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Home My WebLink AboutR-93-0487J-93-401 7/20/93 RESOLUTZCN NO. 9 3- 487 ICI I: a1• • 1: !•'r 1 r •1 5 00 1• r 1 a+•a a+r r1 :1• • •,• • • �11 No !! • • • • • ! • 1' 1 al• 'a I:I • 1�1 11 1 !•, r :1• 1 •1 • r ' 11. Ili• al • - 0 is nil Is go �• • r � I :1• • r -� 1' N r �+ OWN M. 1' �1•J I• !•1 I• mm •1 •'4 r 1: •1• r H• �191 Ili • 1 ■ ■ • 1 11� WHEREAS, the Department of Management and. Budget, Computer Division, is recommending that campetitive bidding be waived for the extension of )GEN software support maintenance from Jacksonville Software at a proposed first year cost of $13,500.00; and WHEREAS, funds for this extension are available in the FY ' 92-93 Department of Management and Budget, Computer Division, Account Code No. 460401-670; and WHEREAS, said service was authorized by Resolution Nos. 88-241 and 89-157; and WHEREAS, the Chief Procurement Officer has adopted a finding that Jacksonville Software is the only vendor able to provide the service as specified by the City; and. CITY COMmssIom MEETING OF JUL 2 2 1993 Resolution No. 93-- 487 WIA- WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as the findings of the City Manager; and WHEREAS, the City Manager and the Chief Procurement Offices re=mriend that the requirement for competitive formal sealed bids be waived and the extension of said service from Jacksonville Software as the sole source, be Section 1. The recitals and firxiin,gs contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths affirmative vote of the members of the City Commission, after a duly advertised pub2lo hearing, the City Manager's written finding that Jadksonville Software is the sole source provider of XM Software Support Maintenance Services required by the City is hereby ratified. Section 3. The requirements for competitive sealed bids are hereby waived and the Department of Management and Budget, Computers Division's request for the extension of MEN Software Support Madntenanoe Services is hereby approved with funds therefor hereby allocated from F'y '92-93 Management and Budget, Computers Division, Account Code No. 460401-670, at a proposed first year cost of $13,500.00. 93- 487 -2- Section 4. The City Manager is hereby authorized" to instruct the Chief Procurement Officer to issue a purchase order for said extension and thereafter to extend said Support Maintenanoe Services axmually in woordanoe with the terms and conditions as set forth in the original agreement, subject to the availability of funds. Section 5. This Resolution sha11 become effective immediately upon its adoption. PASSED AND ADOPTED this 2 2 nd day of Ju lyz 1993. ATI'ESK-2 i`7 tu• . M :1•� • '1 . *Tj �� • F57.7 I� •�••� AF 1w R-1 615 I n- -3- XAVTER TQ. SUAREZ, MAYOR 93- 487 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 33 TO. The Honorable Mayor and Members DATE: �n? FILE: � of the City Commission UN 1 t SUBJECT: RESOLUTION EXTENDING XGEN SOFTWARE SUPPORT MAINTENANCE FROM: CeSVdio REFERENCES: Cityer ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission adopt the attached resolution extending the XGEN software support maintenance agreement for one year and authorizing thereafter the City Manager to extend the annual support maintenance in accordance with the terms and conditions as set forth in a contract, in a form acceptable to the City Attorney, and subject to the availability of funds. Jacksonville Software Development Corporation is the only vendor that licenses these products and services at a cost of $13,500 for FY 92/93 in which funds are available in the budget of the Department of Management & Budget. BACKGROUND The Department of Management and Budget had been using COGEN, a 4GL (Fourth Generation Language) for program development since 1983. As previously determined under past legislation, this product and support services are compatible with the Unisys A-17 mainframe computers and with existing systems used by the City and are licensed only through Jacksonville Software Development Corporation. The maintenance payment due for fiscal year 1992-93 is $13,500. Future increases will not exceed six percent (6%) per year for four (4) years. Since there is no other vendor that can provide these products and services, it is recommended that Jacksonville Software Development Corporation be awarded the extension of the software support maintenance agreement. Estimated Amount: $13,500 Budgeted Amount: $13,500 % of Cost Estimates: N/A Source of Funds: 1992-93 Department of Management Account Code 460401-670. Minority Participation: Not a minority vendor. Public Notice: Attachment: Proposed Resolution & Budget, Assessable Project: 93- 33-1 N/A 487 W -M, CITY OF MIAM1, FLORIDA INTER -OFFICE MEMORANDUM TO. Judy S . Carter DATE: May 20, 1993 FILE: Chief Procurement General Services Administration SUBJECT: Extension of XGEN Software Support Maintenance FROM: Robert E • Parcher REFERENCES: Deputy Director Department of Management and Budget ENCLOSURES. Computers Division This department has verified available funding with the Department of Budget that funds are available to cover the cost of the subject maintenance in the amount of $13,500 from Account Code No. 460401- 670. BUDGETARY REVIEW & APPROVED BY: A� Manohar Surana, ctor Department of Ma age & Budget 93- 487 .� ITEM: AWARD SHEET SOLE SOURCE XGEN Software Support Maintenance DERARTMENT: Management & Budget, Computers Division TYPE OF PURCHASE: On a contract basis for a one (1) year period. REASON: This product and support services are compatible with the Unisys A-17 mainframe computers and with existing systems used by the City. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE JACKSONVILLE SOFTWARE A NON -MINORITY, NON -LOCAL VENDOR AT A TOTAL PROPOSED FIRST YEAR COST OF $13,500.00. 93- 487