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Home My WebLink AboutR-93-0549J-93-606 8/23/93 RESOLUTION NO. 9 3- 5 4 9 A RESOLUTION AUTHORIZING AN INCREASE, IN AN AMOUNT NOT TO EXCEED $14,625.00, IN THE CONTRACT BETWEEN THE CITY OF MIAMI, FLORIDA, AND APEX CONSTRUCTION, INC., DATED APRIL 13, 1992, FROM $134,500.00 TO $149,125.00, FOR THE SCATTERED SITE HOUSING HOMEOWNERSHIP DEVELOPMENT PROGRAM --MODEL CITY, PHASE II, B-3240-B1, CAPITAL IMPROVEMENT PROJECT NO. 321034; AUTHORIZING AN INCREASE, IN AN AMOUNT NOT TO EXCEED $14,625.00, IN THE CONTRACT BETWEEN THE CITY OF MIAMI, FLORIDA, AND APEX CONSTRUCTION, INC., DATED AUGUST 23, 1991, FROM $131,250.00 TO $145,875.00, FOR SCATTERED SITE HOUSING -MODEL CITY, PHASE IV (THIRD BIDDING) B-3242-B, CAPITAL IMPROVEMENT PROJECT NO. 321034; AUTHORIZING SAID FUNDS TO BE PROVIDED FROM CAPITAL IMPROVEMENTS ORDINANCE NO. 10938 FUNDS ALREADY APPROPRIATED TO THE PROJECTS; FURTHER RATIFYING THE CITY MANAGER'S WRITTEN FINDING, BY AN AFFIRMATIVE VOTE OF 4/5THS OF THE MEMBERS OF THE CITY COMMISSION, THAT THE HEREIN INCREASES RESULTED FROM EMERGENCY CIRCUMSTANCES. WHEREAS, there exists a contract dated April 13, 1992, between the City of Miami, Florida and Apex Construction, Inc., for Scattered Site Housing, Homeownership Development Program - Model City, Phase II, B-3240-B1, Capital Improvement Project No. 321034; and WHEREAS, there exists a contract dated August 23, 1991, between the City of Miami, Florida and Apex Construction, Inc., CITY C01_%-I,7ISSIQN IZ£ITLC; Or' Resolution No. �aA Je7"" y 3J for Scattered Site Housing, Model City, Phase IV, B-3242-B, Capital Improvement Project No. 321034; and WHEREAS, an increase in an amount not to exceed $14,625.00, for each of the aforesaid contracts is required to cover the cost of necessary extra work involving unforeseen theft, vandalism and other security problems; replacement of deteriorated sidewalk, curb and gutters not included in the original contracts; revisions to window specifications to satisfy building code requirements; clearing and hauling of illegally dumped debris from the project sites; revisions to the architect's original plans for electrical services to the sites; and an increase in building material costs since the acceptance of bids by the City Commission; and WHEREAS, the Director of Public Works, the Director of the Development & Housing Conservation Department, and the City Manager recommend the increase in said contracts to cover the additional costs; and WHEREAS, the City Manager has made a written finding that a valid emergency existed for the work to continue to protect the health, safety and welfare of the citizens of the City; and WHEREAS, funds to cover the contract increases are available from monies already appropriated to the projects; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. After a property advertised Public Hearing, the findings of the City Manager set forth in the Preamble to this Resolution are hereby ratified by an affirmative vote of 93— �49 -2- reference 'tnereto and adopted as if fully set forth in this Section. Section 2. The contract between the City of Miami and Apex Construction, Inc., dated April 13, 1992, for Scattered Site Housing, Model City, Phase II, B-3240-B-1, Capital Improvement Project No. 321034, is hereby increased in an amount not to exceed $14,625.00, from $134,500.00 to $149,125.00, with funds for the increase to be provided from monies already appropriated to the project. Section 3. The contract between the City of Miami and Apex Construction, Inc., dated August 23, 1991, for Scattered Site Housing, Model City, Phase IV, B-3242-B, Capital Improvement Project No. 321034, is hereby increased in an amount not to exceed $14,625.00, from $131,250.00 to $145,875.00, with funds for the increase to be provided from monies already appropriated to the project. Section 4. This Resolution shall become effective immediately upon its adoption. y PASSED AND ADOPTED this 7th day of SeptemberL 1993. ATTRST I i MATTY HIRAI CITY CLERK 4 XAVIER L. SUARE , MAYOR --3- 9 3- 549 CAPITAL PROJECT REVIEW: SUBMITTED BY: (�j ROD TG EZ UkTA WALDEMAR E. LEE -I l CAPIMPROVEMENT MANAGER DIRECTOR OF PUBLIC WORKS `+ DEVELOPMENT & HOUSING CONSERVATION R IEW: RY B.(/HE BURN TANT DIRECTOR PREPARED AND APPROVED BY: APPROVED AS TO FORM AND CORRECTNESS: CARMEN L. LEON A• ES, III ASSISTANT CITY ATTORNEY CITY ATT NEY CLL:csk:M3810 i 93- 549 _4_ CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor, and DATE AUG 2 61993 FILE Members of the City Commission SUBJECT Scattered Site Housing -- Model City Phase II and Model City Phase IV Increase in Contracts FROM REFERENCES Ces . y dio Clt alter ENCLOSURES RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached Resolution authorizing increases in the contracts between Apex Construction, Inc. and the City of Miami for Scattered Site Housing Homeownership Development Program -- Model City Phase II and Model City Phase IV, not to exceed $14,625 for each contract; and further ratifying the City Manager's written finding that the increases resulted from emergency circumstances. PA rvnPniimn The Department of Public Works, in an effort to serve all residents of the City of Miami, has determined that it