HomeMy WebLinkAboutR-93-0510J-93-588
8/11/93
RESOLUTION NO. pry 0 9
A RESOLUTION ACCEPTING THE BID OF INFORMATION
MANAGEMENT OF FLORIDA FOR THE FURNISHING OF A
MICROFILM READER AND .ACCESSORIES TO THE
DEPARTMENT OF POLICE AT A TOTAL PROPOSED
AMOUNT OF $6,593.00; ALLOCATING FUNDS
THEREFOR FROM THE POLICE DEPARTMENT GENERAL
OPERATING BUDGET, ACCOUNT CODE NO.290201-840,
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THIS ACQUISITION.
WHEREAS, pursuant to public notice, sealed bids were
received May 26, 1993 for the furnishing of a Microfilm Reader
and accessories for the Department of Police; and
WHEREAS, invitations were mailed to twenty-nine (29)
potential bidders and one (1) bid was received; and
WHEREAS, funds for this purchase are available from the
Police Department General Operating Budget, Account Code No.
290201-840; and
WHEREAS, this acquisition will be utilized by the Special
Investigation Section to retrieve records currently on microfilm;
and
WHEREAS, the City Manager and the Chief of Police recommend
that the bid received from Information Management of Florida be
accepted as the only responsible and responsive bid;
CITY COMMISSION
MEETIAG OF
Sr C'
ffJ !�!'
Reso]ution
No,
r
9
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The May 26, 1993 bid of Information Management
of Florida for the furnishing of a Microfilm Reader and
accessories to the Department of Police at a total proposed
amount of $6,593.00 is hereby accepted, with funds therefor
hereby allocated from the Police Department, General Operating
Budget, Account Code No. 290201-840.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a Purchase Order
for this acquisition.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 7th day of September 1993.
ATT S 1/
MATTY HIRAI, CITY CLERK
PREPARED ND_APPROVED BY:
RAFA-13L T. DIAZ
DEPUTY CITY ATTORN Y
APPROVED AS TO ORM AND CORRECTNESS:
A. QUINN J , II
CITY ATTO Y
XAVIER L . I SUAREV, MAYOR
93- 509
CITY OF MIAMI, FLORIDA �
INTER -OFFICE MEMORAN[ L;AmO:
TO The Honorable Mayor and Memrers DATE �1 1iA p G 1993
of the City Commission 7
SUEUECT Award of Bid No. 92-93-093
Microfilm Reader and
I Accessories
FROM Ces is
cityr REFERENCES
ENCLOSURES
:i
RECOMMENDATION:
It is respectfully recommended that the bid of I.M.F./Canon, a
non -minority vendor, whose principal place of business is 2100
Park Central Blvd. N., Suite 300, Pompano Beach, F1 33064, for
the provision Microfilm Reader and Accessories, at a cost not to
exceed $6,593, be approved. Funding is to be from the Police
Department General Operating Budget, Index Code 290201-840.
BACKGROUND:
The police department reviewed the bid submitted by I.M.F./Canon,
for the provision of a Microfilm Reader and Accessories.
T.M.F./Canon was the only vendor to submit a bid and meets the
department's requirements and specifications. The Microfilm
Reader will be utilized by the Special Investigation Section to
retrieve records currently on microfilm.
It is, therefore, recommended that the bid of I.M.F./Canon, for the
provision of a Microfilm Reader and Accessories, be accepted.
Funding, in an amount not to exceed $6,593, is available through the
Police Department General Operating Budget, Index Code 290201-840.
93- 509
The Honorable Mayor and Members Page 2
of the City Commission
Amount of Bid of Cost Estimate:
$6,593 100%
Cost estimate/Budgeted Amount:
$6,593
Source of. Funds:
Police Department General operating Budget
Index Code 290201-840
Minority -Representation:
Non -Minority Vendor
Public Hearings/Notices
N/A
Assessable Project• -
N/A
.JL. \ I u l • ► hVLl l\L UL,\ I JI.iMULAIL.I I, I ZZ-do / • GU�dI i
cm Y ur tNi i AN1 I 30557Ja081; , 4 J 4
(X1Y OF MIAMI, FIORIDA
INTER -OFFICE MEMORANDUM
TO Judy S. Carter GATL J U L 1 4 1993 -11E
Chief P ment Officer
Award of Bid No. 92-93-093
Microfilm Reader and
Accessories
_110M Ca in Ross 11F�1 NLN\.ES
ief of Police
This department has verified that funds are available with the
Department of Budget, to cover the cost of purchasing a Microfilm
Reader and Accessories, at a cost not to exceed $6,593. Funding
is to be from the police Department General operating Budget,
Index Code 290201-840.
FINANCE REVIEW & APPROVED BY:
Carlos Garcia, Director
Department of Finance
BUDGETARY REVIEW & APPROVED BY:
Manohar Surana, Director
DepartIment of Budget
ADDITIONAL APPROVALS
(IF REQUIRED)
Eduardo Rodriguez, CIP Manager
City Managers Office
r.�
Cal
U.7 Mc yr .
M
ram:
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
3
93- 509
�ITY OF MIAMI, FLORIDA BID NO. 92-93-093
BID SHEET (Continued)
jjEQj TAUT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN T
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENIN
IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT
BOND IS SUBMITTED IN THIS ENVELOPE.
Terms :-Net 30 days ( Include cash discount for prompt payment, if any)
Additional discount of 0
Warranty and/or guarantee:
if awarded all items.
90 days after installation
Delivery: In calendar days required upon receipt of Purchase Order or Not.
of Award.
