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Home My WebLink AboutR-93-0513J-93-G29 8/24/93 b Q5 _I_ 3 RESOLUTION N0. _ai _ A RESOLUTION ACCEPTING THE BID OF COrMPUTER RESOLUTIONS, INC. FOR Z1iE FURNISHING OF ONE (1) XE-530 SHARED RESOURCE PROCESSOR WITH ASSOCIATED SOFTWARE AND PERIPHERAL FQUIP1,MNT AIM A ONE (1) YEAR MAINTENANCE AGREEMENT, UNDER BID AWARD CONTRACT NO. 91-92--031 FOR. THE DEPARTMENT OF PLANNING, BUILDING AND ZONING FOR ENHANCEMENT OF THE PEII;MTTTING, VIOLATION NOTICE AND CODE ENFORCEME2]T CAPABILITY OF THE DEPARTMENT AT A TOTAL COST OF $35 , 000; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT'S BUDGETED FUNDS, INDEX CODE 569401- 840, PRO= NO. 311024; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID ACQUISITION. WHEREAS, the Department of Planning, Building and Zoning continues to receive increased demands for services for which it requires additional microcomputer and peripheral equipment necessary to meet these demands; and WHEREAS, the recent consolidation of the Department of Planning and the Department of Building and Zoning has necessitated the sharing of common databases for the efficient and streamlined processing of development applications and permits; and WHEREAS, existing departmental computer cluster have expanded to their maximum limits and do not afford the capability of sharing large databases with one another; and WHEREAS, the City Manager and. the Director of the Department of Planning, Building aixl. Zoning recommend that the bid from Computer Resolutions, Inc. be accepted as the lowest responsible and responsive bid for the purchase of one XE-530 Shaxed. Resource Processor, one (1) additional C1Z^p comwSSION WEETRTC OF SFP I,� i En"I 9-3- +� Resolution No, 99 3 — y 13 general processor, operating software, one (1) 140-MB expansion disk, installation, and a one (1) year maintenance contract at a total cost of $35,000.00; and WHEREAS, funds in the total amount of $35,000 are available from the Planning, Building and Zoning Department budget in the Capital Outlay Account for Fiscal Year 1990-91 and transfers from the Department's unused Fiscal Year 1990-91 allocation for professional a K1 legal services, code enforcement capital leases, equipment rental, advertising and miscellaneous funds; and WHEREAS, funds were appropriated on September 7, 1990 for such purchase by Ordinance No. 10776 which established a new capital improvement project entitled "Permits, Violations, and Code Enforcement Computer System"; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MLga , Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The bid of Computer Resolution, Inc. for the furnishing and installation of one (1) XE-530 dared Resource Processor, one (1) adsii.tional general. processing, operating software, one (1) 140-MB expansion disk and one (1) year maintenance contract, under Bid Award Contract No. 91-92-031, for the Department of Planning, Building and. Zoning ("Department") for enhancement of the permitting, violation notice and code enforcement capability of the Department, at a total proposed cost of $35,000 is hereby accepted with funds therefor hereby allocated from the Department of Planning, Building and Zoning Budgeted Funds, Index Code 569401-840, Project No. 311024. _ 2 _ 93- 513 Section 3. The City reserves the right to purchase the above equipment from another vendor in the event that such equipment is not manufactured by Computer Resolutions, Inc. or in the event that a lower purchase price can be obtained from another vendor. Section 4. The City Mmiager is hereby authorized to instruct the Chief Procurement Officer to issue a Pur-cliase Order for said aoquisition. Section 5. This Resolution shall become effective immediately upon its adoption, PASSED AND ADOPTED this 7th day of September 1993. VIER L . 1 A MATTY HIPAI , CITY CLERK BUDGETARY REVIEW: MANOHAR S. SU.RANA ASSISTANT CITY MANAG PREPARED AND APPROVED CARMEN L . IMN ! ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRBCINESS: .