is now appropriate and in order for the City Commission to ratify the City Manager's decision to increase two existing contracts dated April 13, 1992 and August 23, 1991, between the City and Apex Construction, Inc. for construction of Scattered Site Housing Homeownership Development Program -- Model City Phase II B--3240B--1 and Model City Phase IV B-3242B, in the amount not to exceed $14,625 for each contract for necessary extra work, and to ratify the City Manager's emergency finding that allowed the extra work to continue on both projects. The City Commission awarded contracts to Apex Construction, Inc. for the construction of Scattered Site Housing Homeownership Development Program -- Model City Phase II and Model City Phase IV, Project No. 321034, in the amount of $134,500 and $131,250, on November 14, 1991 and July 11, 1991, respectively. Generally, the projects consisted of the construction of three, three - bedroom, two --bathroom, single --family residences in each project, for a total of six residences, on City owned scattered housing sites. As the construction progressed, some unexpected conditions developed for the small -firm contractor which affected the construction costs. These conditions are outlined below: ;30-1 r 9 93- 5 49 1. The scattered site locations had unforeseen security problems which in many instances required the contractor to replace and redo phases of the work due to vandalism and theft. 2. Several locations required sidewalk and curb ar,d gutter replacement work that was not anticipated by the contractor. 3. Window specifications were revised to satisfy building code requirements which resulted in extra costs for the houses. U. Site clearing and haul --off of illegally dumped debris were required for some of the locations. 5. Building material costs escalated and increased for the contractor since being awarded the contracts. 6. Electric service to the houses had to be revised from that originally shown on the architect's plans. 7. Several locations required a zoning variance which delayed the start of construction. This resulted in an additional building permit- review of plans and specifications. The above items caused delays in the scheduled completion of the houses. The City was allocated specific surtax mortgage financing for the prospective home buyers. Work on the subject houses was underway, and in several cases, prospective buyers were identified when the contractor requested additional monies to complete the houses. Further delays in construction would impact the prospective buyers and place the City at risk of having Dade County's Documentary Surtax Advisory Board rescinding mortgage funds. It was decided that the most cost effective and expeditious manner to address all of the above problems was to allow Apex Construction, Inc. to proceed with the extra work and complete the construction of the houses as soon as possible. Funds are available for the aforesaid contract increases from monies already appropriated to the project in the City's Capital Improvement Appropriate Ordinance No. 10938, Project No. 321034. DCB:au OX 93- .519 C CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Matty Hirai DATE July 19, 1993 FILE B--3240--B-- City Clerk B-3242-B SUBJECT SCATTERED SITE HOUSING --MODEL CITY PHASE II AND MODEL CITY PHASE IV Increase in Contracts FROM REFERENCES Request to Publish Notice for Waldemar E. Lee Public Hearing Director of Public Works ENCLOSURES Please make arrangements to publish a Notice of Public Hearing for objections to a proposed increase in the contract with Apex Construction, Inc, for construction of Scattered Site Housing Homeownership Development Program --Model City Phase II and Scattered Site Housing --Model City Phase IV for the Commission Meeting of September 9, 1993. DCB:au Approved: Aurelio erez--Lugones Legislative Administrator cc: City Clerk {M Tax & License 51 � P Cost Analysis Contract B--3240--B-1 Contract B--3242-B ' CITY OF MIAMI, FLORIDA NOTICE TO THE PUBLIC A public hearing will. be held by the Commission of the City f Miami, Florida, on September 9 „ 1993, at a.m. in the City Commission Chambers at City Hall, 3500 Part American Drive, Miami, Florida, for the purpose of hearing any objections from any interested parties affected by an increase in the contract between Apex Construction, Inc. and the City of Miami in an amount not to exceed $14,625 for• necessary extra work at Scattered Site Housing Homeownership Development Program --Model City Phase II, 8-3240---B1, Project No. 321024; aria by an increase in the Contract between Apex Construction, Inc. and the City of Miami in an amount not to exceed $14,625 for extra necessary work at Scattered Site Housing Model City Phase IV B--3242-B, Project No. 321024; and in ratifying the City Manager's finding that the aforesaid increases resulted from emergency circumstances. All interested persons are invited to appear and may be heard concerning these items. Should arty person desire to appeal any decision of the City Commission with respect to arty matter considered at this hearing, that person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which any appeal may be based. (City Seal) Matty Hirai City Clerk Miami, Florida 93- 549