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Home My WebLink AboutR-93-0512J-93-622 8/19/93 RESOLUTION NO. 9 3 ` 512 A RESOLUTION ACCEPTING THE BID OF AVATAR SYSTEMS FOR THE FURNISHING OF A COLOR GRAPHICS PLOTTER TO THE DEPARTMENT OF PLANNING, BUILDING AND ZONING AT A TOTAL PROPOSED AMOUNT OF $8,787.33; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NOS. 299401- 840-312018 ($3,429.11), 280401-670 ($2,679,11) AND 921084-690 ($2,679.11), AUTHORIZING THE CI^tY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS ACQUISITION. WHEREAS, pursuant to public notice, sealed bids were received August 11, 1993 for the furnishing of a Color Graphics Plotter to the Department of Planning, Building and Zoning; and WHEREAS, invitations were mailed to thirty-four (34) potential bidders and four (4) bids were received; and WHEREAS, funds for this purchase are available from the Account Code Nos. 299401-840-312018, 280401-670, and 921084-690; and WHEREAS, this acquisition will be utilized by the various City departments for crime analysis, fire and emergency response modeling, code enforcement tracking, property value comparisons, and solid waste routing; and WHEREAS, the City Manager and the Director of the Department of Planning, Building and Zoning recommend that the bid received from Avatar Systems be accepted as the lowest responsible and responsive bid; CITY CC3l'�" SSIon Resolution No. 9312 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The August 11, 1993 bid of Avatar Systems for the furnishing of a Color Graphics Plotter at a total proposed amount of $8,787.33 is hereby accepted, with funds therefor hereby allocated from Account Code Nos. 299401-840-312018 ($3,429.11), 280401-670 ($2,679.11), and 921084-690 ($2,679.11). Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for this acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 7th dayof September 1993. L� XAVIER SUA11Z, MAYOR ATT T• MAT TY HIRAI, CITY CLERK PREPARED AND APPROVED BY: I/RAFAEL 0. DIAZ i DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: A. QU I JOT t, I I I CITY ATTOR E -2- 93- 512 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA=9 TO Honorable Mayor and Members DATE AUG 1Q�3 FILE of the City Commission Resolution Authorizing SUBJECT Award of Bid No. 92-93-153 Color Graphics Plotter for City's GIS Equipment FROM : Ce dio REFERENCES Ci nager 0 ENCLOSURES RECOMMENDATION: It is respectfully requested that the City Commission adopt the attached resolution awarding the bid for the acquisition of one Hewlett Packard Design Jet 650C Color Plotter for the City's Geographic Information System (GIS) to be awarded to Avatar Systems, a non-minority/non-local vendor, located at 3447 NW 55th Street, Ft. Lauderdale, Florida, in the amount of $8,787.33 as the lowest responsible and responsive bidder in accord with Bid No. 92-93-153; allocating funds therefor from Account Code Nos. 299401-840-312018 ($3,429.11), 280401-670 ($2,679.11), and 921084-690 ($2,679.11). BACKGROUND: The City's GIS is presently being used by the Department of Police, Fire, Rescue and Inspection Services, Planning, Building and Zoning, General Services Administration/Solid Waste, Development and Housing Conservation, Budget and Computers, International Trade and the City Clerk for crime analysis, fire and emergency response modeling, code enforcement tracking, census and election data analysis, solid waste routing and property value comparisons. On April 13, 1989, the City Commission adopted Resolution 89-362 establishing a basic geographic information system. In order to expand the operation of the GIS, it is requested that the awarding of the purchase for acquisition of one Hewlett Packard Design Jet 650C Plotter for the City's GIS