1 Number of calendar days required to complete work after start.
In accordance with the Invitation to Bid, the Specifications, General Conditions, Spec
Conditions, and General Information to Bidders, we agree to furnish the Items) at Pr
indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S):
Gary Schwartz - President
David Vollmers - Vice President
David Smith - Sales Manager
a) List principal business address: (street address)
2100 Park Central Blvd. North Ste.300 Pompano Beach, F1. 33064
b) List all other offices located in the State of Florida: (street address)
13180 N. Cleveland Avenue Suite 210 N. Fort Myers, F1. 33903
(Please use the back of this page if more space is necessary)
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #100
amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply wit
applicable substantive and procedural provisions therein, incl i g any amendmen theret
Information M mnt of Fla. Canon /Lz
Bidder: 9 / Signature:
:
(company name)
Date: 5/10/93 Print Name: David Vollmers
Indicate if Business is 51% Minority -owned: (Check one box only)
[ ] BLACK [ J HISPANIC [ ] FEMALE S
AFFTRPM_ATIVE ACTION PLAN
If firm has an existing plan, effective date of implementation:
If firm does not have an existing plan, the Successful Bidder(s) shall be requi
establish an Affirmative Action Policy, pursuant to ordinance #10062 as amended. See Al
I for sample.
Bidder: Information Management of Florida Signature:
(company name)
Bid No. 92-93-93
ITEM:
Microfilm Reader and Accessories
DEPARTMENT:
Police
TYPE OF PURCHASE:
Single Purchase
REASON:
To be used by
the
special investigation
section to retrieve
records currently on
microfilm.
POTENTIAL BIDDERS:
29
BIDS RECEIVED:
1
FUNDS:
Police Department
General Operating Budget,
Index Code 290201-840.
DID TABULATION:
Information Management
of Florida - $6,593.00
BID EVALUATION:
Bid
Invitations Bid
Mailed
Responses
ALL VENDORS ............................
29
1
MINORITY/FEMALE (M/F) VENDORS..........
7
0
Within City limits ..................
1
0
Registered with City
................
2
0
Black (B) Vendors ......................
0
0
Located within City
limits..........
0
0
Registered with City
................
0
0
Female (F) Vendors .....................
2
0
Located within City
limits..........
0
0
Registered with City
................
1
0
Hispanic (H) Vendors ...................
5
0
Located within City
limits..........
1
0
Registered with City
................
1
0
NON MINORITY (NM) VENDORS
..............
22
1
Located within City
limits..........
1
0
"No Bids.. ..............................
-
3
93- 509
i
Reason(s) for NOT awarding to local vendor:
The sole authorized Cannon dealer for Palm Beach through Monroe County
is located in Pompano Beach, Florida.
Reason(s) for "No Bids" are as follows:
American Micro Image - "Do not carry anything similar to cannon"
DBA Systems, Inc. - Unable to submit bid
Neumade Products Corp.- "Not able to supply at this time"
RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO
INFORMATION MANAGEMENT OF FLORIDA A NON -
MINORITY, NON -LOCAL VENDOR AT A TOTAL PROPOSED
AMOUNT of $6,593.00.
Chie rocur ment Officer
icer
Date
1qICR01'II_J4 Rli11UI_ is ALL D ACC1�;SSOIUEL 1 UIt v.i_i.�.i' yr „�".,.- •�
92-93-093
DID go.*
NA_; D TD (S) 02ENED: MAY 26, 1993 - 11 : 0 0 a . m .- ------------- _.._.�..�..
rv� y
TOTAL DID BOND (orb (/tX
�YDDER DID AIAOUNT CAS2 iii 5_CIiECIC
I . M. F . ICAiJ01Q
BSee atttaciied
-�
_
,10 BID:
AMERICAii MICRO IMAGE
_
DBA SYSTEMS, ILgC.
JEUMADA PROD. CORP.
-----------_—
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----- _�«�--
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i1=f� �__ envelopes on behalf of
er n roe vint�6iis)
olid Waste -Procurement Division---� an
(City Department) -------- -- -�
EIGNEDs__-----___.-
eputj-C t�-Glerk)
LEGAL ADVERTISEMENT p
�t
RJQ NO. 92-93-093 /%/
Sealed bids will be received by the City of Miami City Clerk at
her office located at 3500 Pan American Drive, Miami, Florida
33133 not later than 11:00 A.M. MU 264 1993 for the furnishing
of a Microfilm Reader and Accessories for the Department of
Police.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
NW 20th Street, Second Floor, Telephone 575-5174.
Local preference may be applied to those vendors whose primary
office is located in the City of Miami, provided the amount of
the bid is not more than ten percent (1.0%) in excess of the
lowest other responsible bidder.
Detailed specifications for the bids are available upon request
at the City Procurement Office, 1390 NW 20th Street, Second
Floor, Telephone 575-5174.
The City Manager may reject all bids and readvertise.
(Ad No. 1312)
Cesar H. Odio
City Manager
M
m
n
M
M
0
w
City of
Miami
13 11.
-li;
This number must
till'.
REOUISITION FOR
ADVERTISEMENT
appear in the
advertisement.
INSTRUCTIONS: Please tvDe and attach a co ov of the advertisement
with this reouisition.
1. Department:
i 2. Division:
3. Account Code number:
4. Is this a confirmation:
Yes No
5. Prepared by:
6. Size of advertisement:
7. Starting date:
8. Telephone number:
9. Number of times this advertisement is to be
10. Tye of
advertisement:
❑
published:
Legal
D- Classified
Display
11. Remarks:
2 -- 9 3 093
12.
g.S.A. (Proggrgment anage 0
USE QNLX
Date(s) of
Invoice No.
Amount
Publication
Advertisement
Q
rJ
0
C,
13.
El Approved
El Disapproved
Department Director/Designee Date
Approved for Payment
Date
[CIGS/PC 503 Rev. 12/89.. Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain 111nK copy.
DISTRIBUTION: White - G.S.A.; Canary - Department