HomeMy WebLinkAboutR-93-0561J-93-643
9/7/93
m�
RESOLUTION NO. 6� � i — r` Fi I
A RESOLUTION, WITH ATTACHMENTS, APPROVING THE MILDRED
AND CLAUDE PEPPER BAYFRONT PARK OPERATING BUDGET FOR
FISCAL YEAR 1993-94 (ATTACIED HERETO AS EXHIBIT 1).
WHEREAS, the Bayfront Park Management Trust ("Trust") has managed
Bayfront Park with the goal of insuring maximum community involvement; and
WHEREAS, during Fiscal Year '92-93, the Trust reduced City of Miami
support to less than twenty percent (20%) of its entire operating budget; and
WHEREAS, the Trust has increased the number of events in Bayfront Park
to 120-plus dates; and
WHEREAS, the Trust has been extremely successful in making downtown
Miami a destination for Miami's residents and visitors; and
WHEREAS, the Trust's Operating Budget represents controlled and managed
growth; and
WHEREAS, it is appropriate at this time to approve the Mildred and
Claude Pepper Bayfront Park Operating Budget for Fiscal Year 1993-94;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIANB,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are hereby adopted by reference thereto and incorporated herein as
if fully set forth in this Section.
Section 2. The Mildred and Claude Pepper Bayfront Park Operating Budget
for Fiscal Year 1993/94 (attached hereto as Exhibit 1) is hereby approved.
H CITY CO2tnussloll
RCISclution No.
` F
Section 4. This Resolution shall become effective immediately upon its
adoption.
PASSED AND ADOPTED this 7th day of Sewember, 1993.
VIER L. S �'Z, MAYR
ATTE
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
G.JMIRIAM MAER
CHIEF ASSISTANT CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
1i7 , / ..
A. QUIMI, JO S, I
CITY ATTO
BSS:M3823
M I L D R E D A N D C L A U D E P E P P E R
.AYFRONT PARK
MANAGEM ENT TRUST
OPERATING
BUDGET,
1993-1994
N LDRED AND CLAUDE PEPPER BAYFRONT PARK
OPERATING BUDGET FOR FISCAL YEAR 1993/94
Table of Contents
I. Letter of Introduction
II. Trust Members
M. Operating Budget
M Operating Budget Comparison FY 92/93 vs. FY93/94
\, M I L D R E D N 0 C L A U D E P E P P E R
BA►YFRQNT
M A N A G E M E N T
PARK
T €i U S T
?0I N BISCAYNE BOULEVARD. MIAMI FL 33132
7FLEPHONE i3051358 7550 FAX 13051 358-1211
September 7, 1993
Dear Honorable Mayor Xavier L. Suarez
and Members of the City Commission,
The Bayfront Park Management Trust is pleased to submit its
Operating Budget for FY 1993/94. The Trust has approached this
budget fully aware of the City's fiscal constraints. As City
Manager, Cesar Odio, has pointed out, essential services --
police, fire and garage removal, will be given funding priority.
To that end, the Trust has increased its reliance on earned
income and private sponsorship.
As outlined in City Ordinance #10348, it is the Trust's
responsibility to ensure the greatest use of the park by the
greatest number of citizens. The organization has been extremely
successful in fulfilling this mandate. We have continued to
offer the quality programs that Miami citizens and visitors not
only expect, but deserve.
FY 93/94 promises to be the most exciting year in the
history of the "new" Bayfront Park. The Trust's optimism springs
directly from its successes in FY 92/93.
The successes of FY 92/93, include:
- reducing City of Miami support to less than 15% of the
total operating budget;
- the successful completion of an aggressive fund raising
campaign enabled the Trust to maintain and operate the Mildred
and Claude Pepper Fountain throughout the year;
Looking to FY 93/94 the Trust will:
- continue to work with other agencies and businesses to
attract visitors to downtown Miami;
- increase its role in the city's cultural life through
joint programs with established organizations;
- work to prepare the Mildred and Claude Pepper Fountain and
the Laser Tower for corporate or foundation underwriting;
- market dock space more aggressively;
- and continue to bring national and international positive
focus to the City of Miami through events hosted in Bayfront
2Park.
- utilize marquee as a revenue source for the park and as a
method of increasing the public's awareness of the exciting
events taking place in the park and in downtown Miami.
93- 561
Ordinance #10348 requires that we provide 30 free dates a
year to deserving nonprofit and civic organizations. Several
leading nonprofit organizations use Bayfront Park for their
annual major events. These organizations include the Kiwanis of
Little Havana, the Hispanic Heritage Council, the Greater Miami
Host Committee and the McDonalds Music festival.
As a community minded organization the Trust regularly
supports local civic and nonprofit groups through various levels
of involvement. These worthy groups have included the Theodore
Gibson Memorial Fund, the Miami. High School Band, University of
Miami Jazz School, World's Aids Awareness Foundation, Best
Buddies Foundation, the North Miami High School Athletic Fund and
the City of Miami, Department of Parks and Recreation, Programs
for Persons with Disabilities.
The Bayfront Park Management Trust, working through a
coalition of private citizens, corporations, foundations and the
City of Miami, serves the community by sponsoring and encouraging
a wide variety of programs in Bayfront Park -- Miami's Jewel on
Biscayne Bay. We look forward to increasing and improving these
services in the future.
Respectfully,
I' a Marc Katz
Executive Director
IMK/ts
CHAIRPERSON
Commissioner J. L. PLummer, Jr.
VICE -CHAIRPERSON
Rodney Barreto
TREASURER
JoAnn Pepper
SECRETARY
Matthew Schwartz
TRUST MEMBERS
Henry Courtney
Joseph Z. Fleming
Jose Garcia -Pedrosa
Thorn Grafton
Ruth Greenfield
Tina Hills
James McDonald
Joseph P. Klock
Dewey W. Knight, III
Bobbie Mumford
Athalie Range
Sheila Austin Smith
Raul D. Tercilla
Alan L. Weisberg
IMMEDIATE PAST CHAIRPERSON
Ghislain Gouraige, Jr.
EXECUTIVE DIRECTOR
Ira Marc Katz
Bayfront Park Management Trust FY 93/94
Operating Budget
Proposed
Expenses
Administration
$251,529
Marketing/Promotions
576,206
Maintenance
428,516
Park Expenses
$1,256,251
Revenue
Administration
311,499
Marketing/Promotions
871,520
City Maintenance Subsidy
245,382
Park Revenue
1,428,401
Revenue/Expenses
172,150
Laser Tower
Expenses
79,952
Revenue
54,000
Expenses/revenue
25,952
Fountain Operating Budget
Operating Expenses ® 8 hrs./day
366,198
Revenue
220,000
Expenses/revenue
(146,198)
.
Total Park Revenue
1,702,401
Total Park Expenses
1,702,401
Revenue/Expenses
p
Capital Improvements
697,000
93-- 561
Bayfront Park Management Trust FY92/93 vs FY93/94
Amphitheater and Park Budget
FY92/93
FY93/94
93 vs. 94
Expenses
Administration
206,104
251,529
45,425
Marketing/Promotions
435,740
576,206
140,466
Maintenance
369,374
428,516
59,142
Total Park Expenses
1,011,218
1,256,251
245,032
Revenue
Administration
303,000
311,499
8,499
Marketing
584,000
871,520
287,520
City Maintenance Subsidy
245,382
245,382
0
Total Park Revenue
1,132,382
1,428,401
296,019
Total Park Expenses
1,011,218
1,256,251
245,032
Total Park Revenue
1,132,382
1,428,401
296,019
Revenue/Expenses
$121,164
$172,150
50,987
Laser Tower Budget
Expenses
79,952
79,952
0
Revenue
54,000
54,000
0
Expenses/Revenue
(25,952)
(25,952)
0
Capital Improvements
577,000
697,000
120,000
Fountain Operating Budget
Operating Expenses ® 8hrs./d
307,863
366,198
58,335
Revenue
220,000
220,000
0
Expenses/Revenue
(87,863)
(146,198)
58,335
93-
���
"-Baytront Park Management Trust
Revenue
-.ser ',)wer (3.7%)
:.:v Euoslay i 15.0%)
AT&T Soonsorsmp (11.0%)
(a)
, 5everage (10.2..
:vent Sponsor ?.1
- �.
uockoae i
=11m Permits 10.87.
Annual Soonsor t t .�%)
Czrnaae iRian.. ts .o) i
rg5h 6ufmna 1 1 .7';)
\�\�
-r..ent Staffing ;_.• :)
3rants (2.4%)
Fourth of July (8.1%) _
Rental -_-.re
_
. arcuee •7verta+ng _ o.