be to Avatar Systems, 3447 NW 55th Street, Ft. Lauderdale, Florida, by virtue of their having submitted the lowest most responsible and responsive bid. Avatar Systems is a non -minority firm with a non -local primary office. This type of purchase was not proprietary and was handled through competitive bids. While Avatar Systems is not a minority or a local firm, minority and local participation in the GIS project continues to be provided via software application projects. Attachments clqq-1 93- 512 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Judy S. Carter DATE July 28, 1993 FILE Chief Procurement Officer General Services Administration SUBJECT Bid Approval: Newlitt Packard 650C Color Plotter FROMl / h� REFERENCES Ae- Rodrigues, Directoranning, Building and Zoning Department ENCLOSURES This department has verified that funds are available with the Department of Budget to cover the cost of the subject bids in the amounts of: DEPARTMENT CODE NUMBER CODE AMOUNT Police 299401-840 $3,750.00�" CIP Proj.No. 312018 Fire 280401-670 3,000.00 Int'l Trade 92108�-690 3,000.00 � $9,750.00 BUDGETARY REVIEW & APPROVED BY: CAPITAL IMPROVEMENT FUNDING (Except for items funded through REVIEW & APPROVED BY: Capital Improvement Program) ---� �------------------- ----- -- ----------- I angh r Surana, Director riatpi Rodr'gu z, Manager 'pepa tment of Budget and Computers Improvement Program J (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum). SR/adw 93-- 512 Color Graphics Plotter Planning, Building and Zoning Single Purchase To be used by various City departments for crime analysis, code enforcement tracking, property value comparisons, and solid waste routing. 34 4 Account Code Nos. 299401-840-312018 ($3,429.11), 280401-670 ($2,679.11), and 921084-690 ($2,679.11) See Attached BID EVALUATION: Bid Invitations Mailed ALL VENDORS ............................ 34 MINORITY/FEMALE (M/F) VENDORS.......... 7 Within City limits .................. 3 Registered with City ................ 5 Black (B) Vendors ...................... 8 Located within City limits.......... 0 Registered with City ................ 3 Female (F) Vendors ..................... 6 Located within City limits.......... 2 Registered with City ................ 0 Hispanic (H) Vendors ................... 9 Located within City limits.......... 1 Registered with City ................ 2 NON MINORITY (NM) VENDORS .............. 11 Located within City limits.......... 2 "No Bids. .............................. - Bid ►,i 2 1 0 1 0 0 1 1 0 0 0 0 2 0 El S_. 93- 512 Reason(s) for NOT awarding to local vendor: Local vendor was not the lowest responsible and responsive bidder, and was not within 10% of the lowest bidder. Reason(s) for "No Bids" are as follows: Computerbanc _"Not authorized for this equipment" JWP,Inc. -"We deal primarily in printers" Whitman Computer Systems- "We don't not market plotters" Phoenix Worldwide Industries- Due to work schedule can't quote" RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO AVATAR SYSTEMS A NON -MINORITY, NON -LOCAL VENDOR AT A TOTAL PROPO AMOUNT OF $8,787.33. BID TABULATION SHEET No. 92-93-153 Purchase of Color Plotter for GIS 1. Avatar Systems 3447 NW 55th Street Ft. Lauderdale, FL 33309 (305) 739-8864 Contact: Cheri A. Hosack, Account Executive Non-minority/non-local firm Delivery: 3 calendar days Installation: 1 calendar day Warranty: 1 year on site HP Design Jet 650C Color Plotter with 20MB Ram Model #C2859A $8487.00 HP Special inkjet paper for color 37.46 (AVATAR J24-BC 36") HP inkjet polyester film for color (AVATAR JPC-4 36" 128.04 clear polyfilm) Replacement inkjet cartridges 134.83 $8787.33 2. Cascade Development Co. 7144 SW 103 Court Circle Miami, FL 33173 (305) 691-7475 Contact: David