•./ A. <7 S, TIT CITY ATTORN(E'Y CLL : ra : bssN! 113 3 - 0 93- 513 CITY OF MIAMI, FLORIDA CA=1 INTER-OFFICE MEMORANDUm TO: Honorable Mayor and Members of the City Commission FROM Ce8a to City ager DATE AUG 2 6 I993 FILE Resolution Award for SUBJECT Computer Equipment REFERENCES ENCLOSURES It is respectfully recommended that the City Commission pass the attached resolution awarding the RFP for the purchase and installation of an XE-530 Shared Resource Processor with its associated software and peripheral equipment and a one-year maintenance agreement to Computer Resolutions a non -minority, non local vendor located at 1126 Seaspray Avenue Delray Beach, Florida 33493 the lowest most responsive and responsible proposer. In 1991 and 1992 the Planning Building and Zoning Department implemented the permits, violations and code enforcement system for the efficient and streamlined on-line processing of development applications and permits. Existing department computers did not share large common databases with one another; additional microcomputer and peripheral equipment were therefore found to be necessary. To resolve these problems and provide for a more efficient tracking of permits, the City Commission adopted, on September 7, 1990, an emergency ordinance amending Section 1 of Ordinance Number 10642, as amended, the Capital Improvement Appropriations Ordinance by establishing a new capital improvement project entitled "Permits, Violations and Code Enforcement Computer Systems", Project Number 311024. Funding was identified at that time for purchase of the required computer equipment; all of the other components of the project have been purchases outright; however, a loan agreement with the Unisys Corporation in 1991 permitted the City to borrow, on an interim basis, the XE-530 Shared Resource Processor. The equipment has been on loan from Unisys since 1991. In December of 1992, however, Unisys requested either purchase of the equipment already installed or return of the loaner. The City reserves the right to purchase this equipment from another vendor in the event that such equipment is not manufactured by that company or in the event that a lower purchase price can be obtained from another vendor. �7 93- 91513 a Honorable Mayor an, members of the City Commission page 2 The attached resolution would accept the RFP of Computer Resolutions, Inc. the most responsive and responsible proposer for the purchase and installation of the XE-530 Shared Resource Processor, one additional general processor, operating software, one 140-MB expansion disk, and a one year maintenance contract, as the remaining component of the "Permits, violations and Code Enforcement Computer System" at a price of $35,000. Funds for this purchase are available from Index Code No. 569401-840, Project Code No. 311024. 93- 513 i Pint i --ITY OF-MIAMI, FLORIDA `� RFP NO. 91-92-031 IFP SHEET (Continued) "N.ORTBLIT: RFP SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY RFP NUMBER, TIME AND DATE OF RFP OPENING. IF SECURITY IS REQUIRED, A PROPOSAL WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. t'erms: (Include cash discount for prompt payment, if any) additional discount of if awarded all items. ,larranty and/or guarantee : )elivery: 3 calendar days required upon receipt of Purchase Order or Notice )f Award. —�- )elivery (s} Point n accordance with the Request for Proposal, the Specifications, General Conditions, Special :onditions, and General Information to Proposers, we agree to furnish the Item(s) at Prices .ndicated on the attached RFP Sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): --? / --/ �7v � -1) f )c i) List principal business address: (street address) 3 V K-3 3) List all other offices located in the State of Florida: (street address) (Please use the back of this page if more space is necessary) 14TNQRITX PROQtjRrMRNT COMPLTANCR Che undersigned proposer acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable subs antive and procedural ov3.stons therein, including any amendments thereto. Proposer: ' r •._..�.. _ _ Signature:-- - ��-�------ ems.. ~ Ay ildme ) Date: / " "/ --jL Print Name: Indicate if Business is 51% Minority -owned: (Check gne box only) [ ] BLACK [ ] HISPANIC ( ] FEMALE .AP'FTRMAT_ TVE iCTION PLAN If firm has an existing plan; effective date of implementation: If firm does not have an existing plan, the Successful Proposer(s) shall be required to establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix I for sample. 3 Proposer: G-G G� Signature: (co pany name) g FAILURE TD COMPLETE. SIGN. AND RETURN THIS FORM,,MAY DISOLAIIFI-THIS_PROPOSAL AWARD OF BID Bid No. 91-92-031 ITEM: XE530 Shared Resource Processor DEPARTMENT: Computers TYPE OF PURCHASE: Single Purchase BFAQ.ri: To afford the capability -4f c.,haring large databases with various departments. POTENTIAL BIDDERS: 46 BIDS RECEIVED: 4 FUNDS: Account Code No. 569401-840, Project No. 311024 BID TABULATION: See Attached BID EVALUATION: Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 46 4 MINORITY/FEMALE (M/F) VENDORS.......... 