_ecial Events t 12.1%)
Expenditures
Administration (18 ai)
i
1dointenonce i
r'
j
Marketing Promotions (44.4%)
93- 561
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u r r
1988 1990 1992 199
1989 1991 1993
I ;(:nl Yrnt2
PY ?S?9 City Si.il_midy
Private Revenue �% f orant'iin Revenue
Exhibit 100
Administration Budget
Salaries:
101 Executive Director/General Manager
102 Office Manager
103 Secretarial Pool & Temp. Labor
104 Payrolling Costs
105 Health Insurance Stipends
106 Executive Benefits
107 Vehicle Reimbursement & Mileage
Subtotal Total Salaries
Less Transfer to Fountain Budget
Total Salaries
Office Expenses:
108 Computer Supplies & Software
109 Courier
110 Equipment Purchases
111 Equipment Rental & Maintenance
112 Postage
113 Printing
114 Supplies
115 Telephone & Page Service
116 Bank Charges
Subtotal
Proposed
$59,999
26,400
10,000
28,920
4,320
3,600
3,600
$136,839
(20,350)
$116,489
3,500
3,000
6,000
3,570
3,252
10,000
10,000
10,000
612
$49,934
9�- psi
Less Transfer of Office
Maintenance Budget
(see item 335)
Less Transfer to Fountain Budget
Total Office Expenses
Public Notices:
117 Broadcast Public Notices
118 Newspaper Public Notices
Total Public Notices
Professional Development and Conferences:
119 Business Travel and Seminars
120 Conference Registration
121 Meeting Expenses
122 Stenography
123 Memberships & Publications
124 Mileage and Business Expenses
Total Professional Development
and Conferences
Contingency Fund:
125 Contingency Fund
Total Contingency Fund
Insurance:
126 Director's Liability
(8,000)
(12,000)
$29,934
$2,500
2,500
$5, 000
$2,200
2,000
7,000
2,400
1,500
2,000
$17,100
$15,000
$15, 000
$17,500
127 Vehicle Insurance
3,000
128 Property & Employee Life Insurance
18,706
Total Insurance
$39,206
Professional Services:
129 Accounting Services
$6,750
130 Audit
22,050
131 Legal
0
Total Professional Services
$28,800
TOTAL ADMINISTRATION BUDGET
251,529
Revenue
Rental Income
$250,000
Boat Docks
31,499
Carriage Income
18,000
Film Permits
12,000
TOTAL PROJECTED INCOME
$311,499
REVENUE
$311,499
EXPENSES
251,529
REVENUE OVER EXPENSES
$59,970
1
93- 561
COMPARISON FY93 vs. F FY 93 FY 94 93 vs. 94
ADMINISTRATIVE BUDGET
Executive Director/General Ma
$45,000
$59,999
$14,999
Office ?vlanager
24,000
26,400
2,400
Secretarial Pool & Temp. Labo
17,000
10,000
(7,000)
Temporary Labor
2,000
0
(2,000)
Payrolling Cost
26,400
28,920
2,520
Health Insurance
4,320
4,320
0
Executive Benefits
1,700
3,600
1,900
Vehicle Reimbursement & Mil
3,600
3.600
0
Subtotal
124,020
136,839
12,819
TOTAL TRANSFER TO FOU
17,250
20,350
3,100
TOTAL SALARIES
106,770
116,489
9,7I9
OFFICE EXPENSES
Computer SuppliesiSoftware
3,500
3,500
0
Courier
2,500
3,000
500
Equipment Purchases
6,000
6,000
0
Equipment Rental
2,500
3,570
1,070
Postage
2,200
3,252
1,052
Printine
3,000
10,000
7,000
Supplies
8,000
10,000
2,000
Telephone
10,000
10,000
0
Bank Charges
612
612
0
Subtotal
38,312
49,934
11,622
TRANSFER TO MAINTENA
6,000
8,000
2,000
TRANSFER TO FOUNTAIN
9,578
12,000
2,422
TOTAL OFFICE EXPENSE
22,734
29,934
7,200
PUBLIC NOTICES
y Newspaper Public Notices
2,500
2,500
0
} Broadcast Public Notices
2,500
2,500
0
TOTAL PUBLIC NOTICES 5,000 5,000 0
93- 561
PROFESSIONAL DEVELOPMENT & CONFERENCES
Business Travel & Seminars
2,200
2,200
0
Conference Registration
2,000
2,000
0
Trust Meeting Expenses
5,500
7,000
1,500
Stenography
0
2,400
2,400
Memberships & Publications
1,500
1,500
0
Mileage & Business Expenses
1000
2000
1000
TOTAL PROFESSIONAL DE
12,200
17,100
4,900
CONTINGENCY FUND:
Contingency Fund
15,000
15,000
0
TOTAL CONTINGENCY FU
15,000
15,000
0
INSURANCE
Director's Liability Insurance
12,000
17,500
5,500
Vehicle Insurance
3,000
3,000
0
Trust Property Insurance
8,000
18,306
10,306
Employee Life Insurance
400
400
0
TOTAL INSURANCE EXPE
23,400
39,206
15,806
PROFESSIONAL SERVICES
Accounting Services
6,000
6,750
750
Audit
15,000
22,050
7,050
Legal
0
0
0
TOTAL PROFESSIONAL SE
21,000
28,800
7,800
TOTAL ADMINISTRATION
206,104
251,529
45,425
ADMINISTRATION REVENUE
Projected Rental Income
250,000
250,000
0
Boat Docks
25,000
31,499
6,499
Carriage Income
18,000
18,000
0
Film Permits
10,000
12,000
2,000
Total Revenue
303,000
311,499
8,499
Total Administration Revenue
303,000
311,499
8,499
Total Administraion Expenses
206,104
251,529
45,425
Revenue/Expenses
96,896
59,970
(36,926)
93- 561
City of Miami
Bayfront Park Operating Budget
Notes to Proposed Budget for 1993-94
EXHIBIT 100
Salaries
101 Executive Director/General Manager: The proposed annual
salary is $59,999. The Executive Director/General Manager is
responsible for the overall administration and operation of
Bayfront Park, Miami's show case recreational site, located on
the waterfront in the heart of downtown Miami. In addition to
the above mentioned responsibilities, the Executive
Director/General Manager has taken on added projects in the last
twelve months, including management of a major capital
improvement project, AT&T sponsorship negotiation and
implementation, and the organization and general management of
the Friends of Bayfront Park, a private nonprofit group organized
to benefit Bayfront Park. The Executive Director/General Manager
coordinates special events in a public revenue -producing
facility, working closely with promoters, private enterprise, the
media, advertisers, non-profit organizations and the general
public, to develop new business and cultural activities for the
facility.
The Executive Director/General Manager manages day-to-day
operations, including the following: booking the amphitheater,
maintenance of the park, risk management, budgetary control,
staff management and handling all support work for the Trust.
Initiatives undertaken by the Executive Director include 93 - 5 61
solicitation private sponsorship, implementation of a
comprehensive quality assurance program, (involving a review of
current procedures and manpower requirements to increase
productivity and service) and preparation of a five-year plan to
increase Park revenues.
The Executive Director/General Manager anticipates a 17%
percent increase in Park revenues this fiscal year. The
Executive Director/General Manager has put an increased emphasis
on fundraising, marketing and public relations to increase the
number and quality of events, as well as overall park self-
sufficiency. The Executive Director/General Manager will be
continuing to look at potential sponsors and cost -savings for the
Bayfront Park Fountain.
102 Office Manager: The proposed salary is $26,400. The
Office Manager is responsible for all inventory, quality control
and requisitions, as well as interfacing with the marketing and
fundraising department. In addition, administrative support
duties, including, but not limited to, initiating and developing
public contracts, assisting government officials, the
transmission of contracts, proposals, inquiries, and responses
for every aspect of the public and private duties of the
Executive Director/General Manager. In addition, the Office
Manager is frequently required to assist in the actual production
of events, coordinating the staff during such affairs, and
providing an immediate response to critical on -site predicaments.
The Office Manager is also responsible for handling all
bookkeeping and accounting so that a daily picture of the park's
financial status may be maintained.
103 Secretarial Pool & Temporary Labor: The proposed annual
93- 561
expenditure is $10,000. The Secretarial Pool & Temporary labor
fund will be used at times of high activity in both the
administrative or event office. Duties performed include but are
not limited to answering telephones, typing, filing, preparing
necessary paperwork for payments, appointment setting, reception
and all other clerical duties which are intrinsic to the
operation of the park and the Trust. The Secretarial Pool &
Temporary Labor will take direction from the Executive
Director/General Manager and the Office Manager.
