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Home My WebLink AboutR-93-0529U-93-599 9/7/93 RESOLUrION ACCF-PTING1 PROPOSAL OF souTH FLORIDA MAINTENANCEi91' • • TEE FJMSMG OF EVENTS MAINTENANCE SERVICES ON A CONTRACr BASIS FOR A PERIOD Ei' •1• OF •1 YEAR, FOR THE DEPARnm OF CONFERENCES,+CONVENTIONS n PUBLIC FACILITIES TOTALPROPOSED COST OF • ••; ALLOCATIM FUNDS THEREFOR •' •R•. 1' 1993-94 000ORM GROVE CONVENTION CENTER DIVISION BUDGET AMOUNTCCDE NO.• • • AUTHORIZM THE CITY MANAGER TO INSMJCT THECHIEF PRXUM1ENT OFFICER TO ISSUE A PURCHASE• •1•EI• FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed proposals were received February 24, 1993 for the furnish inii of events maintenance services on a contract basis for a period of one (1) year with the option to extend for two (2) addi.tional. one (1) yeas periods for the Department of Conferences, Conventions, and Public Facilities; and WHEREAS, invitations were mailed to fifty-two (52) potential proposers and two (2) proposals were received; and WHEREAS, funds for this service axe available from the 1993-94 Coconut Grove Convention Center Division Budget, Account Code No. 350201-340; and WAS, said service will be used for the furnishing of annual events maintenance services at the Coconut Grove Exhibition Center; and WHEREAS, the City Manager and the Director of the Department of Conferences, Conventions and Public Facilities recommend that the proposal received from South Florida Maintenance Services, Inc. be accepted as the most responsible and responsive proposal; CITY CoAmISSION MEETIXG or SEP 0 7 1993 neeolution No, 93- 529 MIRMA : !� Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The February 24, 19M proposal of South Florida Maintenance Services, Inc. for the furnishing of events maintenance services on a contract basis for one (1) year to the Departrnent of Conferences, Conventions and Public Facilities at a total proposed cost of $91, 028.00 is hereby accepted, with funds therefor hereby allocated from the 1993-94 Coconut Grove Convention Center Division Budget, Accaunt Code No. 350201-340. Section 3. The City Manager is hereby authorized to instruct the i i Chief Procurement Officer to issue a Purchase Order for said service. Section 4. This Resolution shall became effective immediately upon its adoption. PASSED AND ADOPTED this 7th day of September 1993. XAVIER L. SUAREZ, A* MYM MATTY BTRAI CITY CLERK CARMEN L . ITT ASSISTANT CITY ATTORNEY BSS:M3850 •.•,• DID • • •• n •••-n 93- 5`09 -2- 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDI TO: The Honorable Mayor. and Members DATE A6ij�rr F r_ of the City Commission ^"u � � 1�� SUBJECT Resolution Authorizing Award of RFP No. 92-93-038, To Provide REFERENCES Events [Maintenance at FROM. Ces a io, Coconut Grove Conven- Citager. ENCLOSURES tion Center. RECOMMENDATION: It is respectfully recommended that the City Commission pass the attached resolution for the furnishing of annual events maintenance services at the Coconut Grove Convention Center on a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods be awarded to South Florida Maintenance Services, Inc., a Hispanic/Dade County vendor located at 6700 3.W. 21st Street, Miami as the most responsive and responsible proposer in accordance with RFP No. 92-93-038. The total cost for this service is estimated to be $91,028.00, wherein funds are available from the Coconut Grove Convention Center. 1993-94 operating budget. BACKGROUND: The Department of Conferences, Conventions and Public Facilities has analyzed proposals received pursuant to RFP. No. 92-93-038, for the furnishing of events maintenance services at the Coconut Grove Convention Center.. A total_ of two (2) proposals were received. As a result of the proposal. evaluation process, it was determined that South Florida Maintenance Services, Inc. was the most responsible and responsive proposer meeting all. the City's requirements. The proposed projected anual cost is $91,028.00, wherein funds are available from the 1993-94 operating budget of the Department of Conferences, Conventions and Public Facilities. AMOUNT OF PROPOSAL: $ 91,028.00 SOURCE OF FUNDS: Department of Conferences, Conventions and Public Facilities, Coconut Grove Convention Center Division, Account Code No. 350201-340, FY '93-94. MINORITY PARTICIPATION: One (1) Black and one (1) Hispanic firm responded; Award is to a Hispanic/Dade County firm. Attachments 93— 529 J SENT BY: 08-31-93 10:05AM _ - - 305??2919a 30585E31707t 1 1 P V rr CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM O: Judy S. Car.ter# Assistant Director. DATE FILE suFUGOT RFP , #92-9►3-038, Events Maintenance Services (at the Coconut Grove Convention Center) ROM., Tony Pa fares, Dire r _X FIEFERENCES : Approvals Dept. of Conferences, Conv ntions and Public Facilities�Hc�osuaes This department has verified