Thompson, President Minority owned/non-local firm Delivery: 2 calendar days Installation: 1 calendar day Warranty: 1 year parts and labor HP Design jet 650C color Plotter w/20MB RAM Model #C2859A HP special inkjet paper for color HP inkjet polyester film for color Replacement inkjet Cartridges $8624.19 42.69 301.00 38.95 93- 512 4. IDAS 600 NE 36th Street Miami, FL 33133 (305) 576-9992 Contact: Bernard Spinard, President Minority owned/local firm Delivery: 30 calendar days Installation: 20 calendar days Warranty: No response HP Design Jet 650C color Plotter with 20 MB RAM Model #C2859A $10,625.00 HP special inkjet paper for color 45.00 HP inkjet polyester film for color 329.00 Replacement inkjet cartridges 39.00 11,038.00 3. CADD Centers of Fla 2003 Cypress Creek Road Ft. Lauderdale, FL 33309 (305) 772-7300 Contact: Tim A. Strickland, Vice President Non-minority/non-local firm Delivery: 10-14 calendar days Installation: 5 calendar days Warrenty: 1 year on site HP Design Jet 650C color $9000.00 Plotter with 20 MB RAM Model #C2859A HP special inkjet paper 39.00 for color HP inkjet polyester film 295.00 for color Replacement inkjet cartridges __125.0.0 iID_SECORlTT LIST �= COLOR PLOTTER Z;In •�. s 92-93-153 AUGUST 11, ]_993 11:00 a.m. LOSE EI'Desi OPENED: _____.�_.._-- -____.--------- � f� TOTAL DID_30WD,jor2 31IDDER �ID #V0UVT G�3BIz;i'- cEICK f See attached, AVATAR SYSTEMS Bid CADO CENTER OF FLA. I . D. A. S . WQ deceived of n1 orle co of the ,yid - CASCADE DEVELOPMENT CO. wicn was sentt� Procur Dept. NO BID: V CTC COMPUTER TRADE CENTER • PHOENIX INDUSTRIES--- - WHITMAN COMPUTER SYSTEMS, INC. JWP INFO. SERV. -- ----- -----------_ ---_---------__--__-- COMPUTERBANK -- ---L------------- ------------------ ----------------- ------------- -- -- Ll - --..—...._a.. ----.--L----------.o.o — — — _-------......__--- —— received t L) anvalopas on behalf at' (Parson receiving bids) G_---SA/Solid waste -Procurement Division on �/-�� --- _--__-- ------------------ --- ~(CitJ Deparescaat)� SIGNED&__ / ?� ( s/pu j—Cit' Clerk)r� if � i � �.� ��. �`� `� O�' l i 1 1 ,,; '4` LEGAL ADVERTISEMENT I 0 92 93 153 '93 jUl_ �, r B D�1 - - 1-,1.! Y " . Sealed bids will be received by the City of MTclimi, City Clerk at her office located at 3500 Pan American Drive, Miami, Florida 33133 not later than 1;00 -a.m._ Auaust 11, 1993 _ for the furnishing of a Color Plotter as or equal to Hewlett Packard DesignJet 650C with 20 MB RAM, Model #C2859A for the Department of Planning, Building and Zoning. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All. Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575--5174. Local preference may be applied to those vendors whose primary office is located in the City of Miami, provided the amount of the bid is not more than ten percent (10%) in excess of the lowest other responsible bidder. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 1340) Cesar H. Odio City Manager City of REQUISITION FOR Miami ADVERTISEMENT This number must appear in the advertisement. INSTRUCTIONS: Please lype and attach a coDv of the advertisement with t i r i ' ion. 1. Department: 2. Division: 3. Account Code number: 4. Is this a confirmation: ❑ Yes ❑ No 5. Prepared by: 6. Size of advertisement: �'. Starting date: 8. Telephone number: —� 9. Number of times this advertisement is to be published: ' j'; 4 i !i 10. Type of advertisement: Legal ❑ Classified Display 11. Remarks: _ _❑ 12. Publication G.S.A.(Procurement Date(s) of Advertisement Invoice No. Amount Miami &(-� V Uc.r Dia.1i_i_3 1,as t V.(_,i,_.LCas 13. ❑ Approved ❑ Disapproved Dep,idment Director/Designee Date i Approved for Payment Date C GS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. uio i niou i wr . nnna - %,anary - vuparimenr