104 Payrolling Costs: The proposed budget is $27,420. Under
the guidelines of the City's Department of Treasury and Finance,
the Bayfront Park Management Trust does not have its own Federal
Tax Identification Number and thus does not technically have any
employees. The Trust uses an outside payrolling company at an
average cost of 30 percent above gross salaries to cover payroll
expenses. The 30% cost includes the fee for an independent
company to employ the workers on behalf of the Trust, as well as
to cover Worker's Compensation Insurance, the employer's portion
of Social Security Tax and Federal and State Unemployment Taxes.
105 Health Insurance Stipends: The proposed budget is $4,320.
Health insurance is a particularly important item not covered by
the outside payroll company. Employees receive stipends pursuant
to their rank within the organization. This allocation is
defined under City of Miami ordinance #10348, which applies in
this case. The budgeted amount reflects a monthly stipend to the
Executive Director/General Manager of $140 and a monthly stipend
to the Office Manager and the Secretary of $110 each.
106 Executive Benefits: The proposed budget amount is $3,600.
In lieu of contributing to a pension plan, the Trust will make a
J 3 -
561
$3,600 annual contribution to the Executive Director/General
Manager's Whole Life Insurance Plan.
107 Vehicle Reimbursement & Mileage Allowance: The proposed
amount of $3,600 is to cover the cost to the Executive
Director/General Manager of operating his vehicle, this includes
maintenance and repairs, as well as insurance. It is essential
that the Executive Director/General Manager have a sound
operating vehicle as he is required to be at the park for all
functions and during all working hours and often attends meetings
within the county. The Director agrees to name City of Miami and
Bayfront Park as additional insureds.
Office Expenses
108 Computer supplies and Software: The proposed amount is
$3,500 and is needed for all computer supplies, programs, paper,
ribbon and other related items. The budgeted amount also
reflects the costs to upgrade current computer programs and
related software.
109 Courier: The amount proposed is $3,000. This service is
only used for documents of urgent attention to the City
Commissioners and other Trust related items in need of immediate
delivery. This increase is due to increased park activity and
the need for up-to-date information to be delivered to
Commissioners and Trustees.
110 Equipment Purchases: The proposed amount of $6,000 is for
the enhancement of the computer system, dictaphone recording
device, new office furnishings, additional filing cabinets,
upgraded fax machine and upgraded copy machine.
111 Equipment Rental/Maintenance: The proposed budget atpp 1
t 5 6 1
0
is $3,570. The amount includes the purchase of annual
maintenance agreements on the photocopier, FAX machine, computer
systems, and upgraded postage equipment.
112 Postage: The proposed budget amount is $3,252. This
figure includes the purchase of postage stamps for general office
correspondence and park related correspondence for Trust members.
113 Printing: The proposed budget amount of $10,000, includes
Bayfront Park stationery, business cards, copies over and above
the photocopy machine allowance, and city mandated forms and
reports. The increase in expenditures represents projected
contractual requirements of the sponsorship contract with AT&T.
Additionally, this appropriation would allow the Trust to
continue its already successful efforts in drafting, layout,
publication, and dissemination of information regarding
forthcoming projects, events, and festivals of all types. This
particular function of the Bayfront Park Management Trust is
warranted to improve future participation in various activities
in the Park. Moreover, future distribution of various printed
materials will further the objective of the Trust to bring
Bayfront Park into local, national and international prominence.
114 Supplies: The proposed budget amount, $10,000, is for all
general office supplies, photocopier supplies including paper,
toner, pencils, pens, paper, staples, rubberbands, desk supplies,
file folders, large mailing envelopes and assorted binders needed
for compiling city reports such as the annual budget.
115 Telephone and Pager service: The proposed budget amount is
$10,000. There are five active telephone lines in the park's
facilities and offices, including the line dedicated to the FAX
machine. Moreover, there are eight additional phone jacks 93 - 56 1
available for promoters and their staff. The average monthly
telephone bill is $750 for local and in -state toll services.
Phone service from the remote locations, the fountain, and the
laser tower has been installed for prompt reporting of any
hazardous condition or illegal activity. Pagers for park staff
are a necessity as after hours emergencies and tasks often arise.
116 Bank Charges: The proposed budget amount, $612, is for
services rendered by bank to Trust.
Public Notices
117 Broadcast Public Notices: The proposed budget amount is
$2,500. This provision is pursuant to Ordinance #10348, for
purchases in excess of $350,000. This fund allows the Trust to
transmit, via radio and television, notices of activities,
events, and special appearances of concern to those having no
access to the newspapers and to those having limited reading
ability or physical impairments.
118 Newspaper Public Notices: The proposed budget amount is
$2,500. Pursuant to City Ordinance #10348, the Trust is required
to comply with all purchasing requirements under the City of
Miami Bidding Code for any purchase in excess of $4,500. This
allocation will enable the Trust to notify merchants of the
opportunity to provide goods and/or services to the park.
Professional Development and Conferences
119 Business Travel and Seminars: The proposed amount is
$2,200. It is used strictly for airline and travel -related
expenses connected with business conferences and other park
related travel. Attendance at major conferences is not only 3
highly informative and educational, but also serves to promote
the Trust and the Park. Local academic and commercial
institutions provide further instruction in management and
facilities maintenance.
120 Conference Registration: The proposed budget amount is
$2,000. This account will furnish registration fees for
participation in the International Association of Auditorium
Managers Conference, Waterfront Board Conference, the
National Recreation and Parks Association, and National
Facility Managers conventions. Membership in each of these
professional organizations provides the Executive
Director/General Manager with updated information concerning
industry practices. Participation in each of these conferences
and conventions provides the Executive Director/General Manager
the opportunity to exchange information regarding effective
management techniques.
121 Meeting Expenses: The proposed budget amount is $7,000.
These funds will be used for incidental expenses for conferences
the monthly Trust meetings.
122 stenographer: The proposed budget amount is $2,400 and
represents the Trust's cost for meeting transcriptions.
123 Memberships and Subscriptions: The proposed budget amount
is $1,500. This amount includes fees for the Park staff member's
participation in local and national meetings, seminars, and
similar activities pertaining to Trust business. Additionally,
staff members will be covered under this item for fees incurred
for enrollment in classes and seminars for professional
development, (i.e., computer classes at local institutions of
technical and higher education). This modest budget amount will
93 53-
1
a
help to enhance employee productivity and professionalism.
124 Mileage and Business Expenses: The proposed budget is
$2,000. The Executive Director/General Manager shall turn in a
periodic expense report, detailing gas and toll charges incurred
while using his personal vehicle for Trust business and for
other related business expenses.
Contingency Fund
125 Contingency Fund for Administrative Budget• The proposed
budget amount is $15,000. This amount covers miscellaneous
items under $500 and unforeseen expenditures.
Administration Insurance
126 Director's Liability Insurance: The proposed budget is
$17,500. This insurance provision covers potential liability
which may or may not be incurred by the Trust, the Executive
Director/General Manager or their designee. This is based on the
Trust's and the Executive Director/General Manager's taking
ultimate responsibility for any and all actions and discussions
concerning the park. Accordingly, the City of Miami ordinances
covering persons in such positions fully assumes that liability
might ensue in certain positions such as this. Liability
insurance, therefore, is warranted by prudence. In addition,
members of the Bayfront Park Management Trust will be insured for
any and all matters and decisions made by them in their capacity
as members of the Trust.
127 Vehicle Insurance: The proposed budget is $3,000. This
provision covers all Trust vehicles in operation both in and out
of the park. 9 3 - 561
128 Trust Property Insurance: The proposed budget is $18,306.
This provision covers all City of Miami and Trust property which
is not covered under the City's self-insurance fund. The Risk
Management Department after careful assessment of Bayfront Park
has recommended the Trust obtain such insurance.
129 Accounting Services: The proposed budget amount is $6,750.
This is for professional accounting service to provide the
Executive Director/General Manager with day-to-day bookkeeping
assistance, including internal financial accountability.
Financial statements will be compiled on a monthly basis. These
statements will be prepared for inspection and reviewed by the
members of the Bayfront Park Management Trust. This also
includes maintenance, as needed, on the current accounting
systems in place and minor enhancements as may be needed.
130 Audit: The proposed budget amount is $22,050. A certified
annual audit is required by the State of Florida Auditor
General's office for entities which are agencies of the City of
Miami. This annual audit must be attested to by a Certified
Public Accountant. All items in the budget of any class, kind,
or description must be accounted for, to satisfy the State's
regulations.
131 Legal: The Trust shall receive legal services from the
City Attorney's office at no cost.