27 0 Within City limits .................. 2 0 Registered with City ................ 23 0 Black (B) Vendors....... ............ 10 0 Located within City limits.......... 0 0 Registered with City ................ 9 0 Female(F) Vendors ..................... 4 0 Located within City limits.......... 0 0 Registered with City ................ 4 0 Hispanic (H) Vendors ......... 13 0 Located within City limits.......... 2 0 Registered with City ................ 10 0 NON MINORITY (NM) VENDORS .............. 19 4 Located within City limits.......... 0 0 "No Bids" .............................. - 11 v 93- 513 t I Reasons) for NOT awarding to local vendor: I Local vendor was not the most responsible and responsive proposer. Reason(s) for "No Bids" are as follows: Computer Trade Center- "Can't meet specs" Prompt Tech., Inc.- "Not competitive" Power Solutions -"Can't Compete" Kettertman's, Inc. -No reason Universal Financial- No Reason Compech Supply, Inc.- "Can't identify product" W.E. Coleman & Assoc.- "Can't supply items requested" IMC- No Reason System Exchange- "Prices from manuf. not competitive" Rob Feria Martin- No reason NO NAME can't provide unisys i RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO COMPUTER RESOLUTONS, INC., A NON -LOCAL, NON MINORITY VENDOR AT A TOTAL PROPOSED AMOUNT OF $35,000.00. Chief Procurement Officer DA 'te ' 93- 513 1 1 , !m-f)12!!;I:.1!. HFP 1 '''_ nulKlyth pvp 9t_ -' ' .'.:. RF1. ':..-+'.. Y-0 WK AURATION _ 1. MOM" $35,000.00 , ill !' ! $^;1, i3: 1. •��? Or° , , . t W DID_SECQRITT-LIST DID ITEMS XE530 SHARED -RESOURCE_FPROCRSy.�Q$ --- M,------------- - -�... DID F0. s 91-92-031 DATE BID(S) OPENED: �JANUARY_22t_1992-_3:00--m____----__-__--------- 1, TOTAL BID B0ND_Sor2 ZIDDER 191D_A"01UNT CASHIER' S_CHECK___ -_ ..._-____________ RAM SYSTEM INC. --- COMPUTER RESOLUTIONSM--� -- __We received See attached _-I3ld�_--_--.- my one bid which was sen -LlcP-t-------- ---.- - ---------------- 'LOUMAR ENTERPRISES, INC. MEYER HILL LYNCH CORP. NO BID: - - - - - - - - - - - - - - - �- COMPUTER TRADE CENTER ---------- PROMPT�TECH, INC. POWER SOLUTIONS -------_--_- L------- ------ ---------------------- --�..-.-------i-------------- KETTERDfAN' S , INC . _- UNIVERSAL FINANCIAL ----.__� ' ----------------------- COMPECH SUPPLY, INC. W.E. COLEMAN & ASSOCIATES IMC ____-- ROB FERIA MARTIN -------------------------------------------------------- SYSTEM EXCHANGE, INC. -------- ------------------------------------------------- NO NAME --------------- — -------------- ----------------------- 1 1 received envelopes on behalf of (Person receiving bids)- GSA/Solid Waste -Procurement Di isi __v on ---- ----- oa �_ _-_----_- --�.- - -��- -- (City Department)--- -- _---- SIGNED: _ --_ b__ _ r -- _ ( puty City Clerk) LEGAL ADVERTISEMENT RFP No. 91-92-031 �1l _nj aa! T I Sealed proposals will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 3:00 p.m. January 22, 1992 for the furnishing of two (2) XE530 Shared Resource Processors for the Department of Computers. Proposals submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting proposals and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Detailed specifications for the proposals are available upon request at the City Procurement Office. The City Manager may reject all proposals and readvertise. (Ad No. 8261) Cesar H. Odio City Manager *4 REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. F, 3: 1,- C: n -i f- 1 t DEPT/DIV. ACCOUNT CODE l i rl DATE PHONE APPROVED BY: PREPARED BY 'DIRECTOR O� ISSU Publish the attached advertisement times. (number of times) Type of advertisement: legal classified display (Check One) Size: L '=, i Starting date 9 First four words of advertisement: RIM 1 ')., C ek, Remarks: k C, DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. 0EPA'RTMENT LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER YDUE DATE Y MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJEC� PROJECT 11 13 1 17 I 18 1 125.34 39 I 42 45 50 51 56 57 62 63 65 66 71 0 1 4 11� T VIP1 I 1 1. 1 1 1 2 0 1 -1 TT-n I I 1 t 2 8 V P '121314115 DESCRIPTION . 36 64 DISCOUNT 69172 AMOUNT 80 52 IEJH�7 TTT�l Approved for Payment White — Purchasing Yellow - Finance Pink — Department L CA :-).-k, ul