3) go.* 92-93-145 31ATI ZI'D(S) OPINED: AUGUST 9, 1993 10:30 a.m. ------ y 00 TOTAL DID _BOND Cor2 31IDDIR �ID L!!0'C1�S CiSBIRR_S-CHECK AMCOM See attacned MOTOROLA C & E , INC. -ALEXANDER BATTERY TELECOM ENGINEERING CONS. INC. We received o y one copy of the bid . NO BID: -- ------ -------------- ------------ COMMUNITECH INC. CELL POWER OF SO. FL. ----- ---- SOUTHERN BATTERY — --' l ----!-------- ------------- ------—llwwMr! --M—M�F---l—a—�.--1—�� -- — ------ ---w --------------------- �..�►Mall-----wlM MN —later— l-------- ----.----------r------------- lMwl----M--- ---!l--s !— �— o'- 1------__received (_%) envelopes oa aahal! of (Yarao recaivint bids) GSA/Solid Waste -Procurement Division on - "9_ 9 (City Departmaat) SIGNED ( putj *93 AUG --9 A10:30 MATT',, HIRAi CITY CI ERK CITY OF MIAMI, Fl.'`_ RECEIVED LEGAL ADVERTISEMENT � BID NO. 92-93-.145 '93 JUL. ,? P12 33 Sealed bids will be received by the City of Miami City Cle CI. her office located at 3500 Pan American Drive, Miami, F1 kilo 33133 not later than 10:30 a.m. August 9, 1993 for the furnishing of approximatelty 100 STX Motorola Batteries (Model# NTN-4500A) for portable radios to the Department of Fire, Rescue and Inspeciton Services. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women j vendors are advised to contact the City Procurement Office, 1390 4 NW 20th Street, Second Floor, Telephone 575-5174. Local preference may be applied to those vendors whose primary office is located in the City of Miami, provided the amount of the bid is not more than ten percent (10%) in excess of the lowest other responsible bidder. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 NW 20th Street, Second i Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 1336) Cesar H. Odio City Manager .. � ,.:. ., .....,, . , .1•. - . � ' �.'r,': F t^. ai.;.' rat' -' r 1.. $`E� i bM .��+°�v1�#gvy + � �: ?�'€,�: i �s City of Miami. This number must REQUISITION FOR ADVERTISEMENT appear in the r' advertisement: INSTRUCTION : Please e and attach 61. Department; ' FRIE RESCUE AND INSPECTION SERV 2. Division: 3. Accourit Code -number: 280401-287.' 4. Is this a confirmation: ❑ Yes ® No 5. Prepared by: ROBIN MIND 6. Size of advertisement: `LEGAL 7. Starting date: JUNE 7/21/93 8. Telephone number: 5.75-5174 9. Number of times this advertisement is to be ublished: 10. Tye of advertisement: Legal El Classified ❑ Display 11. Remarks: BID NO. 92-93-145 BRTTERIES FOR STX PORTABLE RADIOS 12. Publication Date(s) of Advertisement Invoice No. Amount MIA111 REVIEW I MIAMI TIMES DIARIO LAS AMERICAS 1 ! i i 1 i ! I 4 f 13. ❑ Approved El Di$ pproved --' Department Direct r/DePNnee Date Approved for Payment Date I'd IGS/PC 503 Rev, 12189 i Routing: Forward orw rdWh1eite G.d Canary n Canarto y G.S.A.De (Procurement Management) and retain vinK copy. I CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission DATE : September 14, 199SLE : SUBJECT : Bid No. 92-93-145 FROM Cesa io REFERENCES /yam City r ENCLOSURES Recommendation: It is respectfully recommended that the City Commission adopt a resolution authorizing the acquisition of 100 STX Portable Radio Batteries for the Fire, Rescue and Inspection Services Department from Motorola C & E, Inc., located at 7715 N.W. 62nd Street. A Non-minority/Dade County vendor at a proposed amount of $5,896.00. Background: The Department of Fire, Rescue and Inspection Services needs to purchase 100 STX batteries for their portable radios because their existing batteries are at the end of their service life. Without new batteries, the Department will not be able to effectively communicate and respond to the needs of the citizens of Miami. Funds are available from the Department of Fire Rescue and Inspection Services. General operating fund Account No. #280401-722. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Judy S. Carter September 2, 1993 TO Chief Procurement Officer DATE : FILE Bid No. 92-93-145 SUBJECT Batteries for STX Portable Radios FROM : C . mene , Director REFERENCES: Fire, Rescu and Inspection Services Department ENCLOSURES: This Department has verified available funds with the Department of Management & Budget and the Capital Improvement Administration that funds are available to cover the cost of subject bid in the amount of $5,896, Account Code Number 280401-722. BUDGETARY REVIEW & APPROVED BY: (Except for items funded through Capital Improvement Program) Ma o yf De0ar & Bud "Surana, Director �nt of Management J CAPITAL IMPROVEMENT FUNDING REVIEW AND APPROVAL: Eduardo Rodriguez Capital Program Manager (This form properly signed is part of the Bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) K 93- 624 CITY OF MIAMI, FLORIDA BID SHEET (Continued) IMPORTANT: BID SHEET ANO ATTACHMENTS ATTACHED ENVELOPE IDENTIFIED BY BID IF SECURITY IS REQUIRED, A BID WILL BOND IS SUBMITTED IN THIS ENVELOPE. biU NU. 9L-9J-14:) MUST BE RETURNED IN TRIPLICATE IN THE NUMBER, TIME AND DATE OF BID'OPENING. NOT BE ACCEPTED UNLESS THE DEPOSIT OR Terms: Net 10 Days ( Include cash discount for prompt payment, if any) Additional discount of -0- % if awarded all items. warranty and/or guarantee: 18 Months Delivery: 14 calendar days required upon receipt of Purchase Order or Notice of Award. N/A Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): Motorola is a U.S. corporation that Richard G. Day, V.P & Gen. Mgr. is publicly traded on the N.Y.S.E. a) List principal business address: (street address) 7715 N.W. 62nd Street, Miami, Fl. 33166 b) List all other offices located in the State of Florida: (street address) 5580 N.W. 36th Ave., Fort Lauderdale, F1. 33309 (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. Bidder: Motorola C & E. Inc. Signature% (company name) - Date: 8/6/93 Print Name: Robert A. Scott Indicate if Business is 51% Minority -owned: (Check one box only) [ ] BLACK [ ] HISPANIC [ ] FEMALE AFFIRMATIVE ACTION PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidder(s) shall be required to establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix I for sample. Bidder: Motorola C & E, Inc. Signature:ca (company name) =AILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BjD. ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: Bid No. 92-93-145 Batteries for STX Portable Radios Fire, Rescue and Inspection Services Single Purchase To replace batteries in the STX Portable Radios used by the Fire Department. 34 4 Fire, Rescue and Inspection Services Account Code No. 280401-722. See Attached ALL VENDORS ........................... MINORITY/FEMALE (M/F) VENDORS......... Within City limits ................. Registered with City ............... Black (B) Vendors.. .. ........... Located within City limits......... Registered with City ............... Female (F) Vendors.... ............. Located within City limits......... Registered with City ............... Hispanic (H) Vendors.. ............. Located within City limits......... Registered with City ............... NON MINORITY (NM) VENDORS ............. Located within City limits......... "No Bids" Bid Invitations Mailed Bid Responses 34 4 22 0 2 0 8 0 5 0 2 0 1 0 10 0 0 0 1 0 7 0 0 0 6 0 12 4 1 0 - 3 93- 61944 7 Reason(s) for NOT awarding to local vendor: A local vendor did not respond to this invitation to bid. Reason(s) for NO BID are as follows: Cell Power of South Florida- "do not carry this item" Southern Battery- "do not carry this item" Communication Inc. -"we can not supply" RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO MOTOROLA COMMUNICATIONS AND ELECTRONICS, INC. A NON -MINORITY, NON -LOCAL VENDOR AT A TOTAL PROPOSED AMOUNT OF $5,896.00. Clill Procur t Wfic Dat 93- 61204 TABULATION OF BLU5' FUR ULU NO.: ! 12- — ci L3 — / 415--- DEPT. FIRE k'61 cxe& 6 rNsp6c-T7�W Q p q 56'� Received by the City Clerk, City of Miami, Florida at i%. 3 v P.M. a ` saasanaaasmaaawaawassaaassyssasssansasaanasssasaasana.eaaaneewwsaaasasaassaarrawaswnsrswaawrrwrsrrrrrarwwrssassssssrssassrssrrwsasswwrrsrwawwraw LU= out akm Ua== MUMM MIN