93- 561
Exhibit 200
Special Events & Marketing
SALARIES:
201 Event Staffing
$55,000
202 Event Coordinator
25,000
203 Event Secretary
19,000
204 Temporary Labor
1,000
205 Payrolling
30,000
206 Health Insurance
1,320
Total Salaries
$131,320
MARKETING EVENTS:
207 Fundraising Commissions
$50,000
208 Grants Coordinator
24,000
209 Marketing Consultant
12,000
Total Contractual Personnel
$86,000
OFFICE EXPENDITURES:
210 Computer Supplies
$1,000
211 Courier
2,000
212 Equipment Furniture
500
213 Equipment Rental
500
214 Postage
4,800
215 Printing
11,000
216 Supplies
8,079
93-- 561
217 Telephone 4,000
Total Office Expenses $31,879
MARKETING & PROMOTIONS ADVERTISING
218 Advertising $7,000
219 Design & Graphics
5,000
220 Licensee Fee
10,000
221 Photography
1,500
222 Printing
6,000
223 AT&T Marquee Electrical
6,600
224 AT&T Marquee Maintenance
4,920
Total Advertising
41,020
MARKETING & PROMOTIONS
225 Special Events - Park Produced
40,000
226 Fourth of July
80,000
227 Only in Miami Music Series
15,000
228 Shakespeare in the Park
30,000
Total Park Produced
165,000
229 Special Events - Park Sponsored
30,000
230 Inner City Music Fest
7,000
231 Farmers Market
50,987
232 Joint Cultural Programming
20,000
Total Park Sponsored
107,987
Total Events - Produced & Sponsored
272,987
93- 561
PROFESSIONAL DEVELOPMENT AND CONFERENCES:
233 Business Travel and Seminars
$1,000
234 Conference Expenses
500
235 Conference Registration
1,000
236 Memberships and Publications
500
Total Professional Development
3,000
SPECIAL EVENTS INSURANCE:
237 Insurance
$10,000
Total Special Events Insurance
$10,000
TOTAL EXPENSES MARKETING
$576,206
REVENUES:
Annual Sponsorship
$15,000 i
Beverage & Other Revenue
150,000
Event Sponsorship
120,000
Event Staffing
55,000
AT&T Sponsorship
162,000
Trash Burning costs charged to Promoters
25,000
Grants
35,000
Fourth of July
120,000
Only in Miami Music Series
15,000
Farmers Market & Crafts Fair
106,000
Shakespeare in the Park
30,000
Inner City Music Fest
7,000
93-�1
I
Joint Cultural Programming
20,000
Marquee Advertising
11,520
`
1
Total Revenue
871,520
4�
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Revenues
971,520
Expenses
576,206
Revenues Over Expenses
$295,314
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93- 5�1
MARKETING, FUNDRAISING, SPECIAL EVENTS
SALARIES:
Event Staffing
40,000
55,000
15,000
Production Coordinator
19,000
25,000
6,000
Event Secretary
18,000
19,000
1,000
Temporary Labor
1,000
1,000
0
Payrolling Costs
23,400
30,000
6,600
Health Insurance
2,640
1,320
(1,320)
Total Salaries
104,040
131,320
27,280
MARKETING EVENTS
Fundraising Commissions
30,000
50,000
20,000
Grants Coordinator
7,000
24,000
17,000
Marketing Consultant
14,400
12,000
(2,400)
Total Contractual Personnel
51,400
86,000
34,600
OFFICE EXPENSES:
Computer Supplies
1,500
1,000
(500)
Courier
2,000
2,000
0
Equipment Purchase
1,500
500
(1,000)
Equipment Rental
1,500
500
(1,000)
Postage
2,800
4,800
2,000
Printing
4,500
11,000
6,500
Supplies
4,000
8,079
4,079
Telephone
8,000
4,000
(4,000)
Total Office Supplies
25,800
31,879
6,079
MARKETING & PROMOTIONS
ADVERTISING
Advertising
7,000
7,000
0 -
Design & Graphics
5,000
5,000
0
Licensee Fee
10,000
10,000
0
Photography
1,500
1,500
0
Printing
6,000
6,000
0
AT&T Marquee Electrical Cos
0
6,600
6,600
AT&T Marquee Maintenance
0
4,920
4,920
Total Advertising 29,500 41,020 11,520
MARKETING & PROMOTIONS
EVENTS
Special Events Park Produced
40,000
40,000
0
Fourth of July
70,000
80,000
10,000
Only in Miami Music Series
15,000
15,000
0
Shakespeare in Park
30,000
30,000
0
Total Park Produced
155,000
165,000
10,000
Special Events - Park Sponsor
30,000
30,000
0
Inner City Music Fest
7,000
7,000
0
Farmers Market & Craft Fair
0
50,987
50,987
Joint Cultural Programming
20,000
20,000
0
Total Park Sponsored
57,000
107,997
50,987
TOTAL MARKETING & PR
212,000
272,987
60,987
PROFESSIONAL DEVELOPMENT
& CONFERENCES
Business Travel
1,000
1,000
0
Conference Expenses
500
500
0
Conference Registration
1,000
1,000
0
Memberships & Publications
500
500
0
Total Professional Developmen
3,000
3,000
0
INSURANCE
Special Event Insurance
10,000
10,000
0
TOTAL MARKETING PROM
435,740
576,206
140,466
REVENUE MARKETING
Annual Sponsorship Fee
47,000
15,000
(32,000)
Beverage & Other Event Reve
150,000
150,000
0
Event Sponsorship
120,000
120,000
0
Event Staffing
50,000
55,000
5,000
AT&T Sponsorship
0
162,000
162,000
Solid Waste Fees charge to Pro
15,000
25,000
10,000
Grants
20,000
35,000
15,000
Fourth of July
110,000
120,000
10,000
Only in Miami Music Series
15,000
15,000
0
Shakespeare in Park
30,000
30,000
0
i
Inner City Music Fest
7,000
7,000
0
Farmers Market & Craft Fair
0
106,000
106,000
Joint Cultural Programming
20,000
20,000
0
Marquee Advertising Revenue
0
11,520
0
TOTAL MARKETING REVS
584,000
871,520
276,000
Revenue
584,000
871,520
287,520
Expenses
435,740
576,206
140,466
REVENUES OVER EXPENS
148,260
295,314
147,054
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93-61
City of Miami
Bayfront Park Operating Budget
Notes to Proposed Budget 1993-94
EXHIBIT 200
salaries
201 Event Staffing: The proposed budget is $55,000. Event
Staffing includes, but is not limited to, personnel needed for
set-up, break -down and maintenance of events. Event Staff are
usually Bayfront Park employees, but their wages for event work
differ from that of their regular salary. It has been determined
that due to issues of liability, event staff should no longer be
paid directly by the promoter as they had been in the past.
Outside personnel are also often hired for event work, especially
the larger events.
202 Event Coordinator: The proposed budget amount is $25,000.
The position reports to the Executive Director/General Manager.
The Event Coordinator will help coordinate events, track
sponsorship benefits, and provide telemarketing skills applied to
festival sales. In addition, the Event Coordinator shall be
charged with maintaining a calendar of events and interviewing
organizations or individuals interested in contracting for the
use of the facility. The Event Coordinator shall be on site at
all events and in addition to overseeing sponsor benefits, shall
work closely with Park event staff on physical details of events.
The Event Coordinator may make initial contacts with sponsors to
determine interest in events at the Park. The qualified person
needs to be stable, organized, and capable of handling many
99- 561
projects simultaneously. This position has become a necessity
due to the increased number of events and activities at the park.
203 Event Secretary: The proposed annual salary is $19,000.
The Event Secretary is responsible for all clerical duties
associated with special events and marketing. The Event
Secretary may also be called upon to assist the Office Manager
and Secretary during particularly heavy workloads. The Event
Secretary reports to the Office Manager, to the Executive
Director/General Manager and the Event Coordinator.
204 Temporary Office Labor: The proposed amount is $1,000.
This item takes into consideration peak typing periods, when
significant numbers of annual marketing proposals need to be
sent to potential sponsors. This period coincides with budget
development and, therefore, necessitates simultaneous proposals
to various corporations.
205 Payrolling Costs: The proposed amount is $30,000. Under
the guidelines of the City's Department of Treasury and Finance,
the Bayfront Park Management Trust does not have its own Federal
Tax Identification Number and, thus, does not have any employees.
The Trust uses an outside payrolling company at an average cost
of thirty percent (30%) above gross salaries to cover payroll
expenses. The (30%) cost includes the fee for an independent
company to employ the workers on behalf of the Trust, as well as
covers Worker's Compensation Insurance, the employer's portion of
Social Security tax and Federal and State unemployment taxes.
206 Health Insurance: The proposed budget amount is $1,320.
This amount will cover the health insurance due the full time
employees in the marketing department, namely the Event
Coordinator and the Event Secretary. The budgeted amount 9 3 — ��j�
reflects a monthly stipend of $110 to each employee.
Contractual Personnel
207 Fundraising Commissions: This proposed amount is $50,000.
This amount is the 20% gross commission on event and annual
sponsorship revenues.