available funding with the Department of Management & Budget and the Capital. Improvements Administration that funds are available to cover , tho cost of the subject proposal in the: amount of $914028.00. Account Code Number 350201-340. Funds will, be allocated from the 1993-94 Convention Canter. Division budget. BUDQETARY REVIEW & APPROVED SY a (Except for items funded through Capital. Improvement Program) ano ar., UNana., Dir®ctor Departs' nt of Management & Budget CAPITAL, IMPROVE14ENT FUNDIUG REVIEW AND "PROVALs Eduar o Ro x guez Capital Program Manageltr. (This form properly signed is part of the Bid evaluation and I recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum) . M 61 + CJ 7 3 9 3 - E qv9 em 1 1. ,.. ()17 :'IAT%I , FI,ORIC RFP NO. gy)-9_3-_fig "FP SHEET (Continued) �APORTANT: RFP SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN T ATTACHED ENVELOPE IDENTIFIED BY RFP NUMBER, TIME AND DATE OF RFP OPENIP IF SECURITY IS REQUIRED, A PROPOSAL WILL NOT BE ACCEPTED UNLESS THE DEPOS OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: NI/A__ - ___ (Include cash discount for prompt payment. ) Additional discount of N/A % if awarded all items. warranty and/or guarantee: _ N/A _---_--. Delivery: 1 calendar days required upon receipt of Purchase Order or Hot.i. of Award. Number of calendar days required to complete work after start. Delivery Point(s): In accordance with the Request for Proposal, the Specifications, General Conditions, Spey: Conditions, and General Information to Proposers, we agree to furnish the Item(s) at Prif. Indicated on the attached RFP Sheet(s). NAMES OF COMPANY OWNER(S): JOSE M. INFANTE, PRES. NAMES OF COMPANY OFFICER(S): 100 Stockholder a) List principal business address: (street address) 5801 S. W. 8th St.,, Miami, Florida 331 b) List all other offices located in the State of Florida: (street addres.3) N/A (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT CoMar IANC The undersigned proposer acknowledges that (s)he has received a copy of Ordinance N1006-" r, amended, the Minority Procurement Ordinance of the City of Miami and agrees to compl;' with 'i: applicable substantive and procedural provisions therein, including ny amendments thereto. South Florida Maintenance Froposer:Services, Inc. Signature: ( company name ) ` --- ---- Date: 2-23-93 Print Name: J se Infante, Pres. Indicate if Business is 51% Minority -owned: (Check one box only) [ ] BLACK [xj HISPANIC [ j FEMALE AFFIRMA°I'Typ A _TT(1jQ p pp,� S If firm has an existing plan, effective date of implementation: 4-24 - 91 if firm does not have an existing plan, the Successful Proposer(s) shall be required t establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendi I for sample. Proposer: South Fla. Maint. Serv., Inc. (Company name) Signature: �-- p [�►/ h F} E/ fd V AWARD OF RFP Events Maintenance Conferences, Conventions & Public Facilities On a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods. To furnish annual event maintenance services to the Coconut Grove Exhibition Center 52 2 1993-94 Convention Center Division Budget, Account Code No. 350201-340 RFP'S Mailed ALL VENDORS ............................ 52 MINORITY/FEMALE (M/F) VENDORS.......... 46 Within City limits .................. 5 Registered with City ................ 14 Black (B) Vendors ...................... 27 Located within City limits.......... 5 Registered with City ................ 6 Female(F) Vendors ..................... 8 Located within City limits..... ... 0 Registered with City ................ 2 Hispanic (H) Vendors ................... 11 Located within City limits.......... 0 Registered with City ................ 6 NON MINORITY (NM) VENDORS .............. 6 Located within City limits.......... 1 "No Proposals" ......................... - 2 1 1 1 1 0 0 0 0 1 0 1 0 0 6 9 3 - 05 24 9 The reason(s) for NOT awarding to local vendor: The local vendor did not meet the requirements as specified in the bid document. The reasons for not submitting proposal are as follows: Sewells Professional Cleaning Service - "New Business" G & A Maintenance Service - No Reason RECOMMENDA=: IT IS RECOMMENDED THAT THE AWARD BE MADE TO SOUTH FLORIDA MAINTENANCE SERVICES, INC. A HISPANIC, DADE COUNTY VENDOR AT A TOTAL PROPOSED COST OF $91,028.00. �C- Chi-ef Proc rement fficer J � J D to ON 93- 59 100* EVALUATION COMPARISON SHEET RFP NO. 92-93-038 EVENTS MAINTENANCE SERVICES EVALUATING CRIERIA Cost of Services 35$ Resources 30% Performance 25% # of years in Events Maintenance 5$ Location 5% Total 100% Evaluating Services Diversified South Florida Maint. Committee: 1549 N.W. 68th Street 5801 S.W. 8th Street Miami, Florida 33147 Miami, Florida 33144 Black Hispanic Martha M Schwartz 61 88 Sara Gonzalez 72 88 Ann Whittaker 71 93 Robin Ming 61 88 FINAL F.PXKING: SOUTH FLORIDA MAINTENANCE #1 SERVICES.DIVERSIFIED #2