208 Grants Coordinator: The proposed amount is $24,000. The
Grants Coordinator reports the Executive Director/General Manager
and assists him in all aspects of the Park's operations,
including but not limited to budgeting, grants, fundraising, risk
management, long range planning, staff development, and overall
park operations.
209 Marketing Consultant: The proposed budget amount for this
position is $12,000. The Marketing Consultant is charged with
overseeing sponsorship packages, creating events, generating
advertising and public relations material and releases, and
providing overall promotional support to the Park. The
consultant shall develop and nurture positive relationships with
media. Duties also include: keeping current with potential
sponsors, and trends in special events marketing. The Marketing
Consultant works under the direction of the Executive
Director/General Manager and is expected to be both a generator
of, and sounding board for any and all fundraising propositions.
office Expenses
210 Computer Supplies and Software: The proposed budget is
$1,000. This amount will cover all computer related costs. The
computer has become an integral part of the marketing department
and is used to generate printed materials such as calendars,9 3 - 5 61
brochures, proposals and notices.
211 courier: The proposed budget amount is $2,000. This item
reflects the need to deliver hard copies of documents
immediately. These documents include sponsorship packages,
booking agency proposals and legal documents.
212 Equipment Purchases: The proposed budget amount is $500.
This amount will cover computer and related equipment purchases
for the marketing department.
213 Equipment Rental/Maintenance: The proposed budget amount is
$500. The proposed amount is to cover rental and maintenance
costs of the office equipment in the marketing department.
214 Postage: The proposed budget amount is $4,800 and
reflects mailing costs associated with press releases and direct
mail campaigns for sales purposes. Promoters packets are mailed
in large envelopes with an increased cost above normal business
sized letters.
215 Printing: The proposed budget amount is $11,000. This
amount covers posters, flyers, credentials, brochures, and
large scale sales proposals. Promoters kits and brochures
for mass mailings are also included under this budget item.
216 Supplies: The proposed budget amount is $8,079. A pocket
organizer to track calendar listings, folders, pens, typewriter
supplies, and normal office supplies are included under this
budget item.
217 Telephone and Pager Service: The proposed budget amount is
$4,000. This includes Broward and Palm Beach calls necessary for
communication with the two biggest talent bookers/promoters in
our area. Telemarketing for festivals, calls to New York,
Chicago, and Los Angeles advertising and P.R. firms, box office
93-6�
reports from other venues, and special events inquiries make up
the bulk of marketing related long distance.
Marketing and Promotions Advertising
218 Advertising: The proposed budget amount is $7,000. The
advertising will be placed with various trade publications
including but not limited to the following: Amusement Business,
International Association of Auditorium Managers, Florida
Entertainment Guide, Performance, and Billboard. These trade
publications are distributed to potential facility users and
promoters. This advertising presents the City of Miami's
performance facilities and cultural amenities to a wider national
audience.
219 Design and Graphics: The proposed budget amount is
$5,000. This line item encompasses creation of promotional pieces
for sales presentations, commemorative posters and advertising.
220 License Fee: The proposed budget amount is $10,000. This
fee is for official concert licenses governed by the F.C.C., as
required by the American Society of Composers, Authors and
Publishers and the Broadcast Music, Inc.
221 Photography: The proposed budget amount is $1,500. This
item includes hiring of free-lance photographers for event,
publicity and sponsor purposes. Working at the direction of the
Event Coordinator, specific photographs may be taken, edited, and
put into a library file format.
222 Printing: The proposed budget amount is $6,000. Large
quantity printing of counter cards, brochures, and posters for
major annual events. These items are major public information
sources and are distributed through retail outlets, route
93- 5�1
drivers, etc.
223 AT&T Marquee Electrical Costs: The proposed budget amount,
' $6,000, represents the projected monthly electrical bill from FPL
� for the operation of the AT&T Marquee.
224 AT&T Marquee Maintenance: the proposed budget amount is
$4,920 and will cover the cost of the AT&T's Marquee maintenance
contract for one year.
Marketing and Promotions Special Events
Park Produced
225 Special Events Park Produced: The proposed budget amount
of $40,000 encompasses payment to major talent for park sponsored
events. These are showcase events for the Park and bring
positive publicity while introducing the park to a diverse
audience.
226 Fourth of July: The proposed budget amount is $80,000 and is
used to cover direct costs incurred by the Trust in the operation
of the largest 4th of July Celebration in southeast Florida.
These funds support talent, advertising, staff and operational
costs.
227 Only in Miami Music Series_:_ The proposed budget amount is
$15,000 and covers all production costs, advertising and
marketing as well as talent fees for this annual Trust sponsored
event.
228 Shakespeare in the Park: This proposed budget amount is
$30,000 and will cover the Park's contribution to the staging of
a free Shakespearean or other dramatic festival in Bayfront Park.
Marketing and Promotions Special Events
93_ �61
Park Sponsored
229 Special Events Marketing Park Sponsored Events: The
proposed budget amount of $30,000 encompasses payment of smaller
contributions toward worthwhile non-profit events that take place
throughout the year. Examples of the types of shows include:
"The Big Orange New Year's Eve Celebration", and "Fountain
Shows".
230 Inner city Music Fest: The budget amount of $7000 is used to
cover inkind donations the Trust makes to this event.
231 Farmers Market: The budget amount of $50,987 is used to
cover park costs associated with market production. The
projected revenue generated by this event more than offsets the
Trust's investment.
232 Joint Cultural Programming: The proposed amount of $20,000
will be used to support cultural or civic minded entities who
wish to use Bayfront Park's facilities.
233 Business Travel and Seminars: The proposed budget amount
is $1,000. The proposed budget amount allows for members of the
marketing staff to attend seminars and meetings which will
enhance their marketing skills and awareness.
234 Conference Expenses: The proposed budget amount is $500.
This amount is slated for attendance at the International
Marketing Association Conference.
235 Conference Registration: The proposed budget amount is
$1,000. The marketing consultant should attend 1-2 trade show
conferences, including Special Events Group meetings. At such
meetings potential sponsors meet event organizers and begin to
develop relationships beneficial to both parties. It is possible
that several other regional conferences may be of sufficient size
and focus to warrant attendance. , 3
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236 Memberships and Subscriptions: The proposed budget amount
is $500. Adweek, Ad Age, Marketing Week, Special Events Report,
Amusement Business are all necessary publications for the
marketing/event's personnel to keep current with agency sponsors
and overall marketing trends.
Special Events Insurance
237 Insurance; The proposed budget amount is $10,000. This
includes general liability and third party alcohol insurance for
Trust produced events.
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93- �b1
Exhibit 300
Maintenance Budget
Salaries:
301 Park Attendant (Full-time)
$12,500
302 Temporary Labor
7,500
303 Payrolling Costs
6,000
Total salaries
26,000
Electrical Services:
304 435 hours/year @ $30/hr.
$13,050
305 Maintenance Materials
5,000
Total Electrical Services
$18,050
Airconditioning and Related Equipment:
306 Maintenance and Repair
$4,000
Total Air Conditioning and
Related Equipment
$4,000
Garbage Trash Compactor Maintenance:
307 City fee for trash burning
$45,000
308 Maintenance and Repair
3,000
309 50 New Garbage Barrels
3,000
Total Garbage Trash Compactor
Maintenance
$51,000
Insurance:
310 Vehicle Insurance
$3,000
Total Insurance
$3,000
Cnntmi-timl Rc rvicPs-
93- 561
311 General Park
$50,000
312 Landscape and Grass
52,000
313 Specialized Maintenances
30,000
314 Tree Trimming
6,000
315 Architectural Adviser
6,500
Total Contractual Services
$144,500
Maintenance:
316 Equipment Payments
$9,666
317 Fertilizer
8,000
318 Golf Cart Maintenance/Repair
3,000
319 Miscellaneous
3,000
320 Miscellaneous Supplies
1,000
321 Paint/Uniforms
24,000
322 Vehicle Maintenance Repairs
3,000
323 Private Security
12,000
324 Purchase, Service, Repair
3,000
and Replacement of Hand -Radios
325 Purchase Two Golf Carts
4,000
326 Tool Purchases
6,000
327 Truck
1,800
328 Chemicals
3,000
329 Cleaning supplies
3,000
Total Maintenance
84,466
93- 561
f
Plumbing:
330 General Plumbing
$3,500
331 Maintenance
4,000
332 Sprinkle Maintenance
7,000
333 Pop Up Jet Replacement
10,000
Total Plumbing
$24,500
Utilities:
334 Dade County Water
$12,000
335 FP&1 Utilities
55,000
Total Utilities
$67,000
Transfer From Administrative Budget:
336 Office Cost
$6,000 -
Transfer from Administrative Budget
$6,000
SUBTOTAL
$428,516
City Maintenance Subsidy
$245,382
City Trash Removal Subsidy
33,000
Total City Subsidy
278,382
EXPENSES OVER REVENUES
($150,134)
93- 561
MAINTENANCE BUDGET
SALARIES
Park Supervisor
23,000
0
(23,000)
I Maintenance Attendant I
15,507
0
(15,507)
I Maintenance Attendant II
15,507
12,500
(3,007)
Temporary Labor
5,000
7,500
2,500
Payrolling Cost
17,704
6,000
(11,704)
Health Insurance
2,640
0
(2,640)
Total Salaries
79,358
26,000
(53,358)
ELECTRICAL SERVICES
435 hours per year
@$30.00 per hour
13,050
13,050
0
Maintenance materials
5,000
5,000
0
Total Electrical Services
18,050
18,050
0
AIRCONDITIONING & RELATED
EQUIPMENT
Maintenance & repair
4,000
4,000
0
Total Airconditioning Equipme
4,000
4,000
0
GARBAGE & TRASH COMPACTOR
MAINTENANCE
City Fee for Trash Burning
25,000
45,000
20,000
Maintenance & repair
3,000
3,000
0
Fifity New Garbage Barrels
3,000
3,000
0
Total Trash & Garbage
31,000
51,000
20,000
INSURANCE
Vehicle Insurance
3,000
3,000
0
Total Insurance
3,000
3,000
0
CONTRACTUAL SERVICES
General Park
24,000
50,000
26,000
Landscape and Grass
52,000
52,000
0
9 3 - M
Specialized Maintenances
7,000
30,000
23,000
Tree Trimming
6,000
6,000
0
Architectural Adviser
0
6,500
6,500
Total Contractual Services
89,000
144,500
55,500
MAINTENANCE
Equipment Payments
9,666
9,666
0
Fertilizer
8,000
8,000
0
Golf Cart Maintenance/Repairs
3,000
3,000
0
Miscellaneous
3,000
3,000
0
Miscellaneous Supplies
1,000
1,000
0
Paint/Uniforms
8,000
24,000
16,000
Park Vehicle Maintenance/Rep
3,000
3,000
0
Private Security
12,000
12,000
0
Purchase, Repair, Service
and replacement of Hand Radio
3,000
3,000
0
Purchase of two golf carts
4,000
4,000
0
Tool Purchases
6,000
6,000
0
Truck
1,800
I,800
0
Chemicals
0
3,000
3,000
Cleaning Supplies
0
3,000
3,000
Total Maintenance
62,466
84,466
22,000
PLUMBING
General Plumbing
3,500
3,500
0
Maintenance
4,000
4,000
0
Sprinkler Maintenance
7,000
7,000
0
Pop Up Jet Replacement
0
10,000
10,000
Total Plumbing
14,500
24,500
10,000
UTILITIES
Dade County Water
12,000
12,000
0
Florida Power & Light
50,000
55,000
5,000
Total Utilities
62,000
67,000
5,000
TRANSFER FROM ADMINIS
Office Cost
6,000
6,000
0
Total Office Cost
6,000
6,000
0
City of Miami
Bayfront Park Operating, Budget
Notes to Proposed Budget for 1993-94
Exhibit 300 Maintenance
salaries
301 Park Attendant (full time): The proposed budget amount is
$12,50. This employee receives daily work assignments and works
alongside other park maintenance personnel. Furthermore, this
employee assumes responsibility for the proper and timely
completion of these daily assignments. The Park Attendant I
position calls for an able-bodied, intelligent employee, who not
only performs his daily tasks satisfactorily, but who is also
able to solve problems, report hazardous or unusual situations or
conditions as they arise, and to acquaint himself with all
general aspects of the Park's grounds, equipment, and buildings.
302 Temporary Labor: The proposed budget amount is $7,500.
These workers shall supplement a variety of needs for the Park
Supervisor.
303 Payrolling Costs: The proposed budget is $6,000. The
proposed budget amount reflects a 66% decrease from payroll cost
of fiscal year 1991-92. Under the guidelines of the City's
Department of Treasury and Finance, the Bayfront Park Management
Trust does not have its own Federal Tax Identification Number and
thus does not have any employees. The Trust uses an outside
payrolling company at an average cost of 30 percent (30%) above
93-61
gross salaries to cover payroll expenses. The 30% cost includes
the fee for an independent company to employ the workers on
behalf of the Trust as well as covers Worker's Compensation
Insurance, the employer's portion of Social Security tax and
Federal and State unemployment taxes.
Electrical Services
304 Maintenance of Park Electrical Systems: The proposed
budget is $13,050. This amount includes maintenance of
administrative offices, stage lighting, sound systems, general
lighting throughout the Park, alarm and telephone systems. There
are over 500 electrical outlets within the 36-acre Bayfront Park
complex which must be routinely inspected to ensure proper and
adequate lighting for pedestrians, spectators and event
personnel. An Electrical Contractor will provide the Park
Supervisor and his staff with a monthly report along with
supporting documentation concerning the status of various
electrical systems in the Park. The electrical contractor has
made various capital improvements during the last fiscal year.
305 Maintenance Materials: The proposed budget is $5,000,
which reflects no increase over the 1992-93 allocation and
includes lamps, fuses, receptacles, switches, and miscellaneous
hardware related to the above. This will cover most fixt!.ires
within Park buildings -- main offices, the service building, the
maintenance building, and the Amphitheater. Fluorescent bulbs,
standard incandescent bulbs, wall duplex receptacles, single -pole
switches, cover plates, and small -amperage fuse breakers are the
only materials involved. An Electrical Contractor will purchase
these materials at wholesale cost, in order to take advantage of
93- r_-Gj
quantity purchasing, and pass the savings on to the Trust. Major
pieces of equipment are not included.
306 Maintenance and Repair: The proposed budget amount is
$4,000. This amount is to be applied to regular service and
maintenance on the existing six facilities in Bayfront Park,
including: the service building, offices, amphitheater, laser
tower, fountain and slide mantra.
Garbage Trash Compactor Maintenance
307 City Fee for Trash Burning: The proposed budget amount is
$45,000. This budget amount will cover increased costs imposed
by the city to transport trash from the park to the Metro -Dade
County Incinerator.
308 Compactor Maintenance, and Repair: The proposed budget is
$3,000. It is expected that at least one or two of these units
will need repair, due to the constant use during the operating
year.
309 New Garbage Barrels: The proposed budget amount is $3,000.
50 barrels will be purchased at $60 per barrel. The proposed
budget amount will allow for the purchase of new garbage barrels
which will help to create a more beautiful and cohesive
appearance at the park.
Insurance
310 Vehicle Insurance: The proposed budget amount is $3,000.
This provision allows for insurance to cover the golf carts and
the service truck based on Trust property and used in connection
with park maintenance and related projects. The City and Trust
are named as additional insured parties. This insurance coJvg�rs
�S 561
property damage and personal liability of golf cart and park
vehicle operators. The vehicles mentioned above are in constant
use at all hours of the day and night and quite often in heavy
crowds.
Contractors
311 Genera. Park Contractor: The proposed budget is $50,000.
These funds support the cost of hiring a general contractor for
repairs, painting, graffiti removal and related jobs. Increased
expenditures in this area reflect the Park's cost saving efforts.
The contractor assumes all equipment and related materials costs
(excluding fertilizer and herbicide). This contractor is
responsible for providing all benefits as required by law for his
employees as well as keeping a record of his performance under
the contract. The contractor's on -site supervisor will report to
the Park Supervisor. The contractor will pay all salaries and
expenses of his employees, and all Federal, Social Security
Taxes, Federal and State Unemployment Taxes, and any similar
payroll taxes relating to such employees and will carry Worker's
Compensation Insurance, as required by law, for such employees.
312 Landscape and Grass Contractor: The proposed budget is
$52,000. This proposal calls for a licensed landscape and
maintenance contractor to perform all heavy landscaping in the
park. These procedures have been carefully examined, and the
results of this study indicate that four 8-hour days per week are
necessary to accomplish this task. The contractor assumes all
equipment and related materials costs (excluding fertilizer and
herbicide). This contractor is responsible for providing all
benefits as required by law for his employees as well as keeping
93- 561
a record of his performance under the contract. The contractor's
on -site supervisor will report to the Park Supervisor. The
contractor will pay all salaries and expenses of his employees,
and all Federal, Social Security Taxes, Federal and State
Unemployment Taxes, and any similar payroll taxes relating to
such employees and will carry Worker's Compensation Insurance, as
required by law, for such employees.
313 Special Maintenance contractor: The proposed budget is
$30,000. The increase in funds in this area will be used to
upgrade and maintain AT&T Amphitheater at Bayfront Park as
required by contract.
314 Tree Trimming contractor: The proposed budget is $6,000.
These funds would be used to hire contractors needed to keep the
trees and shrubs manicured with an eye to aesthetic and safety
concerns.
315 Architectural Adviser: The proposed budget amount of $6,500
will cover annual fee paid to Lester Pancoast, AFA, to ensure
vitality of Noguchi design at Bayfront Park.
Maintenance Equipment and Related Items:
316 Equipment Purchase Payments: The proposed budget amount is
$9,666. The budgeted amount will cover costs to purchase
equipment associated with park upkeep and maintenance.
317Fertilizer: The proposed budget is $8,000. This is needed
for all palms and coconut trees at least four times a year. For
weed growth, an herbicide will be used as needed. Also, grass
paint is to be used for discolored turf before and after events.
Additionally, minor or trace elements and components are
routinely required to maintain healthy and beautiful appearance
99- 56,
of the Park's lawns.
318 Golf Cart Maintenance and Repairs: The proposed budget is
$3,000. This amount is needed to repair and maintain the park's
golf carts to ensure the continued safety of all employees
operating them. Golf carts receive heavy stress during daily
park use and special events. They need four tune-ups per year
consisting of replacing the brakes, the six batteries and the
electric cable, as well as adjusting the steering box.
319 Miscellaneous: The proposed budget amount is $3,000. This
is to maintain and purchase as needed any additional supplies or
equipment needed for the Park.
320 Miscellaneous supplies: The proposed budget amount is
$1,000. The budgeted amount will allow for staff members to
purchase miscellaneous supplies as the need arises.
321 Paint /Uniforms: The proposed budget is $24,000. This
material is necessary for the AT&T Amphitheater, Laser Light
Tower, all walls, and adjoining buildings and surfaces, including
the park offices and maintenance areas. Due to the fact that the
park is open to the public 24 hours a day, including special park
events, the park is suffering heavy damage to the walls from
skateboards and graffiti. The staff uses paint to cover these
areas since heavy stripping solvents do not completely remove the
damage and they tend to discolor the paint surface. A consistent
maintenance program of painting must be initiated on a year-round
basis. The park's agreement with the Rouse Corporation, based on
Miami Limited, Inc., requires that the facility be painted to
maintain aesthetic standards. Additionally, AT&T contract
requires park maintenance staff have uniforms reflective of AT&T
sponsorship. .- 6
322 Park Vehicle Maintenance and Repairs: The proposed budget
amount is $3,000 for routine maintenance and repairs of the
Park's pick-up truck. This will include tires, tune-ups and
complete vehicle maintenance.
323 Private Security: The proposed budget amount is $12,000.
Private security is essential to creating a safe environment for
residents and visitors to enjoy the park in the evening and to
further prevent vandalism and theft.
324 Purchase, Repair, Service and Replacement of Hand -Radios:
The proposed budget is $3,000. Radios provide two-way emergency
communication allowing park staff to function in a cohesive and
unified manner with the administrative staff. Furthermore, these
radios are often used to facilitate a smoother more efficient
operation for the private promoters that utilize the facility.
325 Purchase of Two Golf Carts: The proposed budget is $4,000.
The Bayfront Park Management Trust maintenance staff has recently
encountered a critical shortage of transport vehicles. The
proposed budget amount will allow for the purchase of additional
vehicles to alleviate the shortage.
326 Tool Purchases: The proposed budget of $6,000 is needed
to maintain the Park's 36-acre plot and will be used to purchase
all garden implements needed to clean, manicure, and maintain the
Park's Bermuda grass such as, hoes, rakes, shovels, hedge shears,
tree shears, chainsaws, wheelbarrows, blowers, edgers, weed -
eaters, mowers, brooms, and all fluids such as gas, oil, and
grease lube. This includes any additional tools needed for
routine maintenance, as well as replacement due to excessive use.
The tools are to be maintained by the Trust.
327 Truck: The proposed budget amount is $1,800. The proposed
�3— CJ��
f~,l
budget amount will cover the cost to purchase an additional truck
for the park.
328 Chemicals: The proposed budget amount is $3,000 and will be
used to the cover cost of a variety of solvents and cleaners that
will be used in and on structures located in Bayfront Park.
329 Cleaning Supplies: The proposed budget amount is $3,000 and
will be used to purchase cleaning supplies, paper products and
other materials needed in the offices at the Park.
Plumbing and Sprinkler Repair and Maintenance Expenses
330 General Plumbing Repair and Maintenance: The proposed
budget is $3,500. Plumbing maintenance for the Park includes all
restrooms, toilets, sinks, and showers in the Amphitheater,
service building, and main office. This will consist of weekly
inspections of all restrooms, plus manual flushing of all
toilets, sinks, and showers. Ongoing maintenance of these
facilities is necessary in order to satisfy all existing health
codes.
331 Maintenance Contract for Water Pumps: The proposed budget
amount is $4,000. There are two pumps located in the
Amphitheater stage pit. The main irrigation pumps are located in
the pump house behind the Torch of Friendship Monument on N.E.
3rd St. and Biscayne Blvd. These pumps are used on a daily
basis. The pumps in the Amphitheater are used for prompt and
proper drainage, and irrigation pumps are used for daily watering
of the Park's 36 acres.
332 Sprinkler Maintenance and Repair: The proposed budget is
$7,000. Sprinkler maintenance includes periodic flushing of
lines, adjustment of all electric rotor heads, adjustments to all
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561
service port boxes holding timer units.
333 Pots Up Jets: The proposed budget amount is $10,000 and will
be used for the replacement of broken or worn-out sprinkler head
units. The main sprinkler head units used in most of the main
watering of the Park are electrically operated and due to the
events in the Park, which bring vehicles and draw thousands of
people, the sprinklers sustain much abuse and sometimes suffer
breakage. The yearly maintenance figure is based on repair and
replacement of sprinkler heads and adjoining pipes, gate valves,
and valve boxes, located throughout the Park. This does not
include the pump house.
UTILITIES
334 Dade County Water: The proposed budget amount is $12,000.
Water is essential to maintain the park grounds.
335 FP&L Utilities: The proposed budget amount is $55,000.
These funds would be used to cover the electrical costs
associated with the maintenance department.
Transfer From Administrative Budget
336 Office Costs: The transfer amount of $6,000 is the
calculated portion of office costs used by the maintenance
staff.
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Exhibit 400
Laser Tower Budget
Laser Light Tower Expenses:
401 Computer Repairs
$3,000
402 Contractual Services (Operational)
30,000
403 Contractual Service (Special Events)
6,000
404 Electrical Repairs
1,000
405 Laser Tower A/C
1,000
406 Maintenance Contract
12,000
407 Painting & Water Sealing
2,000
Subtotal Laser
55,000
UTILITIES:
408 Dade County Water
$1,000
409 FPL utilities
12,000
TOTAL UTILITIES
$13,000
TRANSFER FROM FOUNTAIN BUDGET:
410 Technical Coordinator
$9,194
411 Payrolling cost
2,758
TOTAL TRANSFER FROM FOUNTAIN BUDGET
$11,952
Total Expenses
79,952
I Revenue:
f
'
Knight Foundation Grant
$50,000
Private Revenue Source
i
4,000
i
I Total Revenues $54,000
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EXPENSES $79,95254,000
REVENUES
EXPENSES OVER REVENUES ($25,952)
LASER LIGHT TOWER BUDGET
Computer Repairs
3,000
3,000
Contractual Services
Operational
30,000
30,000
Contractual Services
Special Events
6,000
6,000
Electrical Repairs
1,000
1,000
Laser Tower A/C
1,000
1,000
Maintenance Contract
12,000
12,000
Painting & Water Sealing
2,000
2,000
Subtotal Laser
55,000
55,000
UTILITIES
Dade County Water
1,000
1,000
Florida Power & Light
12,000
12,000
Total Utilities
13,000
13,000
TRANSFER FROM FOUNTAIN BUDGET
Technical Coordinator
9,194
9,194
Payrolling cost
2,758
2,758
Total Laser Tower Expenses
79,952
79,952
j LASER LIGHT TOWER REVENUE
Knight Foundation Grant
50,000
50,000
Private Revenue Source
4,000
4,000
Total Revenue
54,000
54,000
EXPENSES
79,952
79,952
REVENUES
54,000
54,000
Expenses over Revenue (25,952) (25,952)
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City of Miami
Bayfront Park Laser Light Tower
Noted to Proposed Budget for 1993-94
Exhibit 400
Laser Light Tower Expenses
401 Computer Repairs: The proposed budget amount is $3,000.
The budgeted amount is intended to cover all computer repair
costs as they apply to the laser tower. The computer is
essential to the operation of the laser tower.
402 Contractual services (operational)• The proposed budget
amount is $30,000. The Trust maintains a service contract on a
annual basis with Laser Productions, which allows four (4)
service calls per year at $3,000 per call. This contract,
however, covers only routine inspection, service, maintenance,
and replacement of defective components in the electronic and
optical sections of the laser itself. Any miscellaneous services
are not provided for in this contract. These intricate and quite
expensive components must be strictly maintained according to
engineering specifications and rigid tolerances. The investment
in this facility by the Trust will be rewarded by trouble -fee,
spectacular laser effects during the many festive occasions at
the Park.
403 Contractual services (special Events)• The proposed
budget amount is $6,000. This will be used to subsidize the
"New Year's Eve" and "July 4th Celebration" laser shows.
404 Electrical Repairs: The proposed budget amount is $1,000.
This amount is to be used for the replacement or maintenance
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necessary for daily operations of the laser light tower's
electrical system.
405 Laser Tower A/C: The proposed budget amount is $1,000.
This will cover annual maintenance on the two a/c units inside
the laser tower.
406 Maintenance Contract: The proposed budget amount is
$12,000. This contract with Coherent Systems of California
covers annual maintenance on the $12,000 computer system in the
laser tower.
407 Painting & Water Sealing: The proposed budget amount is
$2,000. These funds are essential to the maintenance and
appearance of the laser light tower.
408 Dade County Water: The proposed budget amount is $1,000.
Water is essential to cool the laser controls in order to protect
the computer system.
409 FPL Utilities: The proposed budget amount is $12,000. These
funds will be used to cover the electrical costs of the laser
light tower.
410 Technical Coordinator: The proposed budget amount is
$9,194. The Technical Coordinator is a transfer position from
30% the Fountain Budget. The budgeted amount was reached by
taking of the Technical Coordinator's salary and applying it to
the laser tower. The Technical Coordinator will spend 30% of
his/her time in operating and maintaining the laser tower.
411 Payrolling Costs: The proposed budget amount is $2,758.
The 30% cost covers Worker's Compensation Insurance,the
employer's portion of Social Security Tax and Federal and State
Unemployment Taxes for the Technical Coordinator.
93- 561
I Exhibit 600
Capital Budget
II
601 Seat Expansion in Amphitheater
$60,000
602 South Service Building Storage
20,000
603 Laser Tower Storage
20,000
604 Complete Keystone Wall
120,000
605 Rock Garden Lighting
15,000
606 Replant/Resod Rock Garden
22,000
607 Central Fountain Orifice
10,000
608 Pope Monument
20,000
609 Restructuring Cracked Walls
30,000
610 Landscaping
20,000
611 Portable Sound System
30,000
612 100 Ft. Palms
50,000
613 Boat Docks
30,000
614 Baywalk Lighting
25,000
615 Restructuring Baywalk Bridges
25,000
616 Fountain Enhancements
80,000
617 Amphitheater Sound Enhancement
50,000
618 Laser Tower
50,000
619 Reserve Fund
20,000
Total Capital Expenditures
697,000
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CAPITAL EXPENDITURE BUDGET
Seating expansion in amphithea
60,000
60,000
0
South Service Building Storage
20,000
20,000
0
Laser tower storage
20,000
20,000
0
Complete Keystone Wall
120,000
120,000
0
Rock Garden Lighting
15,000
15,000
p
Replant/Resod Rock Garden
22,000
22,000
p
Central Fountain Orifice
10,000
10,000
p
Pope Monument
20,000
20,000
0
Restructuring Cracked Walls
30,000
30,000
p
Landscaping
20,000
20,000
p
Portable Sound System
30,000
30,000
p
100 Ft. Palms
50,000
50,000
0
Boat Docks
30,000
30,000
p
Baywalk Lighting
25,000
25,000
0
Restructuring Baywalk Bridge
25,000
25,000
p
Fountain Enhancement
80,000
80,000
p
Amphitheater Sound Enhancem
0
50,000
50,000
Laser Tower
0
50,000
50,000
Reserve Fund
0
20,000
20,000
TOTAL CAPITAL EXPENSE
577,000
697,000
120,000
City of Miami
Bayfront Park Capital Improvement
ProAosed Budbet for 1993-94
Exhibit 600
601 Seat Expansion in Amphitheater The proposed budget amount
is $60,000. The completion of this project will provide for an
increased seating capacity in the amphitheater to 4,000. The
proposed amount allows for the construction and development of an
additional 1,400 seats.
602 South Service Building Storage The proposed budget amount is
$20,000. The completion of this project will provide an
additional revenue source for the park as rental storage space
will be created. The proposed amount will allow for the
conversion of empty space into storage space including electrical
hook-up and wall development.
603 Laser Tower Storage The proposed budget amount is $20,000.
The completion of this project will benefit private businesses in
the downtown area as it will provide additional storage areas for
them. Furthermore, it will benefit the entire community as the
revenues from rental storage space will go towards park
beautification and development.
604 Complete Keystone Mall The proposed budget amount is
$120,000. The proposed amount will allow for the completion of
the Keystone ball around the fountain. This wall will help deter
vandalism as well as beautify the area.
605 Rock Garden Lighting The proposed budget amount is $15,000.
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In an effort to step up public safety precautions at the park,
the completion of this project will allow for sufficient lighting
of the Rock Garden. This enhanced lighting will better
facilitate pedestrian traffic thought the park.
606 Replant/Resow Rock Garden The proposed budget amount is
$22,000. The completion of this project will mean the further
beautification of the park and, thus, a centralized park for the
city. This project involves redevelopment of the Rock Garden to
bring it closer to its original design.
607 Central Fountain orifice The proposed budget amount is
$10,000. The completion of this project will allow for the
development and maintenance of the central orifice for the
Fountain. The development of the orifice will enable the
Fountain to perform at an increased level of technical and
artistic integrity.
608 Pope Monument The proposed budget amount is $20,000. The
completion of this project will bring Bayfront Park closer to its
original design of Isamu Noguchi. The Pope Monument would be
erected in the Rock garden per the design of Mr. Noguchi. This
project will enhance the beauty of the park while providing a
work of art for the community to appreciate.
609 Restructuring Cracked Wall The proposed budget amount is
$30,000. The proposed amount will provide for the placement of
new support beams and new pilings to help with the overall
support of the foundation of the south service building.
610 Landscaping The proposed budget amount is $20,000. The
proposed amount will provide for the completion of the
landscaping of the south end per the original designs of Isamu
Noguchi. The budgeted amount will allow for the purchase and
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maintenance of the necessary shrubs, trees, grass and other
materials.
611 Portable Sound System The proposed budget amount is $30,000.
The proposed amount will provide for the purchase of a portable
sound system for use by community and municipal entities.
612 100 Ft. Palms The proposed budget amount is $50,000. The
proposed amount will allow for the purchase of new Florida Palm
trees for the Park. The addition of these trees will beautify
the park further and replace trees which are diseased.
613 Boat Docks The proposed budget amount is $30,000. The
proposed amount will allow for the installation of permanent
facilities for boat dockage, including power, water and hazard
materials. The completion of this project will enable the park to
generate more revenues.
614 Baywalk Lighting The proposed budget amount is $25,000. In
an effort to step up public safety precautions at the park, the
proposed budget amount will allow for the development of
increased lighting along the Baywalk.
615 Restructuring Baywalk Bridges The proposed budget amount is
$25,000. The proposed amount will provide for the reconstruction
of the Bay Bridges which were poorly constructed. This "leveling
off" will insure public safety.
616 Fountain Enhancements: The proposed budget amount is
$80,000. The Fountain provides a passive, recreational
experience and the placement of the Pennsylvania of the
Pennsylvania River Rocks surrounding the Fountain will add to the
fulfillment of its original design and in doing so provide a
beautiful, artistic setting in the heart of Miami.
617 Amphitheater Sound Enhancements• The proposed amount is
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$50,000. These funds would be used to improve the acoustics in
the amphitheater and enable the trust to attract producers of
classical and acoustical music.
618 Laser Tower: The proposed amount is $50,000. These funds
would be used to improve and enhance the laser tower.
619 Reserve Fund: The proposed amount is $20,000. These reserve
funds would be used in emergency situations.
To: Honorable Mayor and Members Subject: Budget Approval
of the City Commission
From: Cesar H. Odi For City Commission
City manager Meeting of 9/14/93
RECOMMENDATION:
It is respectfully recommended that the City Commission approve the
Bayfront Park Management Trust's operating and Fountain budget for
FY 93/94.
BACKGROUND:
The attached budgets have been approved for submission to the City
Commission by the Bayfront Park Management Trust's board of
directors. The budget request contains no additional City funding,
while increase its services to Miami's residents and visitors.
Attachments:
Proposed budgets
. Z/O� 1
93- Sci